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HomeMy WebLinkAboutMN-BFC-2006-10-10CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 - -- NOTICE - -- THE REGULAR MEETING OF THE ITHACA BOARD OF FIRE COMMISSIONERS WILL BE HELD ON: TUESDAY, OCTOBER 10, 2006 AT 6:00 P.M. AT THE ITHACA CENTRAL FIRE STATION 310 WEST GREEN ST., ITHACA, NY. An Equal Opportunity Employer with a commitment to workforce diversification." 11" ITHACA BOARD OF FIRE COMMISSIONERS OCTOBER 10, 2006 AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES - III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE VI. MEMBERSHIP CHANGES: VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: B. DEPUTY CHIEF /TRAINING C. FIRE PREVENTION BUREAU REPORT - Codes Division - Fire Investigation Unit - Juvenile Firesetters Program - Public Education IX. OLD BUSINESS - - Consider request from Ray Wheaton for memorial funds X. NEW BUSINESS - XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS OCTOBER 10, 2006 MINUTES PRESENT: Commissioners Romanowski, Williams, Gilligan and Alexander; one vacancy; Common Council Liaison Robin Korherr. I. Chair Romanowski called the meeting to order at 1805 hrs. II. Chair Romanowski made a motion to approve the minutes of the September 12. 2006 meeting as written. Seconded by Comm. Williams. Carried unanimously. III. Additions /Deletions to the Agenda: None IV. Persons wishing to speak to Board of Fire Commissioners: None V. Membership Changes: None VI. Correspondence: - A notice was received of a fund - raiser breakfast to benefit the Chuckie Fletcher award will be held at the Moose Club on Saturday, October 21, 2006. VII. Miscellaneous Reports: A. Due to the October 9, 2006 holiday, the Town of Ithaca Board meeting has been changed to next Monday, October 16, 2006. B. Audit - was reviewed and approved. C. Tompkins County Fire Advisory Board - no report. VIII. Department Reports: A. Chief's Report (see complete written report in Minute Book). Chief Wilbur highlighted his report and answered questions as follows: - 2007 Budget Submittal discussion: Board members received copies of the Fire Department section of the Mayor's Budget - she is ITHACA BOARD OF FIRE COMMISSIONERS OCTOBER 10, 2006 - MINUTES PAGE 2 recommending the addition of a Municipal Training Officer as well as a part time Data Entry Specialist; and a significant increase in equipment purchases, increase in overtime projections and vehicle replacement for 964 added to the operating budget; capital projects funded were generous as well. The budget recommendations are much more robust and significant than in the past several years and we are hopeful Council will approve the Mayor's recommendations. Discussion items were as follows: - The MTO will be at the Assistant Fire Chief level; - Chief Wilbur & DC Dorman met with Town of Ithaca Supervisor Cathy Valentino to apprise her of the staffing requests as the Town would need to approve their contribution as well; Chief will put together a summary sheet of total cost to the Town for the new positions; - Chief will also put together a series of 1 page summaries - 1 on staffing; 1 on training; and 1 on budget highlights to make it easier than to wade through the budget line by line; - Chair Romanowski recommends in light of the possibility of the SAFER grant being approved, to include addition of 4 firefighters now - to avoid having to go through another big process. - Tower sites for the 800 MHz communication system are under construction. Some of the new towers are up, and others are in progress. - No word on grant applications as yet; - The budget hearing before the City Administration Committee is scheduled for 11 AM - 12 Noon on October 20, 2006 in Common Council Chambers. Public hearings are scheduled for October 16 and 19, 2006. - The Smoke Detector and Child Safety Seat programs are up and