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Home My WebLink AboutMN-BFC-2005-05-10OFFICE OF BOARD OF FIRE COMMISSIONERS CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14650 NOTICE THE NEXT REGULAR MEETING OF THE TEL (607) 272 -1234 FAX (607) 272 -2793 ITHACA BOARD OF FIRE COMMISSIONERS WILL BE TUESDAY, MAY 10, 2005 AT 6 PM AT THE ITHACA CENTRAL FIRE STATION 310 WEST GREEN ST., ITHACA, NY. "An Equal Opportunity Employer with an Affirmative Action Program" 0 Recycled Paper ITHACA BOARD OF FIRE COMMISSIONERS MAY 10, 2005 2005 AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE VI. MEMBERSHIP CHANGES - Add Ophir Degany (Bunker) to Co. #5 - Add John Schleiermacher (Bunker) to Co. #5 VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: B. DEPUTY CHIEF /TRAINING C. FIRE PREVENTION BUREAU REPORT - Codes Division - Fire Investigation Unit - Juvenile Firesetters Program - Public Education IX. OLD BUSINESS - Strategic Planning X. NEW BUSINESS XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS MAY 10, 2005 MINUTES PRESENT: Commissioners Romanowski, Alexander, Kirkpatrick and Williams; one vacancy. I. Chair Romanowski called the meeting to order at 1800 hrs. II. Chair Romanowski made a motion to approve the minutes of the April 12, 2005 with one typographical error noted (p. 1 - change Roles to Rolls). Seconded by Comm. Kirkpatrick. Carried unanimously. III. Additions /Deletions to the Agenda: None IV. Persons wishing to speak to Board of Fire Commissioners: None V. Correspondence: None VI. Membership Changes: The Board unanimously approved the following new members: - Add Ophir Degany (Bunker) to Co. #5 - Add John Schleiermacher (Bunker) to Co. #5 VII. Miscellaneous Reports: A. Chair Romanowski provided a written copy of his report to the Town of Ithaca (see copy in the Minute Book). B. The Board reviewed and approved the audit. C. Tompkins County Fire advisory Report - no report. D. Chair Romanowski also provided a report of his attendance at the Cayuga Medical Center Annual Meeting. VIII. Department Reports: A. Chief's Report (see complete written report in Minute Book) Chief ITHACA BOARD OF FIRE COMMISSIONERS MAY 10, 2005 - MINUTES PAGE 2 Wilbur highlighted his report and answered question as follows: - The Chief reported that as of May 1, 2005 (34% into the year), we have expended 50% of our overtime line and current projections indicate we will exceed our total OT budget by about $90,000. The OT expenditures are due to several significant incidences since the beginning of the year; the impact is there will be no other activities, such as staff meetings, only to cover minimum staffing and emergencies. - MidState Communications has been contracted (by Tompkins County) to modify the equipment for the former dispatch space at Central Fire Station - despite ongoing promises and predictions of their arrival - we really have no idea when that space will be available for IFD's use. - Mayor Peterson has authorized IFD to apply for a SAFER grant application - Federal monies to provide staffing - if approved, the City and Town of Ithaca would both need to approve and provide matching fund that increases over a period of 4 years. This is a program that is similar to a grant that IPD received a few years ago that was targeted to police departments. - Another grant was applied for - to NYS DEC - that would provide equipment to be used primarily in more rural areas of the district. - Two firefighters who have been on extended injury leaves, are now back at work; - The training Center continues to be busy utilizing live burns; - We are still in possession of our old boat (Caroline Skiff) - will re- advertise - minimum bid is $5,000. - The bid resolution for uniforms is provided and will be considered under New Business. ITHACA BOARD OF FIRE COMMISSIONERS MAY 10, 2005 - MINUTES PAGE 3 - The front entrance of IFD on W. Green St. has been made handicapped accessible with a new sidewalk and entry way; as well as the addition of awnings over both front and back entrances are both nice improvements. This project was done under the direction of the City Engineering Department. - Other facility changes in the old dispatch center space remain on hold as the County still has not finished removing their equipment. - Chief Wilbur discussed his reaction to the Volunteer Training Proposal that was presented at last month's meeting (see complete report in Minute Book). Questions and discussion regarding the proposal and Chief's report were as follows: - Comm. Williams inquired about the flow chart. Chief Wilbur reported the items that are circled all need to be done by someone other than administrative staff. Currently most are being done by the Administrative Secretary - all these items were previously done by the Volunteer Coordinator. Comm. Williams inquired why the Human Resources Department didn't or couldn't perform any of the items. The Chief indicated they have never been involved or necessarily interested in this aspect of our organization. - Comm. Alexander reported it's not the Board's intent to shuffle this work back to the staff. - Board members discussed the training schedule that was provided by Bill Gilligan; a FF I class starts in October; no charge for County courses; no one currently waiting to be trained. - Chair Romanowski asked if it was appropriate to use the donation account funds for advertising? DC Dorman indicated a process needs to be in place before we do any advertising. ITHACA BOARD OF FIRE COMMISSIONERS MAY 10, 2005 - MINUTES PAGE 4 - Chair Romanowski indicated that maybe the Human Resources Department and volunteer company members need to get involved in the process; or the IFVU could take over some of the responsibilities. - Comm. Williams asked if volunteers could do part of the County training prior to FF I. No, the trainers need to be NYS Fire Instructors - it's a liability issue. - Chief Wilbur indicated that years ago, volunteer companies managed a large share of what's covered on the flow chart - the recruitment and application process; then the department hired a Volunteer Coordinator who managed most of the items; then the Volunteer Coordinator position was cut out of the budget, the volunteer companies did not pick up the load; now the admin. staff has been trying to add that work to an already overloaded work schedule and it doesn't work! - Comm. Alexander feels this issue needs to be worked out through the IVFU and the Chief - the Board is not the forum to hash out these details. - Chief Wilbur indicated that his Strategic Planning project would have addressed these issues; however, due to funding limitations this project is on hold. There are initiatives statewide and nationally that are addressing the issues of volunteerism and incentives to entice and keep volunteers in the fire service - the problem is not just a local issue. - Bill Gilligan will report back next month on his progress of finding training opportunities; Chair Romanowski will send a letter to volunteer companies to ask for their assistance. - Comm. Alexander noted in the Chief's Report the section about Member Recognition, Observations ... Chief Wilbur reported on the number of banquets he attends and the types of recognitions given to personnel in outlying volunteer departments. This is all (or mostly) ITHACA BOARD OF FIRE COMMISSIONERS MAY 10, 2005 - MINUTES PAGE 5 done with 2% monies - very nice affairs - semi - formal - spouses included, invited guests, etc. - very nicely done. He wishes IFD's 2% monies could go directly to those providing service, and to have the ability to appropriately recognize their service. B. Deputy Chief /Training (see complete written report in Minute Book). Deputy Chief Dorman highlighted items and answered questions as follows: - FF Teeter is back to work - on light duty - assisting the Fire Alarm Superintendent; the department will almost be at full strength by next month; two recruit firefighters will graduate from basic training on May 26, 2005. C. Fire Prevention Bureau Report (see complete written report in the Minute Book) IX. Old Business: - Strategic Planning - Chair Romanowski asked the following questions: - Has the Chief received any approvals from the Mayor to fund any Strategic Planning items? Chief Wilbur reported nothing has been formalized; - Has the department developed a wish list? Not yet. - What will be the affect of the Fall elections (new Council people) have on our financial problems? Not much affect because the 2006 budget will be put together by the current Council. Chair Romanowski indicated that the #1 budget priority should be the addition of a Municipal Training Officer - to accommodate needs for the whole department, career and potential new volunteers. He also talked about a questionnaire that could be developed to assist in establishing priorities for the budget process. Other discussion included: ITHACA BOARD OF FIRE COMMISSIONERS MAY 10, 2005 - MINUTES PAGE 6 - Comm. Kirkpatrick feels that the department has gone backwards even from the 1984 Strategic Plan; - Chair Romanowski reported there were 44 Firefighters in 1984; there are 47 in 2005; - Chief Wilbur reported the increase in number of calls, and the increase in response responsibility - new buildings - both residential as well as commercial - the City and Town have not kept up correspondingly in the IFD budget process. - Comm. Kirkpatrick would like the Board to meet with the Mayor and Town Supervisor to talk about the fact that we have less than before! X. New Business: - Chair Romanowski made a motion to authorize the Bid for Work Uniforms and Accessories be awarded to United Uniform Co., Inc. of Buffalo, NY 14228 (see attached Resolution that was authorized by the Fire Chief upon the recommendation of the clothing officer, Lt. Thomas Deis). Seconded by Comm. Alexander. Carried unanimously. - Chair Romanowski reminded Board members that the Reorganization Meeting, Elections of Officers, will be held at the July meeting. XI. Hearing no other business, the meeting adjourned at 1855 hrs. Respectfully submitted, Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (Minutes will be reviewed for approval at the June 14, 2005 meeting) CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the May 2005, meeting. LIFE SAFETY DIVISION Administration 1) Career Personnel Report See report from Deputy Chief Dorman. 2) Operating Budget Status See attached spreadsheet. Of continued note, and as of the pay week ending 01 MAY 05, which is 34% into the year, we have expended 50% of our overtime line. We currently project expenditures in the area of $290,123, which exceeds the $200,000 appropriated for this line. In one week alone during the past month, there were two gorge rescues (Six Mile Creek and Taughannock Falls), and a fire (Lansing), with the overtime expenses for the week amounting to nearly $9,000. Accounts receivable items. Billing for master box fees is complete. This is significant because the billing was done for the first time using the City's new "Govern" software, which is a function of the Chamberlain's Office. Also, Kimberly Spencer has succeeded in collecting several very old past due accounts which brings in many hundreds of dollars and makes us current with accounts receivables. This was no small effort. 