HomeMy WebLinkAboutMN-BFC-2008-03-11ITHACA BOARD OF FIRE COMMISSIONERS
MARCH I I, 2008
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES
III. ADDITIONS /DELETIONS TO THE AGENDA
IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS
V. CORRESPONDENCE
VL MEMBERSHIP CHANGES
VII. MISCELLANEOUS REPORTS:
A. TOWN OF ITHACA
B. AUDIT
C. TOMPKINS COUNTY FIRE ADVISORY BOARD
VIII. DEPARTMENT REPORTS:
A. CHIEF
B. DEPUTY CHIEF /TRAINING
C. FIRE PREVENTION
- Codes Division
- Fire Investigation Unit
- Juvenile Firesetters Program
- Public Education
IX. OLD BUSINESS
X. NEW BUSINESS
XI. EXECUTION SESSION
XII. ADJOURN
BOARD -OF FIRE COMMISSIONERS
FEBRUARY 19, 2008
(delayed from 2/12/08)
MINUTES
PRESENT: Commissioners Romanowski, Williams, Gilligan, Alexander and Farlow.
Chair Romanowski called the meeting to order at 1802 hrs.
II. Fire Chief Wilbur received the explanation of the payout of Town 2% monies.
1 check was issued to vets and 8 were issued to the volunteer companies.
There was no interest included in the payouts. This was due to the fact that
the monies were not deposited into an interest bearing account since they
didn't know when it would be distributed.
III. Membership Changes — None
IV. Tompkins County Fire Advisory Board has not received minutes from last
month as of tonight.
V. Department Reports :
A. Chief's Report (see complete written report in the Minute Book).
Chief Wilbur offered highlights of his report and answered
questions as follows:
Human Resources is advertising for a Financial Management Assistant
and accepting applications. City Advisory Committee meets next
week. At that time, the 3 full time positions will be discussed. Two of
the positions are new titles. Jan Pfleiderer is eligible for both new
positions and Randy Flynn has applied for the Administrative
Assistant position.
Human Resources is in the process of canvassing the fire fighter list.
In the meantime, Fire Fighter Jim Crowley was promoted to the
position of Lieutenant to cover temporarily for Lt. Tom Deis who is on
military leave.
- Mid -State is nearly done with consoles and dispatch. The new paging
system will not be brought online until the new consoles are done.
The plan is to replace the 2Ghz microwave with 6Ghz which will
maintain the backbone line of communication so that IFD remains
connected to the County.
SAFER Grant — There has been no word on an award.
ITHACA BOARD OF FIRE COMMIS
February 19, 2008 —MINUTES
PAGE 2
Child Safety Seat Grant — Where has been no word on an award.
Fire Investigator Chris Hamilton is working with the County Chiefs to
create a County Fire Investigators' Association. The purpose of this
Association will be to share tips and techniques. There will be a meeting
at the end of the month to discuss this further.
- Strategic Funding for Fire
time.
- City /Town Contract
Carbon Monoxide Deteci
are awaiting word on the
- An inquiry has been made
The Chief explained that tl
buildings in Ithaca. The C
alarms are installed proper
Ordinance would allow us
backfire if someone turns c
and fines. More discussioi
(S4F) — No meeting schedule at this
is scheduled for March 13, 2008.
— A proposal has been submitted and we
n reference to the high ration of false alarms.
is is due to the large amount of protected
lief also stated that if we can insure that the
y from the beginning, the False Alarm
;o charge for the false alarms. This may
ff their system in order to avoid false alarms
will follow on this topic.
Chair Romanowski stated t at false alarms by someone deliberately
setting off an alarm will be dealt with in the criminal court and the
proper fines will be assessed.
- Chief Wilbur, DC Parsons, DC Dorman and AC Mike Schnurle met to
discuss the relationship bet een IFD and Cornell EMS. Cornell EMS
needs to change their dispa ch and communication procedures and
function as a full EMS age Cy.
Comm. Gilligan asked if this would cost
Chief Wilber: We don't fund them or su
Comm. Gilligan: How do we record this?
Chief Wilber: On a day -to -day basis and
info.
Department or the tax payers.
them.
buttons. We would have access to their
ITHACA BOARD OF FIRE COMMISSIONERS
February 19, 2008
PAGE 3
Comm. Gilligan: Will this reduce the number of times we respond?
Chief Wilber: Yes. This way we would know if they are at a scene or not.
VI. Pre - Disaster Grant — Nothing official. Still in the works.
VII. Training Center:
There is an initiative to build an addition. FF Tom Basher and Chief
Wilbur are canvassing to raise funds ($70,000). At this point, there are
no plans for the City to fund it.
