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HomeMy WebLinkAboutMN-BFC-2005-02-08CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF BOARD OF FIRE COMMISSIONERS ANCELLATION NOTICE THE REGULAR MEETING OF THE ITHACA BOARD OF FIRE COMMISSIONERS SCHEDULED FOR TUESDAY, FEBRUARY 8, 2005 IS CANCELLED. TEL (607) 272 -1234 FAX (607) 272 -2793 The next regular meeting will be on Tuesday, March 8, 2005 at 6:00 PM at the Ithaca Central Fire Station at 310 W. Green St., Ithaca, NY. An Equal Opportunity Employer with an Affirmative Action Program" 0 Recycled Paper ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT February 2005 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 7 Lieutenants 47 Fire Fighters 61 On duty personnel 1 Fire Alarm Superintendent 1 Administrative Secretary 1 Financial Clerk 0.5 Account Clerk Typist 1 Recruit Fire Fighter 3 Fire Fighters on Extended Sick Leave Total employees as of 02/01/05 — 68.5 MUTUAL AID CALLS — From: To: Newfield, Brooktondale SELECTED CALLS — No Report SUPPORT 35 Vehicle work orders were written and 5 were closed. TRAINING — See Attached report. Submitted by: J. Thomas Dorman, Deputy Chief Date Printed: 2/2/05 Page 1 CD N) O O O v m m -A. w N 1 O COO °W JO m m � W N 01 41 CD 0- ro v D 0 d H IT 0 3 -n m D o X O z Z < D� Z m =n D z -Di c 0 m m m m = G m x p 0 D m D D 0 _>q O m m 0 MM D O = p CO D m D � > o m M D Z p M m D p f7 -n m m Cl) c7 K � z O � m D cn � D m z O m z C m 0 C m < z -1 Oz m c7 m z -� = m m -ni m O p c o o p m n CO O � D ° O m -i � m D ° O '0 O z CO D m D p O 0 m m m � m z O z m Z c m m m m W m 0 m z O -n m - p O z D z O M y O z W n O ? 0) v U'I _l W CT U7 N U7 W CO p Cl CY) L'i C- 3 0 W 0 0 0 0 0 � N V A � v rn v Cn W N CO to :-4 O U1 � U7 al fD a � -r1 ai CD .�. 07 � D C) ul •• 0 0 3 r y o' a, C- m CD c � � C 0 c D ' n r ch � r � m 0 O n -- 0 v CD 0 rn � CJt CCil O C N CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 February 17, 2005 Mr. Steven Williams 235 Hector Street Ithaca, NY 14850 Dear Mr. Williams: We've been notified by the City of Ithaca Clerk's Office that Mayor Peterson has appointed you to the Board of Fire Commissioners for a term to expire on June 30, 2006. Welcome aboard! I see they've sent you information regarding our meeting schedule - 2nd Tuesday of the month at 6:00 PM here at Central Fire Station, 310 W. Green St. (our next meeting is March 8, 2005) as well as the charge of duties and responsibilities for Board members. Our meetings are fairly casual and generally last about one hour. We are just beginning to embark on a comprehensive Strategic Planning project for the Department and the Board will be an integral part of the process - you're just in time! Please feel free to stop in the office at any time, or to make an appointment, and either Chris or I can show you around and acquaint with our operation. We also have minute books, as well as a Board Policies and Procedures Manual that Chair Romanowski put together a while ago, that you could peruse at your leisure. Again, welcome aboard and I look forward to working with you. Sin erely? rian H. Wilbur cc: Robert Romanowski, Chair Fire Chief Ithaca Board of Fire Commissioners CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 MEMORANDUM To: David Whitmore, Chair Community Servic ommittee From: Brian Wilbur, Fire Chief ` Re: Agenda items for 09 FEB 05 meeting Date: 03 FEB 05 0 F�:- Attached please find two items. The first is a one page brief regarding the current status of the Ithaca Fire Department volunteer and bunker fire fighter program. This is a complex issue, and this one page brief does not come close to examining all aspects of this situation. However, in my opinion, strategic planning is the best vehicle to use to work through this. The second item is a printout of a brief PowerPoint presentation on a strategic planning discussion occurring in the fire department. This has been presented to the Board of Fire Commissioners and to fire department officers. It is a work in progress, and may change slightly by the time I present it on Wednesday evening. There is a strategic planning item on my list of performance objectives for this year, and so Mayor Peterson's initiative in this regard is part of what this effort addresses. Please contact me if you have any questions or concerns. cc: Board of Fire Commissioners IVFU Leadership T. Dorman "An Equal Opportunity Employer with a commitment to workforce diversification. " *� Summary of Volunteer and Bunker Situation at the Ithaca Fire Department 03 FEB 05 The 2005 operating budget does not include funds for recruiting or training new bunkers or volunteers. It does fund current members. Current roster: 7 active volunteer fire fighters 13 bunker fire fighters The questions raised are: 1) What would it take to restore the ability for the department to recruit and train new bunkers and volunteers? 2) Can the program sustain-itself as is through 2005 if no new members are recruited until 2006? 