HomeMy WebLinkAboutMN-BFC-2006-05-09CITY OF ITHACA
310 WEST GREEN STREET
ITHACA, NEW YORK 14850
OFFICE OF
BOARD OF FIRE COMMISSIONERS
NOTICE
THE REGULAR MEETING OF
TEL (607) 272 -1234
FAX (607) 272 -2793
THE ITHACA BOARD OF FIRE COMMISSIONERS
WILL BE HELD ON:
.fi
MAY 912006
AT 6:00 P.M. IN
AT THE ITHACA CENTRAL FIRE STATION
310 WEST GREEN ST., ITHACA, NY.
"An Equal Opportunity Employer with an Affirmative Action Program" `Ir Recycled Paper
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2006
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES
III. ADDITIONS /DELETIONS TO THE AGENDA
IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS
V. CORRESPONDENCE
VI. MEMBERSHIP CHANGES:
VII. MISCELLANEOUS REPORTS:
A. TOWN OF ITHACA
B. AUDIT
C. TOMPKINS COUNTY FIRE ADVISORY BOARD
VIII. DEPARTMENT REPORTS:
A. CHIEF:
B. DEPUTY CHIEF /TRAINING
C. FIRE PREVENTION BUREAU REPORT
- Codes Division
- Fire Investigation Unit
- Juvenile Firesetters Program
- Public Education
IX. OLD BUSINESS -
- Update on Fire Police
X. NEW BUSINESS -
- Request funds from Donation Account
- $90.00 Bool's Flower shop (Ed Sharp funeral)
- $52.75 Reimb. for food provided for Sharp funeral activities
XI. ADJOURN
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2006
MINUTES
PRESENT: Commissioners Romanowski, Alexander, Williams and Gilligan; one
vacancy;
I. Chair Romanowski called the meeting to order at 1805 hrs.
II. Comm. Gilligan made a motion to approve the April 11, 2006 meeting
minutes as written. Seconded by Chair Romanowski. Carried
unanimously.
III. Additions /Deletions to the Agenda - None.
IV. Persons wishing to speak to Board of Fire Commissioners - None.
V. Membership Changes: None
VI. Correspondence:
- Chair Romanowski received information from Lyman Baker regarding
Senator Seward and personal income tax credit for volunteer
firefighters. He (Chair) will find out more information and report back.
VII. Miscellaneous Reports:
A. Chair Romanowski provided a copy of his written report to the Town
of Ithaca (see copy in Minute Book).
B. The Audit was reviewed and approved.
C. Tompkins County Fire Advisory Board - no report.
VIII. Department Reports:
A. Chief's Report (see complete written report in the Minute Book).
Chief Wilbur offered highlights of his report and answered questions as
follows:
- Chair Romanowski reported the Town of Ithaca asked what IFD is
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2006 - MINUTES
PAGE 2
doing about reducing greenhouse gas emissions, as it relates to
vehicles, energy usage, etc. Chief Wilbur responded that new
equipment with emission controls is much more expensive - however,
we are looking at hybrid vehicles to see if it's feasible; also the Mayor
has directed (in September 2005) to develop a draft energy
conservation plan. IFD staff has begun that process with
brainstorming sessions and has a list of ideas.
- Chair Romanowski inquired if IFD will be relocating the rescue boat to
a boat slip on the inlet that the City of Ithaca will be developing near
Cass Park (to save $). Chief Wilbur reported that the slip at Treman
Marina is provided by the NYS Parks Department at no cost, and until
the other area is available, he does not know the details.
- Chair Romanowski reported that Comm. Gilligan will be working with
IFD staff to develop the 2007 budget presentation.
- Comm. Williams inquired about the cost for the City -wide ICS training
that has been mandated by Common Council. Chief Wilbur reported
that there is no answer yet as it's been difficult getting information
from City Departments about their needs. DC Dorman indicated it
would be a function of the Human Resources Department to coordinate
the training and expense involved. It is very dependent on each
department's ability to deliver the training - lots of employees can do it
right on -line, some groups will need a classroom facilitator, how to
deliver training for new employees - all are part of the equation.
Other reports provided were:
- 2006 Monthly Program Account balances (including Revenue) dated
05/03/06;
- Statistical Summary of Incidents from 01/01/06 - 05/05/06;
- Active Bunker and Volunteer duty hours report through 5/5/06.
B. Deputy Chief /Training - (see complete written report in the Minute
Book). Deputy Chief Dorman offered highlights of his report and
answered questions as follows:
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2006 - MINUTES
PAGE 3
- There were no questions.