FF Patrick Sullivan continues to work on the Explorer Program. It is still being
determined if there is a need for this program. FF Sullivan has met with various
organizations to get the word out and to see if there is a need. Four or five would be
needed to run a post and to be successful. The response has been positive from adults.
Kids seem interested, but none have signed up at this time.
VIII. New Business:
Chair Romanowski added a bid for outfitting a new vehicle.
B. Deputy Chief's Report (See complete written report in Minute Book). Deputy
Dorman offered highlights of his report and answered questions as follows:
Personnel Staffing:
In January 1 recruit was appointed to a regular shift and another recruit
was assigned to a shift in February. IFD has one temporary Lieutenant
and one Lieutenant on Military leave.
DC Dorman stated that the men and women on the Department did a superb job at
the Handworks fire. They were able to get the fire under control in 10 minutes.
Also, he commended their outstanding job on the Spencer Street fires.
IFD has a new Suburban (965). There is a bid out for outfitting it.
ITHACA BOARD OF FIRE COMMISSIONERS
February 19, 2008
Page 4
IX. Training:
- In January, IFD hosted a VA MD Sampling Techniques and Guidelines
class conducted by LSU. S everal people attended and it received good
reviews. IFD will be hosting another LSU Training in February.
- DC Dorman reminded the 3oard of the Defensive Driving Training that
is being conducted at IFD. There is no cost to Department members and
a fee of $25 for their family members. It is a 6 hour course.
C. Fire Marshall Report — Nothing �o report.
Chair Romanowski inquired about the natu
most of the complaints were on duty shifts.
violation.
X. Old Business —
e of complaints. FM Parsons responded that
For example; they were on a site and saw a
Rescue Squad account has 4 balance of $1,223.56.
Comm. Alexander reported on the Fire Poli e Meeting that was held on January 31, 2008
with AC Dan Tier. Six people attended and two others have responded with interest.
Comm. Alexander feels confident that 7 w uld be active.
Comm. Gilligan inquired if enough pagers lad been ordered. DC Dorman replied that
batteries had been ordered for the old ones.
Motion to accept the bid from Admiral Spe ialty Vehicles for outfitting the 2008
Chevrolet Suburban (965) in the amount of $15,594.00 which is within the 2007
Operating Budget Account. Outfitting will include lights, radio, sirens, etc. Motion
passed — Unanimous.
XI. Hearing no other business, the
Respectfully submitted,
Ra y L. Flynn, Clerk
Ithaca Board of Fire Commissioners
adjourned at 1855 hrs.
(Minutes will be reviewed for approval at toe March 11, 2008 meeting)
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the March 11, 2008,
meeting.
LIFE SAFETY DIVISION
Administration
1) Career Personnel Report
a) See Deputy Chief Dorman's report.
b) The Human Resources Department (HRD) is advertising for Financial
Management Assistant applications now. Once a list is provided, we will select a
candidate for a provisional appointment.
C) Pending word from the HRD, Physical Performance Assessments (PPA) for the
candidates for fire fighter responding to the canvass are tentatively scheduled for
12 APR 08.
d) Fire Fighter Thomas Yaglowski has announced his retirement, effective
01 MAY 08. When he retires, FF Yaglowski will have served twenty years with
the Ithaca Fire Department. A request to fill the vacancy created by this
retirement is being prepared now.
2) Operating Budget Status
a) 2008 budget reports are not yet available from City Hall. The extraordinary
incident cost summary process is still part of our backlog of administrative
functions, and will be provided as soon as it is ready.
3) County Communications and 911 Program
a) 800 MHz System: The county paging system was moved from the 2 GHZ to the
6 GHz microwave tower -to -tower network on 04 MAR 08. Paging system
performance seems markedly better as a result. Other work continues, including
console upgrades and (new) paging system calibration and testing. Transition to
the new paging system could happen as soon as the last week of March.
Train - the - trainer sessions will be scheduled soon. Once completed, training for
public safety personnel throughout Tompkins County will start.
'An Equal Opportunity Employer with a commitment to workforce diversification." .0
Fire Chief's Report for March 2008
10 MAR 08
Page 2 of 4
The Ithaca Fire Department is still waiting for portable radios to be provided for
testing purposes. Once we have had the opportunity to perform testing to evaluate
actual field performance, we will be able to provide the county with the
programming information needed for our radios.
4) Grants and Donations
a) 2007 Grants: An application for a 2007 SAFER grant was submitted. The
application requested four additional fire fighters. There has been no word on an
award. [Same report as last month.]
b) Child Safety Seat Grant: The grant was submitted last month and we are awaiting
word on its status. [Same report as last month.]