3) County Communications and 911 Program A meeting was held on 04 MAY 05, to coordinate the installation of the new fire alarm re- transmitter from Central Fire Station to the new County Communications Center at 92 Brown Road. The equipment is still four to six weeks out on order, and so the work has not been scheduled. The contract has been let to MidState Communications to modify the equipment in the former dispatch space at Central Fire Station. Despite ongoing promises and predictions of their arrival here, we really have no idea when they will show up to do the work. "An Equal Opportunity Employer with a commitment to workforce diversification." 0 Fire Chief's Report for May 2005 5) Grants and Donations 12 MAY 05 Page 2 a) Mayor Peterson has authorized us to complete a SAFER grant application. The application period is 31 MAY — 28 JUN 05. A SAFER grant is part of the 2005 Assistance to Fire Fighters Grant (AFG) program. • SAFER (Staffing for Adequate Fire and Emergency Response) Act • new program • first program to fund staffing • increasing local matching share of 10, 20, 50, 70 percent of total, increasing annually through the first four years of the grant • new hires must be retained at least one year after following conclusion of federal funding • an opportunity to diversify the workforce b) AC VanBenschoten and FF Pendell developed and submitted an application for equipment that would be used primarily in more rural areas of the district. This was for soft pack back pumps, and forestry hose It was submitted to the NYS Department of Environmental Conservation in the amount of $888.00. 6) Personnel Actions FF David Teeter will return to work in a light duty capacity on 09 MAY 05. 7) Strategic Planning No activity, no report. Fire Prevention Bureau 1) See Assistant Fire Chief Parson's report, which will be distributed at the meeting. Safety Section 1) No report. OPERATIONS DIVISION Response 1) Monthly Call Report Fire Chief's Report for May 2005 12 MAY 05 Page 3 See attached year -to -date report series for 2005. The final report for 2004 will be prepared as soon as possible. 2) Emergency Management No report. Support 1) See report from Deputy Chief Dorman. 2) Training Center report for April 2005, from Assistant Chief LaBuff, is detailed below: Usage in Hours IFD 32 Hours IPD 4 Tomp. County 35 Outside Agencies 15 Total 86 Hours No other information to report. 3) Marine Facility No report for this month. 4) Boat Acquisition The bid advertisement for the Carolina Skiff boat did not produce any bidders. 5) Cornell Hazardous Materials Program No additional information since the last report. Work continues. 6) Uniform Bid Attached please find a resolution for action tonight that awards the bid for fire department uniforms and accessories to United Uniform Company, Inc. 7) Central Fire Station, Green Street Entrance Fire Chief's Report for May 2005 12 MAY 05 Page 4 Under the direction of the City Engineering Department, a new sidewalk and entry way was formed and poured. As a result, the Green Street entry is now handicapped accessible. Awnings over both entries provide protection from the elements while negotiating access. Training 1) See monthly training report from Deputy Chief Dorman. VOLUNTEER SERVICES DIVISION Recruitment and Retention 1) Volunteer training proposal The proposal made at last month's meeting to train new volunteers using New York State field courses is not a new one. The last time it was done was when we had a volunteer coordinator to facilitate the process. One of the primary difficulties with that method was related to the scheduling conflicts that existed and the inability of new members to actually complete the training as a result. This was exacerbated in part by the fact that New York State field training at that time was usually organized around non - student schedules. A copy of the current New York State field fire training schedule is included in the packet. In addition, I have enclosed a copy of the volunteer membership process flowchart from 06 MAR 02. The was re -done in the aftermath of losing the volunteer coordinator position. As we tried to figure out how to accomplish the tasks, many of them were assigned to the administrative staff. Most of the membership tasks had always been done by the Volunteer Companies. The Volunteer Coordinator took may of those tasks over when that job function was added. A new version, dated 05 MAY 06, is offered to demonstrate the shift of tasks that would be required to consider this. The continual and long standing erosion of administrative capacity has taken its toll. A fire department lives or dies on training. That is more true today than it ever was. We are a fire department with no training officer, and it is clear to me we cannot compensate for that shortage. 