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HomeMy WebLinkAboutMN-YBAB-2009-01-01Youth:Resources:Executive Assistant:IYB Advisory Board:IYB Advisory Board Minutes January 12 2009.doc January 12, 2009 Meeting Minutes Attendance: Gabriele Weber, Valerie Weber, Jeri Gallucci, Stel Walton Whitehead, William Murphy, Joan Spielholz, Christ Milner and Lizzy Noonan-Pomada. Staff: Allen Green, Jen Handy and Jody Hallett-Harris. Excused: Nancy Zook, Cameron Younger, Roy Westwater and Nancy Schuler. Absent: Haidar Assad Guest: Jen Mainville --------------------------------------------------------------------------------------------------------------------- Meeting called to order at 7:03p.m. by Stel Walton Whitehead Review and approval of Minutes: December 8, 2008 minutes were approved (7:04 p.m.). Gabriele made a Motion to approve the minutes and Bill 2nd the motion. Minutes stand approved. Officer’s Reports (7:05 p.m.): Common Council (Nancy Schuler): Excused – Nothing to Report GIAC (Joan Spielholz): Nothing to Report Tompkins County Youth Services (Nancy Zook): Excused - No Report – Allen state that the Ithaca Youth Bureau was awarded a framed award/certificate for its 60 years of service to the community. Allen passed it around for all to see. Southside Community Center (Vacant): No report - No representative appointed – Stel volunteered to find out who has been appointed to the Board Staff and Committee Reports (7:06 p.m.): Staff Reports: Jen Handy – Bill Murphy had asked at the last meeting if the Reuse Center had been opened yet. Jen reported that she spoke with Marty of Computer All Stars and he stated that the Reuse Center is up and running and one computer had been donated and was sold. Advisory Board Committees (7:07 p.m.): Recreation: (Roy Westwater/Bill Murphy/Joanie Spielholz): Have not met – No Report – Gabriele stated that she will get in touch with Roy, to see where things stand with him. Chris Milner volunteered to be on this committee. Operations/Facilities: (Roy Westwater/Bill Murphy): No Report Youth Development (Gabriele Weber): Gabriele held a meeting and stated that Sandy Kim, Vista Worker, was putting together a great report and that we should be seeing this report very soon. Jen Mainville volunteered to be on this committee. Youth:Resources:Executive Assistant:IYB Advisory Board:IYB Advisory Board Minutes January 12 2009.doc Finance (Gabriele Weber): Nothing new to report. Chris Milner volunteered to be on this committee. Allen went over the “block grant” which was given and there has been a 25% cut that will affect the funds allocated for Youth Services Programs. The proposal also dismantles the current Youth Bureau System. See attached letter for additional details. Operations/Facilities (Roy Westwater/Bill Murphy): Have yet to meet and therefore no report. Recruitment/Training/Orientation (Jeri Gallucci, Cameron Younger, Bill Murphy): Jeri and Bill met and put together a draft recruitment letter. These were passed around and suggestions were made to make a few changes. These letters will go to schools and should also be put on Youth Bureau letterhead. It was suggested that when these letters are sent, that a packet be assembled and that it should all go at once. Jeri will make the changes suggested and will email it to Jody. Jody will put it on letterhead and make several originals and Bill will pick them up and assemble the final packets to be sent to various schools, organizations, etc . Lizzy and Valerie will be setting up a meeting with Ms. Hess at HIS and will be given one of these letter packets to take to Ms. Hess when they meet. Stel asked about the website idea that was discussed briefly at the last meeting. All members thought this was a good idea, but that someone would have to maintain it diligently in order to avoid the website becoming outdated. Staff Relations: (Not Active): – This will stay as “not active’ unless something new arises. Unfinished Business (7:54 p.m.): 60th Year Birthday Celebration Updates – January 28, 2009, Cory Booker event – The Library and the Youth Bureau will be showing the Street Fight movie in conjunction with Cory Booker’s visit and this will be shown on 1/14/09 at 6:00 p.m. at the Library. Stel suggested that the newspaper be contacted for this event. Allen stated that Matt Riis had set this up, so someone should follow up of whether the newspaper had been contacted or not. Board Manual – Jen had a draft version of the Board Manual and handed out 3 copies that she had done. There were some suggestions as to it and questions regarding the “duties” sheet. Jen will re-email this to the board members for their review and they are to email Jen with their changes/suggestions. Election of Officers: It was announced that Chris Milner had been appointed to the Board by the Mayor and that Stel had been reappointed by the Mayor. The previous proposed slate of officers was voted on and approved. The officers are as follows: Chair Stel Walton Whitehead Vice Chair Gabriele Weber Treasurer Christopher Milner Jen suggested that a Youth Chair be appointed and suggested Valerie Weber. Valerie accepted the offer. New Business (8:16 p.m.): Membership – Jen Mainville turned in her application to join the Board and it was announced that Lizzy’s reappointment to the board did not happen, we believe because of a mix up with her and Ashlee Martinez. Allen asked Jody to follow up with Jen/Lizzy in order to ascertain whether Lizzy would and to be reappointed or be voted in as an at-large member. Jen stated that she had heard from Ron Poole and that he would like to also join the Board. Jody will email Ron an application and put him on the list for mailing next month’s agenda and the minutes from the meeting. Board Comments/Issues (8:18 p.m.): None ADJOURNMENT (8:22 p.m.)