C) Carbon Monoxide Detectors: Discussions with Wa1Mart and with the Women's
Fund of the Community Foundation have created the possibility of donations and
funding that will allow us to include carbon monoxide detectors along with the
smoke detector program. A proposal has been submitted and we are awaiting
word on the funding that will be awarded as a result. [Same report as last two
months] .
e) SWAT /CINT /CP Vehicle: Discussions continue on developing funding for this
vehicle, but the City has not made a commitment to fund it as yet. [Same report as
last month.]
f) Arson Investigation: Fire Investigator Chris Hamilton reported to the Tompkins
County Fire and EMS Chief Officers' Association at their regular February
meeting. They endorsed the direction and effort and asked him to report back as
appropriate.
5) Strategic Funding for Firefighters (S4F)
The S4F group will convene as soon as possible to approve a status report. [same report
as last month.]
6) City -Town Fire Contract Negotiation
The next date for a meeting between the City and Town is Thursday, 13 MAR 08.
Fire Prevention Bureau
1) Assistant Fire Chief Parson's report of Fire Prevention Bureau activities for the month of
January will be distributed at the meeting.
Fire Chief's Report for March 2008 10 MAR 08
Page 3 of 4
Safety Section
1) Protective Equipment Maintenance Standard Resolution
A resolution adopting NFPA Standard 1851 was distributed. If the Board approves, this
would adopt as IFD policy this standard defining appropriate maintenance and
replacement criteria for protective equipment. Lt. Chris O'Connor, the IFD protective
equipment officer, will be at the meeting to speak to this resolution.
2) Declaration of Surplus Protective Equipment
A resolution declaring certain protective equipment items as surplus was distributed.
These items, while serviceable, have no value to this department because sizes or other
aspects of the PPE do not meet our needs. Lt. Chris O'Connor will be at the meeting to
speak to this resolution.
OPERATIONS DIVISION
Response
1) Monthly Call Report
See distributed reports for 2008, year -to -date, and the seven -year summary of response
data.
2) Emergency Management
a) Emergency Management Exercise: No report.
b) Pre - Disaster Mitigation Grant: Starting in 2002, the City of Ithaca engaged in a
project to develop a pre- disaster mitigation plan. This plan is required to insure
eligibility for future mitigation grants. As of 04 JAN 07, we have been advised
the grant application has been submitted to FEMA for final review and action.
This is the last step for this grant and we are still waiting to hear what the decision
will be. [Same report as prior months.]
C) FEMA deployments: Reimbursement for June -July 2006, deployments to Tioga
and Broome Counties has not been received as yet. Assistant Chief Guy
VanBenschoten has recently been tasked with tracking this down.
Support
1) See Deputy Chief Dorman's reports for MAR 2008.
Fire Chief's Report for March 2008 10 MAR 08
Page 4 of 4
2) Training Center Reports —
a) Usage report not available for this month.
b) FF Tom Basher is working on plans for an addition to the classroom to focus on
SCBA usage. The intent is to involve both Ithaca and Tompkins County with
Tompkins County funding the project. At this point, DOER Director Lee
Shurtleff advises he has set aside $25,000 for this project. Total costs are
anticipated in the $70,000 range.
Training
1) See report from DC Dorman.
VOLUNTEER SERVICES DIVISION
Recruitment and Retention
1) Explorer Post: The Ithaca City School District has granted permission to recruit for the
Explorer Post on the HIS Campus. Efforts at building a base of support continue, and
several meetings have been held with area churches and community groups. I have not
received official word regarding the Ithaca Paid Fire Fighters Association stance on the
Explorer Post concept.
Service
1) Summaries of Service Hours:
A resolution to address the issue of service and training hours was distributed for the
Board to consider at the meeting.
2) Fire Police
At a meeting held last week, Cornell University Police Chief Curt Ostrander expressed
interest in working with IFD Fire Police to improve their ability to establish a secure
perimeter during fire department operations on campus. The Fire Police Unit must finish
its organization and prepare for deployment before further discussions can be held
regarding this initiative.
Respectfully submitted,
�
Brian H. Wilbur
Fire Chief
Supporting materials and reports distributed previously via in -house mailboxes.
ITHACA FIRE DEPARTMENT
BOARD OF FIRE COMMISSIONERS REPORT
March 2008
PERSONNEL STAFFING LEVELS
1 Chief
2 Deputy Chiefs
5 Assistant Chiefs
8 Lieutenants
50 Fire Fighters
66 On duty personnel
1 Fire Fighter on Injury Leave
1 Lieutenant on Military Service Leave
1 Fire Alarm Superintendent
1 Office Manager
1 Administrative Assistant
0.5 Financial Clerk
Total employees as of 3/01 /08 — 71.5
MUTUAL AID CALLS — From: Cayuga Heights, Enfield
To: Cayuga Heights (2), Danby (2)
SELECTED CALLS — No Report
SUPPORT
29 Vehicle work orders were written and 16 were closed.
Ladder 933 will be out of service for at least two months. The structural members of the
bucket floor were rusted and are being replaced by LaFrance Equipment in Elmira.