2) Member recognition, some observations Particularly in January, February, and again in April, we are invited to various county fire department banquets. Typically these affairs are semi - formal, sit -down dinners, with many invited guests, joining the members of the host department and their spouses or Fire Chief's Report for May 2005 12 MAY 05 Page 5 significant others, for an evening of relaxation and recognition. Awards and other recognitions, covering a variety of categories of activity and accomplishment, are presented. Department officers and members have a opportunity to speak to the membership and guests, offering thanks for services rendered, and hope for the year ahead. New officers are sworn in, and the evening is usually capped off by music and dancing. In Ithaca, we do not have the budget for such events. We have an annual memorial and medal day, but that is very different from these banquets. In those few years when Ithaca held an annual department -wide banquet, the funds to make it happen were donations solicited from Cornell and Ithaca College. There was no budget for this then, and there is not now. The point is that here is one more important program element to support people providing service, but it is not available to those providing service in Ithaca. Respectfully submitted, lBnianiH. Wilbur Fire Chief Attachments Statistical Summary Ithaca Board of Fire Commissioners 05/10/05 There are 21,258 records in the Incidents Table. Between Saturday, January 1, 2005 and Wednesday, May 4, 2005 there were 1,398 incidents. Currently there are an average of 11.27 incidents per day. Average response time for the department is 4.55 minutes. The average duration of an incident is 20.09 minutes. 200000 150000 100000 50000 0 500 400 300 200 100 0 10 8 6 4 2 0 It M Mg Dollar Loss by Day of the Week SUN MON TUE VVEIJ THU FRI SAT Incidents by First Responding Unit 0) r M (0M M M O M It CO CO O (0 W W 0) 0) M M 0) 0) Average Response Time by Unit ((0 M O O r LC) (0 0� LO C\1 M M M 0) M 0) M 0) M 0) 0) M Statistical Summary Ithaca Board of Fire Commissioners 05/10/05 There are 21,258 records in the Incidents Table. Between Saturday, January 1, 2005 and Wednesday, /lay 4, 2005 there were 1,398 incidents. Currently there are an average of 11.27 incidents per day. Average response time for the department is 4.55 minutes. The average duration of an incident is 20.09 minutes. 80 70 60 50 40 30 20 10 0 200 150 100 50 0 Incidents by Hour of the Day i i n i V n A 17 iiii I I1111-, J 11''I O O N M rt U") (D � M M r r N M � U) W rl- M M O N M O O O O O O O O O - r r r - - r - N N N Incidents by Day of the Week i SUN MON TUE W® THU FRI SAT Dollar Loss by Hour of the Day Loss Fire Chief's Report for May 2005 12 MAY 05 Page 6 Resolution to Award the Contract for Work Uniforms and Accessories WHEREAS, the contract for providing work uniforms and accessories exprired the end of 2004; and, WHEREAS, the Ithaca Fire Department developed specifications for work uniforms and accessories to meet the needs of the fire department and to fulfill the clothing allowance section of the collective bargaining agreement; and, WHEREAS, the specifications were advertised, with subsequent receipt and opening of such bids on 28 APR 05, by the City Controller's Office; and, WHEREAS, the bids have been examined and evaluated for compliance with the specifications by the fire department clothing officer, and award has been recommended; now, therefore be it RESOLVED, the contract for work uniforms and accessories is hereby awarded by the Board of Fire Commissioners of the City of Ithaca to United Uniform Company, Inc., 495 N. French Road, Buffalo, N.Y. 14228; and, be it further RESOLVED, as provided by the specifications, such contract shall be for a period of one year, with an option to extend the contract up to two additional years, such option to be authorized by the fire chief upon recommendation of the clothing officer. Resolution adopted this _ day of May, 2005. Christine M. Wilbur Clerk of the Board CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 TO: Donna Redsicker, Executive Assistant Lieutenant Thomas Deis FROM. Christine M. Wilbur, Executive Assistant u� RE: Bid Award for Uniforms DATE: May 11, 2005 Hi Donna - As I told you on the phone, I am sending you the resolution that the Board of Fire Commissioners approved last night awarding the uniform bid to United Uniform Co., Inc. You indicated you would notify the successful bidder, as well the unsuccessful bidders. Hi Tom - I'm giving you a copy of the resolution as well and remind you that you need to return any samples that were supplied by the unsuccessful bidders. Thanks! "An Equal Opportunity Employer with a commitment to workforce diversification." is try OFFICE OF BOARD OF FIRE COMMISSIONERS Steven P. Thayer, Controller City of Ithaca 108 E. Green St. Ithaca, NY 14850 Dear Steve: CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14850 May 12, 2005 FILE Copy TEL (607) 272 -1234 FAX (607) 272 -2793 At the regular meeting of the Ithaca Board of Fire Commissioners held on May 10, 2005, the following resolution was unanimously approved for the award of a bid for Work Uniforms and Accessories: WHEREAS, the contract for providing work uniforms and accessories expired the end of 2004; and, WHEREAS, the Ithaca Fire Department developed specifications for work uniforms and accessories to meet the needs of the fire department and to fulfill the clothing allowance section of the collective bargaining agreement; and, WHEREAS, the specifications were advertised, with ,subsequent receipt and opening of such bids on 28 APR 05, by the City Controller's Office; and WHEREAS, the bids have been examined and evaluated for compliance with the specifications by the fire department clothing officer, and award has been recommended; now, therefore be it RESOLVED, the contract for work uniforms and accessories is hereby awarded by the Board of Fire Commissioners of the City of Ithaca to United Uniform Company, Inc., 495 N. French Road, Buffalo, NY 14228; and, be it further RESOLVED, as provided by the specifications, such contract shall be for a period of one year, with an option to extend the contract up to two additional years, such option to be authorized by the Fire Chief upon recommendation of the clothing officer. Resolution adopted this 10th day of May, 2005. t Res tf lye submitted, Christine M. 