HomeMy WebLinkAboutMN-BFC-2009-08-18ITHACA BOARD OF FIRE COMMISSIONERS
AUGUST 18, 2009
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES
III. ADDITIONS /DELETIONS TO THE AGENDA
IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS
V. CORRESPONDENCE
DONATION IN MEMORY OF JIM MAYER
VI. MEMBERSHIP CHANGES
VII. MISCELLANEOUS REPORTS:
A. TOWN OF ITHACA
B. CITY OF ITHACA
C. AUDIT
D. TOMPKINS COUNTY FIRE ADVISORY BOARD
VIII. DEPARTMENT REPORTS:
A. CHIEF
B. DEPUTY CHIEF /TRAINING
C. FIRE PREVENTION
- Codes Division
- Fire Investigation Unit
- Juvenile Firesetters Program
- Public Education
IX. OLD BUSINESS
A. FIRE POLICE
B. APPROVAL OF DONATION FUNDS TO PURCHASE PLAQUES FOR
RECOGNITION OF SERVICE TO THE DEPARTMENT
C. RECRUITMENT COMMITTEE UPDATE
X. NEW BUSINESS
A. ACTION ON DISTRIBUTION OF 2% FUNDS
B. COMMUNICATIONS EQUIPMENT
C. DECOMMISSION AND DISPOSAL OF EQUIPMENT
D. SEARCH PROCESS TO FILL FIRE CHIEF POSITION
XI. EXECUTIVE SESSION
XII. ADJOURN
ITHACA BOARD OF FIRE COMMISSIONERS
JULY 28, 2009
MINUTES
PRESENT: Commissioners Gilligan, Hoard and Kelly.
I. Commissioner Gilligan called the meeting to order at 1801 hrs.
II. Approval of Minutes
Motioned by Comm. Hoard, seconded by Comm. Kelly and voted
unanimously.
III. Additions /Deletions to the Agenda:
A. Election of Board Chairperson. Comm. Hoard nominated Comm. Gilligan.
Comm. Kelly seconded. All in favor.
B. Election of Deputy Chairperson. Comm. Kelly nominated Comm. Hoard.
Chair Gilligan seconded. All in favor.
IV. Persons wishing to speak to the Board of Fire Commissioners:
None
V. Correspondence:
Chair Gilligan read a letter from Bill Baker in regard to the 2% distribution. It
is Bill's concern that monies are being held up unnecessarily. (See letter in
Minute Book)
Chief Wilbur stated that the 2008 distribution from the town is hinged on the
City Town Contract Negotiations. We will now more after the August Board
of Fire Commissioners meeting. It will most likely be a 50/50 split.
VI. Membership Changes:
None
VII. Miscellaneous Reports:
Town of Ithaca - Given to Clerk Flynn
City of Ithaca - None
Tompkins County Fire Advisory Board - No Report
Audit - Complete
BOARD OF FIRE COMMISSIONERS
AUGUST 18, 2009
PAGE 2
Chair Gilligan asked what the Board of Fire Commissioners role of auditing
vouchers is and also what is the BOFC approving?
Chief Wilbur explained that there used to be one audit a month. Once a
month was not enough though and it went to twice a month. Since the Board
of Fire Commissioners only meets monthly, the BOFC is only seeing 1/z of the
vouchers.
VIII. Department Reports:
A. Chiefs Report (see complete written report in Minute book). Chief Wilbur
offered highlights of his report and answered questions as follows:
Chief Wilbur will announce more details on his retirement at the August
Board of Fire Commissioners meeting.
A Recruitment Committee is working to develop and implement strategies to
attract as many qualified candidates to sit for the next civil service fire fighter
examination as possible. This work is part of an overall effort to diversify the
workforce of the Ithaca Fire Department to more accurately reflect the
makeup of the community.
Also provided was a time line print out that is a work in progress. (see copy
of time line in Minute book).
IFD is looking to diversify the Department in order to reflect the community.
The Recruitment committee meets twice a month.
Civil Service tests are typically held in June. This year it will be held in March
due to a State change. Also, the residency requirement will also be removed.
