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HomeMy WebLinkAboutMN-YBAB-2009-04-01Youth:Resources:Executive Assistant:IYB Advisory Board:2009 Minutes:IYB Advisory Board Minutes April 13 2009.doc April 13, 2009 Meeting Minutes Attendance: William Murphy, Chris Milner, J eri Gallucci, Haidar Assad and Joan Spielholz, Staff: Allen Green, Jen Handy and Jody Hallett-Harris. Excused: Gabriele Weber, Valerie Weber, Roy Westwater, Lizzy Noonan-Pomada , Nancy Schuler, Cameron Younger and Jen Mainville Absent: Nancy Zook --------------------------------------------------------------------------------------------------------------------- Meeting called to order at 7:01p.m. by Allen Green Review and approval of Minutes: Because there was not a quorum in attendance the March 9 , 2009 minutes were not approved. Bill stated that there is a typo in paragraph “2”, Diann Sams named needed to be corrected. Minutes will need to be approved at the next Board Meeting. Allen announced that Stel will no longer be serving as the Chair of the Board as she will be moving to Florida. Her letter of resignation was received by Allen. This will need to be addressed at the next Board Meeting. There was to be a guest tonight, Eliza VanCort, but she was unable to attend the meeting and will be invited to next month’s meeting. Officer’s Reports: Common Council (Nancy Schuler - Excused): Allen reported that the Skate Park Project is being worked on. This was a 2008 Capitol Project and the Department of Public Works will be working on smoothing out the uneven surfaces of the Park. The uneven surfaces make it a safety concern for bikers and skaters. There is also a drainage problem. There are some ideas of how to remedy this problem, with putting drains with little slots so that bikes/boards will not get stuck in them, and working on drilling diagonally in order to put these drains under the existing concrete. GIAC (Joan Spielholz): Joanie stated that renovations are still in the planning phase and no further updates at this time. Allen stated that the Youth Bureau and Giac recently did a Hip Hop Dance and it was a great success, approximately 250 people came to this fund raising event. Joanie stated that the African Children’s Choir performed at the State Theatre and it was a great event, in which 500 tickets were given away Tompkins County Youth Services (Nancy Zook): Absent - No Report – Southside Community Center (Vacant): No representative appointed. It was suggested that we contact Olan Mack and find out if someone will be reappointed to the Board as liaison. Staff and Committee Reports: Staff Reports: Allen reviewed the outcome of the proposed Youth Program Grant Block. With the success of all the letter writing campaigns, this will not go through. We will lose 10% funding but it should not have a huge impact on youth development programs. Youth:Resources:Executive Assistant:IYB Advisory Board:2009 Minutes:IYB Advisory Board Minutes April 13 2009.doc Advisory Board Committees: Recreation: (Roy Westwater/Chris Milner): Chris stated that the committee had not been able to meet and that they are still working on a User Survey. They will try to meet before next month’s meeting. Operations/Facilities: (Roy Westwater/Bill Murphy): No Report – No agenda currently. Youth Development (Gabriele Weber/Jen Mainville): Excused – Jen stated that one of the Monitoring Sessions was done and that Gabriele will be scheduling the next sessions and she will email Gabriele regarding this. . Finance (Gabriele Weber/Chris Milner): No meeting - No agenda. Recruitment/Training/Orientation (Jeri Gallucci, Cameron Younger, Bill Murphy): Jen stated that the she was not able to attend the Jump Start program as she had hoped. Chris stated that he was able to attend but that the registration had been pulled. Next year we should plan ahead of time in order to get a firm schedule of who will be attending. Staff Relations: (Not Active): Unfinished Business: Cass Park Ice Rink Renovations: Proposed schematics were attached to the Agenda and a color copy version was passed around for members to review. There are 3 parts to this project: 1: Replace entire refrigeration system with a greener, efficient, up-to-date system Currently the City Engineers, Cass Park, Youth Bureau and Tetra Tec are working on this. 2: Possible additions to the current Cass Park Rink. There are 3 versions of this, adding in a men’s and women’s locker room/shower, maintenance room, a multi-use room, mechanics room, and an office. There are 3 different plans that were passed around showing the different locations of each of these. 3: Possibly enclosing the entire rink. New Business: Jen announced that the Big Brother Big Sister program is having their Bowl for Kids Sake, this will be on April 25 & 26 at the Helen Newman Lanes. Jen passed out the information and encouraged people to either sign up for a team, sponsor a team or come out and cheer everyone one. Jen had put together a Board Assessment Survey and passed them out and asked Board Members to take a few minutes and complete them. Jen will be emailing/mailing these to the other members that were not in attendance. Once she has all of them, she will let us know what the concerns/wants are. Jen passed around recent articles that were in the papers regarding the Youth Council swearing in ceremony. Currently they are working on electing officers and writing the bylaws. The Youth Council is seeking an experienced Chair or Secretary to come and show the Youth Council Members what to do. The first open meeting will be on May 7th at Common Council Chambers. There has already been a Resolution presented to them. Currently they are working on three major things: A Youth Survey including key issues in the community, communication and connectedness/belonging; Community Quorum and Training Series. Jen also passed out information regarding the Teen Empowerment Forum. There are 125 open spots and there will be 3 workshop sessions. Jen also stated that the Youth Bureau had an all staff meeting last Thursday and she was amazed at the number of programs that are seeking funding for their individual programs. Board Comments/Issues: None ADJOURNMENT: 8:34 p.m.