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N C p OOtn O y 00" 000000000000'4 DC„o n cn 7000 C0� 0o O W ww GCJ to J io A wwwwwwwwwwaow-0 p V CpaapOpp0t70 CO CD m o m w m m C to C Z m o a O p O OI O1 N to W N A N to A QNf N CO N OD N N cn to j p� A N O N t0 C1 Oa Of O W W W W C Z T C 7 O n N 00 N O N CA O O t71 O N O to N to O O t71 N J J tJ1 C71 N tlt N tJl N S yO O O O O O O N N 0 0 0 0 0 0 0 .iI N O n 0 o m w a) n, 3 n K N trD J C c Z to 0, j W O r i0 i W N W N N CD W O N W N W C> W tD W W W J V W A W 0 J N to J W N W O Z S Z fn � N O to 0 J O O QQk A T C W N -1 V (D A io t0 <O ? 3 to l7 = O n rn N U O o '. Subject: training ctr report april 2005 Date: Wednesday, May 4, 2005 7:34 AM From: Lee Labuff, Assistant Chief IFD < la buff@ ifd. cityofith aca. org > To: <brian> Cc: <chris >, <dorman >, <labuff> Brian, per your request. Training Center Report, April 2005 is as follows: Usage in Hours IFD 32 Hours IPD 4 Hours Tomp. County 35 Hours outside Agencies 15 Hours No other information to report, thanks Lee L. Wed, May 4, 2005 9:09 AM Page 1 of 1 Ithaca Fire Department Volunteer Membership Piocess TO W" Ur- ILMW 06 Application Sent (AS) Application,� Received (AS) W in Web Site Perform Reference Checks (AFMT)_ Ellaw S&edule PPA;send welcome & Med Exam It r (AS) AS - AdMin secretary AFC - ASSI Fire Chilat DFO - Deputy FUe 001 LT - Uoutenant MR G - Membership Ravlaw Committee NMT - New Member Training Walk-In 9=1 MMUIR121 0 Notify Fire Chief; NIT - 7 Boalrd irr Confir mMins I k TckeAle MIS �rainil� e n =i, —Yes v7J-, Review R Review LAcwuL ce av kw and and Jacket J et Prep Prep FC FC Admin Activities D ua ? isqualified? End Process ce Applicant —yes Notified Z AFQ C) 0 Notify Fire Chief; NIT - 7 Boalrd irr Confir mMins I k TckeAle MIS �rainil� Application Sent (AS) Application Received (AS) Prepared (AS) CBC letters Sent (AS) CBCs Returned (AS) Application Review (DFC) EY471—MM IV Perform Reference Checks (AFC/LT) Accept? Yes Orientation and Shift Assignment (MRC) Sched P wjelcome AS - AdMin Secretary AFG - ASS' Fire C11181 DFC • Deputy Fire Clilet LT - Ueutenant MRC • Membership Review Committee MAT • New Member Training Walk-In File Review and Jacket Prep (DFC) M, Pass? Notify Fire Chief; Atuointment- 7 Board Coniirms VMIIJ Activities . . ............ . End Process Applicant Noted (AFC) Confirmation Ltr to Applicant (AS) AddtoNew Member Trainiing Queue for !next Fall NMT TOMPKINS COUNTY FIRE TRAINING DIVISION 2005 Training Calendar & Course Description Start Date Location Course Prerequisite Instructor Equipment Training FIREFIGHTER Basic Firefighter, or Fire Fighting Turnout Gear SCBA April 23 Center SURVIVAL Essentials, or BASHER Spare Bottle Firefighter I Escape Rope TA Letter Turnout Gear May y 14 Training Center F.A.S.T. Firefighter Survival BASHER SCBA Spare Bottle TA Letter CFR SCENE SUPPORT April 5 Building OPERATIONS None BASHER Turnout Gear SCBA Firefighter I or Turnout Gear May2 Training FIREFIGHTER II Basic& SPALDING SCBA Center Intermediate, and Spare Bottle Haz- Mat Ops. TA Letter TBA TBA PUMP OPERATIONS None SPALDING Turnout Gear September Training FIREFIGHTER I None TBA SCBA Center Spare Bottle TA Letter Training FIREFIGHTER Basic Firefighter, or Fire Fighting Turnout Gear SCBA October TBA Center SURVIVAL Essentials, or BASHER Spare Bottle Firefighter I Escape Rope TA Letter Turnout Gear Oct. TBA Training F.A.S.T. Firefighter Survival BASHER Se BA Center Spare Bottle TA Letter Nov TBA TBA FIRE OFFICER I Intro to Fire Officer SPALDING Basic Firefighter, or Turnout Gear 20065 TBA Training MASK CONFIDENCE Fire Fighting TBA SCBA Center Essentials, or Spare Bottle Firefighter I TA Letter Firefighter I or Turnout Gear 2006 TBA Training FIREFIGHTER 11 Basic& TBA SCBA Center Intermediate, and Spare Bottle Haz- Mat Ops. TA Letter TA Letter: A "Training Authorization Letter" is available at our web site www.TompkinsFireEms.com For more information or to sign up for a class, call the Fire Coordinators Office at 257 -3888 ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT May 2005 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 47 Fire Fighters 62 On duty personnel 1 Fire Alarm Superintendent 1 Administrative Secretary 1 Financial Clerk 0.5 Account Clerk Typist 2 Recruit Fire Fighters 2 Fire Fighters on Extended Sick Leave Total employees as of 05/01/05 — 69.5 MUTUAL AID CALLS — From: Cayuga Heights, Lansing, Enfield, Newfield To: Lansing, Enfield SELECTED CALLS — No Report SUPPORT 33 Vehicle work orders were written and 32 were closed. TRAINING — See Attached report. Submitted by: J. 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N H LO ° M LO a c ca O N O M O O M O 0 O r O M O O O O T N r m 't T Lo r w T N r w O r O N r N CL a \ \ \ \ 'IT Cl) co cli C\l ® ~ � & o a v ■ 0 > ° 0 2 0 0 0 � V CL o 0 ° _ I @ o m ._ ° � = 3 ƒ _ .0 o $ a [ \ / r � moo@ / t .