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Home My WebLink AboutMN-CSC-2014-01-01CIVIL SERVICE COMMISSION Regular Meeting January 15, 2014 Commissioners Present: Commissioner Richardson Commissioner Abrams Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Richardson called the meeting to order at 9:52 am. ELECTION OF CHAIRPERSON Commissioner Thompson made a motion to elect Commissioner Richardson as Chairperson of the Civil Service Commission. Seconded by Commissioner Abrams. Motion carried 3-0. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes of the December 11, 2013 meeting. Seconded by Commissioner Thompson. Motion carried 3-0. DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE SECRETARY Commissioner Abrams made the following motion: WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held on January 15, 2014, has reviewed the functions and responsibilities of the Commission and the Executive Secretary and has determined that certain functions may be carried out more efficiently and effectively by the Executive Secretary. NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service Commission be delegated and is authorized to carry out the following functions on behalf of the Ithaca Civil Service Commission: Certify payrolls; Approve and/or disapprove permanent, provisional and other temporary appointments to competitive class positions; Approve and/or disapprove appointments to non-competitive, labor and exempt class positions; Approve and/or disapprove personnel transactions including, but not limited to, appointments, promotions, demotions, resignations, retirements, lay-offs, removals, transfers, reinstatements, leaves of absence, and suspensions; Manage and administer the examination process including, but not limited to, ordering examinations, preparing and issuing exam announcements, ordering exam materials, receiving and securing exam materials, approving and disapproving requests for alternate test dates or testing accommodations, administering Civil Service Commission January 15, 2014 Page 2 examinations to candidates, calculating and awarding seniority points, and receiving and processing exam results; Manage eligible lists including, but not limited to, certifying eligibles for appointment, canvassing eligible lists, and restricting or reinstating candidates from or to eligible lists; Approve and/or disapprove applications for examination, employment or promotion; Determine eligibility for transfer or reinstatement, within the parameters set forth in NYS Civil Service Law and the City of Ithaca Civil Service Rules; Establish qualifications for promotional examinations; Approve and/or disapprove claims for veterans and disabled veterans credits; Review and recommend classification of positions; Maintain and manage roster records, personnel files, and other employment records; Prepare, maintain and manage the official records of the Ithaca Civil Service Commission, including meeting agendas, meeting minutes, job descriptions, duties statements, examination records, eligible lists, and annual reports; Prepare and maintain the City of Ithaca Civil Service Rules. AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the appointment of Deputy Director of Human Resources Valerie Saul as its Executive Secretary. Seconded by Commissioner Thompson. Motion carried 3-0. PUBLIC HEARING ON PROPOSED AMENDMENT TO APPENDIX B – NON- COMPETITIVE POSITIONS OF THE CITY OF ITHACA CIVIL SERVICE RULES Commissioner Richardson made a motion to open the public hearing on the proposal to amend Appendix B – Non-Competitive Positions of the City of Ithaca Civil Service Rules by deleting the title of Recreation Assistants from the non-competitive class and adding the title of Recreation Program Assistants to the non-competitive class. Seconded by Commissioner Thompson. Motion carried 3-0. No one appeared to speak on the proposed amendment. Commissioner Richardson made a motion to close the public hearing. Seconded by Commissioner Abrams. Motion carried 3-0. NEW BUSINESS Resolution to Amend Appendix B (Non-Competitive Positions) of the City of Ithaca Civil Service Rules Commissioner Richardson made the following motion: WHEREAS, the Ithaca Civil Service Commission deems it necessary to make certain changes to the Appendices of the City of Ithaca Civil Service Rules; and Civil Service Commission January 15, 2014 Page 3 WHEREAS, the City of Ithaca Civil Service Commission duly advertised and held a public hearing on January 15, 2014 for the purpose of amending Appendix B (Non-Competitive Positions) of the City of Ithaca Civil Service Rules by adding the title of Recreation Program Assistants and deleting the title of Recreation Assistants, and WHEREAS, the Ithaca Civil Service Commission took public comment on the proposed amendment into consideration, and WHEREAS, the Ithaca Civil Service Commission supports the proposed amendment, NOW, THEREFORE, BE IT RESOLVED, that subject to the approval of the State Civil Service Commission, the title of Recreation Program Assistants be added to Appendix B (Non-Competitive Positions) of the City of Ithaca Civil Service Rules, and be it further RESOLVED, that subject to the approval of the State Civil Service Commission, the title of Recreation Assistants be deleted from Appendix B (Non-Competitive Positions) of the City of Ithaca Civil Service Rules. Seconded by Commissioner Thompson. Motion carried 3-0. New Position Duties Statement: Ithaca Fire Department – Assistant Fire Chief The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Fire Department. Commissioner Thompson made a motion to classify the position as Assistant Fire Chief. Seconded by Commissioner Abrams. Motion carried 3-0. New Position Duties Statement and Adoption of Job Description: DPW – Sidewalk Program Manager The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works and the proposed job description for Sidewalk Program Manager. Commissioner Abrams made a motion to classify the position as Sidewalk Program Manager and adopt the job description as proposed. Seconded by Commissioner Thompson. Motion carried 3-0. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Abrams. Motion carried 3-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Richardson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Abrams. Motion carried 3-0. Civil Service Commission January 15, 2014 Page 4 Assistant Fire Chief #73-248 Microcomputer Technician #60-681 Utilities Systems Location Technician #60-785 Youth Program Leader #64-285 Youth Program Leader #71-705 Approval of Personnel Transactions Commissioner Abrams made a motion to approve the Personnel Transactions. Seconded by Commissioner Thompson. Motion carried 3-0. The next Civil Service Commission meeting will be held Wednesday, February 19, 2014 at 9:30 am. With no further business, the meeting was adjourned at 11:04 am.