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HomeMy WebLinkAboutMN-YBAB-2009-05-01Youth:Resources:Executive Assistant:IYB Advisory Board:2009 Minutes:IYB Advisory Board Minutes May 11 2009.doc May 11, 2009 Meeting Minutes Attendance: William Murphy, Chris Milner, Gabriele Weber, Valerie Weber, Cameron Younger and Jen Mainville Staff: Allen Green, Karen Friedeborne and Jody Hallett-Harris. Excused: Roy Westwater, Lizzy Noonan-Pomada, Nancy Schuler, Jeri Gallucci, and Joan Spielholz Jen Handy Absent: Nancy Zook and Haidar Assad --------------------------------------------------------------------------------------------------------------------- Meeting called to order at 7:06p.m. by Gabriele Weber Review and approval of Minutes: April 13, 2009 minutes were approved. Chris made a Motion to approve the minutes and Valerie 2nd the motion. Minutes stand approved. There was to be a guest tonight, Eliza VanCort, but she was unable to attend the meeting. Officer’s Reports: Common Council (Nancy Schuler): Excused - No Report GIAC (Joan Spielholz): Excused – Allen stated that there is work currently underway for the Wood Street Basketball Court, which needed to be moved from original location because of the coal tar remediation. Tompkins County Youth Services (Nancy Zook): Absent - No Report – Allen stated that BBBS, YES and RSS are currently working on the 2010 budget proposals. These will include -2% and -10% scenarios. Program Coordinators work on proposal guidelines now. These will have to include the 4% raises for roster employees. These proposals are due by Friday, May 15, 2009. Allen will write a letter/contact Nancy Zahler regarding a liaison for the Board, as Nancy Zook has not been in attendance. Southside Community Center (Vincent Sierra): Absent – No Report – Olan Mack was previously contacted and he did telephone and state that Vincent Sierra would be attending. Staff and Committee Reports: Staff Reports: TANF – Summer Jobs – TANF – Temporary Assistance to Needy Families – Funding in the amount of $162,000 will be received for Tompkins County Workforce Investment Board to run summer jobs. This was not included in the original 2009 budget. The City Administration Committee to add to YES Budget and authorize spending. 90 teens are normally hired and there will be approximately 90 additional teens hired for this summer. Teens have to be income eligible in order to participate. Three agencies working together – Tompkins Community Action, Tompkins County Workforce and Ithaca Youth Bureau. Gabriele stated that the YES Monitoring was completed last week by Jeri and herself. They are very busy in anticipation of the summer and Suki stated that teens are coming back as counselors and mentors. Because of the large number of summer employees hired by YES there is a temporary office located in the Center Ithaca. Pool Repairs – Cass Park repairs are underway. Allen stated that there are new federal regulations that affect all pools, specifically the new standard of size for drain covers. The pool has been drained and a new drain cover was design to meet Youth:Resources:Executive Assistant:IYB Advisory Board:2009 Minutes:IYB Advisory Board Minutes May 11 2009.doc these new federal regulations. These new drains are not yet available to purchase yet. An inspector has approved the design. When the pool was drained there were some other issues that were found. The caulking around the outside of the pool ledge has deteriorated over time and needs to be replaced. The pool needs to be up and running by June for the pool season. Bowl for Kids Sake Fundraiser – BBBS raised approximately $8,000 this year!! There were a few expenses for this fundraiser but this was a great success. Skate Park - Allen reviewed the Skate Park Project which is currently underway. The Department of Public Works has smoothed out the uneven surfaces of the Park. There is also the drainage problem in the low lying area which has made the skating area shift making it unsafe and has also has standing water. These repairs were approved and drainage will be addressed with drilling diagonally in order to put drains under the existing concrete. Estimates for this work are being done. Advisory Board Committees: Recreation: (Roy Westwater/Chris Milner): Chris stated that the committee met (Joanie, Liz and Chris) and they ware still working on the User Survey. They do have some questions together, and Gabriele asked Chris to read some of the questions. Gabriele suggested that the survey not be too long. Chris will be talking with various places about getting the surveys out not only using the computer but making paper copies available to folks that do not have/use a computer. Chris also passed around a flyer regarding Jr. Tennis Teams that he has put together. This is a traveling team for youths 11-18. Operations/Facilities: (Roy Westwater/Bill Murphy): No Report – See Allen’s reports above under Staff Reports. Youth Development (Gabriele Weber/Jen Mainville): Some of the Monitoring Sessions have been done and the remaining monitoring to be done are Outing, PSMP and Computer All Stars. Gabriele reported that YES Monitoring was done and they are very busy getting ready for summer and hiring teens. College Discovery Program was also done and doing very well. Linda stated that parents seem to be more involved this year. Mentor matches are 100% complete! Youth Council will need to be added to the monitoring sessions for next year. Finance (Gabriele Weber/Chris Milner): No meeting – See 2010 Budget building and Recreation Partnership budget report above. Process is underway for 3 programs with county funding. Recruitment/Training/Orientation (Jeri Gallucci, Cameron Younger, Bill Murphy): Cameron is going to head this up and Bill stated the recruitment letter that was worked on previously is ready to go out when needed. It was suggested that we speak with Jen Handy to get the names of the teens that did not get into Youth Council that showed an interest in being on the IYB Advisory Board. Allen reminded everyone that applications/resumes need to be given to Jody to follow up on. It was urged that we invite guests to attend a meeting. Cameron suggested that we focus/target parents and to look at 9th/10th graders for the Board. Staff Relations: (Not Active): Unfinished Business: Monitoring Sessions: A schedule of the remaining monitoring sessions was set up, as follows: PSMP: Gabriele & Cameron Outing: Chris Milner and Bill Murphy – Chris will set up schedule with Kim. Computer All Stars: Bill Murphy and Jen Mainville – Bill will contact Marty. Allen has written a Letter to the Editor for the Ithaca Times that should be in either this week or next week’s paper. This is a thank you to the IPD for the assistance at the Hip Hop Dance. Voting of Officers: Chair: Gabriele Weber – Bill made the motion and Valerie 2nd the motion. All were in favor. Vice Chair: Jeri Gallucci – Bill made the motion and Chris 2nd the motion. All were in favor. Treasurer: Chris Milner – Bill made the motion and Gabriele the motion. All were in favor The number of members of the Board was reviewed and Chris referred to the Bi-Laws stating that there can be a total of 28 members, 9 of which are mayoral appointed. Right now there are currently 2 mayoral spots open, Stel’s and Roy’s. A letter Youth:Resources:Executive Assistant:IYB Advisory Board:2009 Minutes:IYB Advisory Board Minutes May 11 2009.doc needs to be written to Roy asking whether he will be returning to the Board and if not then a new person needs to complete the application and submit it to the Mayor for possible appointment. New Business: Recruitment: Need to follow up with Jen Handy and review the Youth Council Applications. Karen will check on the past Youth Bureau Surveys and see if there were folks interested in joining the board. Youth Development Committee – Increased Collaboration: Karen Friedeborn handed out a two-page packet called: Youth Development – Internal Collaborations to all Board Members. She reviewed the packet with the members and urged everyone regarding the working across programs!! Chris Milner suggested the hiring of a Development Professional in helping with the Friends of the IYB. Friends are still working on the 501(3)(c) status. Sandy Kim is working on this now. Board Comments/Issues: None ADJOURNMENT: 8:34 p.m.