C. Fire Prevention Bureau report - (see complete written report in the
Minute book provided by AC Parsons).
- A variance to the Fire Code of New York was granted to the City of
Ithaca by the New York State Codes Division regarding Tents and Other
Membrane Structure usage on City property. AC Parsons attended
the hearing that was held in Syracuse before the NYS Uniform Fire
Prevention and Building Code Board of Review and the variance was
granted. The variance will be in effect for this coming Ithaca Festival
and all future festivals that occur on property owned by the City of
Ithaca. Chief Wilbur praised the work that Assistant Chief Parsons did
to make this happen.
IX. Old Business
- Chair Romanowski reported on his letter to the volunteer companies
inquiring of interested members to become Fire Police. The following is
the response he received:
1 member of Co. 1
4 members of Co. 2
4 members of Co. 4
2 members of Co. 6
2 members of BFC
Discussion followed regarding Comm. Williams' status as a Co. 2
member. He was never officially added as a member other than
socially. Chair Romanowski will ask Co. 2 to formalize his membership.
Chair Romanowski will distribute volunteer membership applications to
all those who are interested - to update our files and information. All
applicants must be volunteer company /Ithaca Fire Department
members. Deputy Chief Dorman will provide Chair Romanowski with the
SOP for Fire Police that we have on file - it may need to be updated.
X. New Business
- Comm. Gilligan made a motion to authorize payment from the
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2006 - MINUTES
PAGE 4
Donation Account for the following items:
- $90.00 to Bool's Flower Shop;
- $52.65 to reimb. City of Ithaca for food provided for Sharp
funeral activities;
- $10.00 CNY Firemen's Assoc. annual dues.
Seconded by Comm. Williams. Carried unanimously.
- Chair Romanowski reported he has recruited a potential new (City
rep.) for the Ithaca Board of Fire Commissioners. He has given George
McGonigal an application that he will need to submit to the Mayor for
her consideration.
XI. Hearing no other business, the meeting adjourned at 1830 hrs.
Respectfully submitted,
r
Christine M. Wilbur, Clerk
Ithaca Board of Fire commissioners
(Minutes will be reviewed for approval at the June 13, 2006 meeting)
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 60?i272 -2793
Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the May 9, 2006,
meeting.
LIFE SAFETY DIVISION
Administration
1) Career Personnel Report
See report from Deputy Chief Dorman.
2) Operating Budget Status
a) Spreadsheets with revenue and operating budget program account distributions
are included. Per the City Controller, the City has received a payment from the
Town of Ithaca for one month of fire service year -to -date.
b) Extraordinary incident cost summary: Year -to -date, there have been ten
extraordinary incidents. Included in your packet is a summary of those incidents,
and the costs incurred for each. The total cost incurred, YTD, is $47,513.56.
This is an incident average of $4,751, and a monthly average of $15,837.
3) County Communications and 911 Program
a) Continuing problems with the low band paging equipment are experienced. We
are currently experimenting with UHF pagers to determine whether or not using
them instead of the low -band paging system would provide us any advantage or
increased redundancy. Early anecdotal results indicate that the county UHF link
frequency does not penetrate to the "flats" very well. Use of IFD's repeater
frequency may be a possibility.
4) Grants and Donations
a) Assistance to Firefighter's Grant (AFG) 2006: Letters of support were solicited
from federal representatives. Senator Schumer and Congressmen Hinchey and
Boehlert responded with letters to the AFG office. We do not expect word on this
grant for many months.
"An Equal Opportunity Employer with a commitment to workforce diversification." 4.
Fire Chief's Report for May 2006
5) Strategic Planning
05 MAY 06
Page 2 of 3
Capital projects, including apparatus replacement, and facilities and equipment
acquisition or replacement, will be addressed during a meeting of department chiefs to be
held in early May. Similarly, a comprehensive energy policy will be considered. This
policy will affect both operations and vehicle, facility, and equipment acquisition and
maintenance, while working to comply with the City's intent to develop a Local Action
Plan to Reduce Greenhouse Gas Emissions...
6) Budget Preparation and Presentation
The current timetable for our operating budget is for substantial completion on or about
01 JUL 06. This will be subject to additional adjustment between then and the submittal
date of 01 AUG 06. The committee of Commissioner Gilligan, PIO Burbank, DC
Dorman, and me will meet in late May or early June to work on presentation.
Fire Prevention Bureau
1) Assistant Fire Chief Parson's report will be distributed on Tuesday, 09 MAY 06.
2) NYSDoH Smoke Detector Program: This program, described in last month's report, will
be implemented starting this month.