905 is at 4 Guys, Myersdale, PA for paint and wheelwell repair. We expect in
back the week of 3/10.
TRAINING —
IFD hosted an Introduction to CAMEO class conducted by LSU. The class was well
attended.
In February, we hosted a Defensive Driving class conducted by our insurance company
ESIP. 49 IFD members, 10 IPD members and 8 other people attended the training.
See Attached report. Submitted by: J. Thomas Dorman, Deputy Chief
Date Printed: 3/4/08 Page 1
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PROPOSED RESOLUTION
For the 3/11/08 Board of Fire Commissioners meeting
Whereas the Ithaca Fire Department has in its inventory of
protective equipment some items that were purchased as
long ago as 1992 and never issued and
Whereas all of this clothing is in sizes too small to fit any
of our current firefighters and is unlikely to fit any new
firefighters added to the Ithaca Fire Department and
Whereas there are twelve pairs of boots, five turnout coats,
and eight pairs of gloves in storage that are described
above, therefore let it
Be it resolved that the above described equipment be
declared surplus and disposed of in an appropriate manner.
Respectfully submitted by,
Christopher O'Connor
0
Fire Lieutenant
PROPOSED RESOLUTION
For the 3/11/08 Board of Fire Commissioners meeting
Whereas the National Fire Protection Association (NFPA)
has, in its 2007 edition, updated its Standard on Selection,
Care, and Maintenance of Structural Fire- Fighting and
Proximity Fire- Fighting Protective Ensembles, known as
NFPA 1851, and
Whereas the scope and intent of the updated NFPA 1851
standard is to " Specify the minimum selection, care , and
maintenance requirements for structural fire - fighting
protective ensembles... " such as worn on a daily basis by
members of the Ithaca Fire Department, and
Whereas the Ithaca Fire Department has for many years
purchased only protective ensembles that meet the NFPA
1971 standard that establishes minimum requirements for
the purchase of fire- fighting protective ensembles, and
Whereas the Ithaca Fire Department has for some years
complied with most or all of parts of the earlier editions of
NFPA 1851 in terms of inspecting, cleaning, and repairing
fire - fighting protective ensembles, and
Whereas the 2007 edition of NFPA 1851 includes a section
that mandates that all elements of fire - fighting ensembles
be retired ten (10) years after date of manufacture while
allowing them to be used for training evolutions not
involving live fires, and
Whereas the NFPA included this section because it
recognized that after ten years most or all of the elements
of a fire - fighting ensemble are either worn out or
significantly outmoded in terms of current technology and
standards, thus inherently putting firefighters at risk, and
Whereas the Ithaca Fire Department places a high value on
reducing the risks faced by its firefighters and has a long
history of adopting the best practices as written in other
NFPA standards, and
Whereas at the current time about one -third of the total
elements of the fire - fighting ensembles issued to members
of the Ithaca Fire Department were manufactured well over
ten years ago and are in generally unacceptable condition,
and
Whereas the City of Ithaca and the Fire Department have
both recognized this and significantly increased the budget
line for the purchase of new elements of fire- fighting
protective ensembles in 2008, therefore let it
Be resolved that the Board of Fire Commissioners supports
the City of Ithaca in its decision to increase the budgetary
line for the purchase of new elements of fire - fighting
protective ensembles in 2008, and urges the City of Ithaca
to keep that budgetary line at least $ 50,000 annually for
2009 and 2010, and also therefore let it
Be resolved that the Board of Fire Commissioners adopts
NFPA 1851 (2007 ed.) as an operating _standard for the
Ithaca Fire Department, and further approves the phased
plan for compliance by the end of the year 2010.
Respectfully submitted by,
Christopher O'Connor
Fire Lieutenant
GLOBE MANUFACTURING COMPANY, LLC.
MOST SIGNIFICANT CHANGES TO NFPA 1851:
•General
As with all NFPA documents, 1851 was completely reformatted in
"official" NFPA text. Basically, this means that the document consists of
specific chapters:
Chapter 1 -
Administration
Chapter 2 -
Referenced Publications
Chapter 3 -
Definitions
Chapter 4 -
Program
Chapter 5 -
Selection
Chapter 6 - Inspection
Chapter 7 -
Cleaning
Chapter 8 -
Repairs
Chapter 9 -
Storage
Chapter 10
- Retirement
Chapter 11
- Verification
Chapter 12
- Test Procedures
Annex - Explanatory Material
We will briefly touch on each chapter, but go into more detail as the
chapters refer to garments and footwear.
*Administration
This is the chapter that explains the standard and what it does and does
not apply to.