running; - NIMS training is well underway - all City departments are participating; - Training Center - AC LaBuff reports 113 hours of use in September and lots of maintenance and adjustments to the property; there has been good cooperation from the County departments using the facility, and everything looks great! - It appears we may have a potential buyer for the Carolina Skiff boat - ITHACA BOARD OF FIRE COMMISSIONERS OCTOBER 10, 2006 - MINUTES PAGE 3 will know next week. Chief Wilbur will do a phone poll to get approval for the offer when it arrives. - Chief Wilbur reported on a CU Haz Mat situation where CU had arranged for some potentially dangerous chemicals to be moved, without the benefit of IFD involvement. We got involved - did standby, and it turned out to be a non - event. Meetings with key CU people will be arranged to discuss this and other situations where they tend not to include the Ithaca Fire Department. - Chair Romanowski asked how the automatic mutual aid with Cayuga Heights going - Chief said it was finally working pretty well. - A group of community representatives - ie Cornell staff, police, fire public education officers, etc. met to discuss gorge safety - 2 items came out of that meeting - first, to educate the community (particularly incoming students), of the fact that our natural beauty can also be very dangerous; and secondly, study the feasibility of marking trails - City GIS is currently finalizing gorge trail maps for use by IFD - could also be used for this project. Chair Romanowski inquired that when trails are marked, can we use the information for resource recovery? Chief said yes, if authorized; and having trails clearly marked would make our case easier to deal with. Comm. Gilligan inquired if volunteers could be utilized to do the trail markings? Yes, a "naturalist" club will be enlisted. B. Deputy Chief /Training - (see complete written report in the Minute Book). Deputy Chief Dorman offered highlights of his report and answered questions as follows: - A fire equipment company has given IFD $1,000 credit for items they took out of the storage trailer at Station 6 - this worked out very well; - DC Dorman reported the conversion to GroupWise has gone smoothly; - IFD is complete with NIMS training requirements with the exception of 5 people who lack 1 course. - Vehicle 964 needs a new engine - due to be replaced in 2007, but we need use of it in the meantime. ITHACA BOARD OF FIRE COMMISSIONERS OCTOBER 10, 2006 - MINUTES PAGE 4 C. Fire Prevention Bureau Report - (see complete written report in the Minute Book). IX. Old Business - - After a discussion of Ray Wheaton's request (from September meeting) for a donation to assist with work being done on the Firemen's monument in the City Cemetery, Comm. Gilligan made a motion to regretfully decline a contribution for lack of sufficient funds in the Donation Account. Seconded by Comm. Alexander. Carried unanimously. X. New Business - None XI. Hearing no other business, the meeting adjourned at approx. 1850 hrs. Respectfully submitted, Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners Minutes will be reviewed for approval at the November 14, 2006 meeting. CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the October 10, 2006, meeting. LIFE SAFETY DIVISION Administration 1) Career Personnel Report See report from Deputy Chief Dorman. 2) Operating Budget Status a) Spreadsheets current to 06 OCT 06, with revenue and operating budget program account distributions, are included. b) Extraordinary incident cost summary: See the current report included in the distribution. Please note there were five incidents in August. Also, we have added total personnel per incident, average overtime hours per incident, and total average personnel and total average hours for the year. C) 2007 Operating Budget Proposal. The Mayor's 2007 Proposed budget was distributed at Wednesday night's regular meeting of Common Council. Copies have been made for the Board. The budget proposal calls for an 8.9% increase for the fire department. Major components of the increase include the addition of a municipal training officer, movement of staff - vehicle acquisition from capital to operating budget, and nearly $100,000 in new equipment. 