Comm. Kelly asked if there is a succession plan and the Chief responded that
there is not.
Comm. Hoard asked how do we get more members on the Board of Fire
Commissioners. The Chief explained that nominations need to be given
to The Mayor. Mayor Peterson will then quickly appoint once she has
nominations.
BOARD OF FIRE COMMISSIONERS
AUGUST 18, 2009
PAGE 3
Comm. Kelly asked if the Cornell MOU is going happen. The Chief stated that
The Department is still waiting to hear from the City Attorney.
B. Deputy Chief's Report (see complete written report in Minute Book). DC
Dorman offered highlight of his report and answered questions as follows.
There were two fires this month and the fire fighters did a great job.
On August 101h, several officers will be going on a final inspection of the new
trucks. On August 28th, at least one truck will be here so that a picture can be
taken with the Chief before he retires on the 29th of August.
C. Fire Prevention Bureau (see complete written report in Minute Book). DC
Parsons offered highlight of his report and answered questions as follows:
FPB has been busy with inspections. The Fire Investigation Unit has been
busy with our two fires as well as assisting Landing Fire Department with
one of their fires.
IX. Old Business
Resource Recovery - There are 5 areas to continue looking into.
Comm. Kelly asked if the street lights on Albany going to be removed. The
Chief responded, "Most likely yes."
X. New Business
Chair Gilligan motioned to distribute the 2% monies as indicated in the
Carter. Chief Wilbur suggested that the Board look into non - active
companies.
The Board would like to recognize Bob Romanowski and Paul Alexander for
their service on the Board of Fire Commissioners. DC Dorman suggested that
they be invited to the Employee Recognition Picnic on September 18, 2009.
BOARD OF FIRE COMMISSIONERS
AUGUST 18, 2009
PAGE 4
The Board would like to use funds from the Donation account to purchase
plaques that would be presented at the picnic. The City Clerk has the
information on the length of their terms. The second choice to present the
plaques would be at a Common Council meeting.
Budget Summary was provided. It is still preliminary and will be submitted
by August 1, 2009. The next Budget Meeting is on October 19, 2009 at 4:00
pm. The current budget does not include the Fire Chief's salary for next year.
This is a concern for the year after when a new Fire Chief will most likely be
hired.
Due to a conflict of schedules, the next Board of Fire Commissioners meeting
will be on Tuesday, August 18, 2009.
Hearing no further business, the meeting adjourned at 1920 hrs.
Sincerely,
Randy L. Flynn, Clerk
Board of Fire Commissioners
(Minutes will be reviewed at the August 19, 2009 meeting)
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the August 18, 2009,
meeting.
LIFE SAFETY DIVISION
Administration
1) Career Personnel Report
a) See Deputy Chief Dorman's report.
b) Retirement
As noted last month, I am retiring and my final day as Fire Chief will be
29 AUG 09. Deputy Chief J. Thomas Dorman will serve as Acting Fire Chief
until such time as a successor is appointed, or he retires, which ever comes first.
The selection process for a new department head is stipulated in the City Code
( §90 -48 through §90 -53). §90 -48.A states:
A. A Search Committee for the vacant position shall be established by the Mayor
according to the following:
(1) The membership of the Committee shall be:
(a) Three members of the appropriate overseeing lay board or commission,
if any, to be selected by that board or commission.
(b) Three members of the Common Council, to be selected by the
Common Council.
(c) One person with professional experience in the job area at issue, to be
appointed by the Mayor; however, if the appointment is to the position of
deputy or assistant, the Mayor shall appoint the applicable department
head.
(d) The Director of Human Resources, except when the appointment is to
the position of Director of Human Resources, as a nonvoting member.
(e) other nonvoting members as the Committee deems necessary and
appoints.
It has been my pleasure and privilege to serve the City and Town of Ithaca for the
last twenty -two years, and to be the fire chief for the last sixteen years.
`An Equal Opportunity Employer with a commitment to workforce diversification." 12,
01.
Fire Chief's Report for August 2009
b) Office Hiring
18 AUG 09
Page 2 of 5
Administrative Assistant Randy Flynn has been permanently appointed, and is
now in her official probationary period.