*Referenced Publications
This is a listing of all documents or publications that are referenced in
the standard.
*Definitions
NFPA has adopted a universal set of definitions for consistency amoung
the various documents. This chapter, as well as chapters one, two, and four,
fall under the purview of the Technical Correlating Committee.
• Program
This chapter outlines the various sections in the standard and provides
direction for the organizations using the standard. It is applicable to all
elements, and includes such topics as record keeping, manufacturer's
instructions, reporting concerns, and other topics of general interest.
•Selection
This chapter discusses the selection and purchase of protective elements.
It covers items such as risk assessment, wear trials, and development of
specifications.
•Inspection
The chapter outlines the requirements for inspection of elements, which
have been significantly increased from the 2001 edition of NFPA 1851. Routine
Inspection is still a very rudimentary inspection, performed by the wearer after
each use, to check for soiling, contamination, and any physical damage that
needs to be addressed. Routine Inspection applies to every element of the
ensemble: garments, drag rescue devices, gloves, helmets, hoods, footwear,
and interface components.
Advanced inspections can only be conducted by a verified ISP or by the
organization's trained personnel. The level of training necessary for
organizations personnel is determined by the element manufacturer, or a
verified ISP, and the organization itself and it is necessary that either the
element manufacturer or verified ISP provide written documentation of this
training. Advanced inspection must be conducted every 12 months as a
minimum, and the findings must be documented on an inspection form. As
with Routine Inspection, Advance Inspection applies to every element of the
ensemble, although there are two additional inspection criteria for garments.
For garment elements, in addition to all of the requirements of routine
inspections (soiling, contamination, and physical damage), advanced
inspections include loss of moisture barrier integrity, assessment of fit and
overlap, evaluation of label and closure integrity, and review of assembly and
size compatibility of shell, liner and DRD. With the exception of the DRD
requirements, footwear is also inspected for the above, plus for exposed or
deformed steel toe, steel midsole, and shank.
Also under Advanced Inspection, new requirements have been added:
(1) Light degradation inspection of the liner. This involves holding the
liner up to a bright light to see if the quilt batting has migrated, resulting in
thin spots in the batt.
(2) Leakage evaluation of the moisture barrier. This test has been
referred to as the "cup test" and involves a field evaluation whereby water is
introduced against the barrier layer, but the thermal layer is examined for
wetness.
2
(3) A new test, called the complete garment liner inspection, is required
to be performed as a minimum three years after the initial purchase and
annually thereafter. This liner inspection requires that the liner system be
opened in such a manner that the inside or film side of the moisture barrier,
and the quilt or batt side of the thermal layer, is exposed for inspection. The
complete liner inspection includes a hydrostatic test for water penetration, to
be performed on a minimum of three fabric areas and three seamed areas on
each barrier. The test is run at 1 psi for 15 seconds and the results are
documented; any signs of leakage constitute a failure.
*Cleaning & Decontamination
The most significant change is that Advanced Cleaning must be
undertaken at the time of Advance Inspection, if not subjected to advance
cleaning in the previous 12 months. The 2000 edition of NFPA 1851 required
the advanced cleaning to be done every 6 months-as a minimum for elements
that had been issued, used, and are soiled. Advanced cleaning is performed by
a verified ISP or by the organization's trained personnel, who need to have been
trained by the element manufacturer or by a verified ISP, and there must be
written documentation of the training. The section also provides step by step
procedures for the washing and drying of each individual element, including
proximity protective gear. There is an exclusion for footwear, specifically
pointing out that footwear should not be machine cleaned or dried using
equipment that produces mechanical action from tumbling or agitation.
*Repairs
Other than formatting, the chapter on garment repairs did not change
significantly. It is still broken down into the various elements, with the
majority of the chapter pertaining to garment repairs. Garment repairs are
further divided into Basic Garment Repairs and Advanced Garment Repairs.
Advanced repairs can only be performed by a verified ISP, the original
manufacturer, or a verified organization and includes all but the very basic
type of repair.
With the exception of the replacement of bootlaces and zipper
assemblies, which must be supplied by the footwear element manufacturer, all
repairs to boots shall be performed by either the original manufacturer or an
independent service provider.
•Storage
Again, other than formatting, the chapter on storage did not change and
is basically the do's and don't for proper storage of protective elements.
*Retirement
This was one of the most heavily debated sections in the 2007 edition of
NFPA 1851, and one of the last issues to achieve consensus. With the effective
date for 1851, which is anticipated to be mid - February, there is a mandatory
retirement requirement for all ensemble elements for 10 years after the date of
manufacture. The standard further goes on to state that proximity outer shells
must be retired 5 years after the date of manufacture. The standard is very
clear that this does not mean all ensemble elements will last or should remain
in service for the full 5 or 10 years, and does provide other criteria for
retirements. However, the mandatory retirement is applicable to any element
still in service ten years after the date of manufacture.
