HomeMy WebLinkAboutMN-YBAB-2011-07-01youth:Resources:Executive Assistant:IYB Advisory Board:2011:IYB Advisory Board Minutes July 25 2011.doc
July 25, 2011
Meeting Minutes
Attendance: Chris Milner, Shannon Terry and Caroline Lees
Excused: William Murphy, Jen Mainville and Jen Handy
Absent: Eddie Rooker, Allison Lewis, Kirtrina Baxter, Samantha Gabel,
Annabel Fowler, Seph Murtagh and Eric Nichols
Staff: Allen Green and Jody Hallett-Harris
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Meeting called to order at 6:02 p.m. by Chris Milner
Review and approval of Minutes:
The Minutes from the May 9, 2011 and June 13, 2011 were put on the agenda for September, as there was not a
quorum.
Chris announced that Allison Lewis has been appointed by the Mayor and Shannon Terry has also joined the Board
as an at-large member.
There is no meeting in August and the next regular meeting will be held on September 12, 2011.
Long range planning was on the agenda to be discussed but was tabled to September’s meeting.
Karen Friedeborn will be coming to the September 12th meeting to discuss the Board’s role in evaluating fundraising
efforts for the past year and recommendations for 2012. So the 2012 Fundraising Plan will be tabled for the
September meeting.
Monitoring/shadowing was discussed and Chris submitted a report regarding his shadowing of the Y.E.S. Program
and he also submitted a report for Computer All Stars based on the presentation at the June 13th meeting. Chris also
put together a blank format for this report and would like all members to please use this particular form to be
consistent in the future, this was emailed to all members. Follow up needs to be done with Kirtrina, as she had
indicated that she wanted to shadow the Outing Program. Monitoring needs to be done on Youth Council (Annabel
and Eddie) and PSMP (Jen M. and Bill Murphy). Allen reminded everyone that Youth Council and PSMP need to
be monitored every year because of funders. Chris and Shannon have been in touch with Joanie regarding
shadowing the RSS Program.
Allen passed out budget sheets to the members and had a brief discussion regarding this. Eddie Rooker and Bill
Murphy attended the Executive Committee Meeting on July 11th. Presentations were given at that time by Karen
Frieideborn for Youth Development, Jim D’Alterio for Cass Park, Joanie Groome for the Recreation Support
Services Program and Allen gave the presentations for the Recreation Department as Liz Vance was out of town.
Allen stated that the Youth Bureau is to submit three (2) scenarios: 0%, -5% and -7% and he briefly reviewed these
for each department. Staff is recommending the 0% and Optional Budge figures.
youth:Resources:Executive Assistant:IYB Advisory Board:2011:IYB Advisory Board Minutes July 25 2011.doc
ADJOURNMENT: 7:10 p.m.