C) Recruitment Committee
The Recruitment Committee has been very busy with frequent meetings,
including a joint meeting with the Recruitment Team from the Ithaca Police
Department. A joint recruiting fair is planned for 26 SEP 09, during Apple
Harvest Festival. In the meantime, DC Dorman, DC Parsons, and I have
presented an orientation session for each of the duty shifts with the focus on
cultural competence.
2) Operating Budget Status
a) Please see the updated account balances sheet for 2009.
3) County Communications and 911 Program
a) 800 MHz System: Purchases are being made for equipment necessary to bridge
OPS 9 talk group communications to the IFD repeater located at the IC tower.
This will allow personnel responding with pagers (only) to hear fire ground
communications during their response. [same report as last month] At last report,
the bridge equipment will be installed in a week or two.
b) Communications MOU between Tompkins County and the City of Ithaca:
Nothing new to report at this time.
4) Grants and Donations
a) Assistance to Firefighter Grants (AFG): Nothing new to report at this time.
b) SAFER Grant: News reports indicate an agreement has been reached between
federal authorities and fire service organizations for a change in the distribution
formula for SAFER grants. The changes are intended to relieve some of the local
match requirements, and to help communities avoid layoffs, or rehire fire fighters
who have already been laid off.
C) Child Safety Seat Program: A grant application for the 2009 -2010 fiscal year was
submitted. We are awaiting notification of results. [Same as last month.]
Fire Chief s Report for August 2009
18 AUG 09
Page 3 of 5
d) Training Center Project Funding: Next steps include continued research to
determine designation of land where training center is located. Additional work
will be required if this is dedicated as park lands. [Same as last month.]
5) City -Town Fire Contract Negotiation
As a result of the last negotiations session (20 JUL 09), there is general agreement that a
successor contract can be executed. At this point, attorneys for the Town and City are
working on final language prior to a final meeting of the negotiating teams.
6) Resource Recovery Legislation
The proposal remains at the City Attorney's Office for review. [same report as last
month] In the meantime, former Commissioner Romanowski and I worked through the
material and developed a framework for a resolution for adoption by the Board.
7) Foreign Fire Insurance Distribution
It appears contract negotiations have removed the clause addressing foreign fire
insurance from the contract and it will be handled as a separate MOU.
8) Fire Department Management Software Acquisition
IFD staff officers have begun using FireHouse software for daily documentation of
personnel, and to learn the incident reporting (NFIR) system. This is a complex
application that is taking a significant amount of time to learn and to become comfortable
with it.
9) Board Initiatives Outstanding
As noted above, Bob Romanowski and I met to review the legislative initiatives he would
like to see completed. Resolutions have been outlined or drafted for consideration by the
Board.
Fire Prevention Bureau
1) Please see Deputy Fire Chief Parson's report of Fire Prevention Bureau activities for the
month of June.
Safety Section - No report.
Fire Chief s Report for August 2009 18 AUG 09
Page 4 of 5
OPERATIONS DIVISION
Response
1) Monthly Call Report
See distributed reports for JUL 2009 and 2009 YTD.
2) Emergency Management
a) City- Cornell Hazardous Materials MOU: At the operational level, both parties
are happy with the MOU, including respective attorneys. A final version has
been developed which will be reviewed by team representatives at a meeting on
08 SEP 09. This should result in a version ready for final approval and
signatures.
Support
1) See Deputy Chief Dorman's reports.
2) Training Center Reports
a) No report this month.
3) American LaFrance Preservation Proposal - No report.
Training
1) See report from AFC Sheldon.
2) AC/MTO Sheldon is currently reviewing training records along with service hours for
compliance with mandates and policies. Those in arrears have been notified. He is
working with each to consider current status and/or corrective action. [same report as last
month]
VOLUNTEER SERVICES DIVISION
Recruitment and Retention
1) No report.
Fire Chief's Report for August 2009 18 AUG 09
Page 5 of 5
Service
1) Summaries of Service Hours:
Attached are reports showing active volunteer duty hours for JUL 2009 and 2009 YTD,
as entered in the logs.
