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HomeMy WebLinkAboutMN-BFC-2005-12-13CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TEL (607) 272 -1234 BOARD OF FIRE COMMISSIONERS NOTICE FAX (607) 272 -2793 THE NEXT REGULAR MEETING OF THE ITHACA BOARD OF FIRE COMMISSIONERS WILL BE HELD ON: TUESDAY, DECEMBER 13, 2005 AT 6 P.M. AT THE ITHACA CENTRAL FIRE STATION 310 WEST GREEN ST., ITHACA, NY. A "An Equal Opportunity Employer with an Affirmative Action Program" t1r Recycled Paper ITHACA BOARD OF FIRE COMMISSIONERS DECEMBER 13, 2005 AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE - $40.00 donation - gratuity from owner of 403 College Ave. (deposited to Donation Fund) VI. MEMBERSHIP CHANGES: VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT (already completed for 11/8/05) C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: B. DEPUTY CHIEF /TRAINING C. FIRE PREVENTION BUREAU REPORT - Codes Division - Fire Investigation Unit - Juvenile Firesetters Program - Public Education IX. OLD BUSINESS X. NEW BUSINESS XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS DECEMBER 13, 2005 MINUTES PRESENT: Commissioners Romanowski, Alexander, Williams and Gilligan; one vacancy; Common Council Liaison Robin Holtham Korherr. I. Chair Romanowski called the meeting to order at 1800 hrs. II. Comm. Alexander made a motion to approve the November 15, 2005 meeting minutes as written. Seconded by Comm. Williams. Carried unanimously. III. Additions /Deletions to the agenda: - Chair Romanowski - add to New Business: 2006 Planning Agenda IV. Persons wishing to speak to Board of Fire Commissioners - None V. Correspondence - two donations were received: - $40.00 donation - gratuity from owner of 403 College Ave. - $50.00 donation - appreciation for helping with a flooded basement (Both deposited to the Donation Account) VI. Membership Changes - None VII. Miscellaneous Reports: A. Town of ithaca - Chair Romanowski provided a written copy of his report to the Town Board (see copy in the Minute Book) B. Audit - Chair Romanowski and Comm. Alexander reviewed the audit. C. Tompkins County Fire Advisory Board - no report. VIII. Department Reports A. Chief's Report (see complete written report in the Minute Book). Chief Wilbur offered highlights of his report and answered questions as follows: ITHACA BOARD OF FIRE COMMISSIONERS DECEMBER 13, 2005 - MINUTES PAGE 2 - Chief Wilbur reported that our Financial Clerk is home recuperating and seems to be doing well - she is scheduled to come back in the middle of January. - Although budget balance spreadsheets are not available, the overtime budget #'s are current - currently we have expended 159% of the budgeted amount with 94% of the year behind us; projections fore the full year are in the $330,000 range - which will be a record high. $9,069 will be reimbursed for federal training expenses by the US Dept. of Justice. 2006 Budget summary is not yet ready. - Tompkins County Communications Public Safety Committee has approved Motorola and Midstate contracts for the new communications system - still needs approval of the whole County legislature. - IFD is applying (today) for a grant that would allow us to obtain a Polaris Ranger all terrain vehicle - that would assist us in rescue operations on trails, along gorges, etc. - IFD personnel are involved in an on -going mapping project - GIS locations along trains in gorges - something we really need! - Strategic Planning - if all goes well, we will have money in 2006 budget to reengage the process; also funding available for items like safety, fitness, training, and staff meetings! This all assumes we have a "normal" year incident -wise - if lots of money goes to fund extraordinary events, these items will suffer once again. Chief Wilbur and Deputy Chief Dorman will be allocating funds for each of these items. B. Deputy Chief /Training - (see complete written report in the Minute Book). Deputy Chief Dorman was not at the meeting; Chief Wilbur highlighted his report as follows: ITHACA BOARD OF FIRE COMMISSIONERS DECEMBER 13, 2005 - MINUTES PAGE 3 - For the second month in a row, Bi shift quickly extinguished two fires. In addition, A shift had what could have been a significant fire on Catherine St. However, the apartment building was well maintained by the owner - Gordon VanNederynen - which helped prevent the fire from spreading beyond the basement apartment. - DC Dorman's report also includes a personnel report, monthly training hours and apparatus information. C. Fire Prevention Bureau Report (see complete written report in the Minute Book) - Assistant Chief Parsons' report included items from the Codes Division, Fire Investigation Unit, Juvenile Firesetters Program, and Public Education; as well as an update on various items - recent installation of the fire alarm retransmitter equipment, major programs at Cornell University and the change of personnel in the Fire Prevention Bureau beginning in 2006. IX. Old Business - - Chair Romanowski said he reported to the Town of Ithaca Board regarding the City's inability /unwillingness to fund a Municipal Training Officer. Chief Wilbur was asked if the Town of Ithaca was in favor of or would fund a portion of the MTO. Apparently the Mayor and Supervisor Valentino had discussions and they may be in favor of a position in 2007. Requests to Town and City budgets would need to run parallel. However, Robin Korherr reported that with several