This chapter also discusses disposition of retired elements and contains
a section on special incident procedures, including chain of custody.
•Verification [of Recognized repair facilities]:
Rather than having the manufacturer recognize outside repair facilities,
the standard has established a system of third party verification for
independent service providers (ISP's) to become recognized. This requirement
is intended to benefit the end user, and protect against any problems that
might develop between a manufacturer and an outside repair facility. For
example, a fire department could purchase gear from a manufacturer and as
part of the purchase, require the manufacturer to provide the name of a
recognized repair facility to work on this gear. If two or three years after the
initial purchase, the manufacturer strips the facility of their recognition, where
does this leave the dept. that has been successfully using their services? By
having the recognition bestowed by an independent third party, it removes any
affiliations and offers the fire service a larger range of choices as to whom they
want to work on their gear.
A second advantage of this program is that it will establish consistency
for independent service providers, since they will all be held to the same
standards in determining their ability to work on protective gear. Rather than
obtain their recognition from each separate ensemble manufacturer, an ISP or
verified organization would obtain the recognition one time from an
independent source.
The standard sets specific test parameters for the third party
organization to use as the basis for the verification, including specific seams,
patches, and other repairs. There is also a requirement for the ISP to establish
and maintain a Quality System, including a Quality Manual which is subject to
periodic review.
E
*Test Procedures
This chapter contains the various tests that can be used to establish
serviceability of protective elements. Some of the tests included are leakage
evaluation (i.e. the cup test), and water penetration (hydrostatic testing).
*Annex
The annex to the document is very important, since it contains
explanatory material on the actual requirements contained in the standard.
The annex also contains suggestions for additional testing, requirements, and
other useful information for a department in understanding and even
implementing the standard.
The annex items are always tied to a requirement in the document. For
example, if you look at section 3.2.1* you will see that it is the definition for
Approved. The asterisk indicates that there is an annex item tied to this
section and if you turn to section A.3.2.1 you will find additional material on
the subject of Approved.
PAF 7/07
5
Statistical Summary
Board Report for February 2008
There are 33,199 records in the Incidents Table. Between Friday, February 1, 2008 and Friday,
February 29, 2008 there were 343 incidents. Currently there are an average of 11.83 incidents per day.
Average response time for the department is 4.84 minutes. The average duration of an incident is 20.26
minutes.
25
20
15
10
5
0
50
40
30
20
10
0
Incidents by Hour of the Day
lumml i
O�s NCO It Mmr- O - - - - O N O O O O O O O O O T r — r - r N N N N
Incidents by Day of the Week
1
f
' P -
SUN MON TUE WED THU FRI SAT
Dollar Loss by Hour of the Day
Loss
Statisticol Summary
Board Report for February 2008
There are 33,199 records in the Incidents Table. B tween Friday, February 1, 2008 and Friday,
February 29, 2008 there were 343 incidents. Cu rrE ntly there are an average of 11.83 incidents per day.
Average response time for the department is 4.84 minutes. The average duration of an incident is 20.26
minutes.
5000
4000
3000
2000
1000
0
120
100
80
60
40
20
0
8
7
6
5
4
3
2
1
0
SUN MON
Dollar Loss by
TUE
Day of the Week
THU FRI SAT
Incidents by First Responding Unit
909 964 901 939 902
Average R
03 905 906 932 907
e Time by Unit
909 964 901 939 902 9(p3 905 906 932 907
Loss
Runs
Statistical Summary
Yearly Board Report for 2008
There are 33,200 records in the Incidents Table. Between Tuesday, January 1, 2008 and Friday,
February 29, 2008 there were 663 incidents. Currently there are an average of 11.05 incidents per day.
Average response time for the department is 4.77 minutes. The average duration of an incident is 20.64
minutes.
100
80
60
40
20
0
200
150
100
50
0
Incidents by Day of the Week
Luuuuu
150000
100000
50000
0
SUN MON TUE WED THU FRI SAT
Incidents by First Responding Unit
s{
909 964 901 939 902 903 905 906 932 907
Dollar Loss by Hour of the Day
T O 00 O O r NCO
0 O O O 0 0 0 0 0 0 r . r T T r - r r,. N N N N
Loss
Statistical Summary
Yearly BoardlReport for 2008
There are 33,200 records in the Incidents Table. B tween Tuesday, January 1, 2008 and Friday,
February 29, 2008 there were 663 incidents. Currently there are an average of 11.05 incidents per day.
Average response time for the department is 4.77 Minutes. The average duration of an incident is 20.64
minutes.