Respectfully submitted,
110--, 4 kP�
Brian H. Wilbur
Fire Chief
Attachments
Ithaca Fire Department
Report Period VFF Duty Hours List
Date Start: 01/01/09
Date End : 08/18/09
Printed: 16:12:40
08/18/09
Y e Badge Credit
* ********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
CANTONE FRANK 04413 37.67
GILLIGAN WILLIAM 04188 53.50
MAAS , DANIEL 04193 43.75
Ithaca Fire Department
Report Period VFF Duty Hours List
Date Start: 01/01/09
Date End : 07/31/09
ne Badge Credit
ALEXANDER , PAUL
04359
.00
BAKER , LYMAN
03258
.00
CANTONE , FRANK
04413
25.67
CORNELIUS DAVID
03883
13.25
GILLIGAN WILLIAM
04188
53.50
GOULD JOHN
04301
1.50
LONGO ROBERT
04153
.00
MAAS DANIEL
04193
43.75
ROGERS JAMES
03793
4.25
TEETER GARY
03607
.00
WILBUR RICHARD
04212
2.50
Printed: 16:13:15
08/18/09
Ithaca Fire Department Printed: 16:13:36
Report Period VFF Duty Hours List 08/18/09
Date Start: 07/01/09
Date End 07/31/09
r o Badge Credit
ALEXANDER , PAUL
04359
.00
BAKER , LYMAN
03258
.00
CANTONE , FRANK
04413
13.17
CORNELIUS DAVID
03883
3.00
GILLIGAN WILLIAM
04188
6.00
GOULD JOHN
04301
.00
LONGO ROBERT
04153
.00
MAAS DANIEL
04193
5.00
ROGERS JAMES
03793
.00
TEETER GARY
03607
.00
WILBUR RICHARD
04212
.00
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Statistical Summary
January 1, 2009 - July 31, 2009 Board Report
There are 39,526 records in the Incidents Table. Between Thursday, January 1, 2009 and Friday,
July 31, 2009 there were 2,639 incidents. Currently there are an average of 12.45 incidents per
day. Average response time for the department is 4.66 minutes. The average duration of an
incident is 18.87 minutes.
160
140
120
100
80
60
40
20
0
400
350
300
250
200
150
100
50
0
Incidents by Hour of the Day
rn azF -r
YAI I I
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l 1 1 1 1 1 1 I I I I I I I I I 1 I I I 1 I I
O N M rI
N M O M O O * N M CD I� M O O M
O O O O O O O O O O r r r r r r r - r r N N N N
Incidents by Day of the Week
s, ON
'�■ 1
SUN MON TUE W9D THU FRI SAT
Dollar Loss by Hour of the Day
Statistical Summary
January 1, 2009 - July 31, 2009 Board Report
There are 39,526 records in the Incidents Table. Between Thursday, January 1, 2009 and Friday,
July 31, 2009 there were 2,639 incidents. Currently there are an average of 12.45 incidents per
day. Average response time for the department is 4.66 minutes. The average duration of an
incident is 18.87 minutes.
300000
250000
200000
150000
100000
50000
0
800
600
400
200
0
7
6
5
4
3
2
1
0
Dollar Loss by Day of the Week
z
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SUN MON TUE WED THU FRI SAT
Incidents by First Responding Unit
EN
M M It O M M N N M - M M U) r,- M 't
O O O O M O O O O It CO C0 O It I�T
M M M M M M M M M M M M M M M M M
Average Response Time by Unit
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Statistical Summary
July 2009 Board Report
There are 39,526 records in the Incidents Table. Between Wednesday, July 1, 2009 and Friday,
July 31, 2009 there were 408 incidents. Currently there are an average of 13.16 incidents per day.
Average response time for the department is 4.46 minutes. The average duration of an incident is
18 minutes.