new Common Council members beginning in 2006, it may be worth discussing prior to the budget process. She will speak to Council about renewing discussions after January 1st, 2006. - Comm. Alexander asked if there had been any movement by the Mayor to appoint another City representative. Chair Romanowski reported the Mayor did not accept his recommendation. If anyone knows of someone who might be interested, let him Robin Korherr, or the Mayor know. ITHACA BOARD OF FIRE COMMISSIONERS DECEMBER 13, 2005 - MINUTES PAGE 4 X. New Business - - Chair Romanowski would like to assign topics or areas of interest to Board members for agenda planning for 2006. Some ideas he had were: - Chair Romanowski and Comm. Williams - Resource Recovery - this would include a resolution to Common Council and Town of Ithaca for their attorneys to draft resolutions; - Comm. Alexander - work with Strategic Planning; - Comm. Gilligan - Volunteer program and MTO situation. Chair Romanowski asked Board members and the Chief to suggest topics as well. - Chair Romanowski will send a Get Well card to Kimberly on behalf of the Board. XI. Hearing no other business, the meeting adjourned at 1830 hrs. Respectfully submitted, Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (The minutes will be reviewed for approval at the January 10, 2006 meeting) CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the December 13, 2005, meeting. LIFE SAFETY DIVISION Administration 1) Career Personnel Report See report from Deputy Chief Dorman. 2) Operating Budget Status a) See spreadsheets distributed. Note, overtime now projects to a total expenditure of $336,700, based on weekly average. The four -week average projects to $359,235, and the standard deviation low- and high- estimate range is $243,008 — $430,392, respectively. At 94% into the year, we have expended 159% ($317,275) of our overtime budget. $9,069 of this is for federal training expense and will be reimbursed from the US Department of Justice. While we continue to have extraordinary incidents, we have not had the administrative resources to summarize the expenses for each. As soon as we are able, the individual events will be analyzed and the summary document updated and distributed. b) A working copy of the 2006 IFD budget will be distributed at the meeting Tuesday evening. 3) County Communications and 911 Program a) No report. 5) Grants and Donations a) SAFER Grant: No word since last report. "An Equal Opportunity Employer with a commitment to workforce diversification." 411 Fire Chief's Report for November 2005 6) Strategic Planning 15 NOV 05 Page 2 Assuming we do not have an extraordinary year like this one, funds are available in the 2006 budget to engage this effort. DC Dorman and I must allocate these funds to support a variety of initiatives, including this one. Fire Prevention Bureau See Assistant Fire Chief Parson's report, attached. Safety Section 1) No report. OPERATIONS DIVISION Response 1) Monthly Call Report See distributed year -to -date report series for 2005. The final report for 2004 is still in the works. 2) Emergency Management No report this month. Support 1) See Deputy Chief Dorman's report. 2) Training Center report for November 2005, asd reported by AC Lee Labuf£ Usage / Hours IFD 24 hours Tomp County 54 Hours Ongoing Maintenance: Burn Building Steel Window Replacement on Schedule: 4 Windows Replaced, More Scheduled for March 2006. Fall Cleanup Fire Chief's Report for November 2005 15 NOV 05 Page 3 December Maintenance Projects: Storage Building Cleanup and Storage Rack Installation. 3) Marine Facility No report for this month. 4) Boat Disposition No action. 5) Cornell Hazardous Materials Program No report. Training See report from DC Dorman. VOLUNTEER SERVICES DIVISION Recruitment and Retention 1) No report. Service 1) Volunteer service hours and bunker service hours for the period are not available. We have not had the administrative resources to keep the records up to date. They will be entered as soon as we are able to do so. Respectfully submitted, AWL Brian H. Wilbur Fire Chief Attachments ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT December 2005 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 50 Fire Fighters 65 On duty personnel 1 Fire Alarm Superintendent 1 Administrative Secretary 1 Financial Clerk on Medical Leave 0.5 Account Clerk Typist 1 Light Duty Fire Fighter Total employees as of 12/01/05 — 69.5 MUTUAL AID CALLS — From: Enfield, Cayuga Heights To: Trumansburg SELECTED CALLS — For the second month in a row B Shift quickly extinguished two fires. The first was on 11/1/05 at 425 S. Titus Ave. where a room and contents fire was quickly extinguished and a burn victim treated. The other fire was in a structure being remodeled on 11/17/05 at 101 Linn St.. This fire had the potential to rapidly spread but was brought under control by the efficient actions of the Fire Fighters. SUPPORT 47 Vehicle work orders were written and 19 were closed. TRAINING — See Attached report. Submitted by: J. 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Z O H p Z L U U O U O Z M U OU N O > Z cn C7 Z } LU LU H Z Z � 0O W Z Z Q Q Q tC) O Y O O U W C L \ N F- o CL ¢ U �_ �n F- O z m R Q O N N N N N IL Statistical Summary 09 DEC 05 YTD - December 2005 Board Report There are 23,853 records in the Incidents Table. Between Saturday, January 1, 2005 and Friday, ) ecember 9, 2005 there were 3,993 incidents. Currently there are an average of 11.64 incidents per day. Average response time for the department is 4.92 minutes. The average duration of an incident is 21.52 minutes. 