3) Is the volunteer /bunker program at the end of its useful life, to the point it should be terminated altogether? The municipal training officer (MTO) and volunteer coordinator's positions that were created in 1989 -90 were lost due to budget cuts. The training officer was cut in 1993; the volunteer coordinator /director of development in 2002. Due to our inability to recruit the critical mass of volunteer applicants needed to justify the cost of running a new - member training class, we have not had one since 2000 or before. Some current volunteers have participated in the three week bunker basic training course in order to become an IFD volunteer. The Ithaca Volunteer Fire Fighters' Unit (IVFU) leadership is proposing to create the capacity to recruit potential new members using volunteers and bunkers to do so. The question comes down to our ability to pay to select, equip, and train them. The three week bunker training program typically costs us about $30,000 to run. An Nff0 at the assistant chief rank would cost us approximately $99,000 (with benefits). A volunteer coordinator would cost us in the neighborhood of $59,000 (with benefits). An MTO is needed whether or not the volunteer /bunker program is sustained. Training needs at the fire department are acute and the only hedge we have against the risks of chronic understaffing is to insure the staff we do have are superbly trained and equipped. The presence of an MTO would reduce, but would not eliminate, the costs incurred by the department to run the annual bunker training program. A volunteer coordinator would relieve current administrative staff of tasks related to recruiting, selecting, and administering our volunteer program. As demonstrated throughout the 1990's, it would not necessarily insure the return of a robust program. 'f rt Ithaca Fire Department Strategic Planning Project An Overview of a Proposed Method 13 JAN 05 I Ithaca Fire Department Strategic Planning Project But first: Why do it? • Last effort was 20 years ago • We have done • Officer proposal • VSAT and RSR • RRp and a couple of attempts at strategic planning... 13 JAN OJ s F-Ithaca ire Depa rtment c Planning Project But we have not done a full Strategic planning project. 13 JAN 05 3 1 Ithaca Fire Department Strategic Planning Project 7. Assess opportunities and threats of external . environment 8. Assess strengths and weaknesses of internal environment 9. Identify strategic issues of the department 10. Create strategies for strategic issues 11. Create department's ideal future 12. Operational planning from strategic view 13. Write the strategic plan 13 SAN 0 7 Ithaca Fire Department Strategic Planning Project Organization Who will do the work, and How will it get done? 171AN OS t Ithaca Fire Department Strategic Planning Project Organizational elements: • Board of Fire Commissioners (BFC) • Chiefs • Five shifts (A -E) • Stakeholders + Elected officials (City and Town) 13 SAN 05 9 3 Ithaca Fire Department Strategic Planning Project Duty Shifts (A -E): • All active personnel are assigned to a shift • Serve as work teams to accomplish tasks • May meet with stakeholder group for input and feedback on particular task • Use a portion of on -duty time to work on strategic planning project tasks 13 JAN OS 13 Ithaca Fire Department Strategic Planning Project Stakeholder Group: • Defined at outset • chiefs will develop and present list for approval • Composed of broad cross section of the community • Meets regularly • Insures community input into process 13 JAN OS 14 Ithaca Fire Department Strategic Planning Project Stakeholder Group • composed of people with intemal a d mtemal interests examples of possible groups to be represented: • citizens • insurance industry • bunkers and volunteers • IPFFA • elected officials • other public safety agencies or departments 13 JAN 05 is . 5 Ithaca Fire Department Strategic Planning Project Gap analysis must evaluate all aspects of the department: . • All operating divisions (Life Safety; Operations, Volunteer Services • All sub- sections • All individual programs, units, and teams U JAN 05 ly Ithaca Fire Department Strategic Planning Project '.UHWfo" s¢�� �lu �Wftiou' C4Maw 17 ]AN OS ]p Ithaca Fire Department Strategic Planning Project Gap analysis built in part on comparisons with: • Mandates • Generally accepted standards (e.g. NFPA, ISO, accreditation process, etc. • Other rules and regulations (OSHA, DOH, etc.) • Peer city comparisons 17 JAN 05 y 7 Y 1 Ithaca Fire Department Strategic Planning Project -As each step in the process is completed, a report will be issued • Subsequent steps will build on work already completed • In' other words, each steps lays the foundation for future steps 13 JAN 03 23 Ithaca Fire Department Strategic, Planning Project Stakeholder group will insure: • Community values and needs, and Internal values and needs are included. 13 JAN U3 Ithaca Fire Department Strategic Planning Project lnstl �4ROVi. xR.e i 13 AN 05 27 W w Ithaca Fire Department Strategic Planning Project 13 JAN 05 Questions? 11 -70w� Coll Cs K/ Wit; Qtrct t Gc�,cl 7 y �'.'?/"II�.rJ r %i�.rJS ,,�� %/ !' d.�o �,',�/ •��5 �� / `9 OtJ� /�ll..vr c cL 64,111C ,P�T,�.wti��rr T�"�� � �•� ,U��co ���r�rry �ia 4 /Ao4,e Y 0ysTe.s ll6AJ v4 OA- A/ ",4 620,V10A /AA-)r- .-:�)R A w T 7-#cf2 Ar cfa"7. 7�C ,4 GVANT A8r�r T- � k%A� _ -I�,QT �,epr�,e,�Tory z' ��✓�,e�.e� r� ��v Try A le-i r w7— Q�c i.,� D O U /* z JAr-47`y G �fS f- ! � 44rel,i T 0 /��.5 "r5 /if�yT %,� Cir /� /�.�srV �.s������5 T�� ��eoi,E:s ��" �i.� 1�1.�s.�s�� s3/✓v ����D a� ' f%`_' , -f/_'e IQC VA61'714 RJ 84"Ar' 0. 4TIAIe ' -l"OZ Gi4�ie� �19�t,3%144 /f.'�S •'�5'Szi.�i� => ,���TiE3 ,� s /I <Sr0T /HXAIPAe _ , r1fL' �i2G►�av % �D�(i p.�o c� SS �'c.e T� .0 /�'cJT"��'�.vT pow s /Ta .t %s pC;u � p�') s S e-,K- .W7i ,4 s �oe�ctrss . �>poCS paid % ©� �� 4 N4 v �A -4ti�i� CC VZAO-C /� /A/C -AU if7P ! li V 4- VICtCS JA411-/5 " 1-eZ74 �lJ Os 1 %C - /,��5 ° .ST. 11,n.4i]z:,e Gee e o ' !E! 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