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HomeMy WebLinkAboutMN-YBAB-2011-06-01youth:Resources:Executive Assistant:IYB Advisory Board:2011:IYB Advisory Board Minutes June 13 2011.doc June 13, 2011 Meeting Minutes Attendance: Chris Milner, William Murphy, Shannon Terry and Allison Lewis Excused: Caroline Lees, Jen Mainville, Kirtrina Baxter, Jen Handy, Samantha Gabel, Annabel Fowler, Seph Murtagh, Eric Nichols, and Allen Green Absent: Eddie Rooker Staff: Jody Hallett-Harris, Liz Vance, Marty Schreiber and Kim Olsen --------------------------------------------------------------------------------------------------------------------- Meeting called to order at 6:01 p.m. by Chris Milner Review and approval of Minutes: The Minutes from the May 9, 2011 were put on the agenda for September, as there was not a quorum. Marty the Program Coordinator of the Computer All Stars Program gave a great presentation of the Computer All Stars Program. The program consists of Marty and one part-time employee, Tim Crowley. Tim works indepdently and does most of the repair service for the general public. Marty has helped to put together the E-Center and works with the Fingerlakes Reuse Center. He runs an after school program and has 5 students that come. There is no wait list and the number is set at 5 because of limited space and limit of workstations. This runs Monday and Wednesdays during the school year. There is an apprenticeship program at the E-Center and that runs on Tuesdays and Thursdays. Computer All Stars takes in donations of computers and monitors and repairs them to families that purchase them for a small donation, this generates most of the revenue to the program, they also do repairs to folks that drop in with their computers, also for a donation. The E-Center and the Fingerlakes Reuse Center will be combining building space because of the costs of rent. There were 8-9 applicants for the summer employment position and there are 6 openings currently. They will be reorganizing and revamping the Reuse Center. Generally the applications for computers are for Tompkins County families only and they go by date order. Currently there are no fundraisers planned. Bill Murphy will be shadowing the program on 6/14/2011 at 3:30 p.m., at the E-Center. Kim Olsen the Program Coordinator of the Outing Program gave a thorough and great presentation of her program, including a slide show of photographs of her programs. Currently her staff consists of 2 roster staff employees and 3 part-time seasonal staff members. There are two parts to her program the short term, fee based recreation programs and the Urban Rural Adventure Program. These programs work on building trust, communication skills, and responsibility and leadership skills. They also have a few contractual programs, one of which is with LACS and they work up to a canoe trip. The Urban Rural Adventure Program is for 5th graders only and is through the Ithaca City School District and is on Mondays, Wednesdays and Thursdays for 5 consecutive weeks. There were 165 kids in this program in 2010 and there were 30 kids for the fee based programs. So far there have been 200 kids in the URA program. There is a long term program where they follow kids from 6th grade all the way through 12th grade and they meet weekly or sometimes monthly and do caving, hiking, rock climbing and is considered a high adventure program. Kim announced that her 2nd annual Tree Fest is this weekend, June 18th at Stewart Park from 11-4. Tickets are available at the front office for $10 and the day of is $15. Last year they raised $1000 at this youth:Resources:Executive Assistant:IYB Advisory Board:2011:IYB Advisory Board Minutes June 13 2011.doc event. The Board asked about fee based programs and can there be more fee based programs and Kim advised that she is currently unable to do more of these fee based programs because of the lack of staffing. Chris advised that the budget review date is July 18, 2011 from 4-6:00 p.m., in the 2nd floor conference room and all members are welcome to come to this. The full board budget review meeting will be held on July 25, 2011 at 6:00 p.m., in the activities room. There is no meeting in August and the next regular meeting will be held in September. Long range planning was on the agenda to be discussed but was tabled to September’s meeting. Liz will check in with Allen and get an email to the Board as to what is needed/wanted. Fundraising/Donor list was reviewed briefly and currently Karen is keeping track of amounts that have been coming in and we may want her to come to a future meeting to discuss this and talk about 2012 and the Board’s involvement in planning/helping with this. So the 2012 Fundraising Plan will be tabled for the September meeting. Monitoring/shadowing was discussed and Bill Murphy will be shadowing Computer All Stars on 6/14/2011, and he also stated he would be doing the monitoring for PSMP and shadowing for CDP. Chris stated that he has been shadowing the YES Program and will be doing the 3rd shadowing with them on 6/14/11. Kirtrina had indicated previously that she wanted to shadow the Outing Program. Monitoring needs to be done on Youth Council. Chris and Shannon volunteered to shadow the recreation department and RSS Program. ADJOURNMENT: 7:02 p.m.