350000
300000
250000
200000
150000
100000
50000
0
200
150
100
50
0
8
7
6
5
4
3
2
1
0
Dollar Loss bye Day of the Week
SUN MON TUE
THU FRI SAT
Incidents by First Responding Unit
909 964 901 939 902 003 905 906 932 907
Average Respohse Time by Unit
909 964 901 939 902 903 905 906 932 907
Loss
Runs
ITHACA BOARD OF FIRE COMMISSIONERS
DECEMBER 11, 2007
MINUTES
PRESENT: Commissioners Robert Romanowski, William Gilligan, Steven Williams
and Thomas Farlow;
EXCUSED: Commissioner Alexander.
I. Chair Romanowski called the meeting to order at 1800 hrs.
Chair Romanowski made a motion to approve the minutes of the July 2007, August 2007,
October 2007 and November 2007 meetings as written. (The September meeting was
canceled). Seconded by Comm. Williams. Carried unanimously.
II. ADDITIONS /DELETIONS TO THE AGENDA
- Chief Wilbur is proposing 3 resolutions that will be considered under New Business:
Confined Space Rescue Resolution; Regarding Foreign Fire Insurance Distribution; and
Citizens Emergency Response Teams.
- Possible resolution from Comm. Gilligan regarding Re- establishing a Bunker/Volunteer
Program - to be discussed under New Business;
- Discussion of information received from Tim Logue regarding the Mini Traffic Circle at
South Plain and Center Streets - under New Business.
III. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS:
Lyman Baker, speaking on behalf of the Ithaca Veteran Volunteer Firefighter's Assoc. urged
the Board to come to some agreement or resolution with the Town of Ithaca so that they will
distribute the 2% funds allocated to the City volunteer companies and to the Vets.
IV. CORRESPONDENCE: (note taker was out of the room)
V. MEMBERSHIP CHANGES - None.
VI. MISCELLANEOUS REPORTS:
- Town of Ithaca Report - see written report from Chair Romanowski in the Minute
Book;
- The audit was reviewed and approved;
- Tompkins County Fire Advisory Board - no report.
VII. DEPARTMENT REPORTS:
CHIEF'S REPORT: (see complete report in the Minute Book). Chief Wilbur
highlighted his report and answered questions as follows:
Ithaca Board of Fire Commissioners
December 11, 2007 - Minutes
Page 2
Company 3 vacated their office on the 2nd f oor of Central - freeing up space for Training
Officer, Assistant Chief Sheldon's office. T ere's been no decision on the disposition of the
door that belongs to Co. 3 - will remain until Co. 3 wants to do something different.
Explorer Post details have been shared witf•
of the group are volunteers, not a paid activ
on -duty; Firefighter Sullivan is completing th
probably will get going after the first of the y
The monthly summary of service hours for
between what we have said volunteer fire fi
been provided. If in- service training and on.
say with any degree of certainty the volunte
light of this, and previous discussions about
groups like Citizens Emergency Response
be addressed with the Chief's proposed re
It appears the fire contract between the City
requiring the proceeds received by the Tow
distributed on the basis of the area served.
consideration of this item under New BusinE
issue should be resolved according to the CL
Chief Wilbur suggested that the Board pre;
speed bumps on Wood and South Streets
Tim Logue.
the Union to establish a clear line that leaders
y; is considered a public education activity if
paperwork and recruiting volunteers -
lunteers is a dilemma - there is a disparity
iters must provide, and what has actually
uty minimums are not met, the Chief cannot
qualifies for ongoing fire ground service. In
hanging the direction of volunteer service to
.eams (CERT) and FireCorps Programs will
)lution to be presented under New Business.
and the Town of Ithaca has specific language
i from the 2% Foreign Fire Insurance Tax be
Chief Wilbur is presenting a resolution for
3s, and Chair Romanowski agrees that the
rrent contract.
ant a brief resolution to endorse removal of
n conjunction with the information provided by
DEPUTY CHIEF/TRAINING - Deput� Chief Dorman highlighted his report and
answered questions as follows (see comp) to written report in the Minute Book):
Deputy Chief Dorman reported that the
office - which will be complete soon;
Due to the temporary departure of Lt. Deis
4th, 2008 - we have been approved to hire
Lieutenant to cover his position;
For the second month in a row - there have
Fire Prevention Bureau is doing a great job!
is fully staffed with the exception of the
who goes on active military leave on January
i temporary Firefighter and a temporary
no major fires to report! Apparently, the
NYS has provided a Flammable Liquids Firo training session to all shifts;
In response to a question by Comm. Willi
Chief Dorman described the vehicle repla
date.
regarding vehicle replacement, Deputy
!nt plan and what has been authorized to
Ithaca Board of Fire Commissioners
December 11, 2007 - Minutes
Page 3
VIII. OLD BUSINESS:
A discussion of the status of Fire Police will be delayed until Comm. Alexander can report
directly.