� ƒ % / g § $ ._ _ $ n a LO a C $ \ # LL G 2 LO c s @ o § r / q � � § O \ LLJ ° < < CL CL / z 0 0 2 } w ƒ I g m \ / 0 2 / \ ■ E p s E « m o « § 0 k § / 2 k < < 0 / 9 m § § = w o w S IM / e < = \ m k e E q Cl) h < & / z \ . / \ 2 5 \ \ k IL ITHACA BOARD OF FIRE COMMISSIONERS APRIL 12, 2005 - MINUTES PAGE 5 describes the economic impact that volunteers have; as well a State Senator who is supportive of incentives for volunteer firefighters. XI. Hearing no further business, the meeting adjourned at 1840 hrs. Res ectfully submitted, 1 v Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (Minutes will be reviewed for approval at the May 10, 2005 meeting) Z O U Q O}0 Q W D W W Ln O O N 4 ° d r Ln o C o L a rn M Ln 1�0 M � o O O 01 d OC rn 't � a) o -4 o +-1 � 11'1 O L11 M o N I*l O O O 1 id)- iPr iPr 41} {lr i{)- id)- if} i{} {{} ii} {U} i! in 0 >, � Lfl M _ Lo r.0 to o „GO N 4-+ > '� M O n �i *+ Q7 d O M O 0 0 O O O Or An *4 { ifi ifl ifs -Q 1 ifl- j4pr ifl ifl iPr 4A -blr ifl- iA 01W O D O C O Z fu ui LO tf) N O N o O N W M - O N co fPr � � Lr t0 -b 1 -W� O i& +�1 ifj- N id:)- N 4f1- LLf idj- {blr N in .O Q) U a O 0 U N O Ln o Lry o M o 0 0 0 H' M +� N to N O N O N O O O to N W D Z LU rl N 0 to N O N iA- ii} i* M i& vq 4A- O 4& Tq ilk O il} fPr O VW. 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Ln N ti W .i OOTZT neaans O1 'm M Ln Ln Uol;Uana.Jd aald N r1i � co O O' ttoo ti O O O ti O O OOZZT On M N t0 N N O 0' 6uluue Id '8 000 Ln co `n '� M It Ln U0pe.;slulwpy y ', saagwnN Ln 0 o Ln N o Ln Ln Ln o Ln o N Ln N Ln o Ln o Ln o o N Ln N to n o 0 N N N N V v V V V - Ln V V• ;uno:):)y c d o = d __ d h _ v cn c (v _ O W N W t H O W u Q — c m O E w d U = Gl v ' atr O U +' w > w 7 E a0+ CL O O a Q U) � O w C Gl 9 +s+ O y I- a+ U f0 U' w O O U a0i Vf i F- O Q C w 6 d w i C W W D m CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 May 10, 2005 Chief Brian Wilbur Ithaca Fire Department 310 W Green St Ithaca, NY 14850 Dear Chief Wilbur, The following is the activity report for the Fire Prevention Bureau for the month of April 2005. Codes Division: The Codes Division received 17 complaints in the month April. Of the seventeen complaints, only one remains unresolved. The codes division performed 17 inspections, and issued 15 operating permits for assembly occupancies. The division also observed acceptance tests for 5 fire protective systems, which included 4 sprinkler installations, 1 fire alarm system installations. There were only 8 parking violation tickets issued in April. 3 tickets were written for parking in a fire lane or in front of a fire hydrant, and 5 tickets were written for parking in a prohibited area. The firefighters assigned to the codes division have attended a cumulative 22.5 hours of in- service training credit for April. During SCBA certification training, Firefighter Doner was injured. Firefighter Doner was off work for nearly 3 weeks until his injury had healed. Firefighter Chris Kourkoutis has been continuing his training for code enforcement certification, Firefighter Kourkoutis has received 23.5 hours in Code Enforcement training as part of the requirements for obtaining his NYS codes certification. I attended 32 hours of NFPA training for Fire Protection Systems in Atlantic City, New Jersey. In the month of April, the codes division was able to staff an engine or other apparatus a total of 18.5 hours. During these hours, the firefighters in the codes division were assigned to respond to calls, but at the same time they also were able to accomplish administrative code enforcement activities. An Equal Opportunity Employer with a commitment to workforce diversification." �� May 10, 2005, Fire Marshall's Report — Page 2 Fire Investigation Unit: There were no fire investigations in the month of April Juvenile Fire Setters Program: There were no referrals to the program in the month April. Public Education: There were 8 public education details performed by members of the department in the month of April. There were also 3 fire drills observed by on -duty personnel. The City of Ithaca Governance Committee met in the end of April and approved the changes made to the Fire Prevention Code. Mary Luster, City Attorney, received information back from the NYS Attorney General's Office, that the False Alarm ordinance as it pertains to malicious activations of a fire alarm, that was in the City of Ithaca Fire Prevention Code, conflicted with NYS Penal Law. It was recommended that part of the ordinance be removed from the City Code. There was also an amendment to the code to increase the monetary penalties for violations of the Fire Prevention Code. The fines are now increased from $250 to $500 for violations with discretionary fines, and maximum fines from $500 to $1000 for violations with mandatory fines. These fines are for each violation and for each day of the violation. Respectfully Submitted, O'� K WA C Thomas Parsons Assistant Fire Chief Fire Marshall � O ° ( CL �p < (D D i v 90 O rr � (n 0 d m CD O (D o 3 (D � rt o C) (D (D n < (D m O IN m -0 'O (D D rt o � (D O CD rt CL W - n rOt < (D 3 (DD p� °a ,� m rt < (D ((D n' n rt < m -1 < n o- (n (D rn-r o m (D r O En N V N O N O N two N co N 0) ul N Ul N o N 0 N 0 N N ti N N o �. Ul m Ul w' O V 00 N O G O O O (Nn O (n O ° ° 0O � 0) V O Cn O O N W co O cn N p O ° o ° W "_ O- �C w co + 0) O ° O Ln Cn °o ° O U'7 O N O O ° 0 O F-A p h+ O (n 00 V V O O Ln O O O N 4 W co rn ° O Cn O O °O Ol o w O W a% N V pa w F+ I-+ G1 C% N N \, m O 0 o 0 O 0 N 0 o 0 N c \ O o N n \ 0) \ N o \ O C, 0 W N o N` 40h N C' N '6q' � O -ul- Ln Lq O o °O _U4. o O iq- Ul O -61�- N V rn O -uq- ° -FA � {f} N m -b } Ln p O -EPr O O JA r N co rn to co w (j w Ln w Ln tf� F+ V tfi O EPr O Ffl O �Pr O -u4- -EPr -(� w -E!)- O -6fr . Efl W �I O F p µ co w Ln O m Go 01 40 -b� +� -64!)