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HomeMy WebLinkAboutMN-CSC-2011-01-01CIVIL SERVICE COMMISSION Regular Meeting January 5, 2011 Commissioners Present: Commissioner Richardson Commissioner Abrams Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Richardson called the meeting to order at 9:48 am. ELECTION OF CHAIRPERSON Commissioner Abrams made a motion to elect Commissioner Richardson as Chairperson of the Civil Service Commission. Seconded by Commissioner Thompson. Motion carried 3-0. Public Hearing on Proposed Amendment to Appendix B – Non-Competitive Class of the City of Ithaca Civil Service Rules Commissioner Richardson made a motion to open the public hearing on the proposal to amend Appendix B – Non-Competitive Class of the Civil Service Rules by adding the position of Assistant Director of Human Resources and Labor Relations to the non- competitive class and by designating said position as requiring the performance of functions influencing policy. Seconded by Commissioner Thompson. Motion carried 3-0. No one appeared to speak on the proposed amendment. Commissioner Richardson made a motion to close the public hearing. Seconded by Commissioner Abrams. Motion carried 3-0. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes of the December 8, 2010 meeting. Seconded by Commissioner Thompson. Motion carried 3-0. NEW BUSINESS Amendment to Appendix B (Non-Competitive Class) of the City of Ithaca Civil Service Rules Commissioner Abrams made the following motion: WHEREAS, the Ithaca Civil Service Commission deems it necessary to make certain changes to the Appendices of the City of Ithaca Civil Service Rules; and WHEREAS, the City of Ithaca Civil Service Commission duly advertised and held a public hearing on January 5, 2011 for the purpose of amending Appendix B (Non-Competitive Civil Service Commission January 5, 2011 Page 2 Class) of the City of Ithaca Civil Service Rules by adding the title of Assistant Director of Human Resources and Labor Relations to the Non-Competitive Class and designating the position of Assistant Director of Human Resources and Labor Relations as requiring the performance of functions influencing policy, and WHEREAS, the Ithaca Civil Service Commission took public comment on the proposed amendment into consideration, and WHEREAS, the Ithaca Civil Service Commission supports the proposed amendment, NOW, THEREFORE, BE IT RESOLVED, that subject to the approval of the State Civil Service Commission, the title of Assistant Director of Human Resources and Labor Relations be added to Appendix B (Non-Competitive Class) of the City of Ithaca Civil Service Rules and be it further RESOLVED, that subject to the approval of the State Civil Service Commission and pursuant to Section 42(2)(a) of the New York State Civil Service Law, the position of Assistant Director of Human Resources and Labor Relations be designated as a position which requires the performance of functions influencing policy. Seconded by Commissioner Thompson. Motion carried 3-0. Elimination of Physical Performance Assessment as Examination Requirement - Firefighter The Commission reviewed the statistical information for the physical performance assessments conducted for Firefighter examinations during the past fourteen years, and discussed the usefulness and validity of the physical performance assessment as an examination requirement. Deputy Human Resources Director Saul stated that she and Acting Fire Chief Tom Dorman recommend that the physical performance assessment continue to be used as a screening tool, but that it be eliminated as an examination requirement. The results of a candidate’s physical performance assessment would be a consideration in the selection process, but a candidate would no longer be automatically disqualified from further consideration if the candidate did not pass the physical performance assessment. After discussion, Commissioner Richardson made a motion to eliminate the physical performance assessment as an examination requirement for Firefighter. Seconded by Commissioner Thompson. Motion carried 3-0. New Position Duties Statement: City Attorney’s Office – Associate Attorney (12 month temporary, 20 hr/wk position) The Commission reviewed and discussed a New Position Duties Statement from the City Attorney’s Office for a temporary, 12 month, 20 hr/week position. Commissioner Thompson made a motion to classify the position as Associate Attorney and authorize the temporary position for a twelve month period commencing on the date of hire, or May 1, 2011, whichever comes first. Seconded by Commissioner Richardson. Motion carried 3- 0. Civil Service Commission January 5, 2011 Page 3 New Position Duties Statement: Ithaca City School District – Account Clerk/Typist The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District for a position in the Maintenance Department. Commissioner Richardson made a motion to classify the position as Account Clerk-Typist. Seconded by Commissioner Thompson. Motion carried 3-0. Revision of Account Clerk-Typist Job Description Commissioner Abrams noted that the Account Clerk-Typist job description still references the use of a typewriter. Commissioner Abrams made a motion to update the language in the Account Clerk-Typist job description by replacing references to typewriters with references to alphanumeric keyboards. Seconded by Commissioner Thompson. Motion carried 3-0. Deputy Director Saul stated that she would review the other clerical job descriptions and bring any that need similar updates back to the Commission for revision at the next meeting. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Thompson. Motion carried 3-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Thompson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Richardson. Motion carried 3-0. Fire Chief #62-596 Receptionist #61-591 School Bus Dispatcher #61-695 School Bus Dispatcher #78-750 School Lunch Director #63-302 Transportation Supervisor #63-306 Water Meter Technician #67-375 Report on Eligible Lists Established in December 2010 Deputy Director Saul reported that Director of Resident Services Eligible List #61-052 was established on December 30, 2010 for a period of one year. Report on Names Added to Continuous Recruitment Eligible Lists in December 2010 Deputy Director Saul reported that one candidate was added to three continuous recruitment lists effective December 16, 2010. Civil Service Commission January 5, 2011 Page 4 Approval of Personnel Transactions Commissioner Abrams made a motion to approve the Personnel Transactions. Seconded by Commissioner Thompson. Motion carried 3-0. The next Civil Service Commission meeting will be held Wednesday, February 23, 2011 at 9:30 am. With no further business, the meeting was adjourned at 10:32 am.