3) County Communications and 911 Program a) Tower sites for the 800 MHz communication system are under construction. Some of the new towers are up, and others are in progress. 4) Grants and Donations a) Assistance to Firefighters Grants (AFG): The 2006 version of the AFG and SAFER grants are being awarded now, with regular announcements coming out about what departments have received grants. To date we have received no word of any award. "An Equal Opportunity Employer with a commitment to workforce diversification." C� Fire Chief's Report for October 2006 06 OCT 06 Page 2 of 4 5) Strategic Planning No change from last month. 6) Budget Preparation and Presentation The budget hearing before the City Administration Committee is scheduled for 1100- 1200 hrs, 20 OCT 06, in Common Council Chambers. Public hearings have been scheduled for 16 & 19 OCT 06. Fire Prevention Bureau 1) Assistant Fire Chief Parson's report of Fire Prevention Bureau activities will be distributed at the Board meeting. 2) Smoke detector and child safety seat programs: the promotional campaigns for both the smoke detector program and the child safety seat program are underway. This includes a series of purchased advertisements for fire prevention week. Safety Section 1) Safety Stand Down: The final report still has not been completed. OPERATIONS DIVISION Response 1) Monthly Call Report See distributed reports for 2006 YTD. 2) Emergency Management Efforts continue City -wide to insure compliance with National Incident Management System (NIMS) requirements. ICS 200 are being delivered now, and ICS 300 courses are in planning. Preparations are underway for a tabletop exercise for city departments. Support 1) See Deputy Chief Dorman's report. Fire Chief's Report for October 2006 06 OCT 06 Page 3 of 4 2) Training Center report for September 2006 from Assistant Chief LaBuff: IFD 34 Hours Tompkins County 42 Private 2 NYSOFPC 35 Total 113 Hours Maintenance is ongoing. We have completed exterior upgrades to storage building, ventilation simulator, rehab pavilion, and burn building. Our maintenance goals have been met for 2006. Service testing of usable hydrants is complete and hydrants are color coded to meet the NFPA standard. Fingerlakes Construction has tightened rope tower columns and has met their safety standard. Storage building has been cleaned and organized, which seems to be an ongoing demand due to high usage. Arrangements have been made for 2006/7 snow removal. Fall cleanup has also been confirmed. It is my hope to initiate the construction of the forcible entry simulator this month pending financial approval from DC Dorman. 3) Boat Disposition There may be a buyer for the boat. They will inspect it Monday, 09 OCT 06, as part of their purchasing decision. Training 1) See report from DC Dorman. VOLUNTEER SERVICES DIVISION Recruitment and Retention 1) No report. Service Fire Chief's Report for October 2006 06 OCT 06 Page 4 of 4 1) Volunteer service hours reports for the period 01 JAN to 30 SEP 06, and bunker service hours reports from inception to 30 SEP 06, will be distributed at the meeting. Respectfully submitted, Brian H. Wilbur Fire Chief ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT October 2006 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 49 Fire Fighters 64 On duty personnel 1 Fire Fighter on Injury Leave 1 Recruit Fire Fighter 1 Fire Alarm Superintendent 1 Executive Assistant 1 Financial Clerk 0.5 Financial Clerk Total employees as of 10/01 /06 — 69.5 MUTUAL AID CALLS — From: Cayuga Heights (17), Lansing (2) To: Enfield SELECTED CALLS — On 9/16/06, D Shift made a good stop of a structure fire at 105 W. State St. This fire was in part of the State Theater and had the potential to spread. On 9/22/06, C Shift quickly extinguished a structure fire at 308 W. Seneca St. SUPPORT 16 Vehicle work orders were written and 5 were closed. TRAINING — See Attached report. Submitted by: J. 