Loading...
HomeMy WebLinkAboutMN-YBAB-2011-03-01Youth:Resources:Executive Assistant:IYB Advisory Board:2011 Minutes:IYB Advisory Board Minutes March 14 2011.doc March 14, 2011 Meeting Minutes Attendance: Chris Milner, William Murphy and Caroline Lees Excused: Eddie Rooker, Jen Mainville and Annabel Fowler Absent: Jeri Gallucci and Kirtrina Baxter Staff: Allen Green, Jen Handy and Jody Hallett-Harris --------------------------------------------------------------------------------------------------------------------- Meeting called to order at 6:01 p.m. by Chris Milner Review and approval of Minutes: The Minutes of December 20, 2010 and February 14, 2011 were approved. Bill made the motion and Caroline 2nd the motion, all were in favor. Jen Handy made a note of one change on the February 14, 2011 Minutes, her name should be listed under “Staff”. Staff Reports: Allen gave an update on the status of the proposed budget cuts. He received an email from the NYS Assoc. of Youth Bureaus advising that the senate and assembly had rejected the PIP Block Grant, which is good news for youth bureaus. We still need to continue to advocate, with letters, emails and phone calls to assembly members, senate, governor and elected officials and not just Tompkins County On March 10, 2011 the IYB held a press conference to get the word out regarding these proposed cuts. Chris Milner gave a speech and Allen stated that he did a great job, as well as the other folks that gave speeches. It was a great success overall on getting the word out. There will be an article coming in the Tompkins Weekly and a guest column in the Ithaca Times. Molly Bargar has an online petition going and there are over 400 signatures on this so far. Chris will do an advocacy letter, and the Board Members voted on having Chris sign on behalf of the entire Board, Bill made the motion and Caroline 2nd the motion, all were in favor. Jen reviewed the fundraising proposals and event time lines. Chris wants to review the information further and discuss this further at next month’s meeting. The time line was reviewed and specific questions were asked for certain events and Chris stated that it is important for Board Members to attend these events. Friends of the IYB were also given the fundraising proposal and event time line. Chris sent a board recruitment letter to Dr. Brown and then Dr. Brown forwarded the letter to Leslie. Leslie will be in touch. Chris signed the recruitment letters that Jen prepared for the Student Council members. Jen also stated that they are working on doing recruitment thank-you’s to different businesses that have supported the IYB. Suggestions have been table tents and/or flyers. Edgar Galvis, who currently handles the volunteer applications at the IYB, has made recruitment for the board a priority from March thru June. Chris advised that he also did a letter to the Young Professionals group, as suggested by Eddie Rooker. Youth:Resources:Executive Assistant:IYB Advisory Board:2011 Minutes:IYB Advisory Board Minutes March 14 2011.doc Chris gave a one page handout of all programs that need to be monitored and/or shadowed. There was a lengthy discussion regarding this and it was decided that Chris will put together a set of guidelines for the coordinators so that they know what the Board would like to hear/see about their programs. The Board would also like each department to come to the meeting and give a presentation and hence the guidelines would be helpful to the coordinators in preparation of a presentation to the Board. Suggestions for the presentations were: success/goals, finance, outcome and services provided. It was also suggested that we ask the Coordinators what we can do to help their program. Allen will give the Coordinators a “heads up” at the next Coordinators Meeting regarding this monitoring/shadowing. The following persons will monitor the following programs: PSMP – Bill and Jen Youth Council – Annabel and Eddie Jody will email all documents to the persons for monitoring. Bill asked about the repair/rebuilding of the small pavilion in Stewart Park. Allen advised that currently the engineers would like to see the small pavilion rebuilt and that city crew may be doing the building. Jen asked if the Bi Laws were finalized and Chris advised that they were finalized and voted upon. ADJOURNMENT: 7:30 p.m.