3) Municipal Fire Alarm System: No report on system strategic planning this month. With
the exception of the low milliamp trouble indicator, the Keltron transmitter is essentially
complete. We are waiting for West Fire Systems to finish research on this.
Safety Section
1) City Safety Committee: Lt. O'Connor attended the Citywide Safety Committee meeting
in April.
OPERATIONS DIVISION
Response
1) Monthly Call Report
See distributed reports for 2006 YTD.
2) Emergency Management
a) The resolution adopting the National Incident Management System (NIMS) for
the City of Ithaca was passed at the regular Common Council meeting on 03
Fire Chief's Report for May 2006 05 MAY 06
Page 3 of 3
MAY 06. The Fire and Human Resources Departments are cooperating to help
insure that training is delivered to all city employees who must need it.
C) City Comprehensive Emergency Management Plan (CEMP) Review: Revisions
for the next cycle are in process.
Support
1) See Deputy Chief Dorman's report.
2) Training Center report
Report not available when this was distributed.
3) Boat Disposition
Absent a different sales strategy, we will advertise the boat again, while dropping the
reserve price.
4) Cornell Hazardous Materials Program
No report.
Training
1) See report from DC Dorman.
VOLUNTEER SERVICES DIVISION
Recruitment and Retention
1) No report.
Service
1) Volunteer service hours and bunker service hours reports for the period 01 -30 APR 06,
and inception to 30 APR 06, respectively, are attached.
Respectfully ubmitted,
Brian H. Wilbur
Fire Chief
Attachments
ITHACA FIRE DEPARTMENT
BOARD OF FIRE COMMISSIONERS REPORT
May 2006
PERSONNEL STAFFING LEVELS
1 Chief
1 Deputy Chief
5 Assistant Chiefs
8 Lieutenants
50 Fire Fighters
65 On duty personnel
1 Fire Alarm Superintendent
1 Executive Assistant
1 Financial Clerk
0.5 Financial Clerk
Total employees as of 5/01/06 — 68.5
MUTUAL AID CALLS — From:
To: Lansing (2), Enfield
SELECTED CALLS —
No Report
SUPPORT
47 Vehicle work orders were written and 67 were closed.
TRAINING —
See Attached report.
Submitted by: J. Thomas Dorman, Deputy Chief
Date Printed: 5 / 2 / 06 Page 1
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Statistical Summary
ITHACA BOARD OF FIRE COMMISSIONERS: 05/09/06
There are 25,469 records in the Incidents Table. Between Sunday, January 1, 2006 and Friday, May 5,
2006 there were 1,394 incidents. Currently there are an average of 11.15 incidents per day. Average
esponse time for the department is 4.29 minutes. The average duration of an incident is 19.09 minutes.
1.111
.I
40
20
0
200
150
100
50
0
Incidents by Hour of the Day
gn
Rr
I. I
I I��I��� �� s� � �� I� € �I �,� I., I I•' I " 'I r= l `" I I� .,.I" " I I " .'" I I� I
O - N M -,* M (D I- 00 O O N M -'t M O P- W O O N M
O O O O O O O O O O r- r r r r r r N N N N
250000
200000
150000
100000
50000
0
Incidents by Day of the Week
f
�y
SUN MON TUE W® THU FRI SAT
Dollar Loss by Hour of the Day
0 O 0 0 0 0 0 0 0 0 T T - r T T - - T T N N N N
Loss
Statistical Summary
ITHACA BOARD OF FIRE COMMISSIONERS: 05/09/06
There are 25,469 records in the Incidents Table. Between Sunday, January 1, 2006 and Friday, May 5,
2006 there were 1,394 incidents. Currently there are an average of 11.15 incidents per day. Average
esponse time for the department is 4.29 minutes. The average duration of an incident is 19.09 minutes.