200 150 100 50 0 500 400 300 200 100 0 Incidents by Hour of the Day m M I'm f n I O O O O O O O O O O O T N - r r r .- - r - r r - T T r .- N N N N 250000 200000 150000 100000 50000 0 Incidents by Day of the Week Y J wo Irv. ='• �A� ✓`"&;; SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day O O O O 0 0 O r O O - T - - N N N N O O O O O O - r r r r r r Loss Statistical Summary 09 DEC 05 YTD - December 2005 Board Report There are 23,853 records in the Incidents Table. Between Saturday, January 1, 2005 and Friday, )ecember 9, 2005 there were 3,993 incidents. Currently there are an average of 11.64 incidents per day. Average response time for the department is 4.92 minutes. The average duration of an incident is 21.52 minutes. 200000 150000 100000 50000 0 1400 1200 1000 800 600 400 200 0 70 60 50 40 30 20 10 0 Dollar Loss by Day of the Week SUN MON TUE W® THU FRI SAT Incidents by First Responding Unit LO M CO a) N 'IT CO LO N CO CA (O It 00 u) rn rn rn rn rn rn rn rn rn rn M 0 rn rn rn M rn Average Response Time by Unit 0 CO CO 0 N � 0 � LO N O 0 � I M O 0 0 0 0 W 0 0 0 0) Cn 0) W O) Cn Runs Min. CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 December 6th, 2005 Chief Brian Wilbur Ithaca Fire Department 310 W Green St Ithaca, NY 14850 Dear Chief Wilbur, The following is the activity report for the Fire Prevention Bureau for the month of November 2005. Codes Division: The Codes Division received 19 complaints in the month November. Of the 19 complaints made in November, 4 remain open. There are 3 complaints from prior months that still remain open The codes division performed 26 Operating Permit Inspections, 1 sprinkler test inspections, 1 hood suppression system test inspections, and 4 fire alarm test inspections. The division issued 18 operating permits for assembly occupancies, 2 fire sprinkler system certificates, 1 hood suppression system certificate, and 5 fire alarm system certificates The fire prevention bureau staffed an engine or other apparatus so it could be in- service, for a total of 16 hours during the month of November Fire Investigation Unit: There were 2 fire investigations in the month November. The investigations were for a house fire at 101 Linn St., and 107 Catherine St in the City of Ithaca. Juvenile Fire Setters Program: There were no referrals to the program in the month November. Public Education: There were 2 Public Education Details, 3 Child Car Seat Inspections, and 2 Fire Drills witnessed in the month of November "An Equal Opportunity Employer with a commitment to workforce diversification." �h! December 6th, 2005, Fire Marshall's Report — Page 2 In November and October, I reported that the Fire Alarm Superintendent would be testing the Fire Alarm Reporting System that was installed between Central Fire Station and the Tompkins County 911 Center. After the initial installation of the system, there were problems identified with the system. The installer has made adjustments and changes in the equipment, and I am happy to report that the system has been operating for the last month without any problems. Final acceptance testing is nearly complete. The installer has to come back and make some minor adjustments, but I am optimistic that all will be completed soon During the past several months, I have been meeting with representatives from Cornell University to discuss a major project that is being proposed on East Ave. Cornell is planning to construct a new Physical Sciences Building in the plaza between Baker Hall, Rockefeller Hall, and Clark Hall. The new building will be attached to both Baker and Clark Hall. The University is seeking a variance for some of the chemical uses in the building. I have met numerous times with Project Design and Coordination Team. The result of these meetings is that the University has agreed to add additional elements to the new building to mitigate the increased hazard. The University is also proposing to add fire sprinkler coverage to several areas of both Baker and Clark Hall. The amount of coverage has yet to be finalized, but I believe that the addition of a fire sprinkler system will significantly improve the safety of two existing buildings. Finally, in January the Fire Prevention Bureau will see a change in personnel. Firefighters Scott Eaton and Rob Doner will be returning to a line shift. Firefighters Otis Jackson and Mike O'Halloran will be joining the Fire Prevention Bureau starting on January 4th. Both Firefighter Jackson and Firefighter O'Halloran have been attending code enforcement training over the last 2 months. They both have achieved certification as a Code Compliance Technician (Fire Inspector). I look forward to having Firefighters Jackson and O'Halloran join the Fire Prevention Bureau. I want to take this opportunity to commend Firefighter Eaton and Firefighter Donor for the good work they put forward while in the bureau. Their contribution to the bureau will surely be missed. Respectfully Submitted, r { / C Thomas Parsons Assistant Fire Chief Fire Marshall x D h D T_ M m O M D 3 Z N 0 V' K n n r+ n PD VI (° c c CI y 3 m — rt m R. = m S M 0 CI) �. w c>, 3 — to c 5 0 v� v � 0 n p = N N o = m y m m r+ rt A — CD < � 6+ N m CD C C A?AAPAA �n ?A W N ? ? ? 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