- -ul- - -Ull -64- -611, -61} 0c C 0', O ON Ln co O O Ln �o W O' O 01 co �p Ln < (D z( C fD ma m-, <� m� z_ c m M rt O m m z c m n O (D � n rt (D CL m fDD <3 mw z5, C m,Q D < 3(D `< 1p (D O (D n (D a N O O t!1 m rn C m C 3 3 a �o W n Z —I N O O � to7 w� W n n O C rt d n R m m v;a-0 M n-i w n O 0 n C -1 O< O O 0 D G C C G It ' 3 U1 C < d G d 3 rt M A O 5 3 3 3 a (A 1 fu M _ fD p y o R� o 'r o y S fD A m z -� 3 3' a d^ `" < rt x y 0 m uoi m 3 rt " N j rt rt - 7 (p — fD M C - C - A _ Account O O O I J V I I J 01 V to V O Ql O to to to O .A In A O W In N U9 N O r to N O O to N to r to 1-+ O N In r O Numbers O to Administration w a & Planning o "' A °' ° 12050 A _ r O O N _ A f+ O 4 -N O O r O O O V Clt t0 CO N N F Fire Prevention ut cn w N to Bureau 12100 r CO �'' N to V N O N N A Safety Section N .°' r ; ^ Z- 12150 N Lq N O M tD 0) 01 to (n r r Response cn Section 12200 W A O w V L ` to w to O N N rn CO Support Section Ij ? r rn o 12250 A a% N to r O O f+ N V A I N Lq ? w V 0% tD V t0 W W N ON V CO V N CO CO N r A W T CO t0 to to O O N M Emergency Management a ° o t" 0 to 0 0 ° V w 12300 o ° o rn M Training Bureau ut o w 12350 N N 0 rn to LO o w cn w io a two w O O O CO t0 O to r to Membership ut Section 12400 01 w O to O o 4 W V Service/ Duty N Section 12450 N rn {a N W W; W, N r Ln Balance (!1 A O CO V Q Cn to CO M l0 O o, V V W tN o V 0) l0 t0 4t0 CO CO O f+ 0 W W O V t0 W <D 0 A to co tJr 00 N O O � to7 w� W n n O C rt d n Statistical Summary Ithaca Board of Fire Commissioners 05/10/05 There are 21,258 records in the Incidents Table. Between Saturday, January 1, 2005 and Wednesday, May 4, 2005 there were 1,398 incidents. Currently there are an average of 11.27 incidents per day. Average response time for the department is 4.55 minutes. The average duration of an incident is 20.09 minutes. 80 70 60 50 40 30 20 10 0 Incidents by Hour of the Day 200 150 100 50 0 O N M 'q. O M W N W O r (p N W O O r N M O O O O O O O O O O - .- .- r ,- r r r - N N N N 1,r7l 200000 150000 100000 50000 0 Incidents by Day of the Week SUN NON TUE W® THU FRI SAT Dollar Loss by Hour of the Day O r N M '�T M M r� W M O r N M 0 W r- W O O N M O O 0 0 0 0 0 0 0 0 T T T T T T T T T T N N N N Loss a Cayuga Medical Center at Ithaca Cayuga Medical Center Corporation 2005 Annual Meeting April 27, 2005 Bonnie Howard Howell Education Center AGENDA 6:30 p.m. - Reception 7:00 p.m. - Call to Order Dr. Carl Haynes, Cayuga Medical Center Board of Directors 1. Approval of the 2004 Annual Meeting minutes • Dr. Haynes 2. Report from the Board of Directors • Dr. Haynes 3. Presentation and election of candidates for a three -year term to the Board of Directors • Dr. Haynes, Chairman, 2005 Nominating Committee 4. Presentation and election of the members of the Membership and Nominating Committee • Dr. Haynes., Chairman, 2005 Nominating Committee 5. Ceremony to Name the Cayuga Medical Center Physicians' Lounge in honor of Dr. John Hirshfeld 6. Program • State of the Medical Center — Dr. Rob Mackenzie, President and CEO • Cayuga Medical Center Radiation Medicine — Dr. Michael Kuettel Professor and Chair of Roswell Park Cancer Institute Radiation Medicine • Tour of Cayuga Medical Center Radiation Medicine 7. Conclusion -- Dr. Mackenzie 101 Dates Drive Ithaca, New York 14850 -1383 607274.4011 607274.4527 fax www.cayugamed.org Affiliated with Weill Medical College of Cornell University 1 Cayuga �� Medical Center at Ithaca Cayuga Medical Center Corporation 2004 Annual Meeting Minutes April 21, 2004 Bonnie Howard Howell Education Center Paul Steiger, Vice Chairman, Cayuga Medical Center Board of Directors, called the 24`h annual corporate meeting to order at 7:00 pm, and welcomed all attendees, thanking them for their involvement and support. 1. Minutes of the 2003 Annual Meeting were approved as submitted. 2. Mr. Steiger introduced Alice Colquitt, chairwoman, 2004 Nominating Committee, who presented the slate of candidates for a three -vear term to the Board of Directors: Re- election for second three -year term Election to first three -year term: All candidates were unanimously elected. Robert Abrams Paul Steiger James Brown Dammi Herath Jean McPheeters Elizabeth Rawlings Jeffrey Snedeker, M.D. 3. Ms. Colquitt then presented the slate of nominees for the 2004 Membership and Nominating Committee: Eligible for second two -year term: Janet Steiner Carl Haynes Roger Sibley The slate was approved unanimously. 101 Dates Drive Ithaca, New York 14850 -1383 607274.4011 607274.4527 fax www.cayugamed.org Affiliated with Weill Medical College of Cornell University 4. Paul Steiger presented the Report from the Board of Directors, in which he introduced Dr. Tony Greer, vice president for medical affairs and Mare Agnew, vice president for patient services. This was followed by an introduction of Dr. Rob Mackenzie, president and CEO of Cayuga Medical Center. Dr, Mackenzie gave a brief report on the State of the Medical Center, and some of the accomplishments of 2003. He outlined the five values established in 2003: • Our People • Clinical Excellence • Customer Service • Financial Integrity • Community Partnership Dr. Mackenzie then highlighted some of the notable achievements in each category. Dr. Mackenzie introduced Kristen Verrill, East Campus officer, who spoke about Convenient Care in 2004, including services that have been improved and expanded throughout 2003. Diane Jay, director of Imaging Services, spoke about facility expansions and advancements in imaging, not only at Cayuga Medical Center, but at our satellite locations as well. Dr. Anthony Massi, chairman, Radiology Department, followed with a Technology Update on High -field Open MRI. He presented a brief description of how MRI works, gave a comparison of how our services differ from stand- alone MRI services downtown, and shared several images of MRI which demonstrated how clear and detailed pictures are now compared to outdated x -ray services. 