IX. NEW BUSINESS:
Chair Romanowski made a motion to approve the resolution regarding Confined Space
Rescue and IFD's inability to be named (per OSHA standards) as the on -site rescue
service in the permitting process for agencies conducting confined space work (see
complete resolution in the Minute Book). Seconded by Comm. Williams. Discussion
highlights are as follows:
IFD's position has been to provide confined space rescue service only in response to a
911 call for help;
Comm. Gilligan inquired about the impact on agencies doing this kind of work. Chief Wilbur
reported that we have not provided this service when requested to do so - by Cornell
University and Ithaca College - we don't have the resources to provide this service;
DC Dorman reported that there are companies who provide this service for a high price; he
also reminded the Board that IFD went to Common Council in 1997 with a list of equipment
and personnel required to do this, and the request was denied - it's a very unique service
and too difficult to manage;
Comm. Gilligan asked what agencies have requested this service - City of Ithaca Dept. of
Public Works departments, State Parks, CU and IC are some.
Board members asked that those agencies, the City Clerk's Office, as well as Common
Council be informed of this resolution so there are no surprises to anyone.
Board members agreed that by approving this resolution will solidify (and the City of
Ithaca) of potential liability if there was no formal policy.
After discussion, the resolution was unanimously approved
Chair Romanowski made a motion to approve the resolution regarding Foreign Fire
Insurance Distribution that requests the Town of Ithaca to distribute their portion according to
the current contract, and that there exists sufficient difference of opinion regarding any other
method of distribution that the BFC seeks to enter discussions between the parties to
resolve the differences of opinion (see complete resolution in the Minute Book).
Seconded by Comm. Gilligan. Discussion highlights are as follows:
Comm. Williams believes that the distribution method being used goes against State Law
and that issues need to be resolved prior to the distribution;
A lengthy discussion followed regarding the history of these funds and local laws that define
local distribution.
After discussion, the motion carried with Comm. Williams opposing.
Ithaca Board of Fire Commissioners
December 11, 2007 - Minutes
Page 4
CERT Resolution (see complete resolution
this information at the request of the Board f
to address the right way for volunteers to se
buck. He believes the current volunteer sys
the fires as in the past and many current firefi
(hazardous materials, etc.). He feels a neec
an alternate activity and focus for citizen volui
in the Minute Book). Chief Wilbur provided
-om the November meeting He is attempting
vice the community - the best bang for the
tem does not work anymore - we don't have
ghting duties require very specialized training
to move toward more citizen engagement as
steers in the Ithaca Community.
Comm. Gilligan also provided two proposals regarding revitalizing the Ithaca Fire
Department's volunteers for interior and fire ground support, Bunker Program and Fire
Police Program (see complete proposals in the Minute Book)
Since both items were just presented at ton
Board to study the proposals and be prepa
the January meeting.
At the 11/14/07 meeting of the City Emerc
discussion of removal of the diverters on
removal of the speed bumps. After discus
draft a letter to the DPW to suggest consic
help with preservation of emergency vehic
via e -mail for approval prior to sending the
X. Hearing no other business, the meeting
Respectfully submitted,
Christine M. Wilbur, Clerk
Ithaca Board of Fire Commissioners
ht's meeting, Chair Romanowski asked the
�d for more discussion and possible action at
ncy Services Committee, there was
.nth and Wood Sts., but no discussion of
Dns, it was agreed that Chair Romanowksi will
-ation of taking out the speed bumps as well to
and equipment. He will distribute the draft
at 2045 hrs.
(Minutes will be reviewed for approval at tho February 12, 2008 meeting)
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
March 11 th, 2008
Board of Fire Commissioners
Ithaca Fire Department
310 W Green St
Ithaca, NY 14850
Dear Board Members:
The following is the Fire Marshal's report for February 2008.
Codes Division:
The Codes Division received 15 complaints in the month February. There were 8
complaints closed out, and 7 complaints that still remain open.
The Codes Division performed 74 Inspections and issued 69 notices of violation.
The division issued 21 operating permits for occupancies, 1 alternative fire
suppression system certificates.
The Codes Division issued 19 parking violations: 7 Fire Lane / Fire Hydrant
Violations, 5 Handicap Parking Violations, and 7 Prohibited Areas Violation.
Fire Investigation Unit:
There were no fire investigations in the month of February .
Public Education:
There were 3 Public Education Details, and 10 Child Car Seat Inspections in the
month of February.
Respectfully Submitted,
��
C Thomas Parsons
Deputy Fire Chief
Fire Marshall
An Equal Opportunity Employer with a commitment to workforce diversification." 10
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