250000
200000
150000
100000
50000
0
Dollar Loss by Day of the Week
SUN MON TUE W® THU FRI SAT
10
8
6
4
2
0
Average Response Time by Unit
t:
I
Y
1 1 A I rl
N CA r In CO It C7 't (A C'7 LO M
O O O O O (0 (C) O C0 O '�t 07
(n Cn O CA CA CA CA C) (A (A CA Cn CA
Loss
Runs
Ithaca Fire Department Printed: 09:26:03
Bunker Duty Hours Report 05/05/06
:k ,
Ithaca Fire Department Printed: 17:15:50
Report Periods
VFF
Duty Hours List 05/05/06
Date Start: 04/01/06
Hours
Name
Badge
Credit
Off
Sick
Family
Available
CANTONE FRANK
04413
12.00
C. URY JOEL
04539
2201.00
2220.5
.00
.00
-19.50
,
CL..ri ROBERT
04585
660.00
626.00
12.00
.00
22.00
,
DAUPLAISE DANIEL
04586
614.00
619.00
.00
.00
-5.00
,
DEGANY OPHIR
04587
419.42
397.00
14.00
.00
8.42
GRANT JOSHUA
04588
963.00
829.85
.00
.00
133.15
KARIUS BRANDON
04591
267.50
250.00
.00
.00
17.50
SAUL JOSHUA
04593
204.50
181.00
.'00
.00
23.50
,
SCHLEIERMACHER , JOHN
04594
348.90
312.00
.00
.00
36.90
VANN JUSTIN
04595
199.75
184.00
.00
14.00
1.75
,
WALLENSTEIN , DANIEL
04590
306.00
215.50
.00
14.00
76.50
YAM , PHILIP
04596
539.00
422.50
56.00
16.00
44.50
:k ,
Ithaca Fire Department Printed: 17:15:50
Report Periods
VFF
Duty Hours List 05/05/06
Date Start: 04/01/06
Date End 04/30/06
Name
Badge
Credit
CANTONE FRANK
04413
12.00
GILLIGAN WILLIAM
04188
5.00
JUTITTER KEN
04362
.00
K-- 3RE CARL
04574
17.50
MAAS , DANIEL
04193
12.25
:k ,
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
May 9, 2006
Board of Fire Commissioners
Ithaca Fire Department
310 W Green St
Ithaca, NY 14850
Dear Board Members:
The following is the April 2006 activity report for the Fire Prevention Bureau.
Codes Division:
The Codes Division received 29 complaints in the month April. There are 12
complaints from April that remain open, and there are 6 complaints from March
that remain open
The codes division performed 39 Operating Permit Inspections, 1 hood
suppression system test inspection, 6 sprinkler hydro test inspections, and 4 fire
alarm test inspections. The division issued 12 operating permits for assembly
occupancies, I sprinkler system certificate, 1 hood system certificate and 3 fire
alarm system certificates
Fire Investigation Unit:
There were 2 fire investigations in the month of April. One investigation was for
a fire in the Town of Lansing on Asbury Road, and the other was for an
incendiary fire at Risley Hall, 535 Thurston Avenue in the City of Ithaca.
Juvenile Fire Setters Program:
There were no referrals to the program in the month April.
Public Education:
There were 3 Public Education Details, 2 Fire Drills witnessed, and 2 Child Car
Seat Inspections in the month of April.
In March of this year, the Ithaca Fire Department on behalf of the City of Ithaca
submitted a request to the New York Department of State Codes Division for a variance
to the Fire Code of New York regarding Tents and Other Membrane Structure usage on
City of Ithaca Property. A hearing was held on April 27th in Syracuse before the NYS
Uniform Fire Prevention and Building Code Boards of Review.
"An Equal Opportunity Employer with a commitment to workforce diversification." ca
April 2006 Fire Marshall's Report — Page 2
Since 2003 when New York State adopted the Fire Code of New York, it was difficult for
the food vendors, for such events as the Ithaca Festival, to comply with regulations
governing the use of membrane structures in the downtown business district. Last year
the New York State Codes Division provided education for code enforcement officials
regarding the enforcement of the regulations on membrane structures and propane usage.
From the training that was provided, it was apparent that some of the prior interpretations
that we made in how the code was to be enforced was incorrect. Because of the liability
issues involved, I determined that some of the activities that we had permitted in the past
could no longer be allowed and that stricter enforcement would be required. As an
alternative to stricter enforcement of the existing regulations, which would have
significantly limited the food vending at the Ithaca Festival, I, with the support of the Fire
Chief and the Mayor, submitted a request for a variance to the Fire Code regulations
governing Tents and Other Membrane Structures.
The variance requested permission to establish a prescriptive plan for the use of
temporary membrane structures for festivals and other public events. The plan would
allow for the reduction in separation distances between membrane structures (tents and
canopies) used for cooking, from other structures. The plan would also for a reduced
separation between membrane structures used for cooking, propane cylinders, open flame
cooking devices, and none cooking membrane structures. As mitigation for the reduction
in distances, provisions were established to limit the types of membrane structures used,
as well as the size of structures that would be permitted.
After lengthy discussion, the Board of Review unanimously approved the variance. The
variance will be in affect for this coming Ithaca Festival and all future festivals that occur
on property owned by the City of Ithaca.
Respectfully Submitted,
0 ))OI i mu 06wat,4
C Thomas Parsons
Assistant Fire Chief
Fire Marshall
T Iry y lh-Wc:n4
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