30
25
20
15
10
5
0
80
70
60
50
40
30
20
10
0
Incidents by Hour of the Day
O � N M 'Kt In O r� M M O r N M It In O r� W O O r N M
O O O O O O O O O O r r — r r r r r r- N N N N
Incidents by Day of the Week
�� ■ ■ ■ ■ 1
SUN MON TUE WED THU FRI SAT
Dollar Loss by Hour of the Day
lm-�
Statistical Summary
July 2009 Board Report
There are 39,526 records in the Incidents Table. Between Wednesday, July 1, 2009 and Friday,
my 31, 2009 there were 408 incidents. Currently there are an average of 13.16 incidents per day.
Average response time for the department is 4.46 minutes. The average duration of an incident is
18 minutes.
6
5
4
3
2
1
0
Average Response Time by Unit
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ITHACA FIRE DEPARTMENT
BOARD OF FIRE COMMISSIONERS REPORT
August 2009
PERSONNEL STAFFING LEVELS
1
Chief
2
Deputy Chiefs
5
Assistant Chiefs
8
Lieutenants
52
Fire Fighters
68
On duty personnel
1
Recruit Fire Fighters
1
Fire Fighter on Injury Leave
1 Fire Alarm Superintendent
1 Office Manager
1 Administrative Assistant
0.5 Financial Clerk
Total employees as of 08/01/09 — 73.5
Open positions — None
MUTUAL AID CALLS — From: Cayuga Heights (4), Lansing (2), Trumansburg
To:
SELECTED CALLS —
On 7/8/09, 1401 hours, B Shift did an excellent job at a structure fire at 311 W. Hill
Circle, Overlook Apartments. They quickly extinguished a fire that was coming thru the
roof on arrival.
SUPPORT
19 Vehicle work orders were written and 19 were closed.
The two new Pierce Pumpers will most likely be delivered in September.
Parts from 904 have been used to keep 903 in- service. 904 has been taken out
of service. See attached resolution.
TRAINING — See Attached report
Submitted by: J. Thomas Dorman, Deputy Chief
Uate Printed: 8/5/09 Page 1
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:
August 18, 2009
Whereas, the Ithaca Fire Department has a 1985 American LaFrance (904), two (2) 1990
Saulsbury /Simon Duplex (902 and 903) and,
Whereas, these vehicles are in very poor mechanical condition and,
Whereas, the Department has purchased two new replacement pumper /engines now,
therefore be it
Resolved that the Board of Fire Commissioners authorize the Department to
decommission the three (3) apparatus for IFD use and, be it further
Resolved that the vehicles be disposed in the most economical manner and, be it further
Resolved that the vehicles be decommissioned and disposed when the new
pumper /engines are placed in service.
William Gilligan Date
Chairman
August 18, 2009
Whereas, the Ithaca Fire Department has converted communication equipment to 800
MHz and,
Whereas, the Department has a quantity of portable radios, pagers and other
communication equipment that has been taken out of service now, therefore be it
Resolved that the Board of Fire Commissioners authorize the Department to
decommission the communication equipment for IFD use and, be it further
Resolved that the equipment be disposed in the most economical manner.
William Gilligan Date
Chairman
Reconciliation of 2009 2% Distribution
NYS Insurance Department $ 70,127.01
Town of Ithaca $ _
Subtotal
To Vet Volunteers
1/2 of 2% $ 35,063.51
Add Interest Earned Vet Volunteer Relief Fund, 2008 $ 75.67
Total Checks to Vet Volunteers
To Volunteer Fire Companies
1/2 of 2% $ 35,063.51
Add Interest Earned, 2008 $ 596.69
Less Payments to Firemen $ -
Total Checks to Volunteer Fire Companies
Checks to be issued July, 2009
Payee Check Number
Amount- 2% Check Number
Vet Volunteer Fire Company
$
35,063.51
Volunteer Fire Co. #1
$
4,382.94
Volunteer Fire Co. #2
$
4,382.94
Volunteer Fire Co. #3
$
4,382.94
Volunteer Fire Co. #4
$
4,382.94
Volunteer Fire Co. #5
$
4,382.94
Volunteer Fire Co. #6
$
4,382.94
Volunteer Fire Co. #7
$
4,382.94
Volunteer Fire Co. #9
$
4,382.94
$ 70,127.01
Total Disbursement
$ 70,127.01
$ 35,139.18
$ 35,660.20
Amount- Int
$ 75.67
$ 74.59
$ 74.59
$ 74.59
$ 74.59
$ 74.59
$ 74.59
$ 74.59
$ 74.59
$ 672.36
$ 70,799.37
(8/18/2009) Randy Flynn - Re. Distribution of 2% Foreign Fire Insurance funds to Ithaca Vets and Ithaca Volunteer Fire CROgB.1
From: Debra Parsons
To: Bill Gilligan
Date: 8/17/2009 2 :25 PM
Subject: Re: Distribution of 2% Foreign Fire Insurance funds to Ithaca Vets and Ithaca Volunteer Fire Companies
Attachments: 2009 Fi reRel ief2 %Recon.xis
Bill,
I have never been contacted about the delinquent status of any reports due for 2% money. The reports used to come to
me, but I don't get them anymore. If the reports are still required, I suspect our payments would be delayed if the reports
weren't done.