5. Dr. Mackenzie concluded the program, thanking all presenters. The meeting was adjourned at 8:30 pm. Respectfully submitted, Mary Gregg, Administrative Assistant Cayuga 41 Medical Center at Ithaca Annual Corporate Meeting 2005 Election Nominees BOARD OF DIRECTORS Nominees to serve a first three -year term: • Peter Bardaglio, filling the unexpired term of Elizabeth Rawlings • Gary Ferguson, filling the unexpired term of Patsy Brannon Nominee to serve a third three -year term: • Alice Colquitt Nominees to serve a second three -year term: • Carolyn Bartell Accepting resignations: • Elizabeth Rawlings • Patsy Brannon MEMBERSHIP AND NOMINATING COMMITTEE Nominee to serve a first two -year term: • James Brown Nominees to serve a second two -year term: • Craig Evans • Roger Sibley • Janet Steiner 101 Dates Drive Ithaca, New York 14850 -1383 607.274.4011 607.274.4527 fax www.cayugamed.orq Affiliated with Weill Medical College of Cornell University Cayuga Medical Center at Ithaca March 28, 2005 Brian Wilbur, Chief Ithaca Fire Department 310 West Green Street Ithaca, NY 14850 Dear Mr. Wilbur: I am pleased to announce that the 25th Annual Meeting of the Cayuga Medical Center at Ithaca Corporation will be held on Wednesday, April 27, 2005, in the Bonnie Howard Howell Education Center at Cayuga Medical Center. We invite you to arrive by 6:15 p.m. so that you will have ample time to park in Visitors' Parking in the front of the building and check -in at the meeting. As you come through our main entrance, next to the Emergency Department, you will be directed to the Howell Education Center. Light refreshments will be served at 6:30 p.m., and the business portion of the meeting will begin at 7:00 p.m. During the meeting, member organizations will participate in the following business of the corporation: 1) election of directors for a three -year term (to fill vacancies) on the Board of Directors of Cayuga Medical Center at Ithaca and 2) election of members to the Membership and Nominating Committee. The packet enclosed includes the agenda for the 2005 Annual Meeting, minutes from last year's Annual Meeting, and the list of nominees for election to the 2005 Board of Directors and Nominating Committee. Please RSVP by April 18. We look forward to seeing you on April 27. Sincerely yours, AAi. Carl E. Haynes, Ph.D., Chairman Board of Directors Enclosures 101 Dates Drive Ithaca, New York 14850 -1383 607.274.4011 607.274.4527 fax www.cayugamed.org Affiliated with Weill Medical College of Cornell University r kw c -TAB � r epf /N�t1Ji 7;E1E of 2ce5; T#G Fix?.0 l��T, /�i4 5 !L xioee.1 b� � 3 a�o 6 � Tf��;.fe � ✓e�tiiy� r3r .< <.r)� . ,¢T TfflS .�� /�� .5'�cl�!� .ttt•2Erp OF �..� ?.7� ood f uJ�ic't� 'Cxcf,-Cps 4Vg;-INIe IAI zoos -, 7 ,� ,�- T.e�,r�sMiT%rL, ;rf J Rio �,y RX15i - j `!)< , Ce 5 &V1j7.)Z-P �l' �erR- Ci �� ` ��c��r%Ty ��TJ� ; 1¢,4)1-) .aleel v,J /0 H,,,rZr 7-7,W- — � 0 W- ArI 1,415 ,,9-4,f lr,� o IA-1 1 71-n l 1,!2)4 Si.47Z-, __ iA.' & Cam- IA.) r H e 1gAe e2 �is� �' a Ge •9-7' 4 � 424 �L /��V :5 C�,��.��:�T��s .�Ci�,�i =.� �!rrJv.�,�-�` �gv,�r�trcti�Q��1 •s�a�� dr�e.v' o�.¢�''.Q.�a��s�Q.�r� rf-�J / � 4 7-1,4,c z5,e /ToIOQ4 -ti Irli r74e- Alc4r&a✓ `4C4,j /-G / �1✓�/ /"i'!C -f .rr �'l/r ��L�i�l f�, �` r <7Zo ij e- t&-t eX 7?Ve CA"17- ie)i14� and A iL ,(ar FlAyr T/1.41iJrN f rLtT�. %S 5 U �< •4GTc �S , - 4A) oAOr-p.rJ A� VA T A �� %3 ,o .Ti vC- -5V-4742 ° IW O/e /S e� , 5 Xt,, 0 0A/f i ^ Vo,L(0,`iiZ IZ , J i � a V iC5 7 77-45 -1 V S' o� I-A, r- (fir X41.- . fl kr,,e. /° 4rY A)4-.S P /5C- oZf -12 4 r THE 6 ry ApMr� c. Cc wlV- .V�,l�/� --7A? C eW4P 4,e5 'o f -I )q, � 4%c - 9;�i� 4 t � Cfc' TOMPKINS COUNTY FIRE TRAINING DIVISION 2005 Trainin -q Calendar & Course Descriation Start Date Location Course Prerequisite Instructor Equipment Training FIREFIGHTER Basic Firefighter, or Turnout Gear SCBA April 23 Center SURVIVAL Fire Fighting Essenti g als, BASHER Spare Bottle Firefighter I Escape Rope TA Letter Training Turnout Gear May 14 y Center F.A.S.T. Firefighter Survival BASHER SCBA Spare Bottle TA Letter CFR SCENE SUPPORT April 5 Building OPERATIONS None BASHER Turnout Gear SCBA Firefighter I or Turnout Gear May2 Training FIREFIGHTER II Basic& SPALDING SCBA Center Intermediate, and Spare Bottle Haz- Mat Ops. TA Letter TBA TBA PUMP OPERATIONS None SPALDING Training Turnout Gear September Center FIREFIGHTER I None TBA SCBA Spare Bottle TA Letter Training FIREFIGHTER Basic Firefighter, or Turnout Gear SCBA October TBA Center SURVIVAL Fire Fighting Essentials, or BASHER Spare Bottle Firefighter I Escape Rope TA Letter Oct. TBA Training Center F- A -S -T- Firefighter Survival BASHER Turnout Gear SCBA Spare Bottle TA Letter Nov TBA TBA FIRE OFFICER I Intro to Fire Officer SPALDING Basic Firefighter, or Turnout Gear 2006 TBA Training MASK CONFIDENCE Fire Fighting TBA SCBA Center Essentials, or Spare Bottle Firefighter I TA Letter Firefighter I or Turnout Gear 2006 TBA Training FIREFIGHTER 11 Basic& TBA SCBA Center Intermediate, and Spare Bottle Haz- Mat Ops. TA Letter TA Letter: A "Training Authorization Letter" is available at our web site www.TompkinsFireEms.com For more information or to sign up for a class, call the Fire Coordinators Office at 257 -3888