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Between Sunday, January 1, 2006 and Friday, October 6, 2006 there were 3,126 incidents. Currently there are an average of 11.2 incidents per day. Average response time for the department is 4.29 minutes. The average duration of an incident is 20.83 minutes. 200 150 100 50 0 500 400 300 200 100 0 Incidents by Hour of the Day ILL: ,11.; I .,,.,I... I...,, I i O — N M V 0 (O r- M O O T N M dt T (D T M O O N M O O O O O O O O O O — N N N N 350000 300000 250000 200000 150000 100000 50000 0 Incidents by Day of the Week a go W� Aw gx ma SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day 0 O O O O O Lo O O O O O r N M � u2 (0 � m N N co Statistical Summary ITHACA BOARD OF FIRE COMMISSIONERS - 10/10/06 There are 27,201 records in the Incidents Table. Between Sunday, January 1, 2006 and Friday, ')ctober 6, 2006 there were 3,126 incidents. Currently there are an average of 11.2 incidents per day. Average response time for the department is 4.29 minutes. The average duration of an incident is 20.83 minutes. 700000 600000 500000 400000 300000 200000 100000 0 1200 1000 800 600 400 200 0 16 14 12 10 8 6 4 2 0 Dollar Loss by Day of the Week SUN MON TUE W® THU FRI SAT Incidents by First Responding Unit LO O O CO O It 't N co N co r- � U) O O O O (0 M (D It O O C'') O O 't CJ) CT) 0') 6) C) D) Cn C) M O) D) 0) M D) Cn Average Response Time by Unit 1 1` 1 x U') O (0 Ch O) 'IT It N co N V) n '�T V) O O O O cD Ch cD O O M O O V 6) M O O O O O) O O O O O O O) O Loss F - CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 October 10th, 2006 Board of Fire Commissioners Ithaca Fire Department 310 W Green St Ithaca, NY 14850 Dear Board Members: The following is the September 2006 activity report for the Fire Prevention Bureau. Codes Division: The Codes Division received 27 complaints in the month September. There were 18 complaints closed out, 8 complaints were forwarded to the Building Department 7 Complaints forwarded to the Town of Ithaca Code Enforcement Department. The Codes Division issued 39 parking violations during September. The Codes Division performed 37 Operating Permit Inspections, witnessed 6 sprinkler hydro test /inspections, and 3 fire alarm tests. The division issued 18 operating permits for assembly occupancies, 4 fire alarm system certificates, and 1 sprinkler system certificate. Fire Investigation Unit: There were three fire investigations in the month of September. The investigations were for a structure fire at 105 W. State St., a structure fire at 308 W. Seneca St, and incendiary fire on the railroad bridge along Rte 13 across from the Ithaca High School Juvenile Fire Setters Program: There was 1 referral to the program in the month September. Public Education: There were 3 Public Education Details, 4 Fire Drill witnessed, and 1 Child Car Seat Inspections in the month of September. In September, I attended the 2006 International Code Council's Annual Conference and Code Hearings, in Orlando, Florida. The International Codes are the basis for the NYS Fire Prevention and Building Codes that are adopted every three years. Code changes "An Equal Opportunity Employer with a commitment to workforce diversification." co September 2006 Fire Marshal's Report — Page 2 adopted by the International Code Council are eventually passed down to New York State through it's adoption process, and code changes eventually become part of