I have attached the spreadsheets of the prior year's account activity, and a proposed distribution of new fire relief money
and prior year's interest. Please let me know if you have any problems opening the file, or if you have any questions.
Debbie Parsons
>>> Bill Gilligan 8/17/2009 12:38 PM >>>
Dear Debbie,
The Board of Fire Commissioners is expecting to take action at its meeting tomorrow (Tuesday, Aug.18th) authorizing the
distribution of the State Foreign Fire Insurance 2% funds, that the City recently received. This will, per the City Charter,
authorize the distribution of the funds to the Veteran Firemen's Association and the 8 volunteer Companies.
Now that Bob Romanowski's completed his term on the BFC, and isn't around to chair our group, I'm the newly selected
chairman of the BFC. I talked to Bob to find out if there were any issues or concerns that we need to be aware of before
acting. He said that as long as the companies are not delinquent in submitting their annual 2% reports to the state, there
shouldn't be an issue. He indicated that the state would have contacted you if any of the companies were a problem - is
this correct and are all the companies in good standing as far as you are concerned?
Related to the distribution of the 2% funds - the Board generally receives a report, indicating the beginning balance in the
$90,000 Active Fire Fighter's Relief account, the amount of interest received on the balance, and the amount of 2% funds
received - is that report available for our meeting? It would be helpful to have it since we can then approve a specific
dollar amount for distribution of the 2% funds available from those sent to the City by the State. An electronic version of
the report would be fine.
As I understand it, the issues around the distribution of 2% funds that the Town of Ithaca receives is near resolution, but
we will need to act separately on these funds, once the various issues and details are finalized.
If there are any issues with any of the above information or with providing the report on the 2% funds, please let me know
so we can deal with it at our meeting.
Thanks.
Bill Gilligan,
Debra A. Parsons
City Chamberlain
City of Ithaca
108 E. Green Street
Ithaca, NY 14850
(607) 274 -6585
CITY OF ITHACA
310 West ( Teen Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE, CHIEF
l'cicphonc: 607'272 -123,i Fax: 607/272 -2793
August 18tH, 2009
Board ol'Fire Commissioners
Ithaca Dire Department
310 W Green St
Ithaca, NY 14850
Deal' Board Members:
The following is the Fire Marshal's report for .Iuly 2009.
Code Enforcement Division:
The Codes Enforcement Division received 25 complaints in the 111011th July. 'There were
36 complaints closed out, and 20 complaints remain open for July and previous months.
1 he Code Filforcement Division performed 102 Illspcctlolls oi- 1'e- lnspcctl oils. 1 here wcl -c
181 violations cited.
The Code Enforcement Division issued: 16 operating permits for assembly occupancies;
1 operating permit for hazardous occupancy; 13 certificates of compliance for lire and
property maintenance Inspections; I certificate of compliance foi' a fife pllillp Systelll
installations, and 3 certificates of compliance for fire alarm system installations.
Fire Investigation Unit:
There was one fire investigation performed by the Fire Investigation Unit Ior a fire that
occurred at 31 1 West 1 fill Circle in the Town of'Ithaca.
