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HomeMy WebLinkAboutMN-YBAB-2010-06-01Youth:Resources:Executive Assistant:IYB Advisory Board:2010 Minutes:IYB Advisory Board Minutes June 14 2010.doc June 14, 2010 Meeting Minutes Attendance: Chris Milner, Jen Mainville, William Murphy, Jeri Gallucci, and Eddie Rooker Staff: Allen Green and Jody Hallett-Harris. Excused: Joan Spielholz and Jen Handy. Absent: Annabel Fowler, Kirtrina Baxter, Lizzy Noonan-Pomada, Valerie Weber and Nancy Zook Guests: Kim Olsen and Karen Friedeborn --------------------------------------------------------------------------------------------------------------------- Meeting called to order at 7:03 p.m. by Chris Milner Kim Olsen Program Coordinator of the Outing Program was introduced as well as Karen Friedeborn. Review and approval of Minutes: The Minutes of May 10, 2010 were unable to be approved; they will be put on next month’s Agenda for approval. There was one error that was noted, Eddie Rooker’s name was misspelled Officer’s Reports: Common Council – Eddie Rooker - No Report. GIAC (Joan Spielholz) – Excused – No Report. Southside Community Center (Kirtrina Baxter) – Absent – No Report. Staff Reports: Kim Olsen, Coordinator of the Outing Program gave a power point presentation of her program, as well as passed out some written materials for board members to review. She stated that this program is an outdoor adventure program that works with kids to build confidence and team building skills. They recently did a fundraiser called the Tree Fest 2010 and there were over 100 people in attendance and they hope that this will be an annual fundraiser for their program. The have fee based/contractual programs, the urban Rural Adventure Program and they also have a long-term Outing Program. Current staff includes: Kim Olsen, Doug Gould, Mark Holton, Monica Vatalaro and Sarah Garcia. Kim would like to see for your program in the future more full time staff to enable them to run more programs, as well as another van. Cornell Outdoor Education partners with the Outing Program and they are able to borrow equipment from them from time to time. Chris Milner suggested to Kim that maybe she think about corporate sponsorship. Youth:Resources:Executive Assistant:IYB Advisory Board:2010 Minutes:IYB Advisory Board Minutes June 14 2010.doc Allen stated that the 2011 Budget Guidelines have been received from the Mayor. Eddie Rooker would like to meet with Allen and Chris prior to the Executive Committee Meeting. The following meeting schedule was reviewed: July 12- No Meeting July 19, 2010 – Executive Committee Meeting – 4-6 p.m., Conference Room July 26, 2010 – Meeting 7:00 p.m., Activities Room August – NO MEETING Unfinished Business: Bylaws & Duties: Approval of changes to sections 3 and 4 – Bill Murphy made motion to approve the changes and Jen Mainville seconded the motion and all were in favor. Board Recruitment follow-up: Need to follow up with Jen Handy to see if there were any Youth Council Applicants that were interested in the Advisory Board. Bill will check on the recruitment letter. Jen Mainville will check with New Roots and LACS to see if we can recruit anyone for the Board. There were suggestions that we should check with guidance counselors, National Honor Soceity and possibly put an application with the Part-Time Seasonal Applications or with Suki in the Y.E.S. Program. Annabel Fowler, sophomore at Cornell, has been appointed to the board by the Mayor. New Business: 2010 Program Monitoring: B.B.B.S. – Valerie Weber and Lizzy Noonan-Pomada – Chris will check to see if this was done PSMP – Kirtrina Baxter and Jeri Gallucci – This was completed. Jeri reviewed the monitoring briefly with us and wanted to let everyone know that she was very impressed with the presentation, it was greatly improved from last year. College Discovery Program – Eddie Rooker to monitor on Monday, June 21, 2010 Allen asked that all monitoring checklists should be returned to him as soon as possible along with any other materials that were given. Jody handed out the hard copy of the monitoring checklist and will also email this to board members for future use. Chris handed out copies of the Bylaws & Duties and asked that everyone review Sections 5 and 6 and be prepared to discuss them at the next meeting. Board Comments/Issues: NONE ADJOURNMENT: 8:19 p.m.