New York State's Fire and Building Codes. The contingent of Fire and Building Code Officials from New York was the third largest state contingent present at the conference. New York State's influence on the International Fire and Building Code development process is beginning to be apparent. During the hearings, a proposal was brought forward to require that all newly constructed one and two family homes have a fire sprinkler system installed in them. While the proposal was defeated at this round of hearings, it is apparent that this proposal will come up again next year at the Final Action Hearings that will be held in Rochester, New York. It is anticipated that New York State Fire and Building Code Officials will be pushing strongly for this code change to be adopted. Even if this code change is adopted by the I.C.C., the International Codes will not see the language change until January 1, 2009. In New York State, the change in our codes probably won't become affective until 2012. Respectfully Submitted, C� hAw, la C Thomas Parsons Assistant Fire Chief Fire Marshall C%�W,4t: ,e5,'`a 14xt1a45kr e1 Za7-1 C - %rY'e Zo ,S4.eu riBr� r T T /7 ,4y-o c /c�i72-4,:�rwxJ xwp . .JAQAU bFli ,�VIPATs T X4411/504 ✓��x-�t)Tr uc; �i������ o� 7 -146 kT,e.��vr��,ey //(f Gf ,e>A:lJ CoV ��Y ��•r�.yi �.[JJe�l�la,cJS .4ec� 9'Ld /iCo 6.t�! - %a t t�.Q Sr Z�,S `° c�.C' T b�'ao rlGt z 51,5'721-f Ade 14)o AT Z7-IV-,4e-4 6'o1lc c lyko A.tJ c7-C ,E;07; lr. �' °06 - la7,o!WJ73 ,a,UO l%.c��Tia�s : T ,¢SS�Sir,�irJe.E ��.2�iioT�¢s .v7s Zcc s .t'� - .ems ulAC40 �a r nth T. O.� .tiE � c3 e% Ty e o.0t1jr-WA *A) - 4ivtir�,¢L !fir" CEf r 4Pi¢T /Dx).9G /Z!W -NfW ✓e 4e m.0— 77KE /tJtJ,P� �sE /��tMf9razll�i/ffE G,2. /T/I.�/3 �,�° �,�.�ri�io^ G�.C�'Tf • %lam �T� fit?,@ Tfi� .��c_� 191- o!C & "" Es42 !� ���I -rf I� !N 7A:;C_ %rj" -4L 6i z,:, ©� . ea.49ZAf> - //I/&.4eDel) 1A) n -1.15 A z VOIZ; �p SE�+JT v Tv 4Xex.%% /AvC T.Ve //Jl/e��AVW.yG.07- cJ,7s� '1171 iWTo.c1 "-,C- 1101,4 "AhVIAIC, +A--O �OA4F,�t2.GT <a�S •�� ��D�:d �c�ist.�/ ��2 ,¢ r,91� -h�o Q ea- 1.�,e,�. 2006 EXTRAORDINARY INCIDENTS ig DATE ESTIMATED COST INCIDENT DESCRIPTION PERSONNEL AVG OT HOURS 21 -Jan $10,063.15 196 204 Williams St. Structure Fire 31 3.71 27 -Jan $13,979.37 267 222 Floral Ave Structure Fire 33 3.86 31 -Jan $2,768.26 308 Baker Lab Explosion 10 3.10 9 -Feb $3,392.66 438 Six Mile Creek Resue 12 3.08 26 -Feb $1,132.72 n/a Tompkins County Dispatch Down 9 3.11 26 -Feb $3,261.89 629 Emerson Power Heat Treat Fire 23 2.09 9 -Mar $662.12 740 Mutual Aid to Airport Fourth Alarm 4 3.00 19 -Mar $7,600.20 851 Hazmat Incident @ Ithaca College 31 2.80 1 -A r $2,556.55 1003 Mututal Aid to Lansing Asbury Rd House Fire 13 3.27 15 -A r $2,100.40 1 168 Water Rescue 2nd Alarm Cayuga Lake 11 3.00 13-May $10,668.90 1506 Hei hts Court Fatal Structure Fire 24 4.77 10 -Jun $1,077.35 1804 Fall Creek Gore Search 8 3.13 21 -Jun $1,396.76 1915 1485 Mecklenburg Rd - Excessive Heat 8 1.00 22 -Jun $7,794.93 1930 214 Linn St. Structure Fire 12 3.75 30 -Jun $7,790.02 2005 Tio a County Flooding 9 17.94 2 -Jul $2,855.85 2027 106 N. Plain St. Structure Fire 9 3.17 2 -Jul $17,813.94 n/a Broome County Mutual Aid 11 29.86 3 -Jul $744.96 n/a Fireworks Coverage 6 3.00 13 -Jul $1,856.29 2142 Tau hannock Park Mutual Aid Roe Rescue 4 3.38 25 -Jul $7,043.15 2278 Stewart Ave Structure Fire 20 2.78 4-Aug $5,101.09 2418 Swimmer Swept Under Water at Fall Creek Gore 8 4.25 7-Aug $7,471.97 2446 Cornell University Trench Rescue 31 2.98 14-Aug $7,639.66 2528 Body Recovery from Fall Creek Gore 24 2.42 1 6-Aug $2,303.17 2547 Ithaca College Natural Science Bldg - Hazmat Odor 3 3.00 22-Aug $4,410.58 2626 Ithaca Gun Factory Fire 13 3.00 28-Aug $2,042.03 2704 South St. MVA with Fire 8 3.00 1 6-Sep $6,710.16 2942 105 W. State St. Tea Shop Fire 19 3.45 21 -Sep $3,754.45 3020 308 W. 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