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HomeMy WebLinkAboutMN-YBAB-2010-02-01Youth:Resources:Executive Assistant:IYB Advisory Board:2010 Minutes:IYB Advisory Board Minutes February 8 2010.doc February 8, 2010 Meeting Minutes Attendance: Valerie Weber, Chris Milner, William Murphy, Lizzy Noonan-Pomada, Jen Mainville, and Jeri Gallucci Staff: Allen Green, Linda Cimakasky-Barr, Eloise Barrett, Jody Hallett-Harris, and Jen Handy. Excused: Kirtrina Baxter, Cameron Younger, Eddie Rooker and Gabriele Weber Absent: Joan Spielholz and Nancy Zook --------------------------------------------------------------------------------------------------------------------- Meeting called to order at 7:02 p.m. by Chris Milner Review and approval of Minutes: The Minutes of January 11, 2010 were approved as written. William Murphy made the motion to approve the minutes and Chris Milner 2nd the motion. All were in favor. Eloise Barrett of The Paul Schreurs Memorial Program and Linda Cimakasky-Barr of the College Discovery Program did a PowerPoint Presentation of their programs. Eloise stated that the Paul Schreurs Program was started in 1987 and has served 150 students and of these 135 children have graduated. They also do a Lets Get Ready Program that is a SAT prep program and is co-sponsored by Village at Ithaca and Cornell University. Linda stated that the College Discovery Program started in 2005 and currently has 38 children total, with 12 children (pilot program) in the 10th grade and they started the program in 5th grade, the remaining 26 children started in 5th grade also and are currently in the 7th grade. This is a long-term program and is very intensive mentoring and academic support. Both programs collaborate to train volunteers, and share staff. Both programs have after school homework clubs. The College Discovery funding is coming to an end and they are facing a critical shortage of funds. Officer’s Reports: Common Council (Eddie Rooker): Excused. No Report GIAC (Joan Spielholz): Absent – No Report – Tompkins County Youth Services (Nancy Zook): Absent – No Report Southside Community Center (Kirtrina Baxter): Excused – No Report Staff and Committee Reports: Staff Reports: 2010 Diversity Goals – The handout was attached to the Agenda and Minutes. Allen briefly discussed this. The Mayor asks each City Department put together a list of Diversity Goals. The IYB has 3 goals for 2010: Staff and volunteer training, recruitment of staff and volunteers and increase participation of families of color and low income. Last week there was a Community Forum held at the Holiday Inn regarding diversity issues. It was a 5-person panel of which one was Karen Friedeborn and 2 members of the Youth Council. Youth:Resources:Executive Assistant:IYB Advisory Board:2010 Minutes:IYB Advisory Board Minutes February 8 2010.doc Unfinished Business: ► Board Recruitment follow up: Youth: Lizzy and Valerie have spoken to 3-4 students and hope to have them come to the next meeting. Jen put together a report and passed it out to the board for all of the unfinished business issues and will be attached to these minutes. There will be a IYB Advisory Board website which will be up and running with the new City Website. Jen is still working on the flyer and hopes to have it done by next month’s meeting. Jen will also work on a “generalized” description of the Advisory Board to give to possible new members. Eddie Rooker sent an email stating that he had spoken with Deb Mohlenhoff and if we get the above-referenced description of the IYB Advisory Board to her she will pass it around for possible recruitment of members. Bylaws & Duties – Everyone was provided with a copy of the existing Bylaws & Duties and it was voted on that at next month’s meeting we will discuss Section III and IV. Elimination of subcommittees from Agenda (Jen & Eddie) - This was discussed at length and it was decided that the following subcommittees will be listed on the Agenda each month: Executive Committee, Recreation Committee, Youth Development Committee and Recruitment/Orientation/Training Committee. The Finance, Operations and Facilities and Staff Relations will remain “inactive” at this time and put on the Agenda as needed. Jen reminded the Board that Monitoring Sessions need to start next month, as well as in April and May. She would be happy to help out with contact information to set these up but needs to step down from anything further as she is now the Program Leader for Youth Council. Jen Mainville stated that if Jen gets the information to her that the Board will get these monitoring sessions done. There was discussion that we would like to schedule coordinators to come to the meeting to give overview of their programs. Jody will check with Kim Olsen of the Outing Program and see if she can come to next month’s meeting. Chris Milner stated that the Recreation Survey is up and running and Allen passed out the survey cards to each board member, along with the new Spring Brochure. Chris also discussed the Recreation Division Scholarship Fundraiser in which there are $50 worth of Papa John’s coupons to be sold for $5.00. Members were encouraged to take them to sell them. The checks should be made out to IYB. Papa John’s would donate $3.75 of the $5 for each booklet sold. New Business: NONE Board Comments/Issues: NONE ADJOURNMENT: 8:35 p.m.