Public Education:
There was on 7 public education events perl- ormcd, 8 Child Salcty Scat Inspections, and 1
fire drill witnessed by the department in ,July. There were 3 Child Salcty Scat Inspections
performed in July
Parking Tickets
"There were 2 parking tickets issued by the Dire Prevention Bureau in ,July and both
tickets were issued Ior areas of'prohibited parking.
:An Equal Opportunity Employer with a commitment to workforce diversificition." is
/ ,EtT,zabetti asz c A04-s W. Mxye -r
77-6f�,Z ?Gu�runa Street,
x- A.tituA��oHa, 4fT ` 674.0
808- ff�- 1`If.Z
July 23, 2009
Dear Friends:
On Monday July 13, our eldest son Jim passed away unexpectedly in our home we shared here in Kona,
Hawaii, while son Frank and his wife Kim were visiting. Because you knew Jim and shared times with our
family, we wanted to let you know of his passing. Jim's wishes were that we forgo a ceremony, and simply
return his ashes to the Mt. Zwkel wkiemess in the Rocky Mountains.
John, Frank & Kim, Helen, and Bill have been with us, and -we are sharing our stories and grief together
as a family. We know your thoughts are with us, and we appreciate your memories of Jim. Below is the
orbituary that vas senLto the papers.
"lames Leo Mayer, 56, of Kailua -Kona, Hawaii died at his residence July 13, 2009. He was born in Detroit, Michigan
a'__N May 29, 1953. Jim, an entrepreneur and educator, came to Hawaii in 2006 settling in Kailua -Kona.
Jim had an abiding commitment to public safety, working as policeman in La Junta, Colorado and later as a fireman
in Ithaca, New York. He was a man of many interests and talents. As a younger man he enjoyed backpackfin scu as
iving and car games. Much later he enjoyed recumbent bicycles, motorcycles and scooters. He researched all his
pursuits deeply and thoroughly. Reading material of all kinds held his interest — science fiction, comics, westerns,
technical manuals on building bikes, consumer reports, and so forth. He was devoted to his family and took special
delight in his Arizona grandchildren.
Jim enjoyed a day that included a good read, a well -made meal, a good laugh, country western tunes, and, a fine
cigar.
He is survived by his sons, Michael Mayer of Scottsdale, Arizona, and Andy (Jennifer) Mayer of Phoenix,
Arizona; parents; James and Elizabeth Mayer of Kailua -Kona; brothers, John (Deborah) Mayer of Portsmouth,
New Hampshire, Frank (Kim) Mayer of Clark, Colorado, and Bill (Laurie) Mayer of Washington DC; sister,
Helen Mayer (Chris Fahrenbach) of Aptos, California; three grandchildren and five nieces and nephews.
In lieu of flowers; donations may be made in his honor to any public safety organization in your area."
Please feel free. to pass this message on to people -that you feel would like tokknow.
Sincere regards,
Jim and Betty Mayer
1�121 �14-
To: Town of Ithaca Board
From: Bill Gilligan, Town Representative on the Ithaca Board of Fire Commissioners
Subj: Report of July 28 Board of Fire Commissioners Meeting
Date: Aug. 10, 2009
A packet of information from the July 28, 2009 Board of Fire Commissioners meeting has been
distributed to you as part of this report. Included are the following items:
July 28th Meeting Agenda
Minutes of June 9, 2009 BFC Meeting
Dept. Reports — Monthly Fire Chief Report; Deputy Chief Personnel /Training Report; Fire Marshal's
Report; Volunteer Service Report; Statistical Summary of Incidents, Situation Type Summary Month of
June, Situation Type Summary YTD (Jan —June 30, 2009).
Financial Reports: - Budget Program Account Balances June 2009, Revenue Summary
Additional Items
Recruitment Project - Tasks and projected schedule
Preliminary Fire Department Budget for 2010 — as requested by Mayor Peterson
Hiehliehts & Summary from the July 281h BFC Meetine
The regular monthly meeting of the Board of Fire Commissioners was held on July 28th. This meeting
had been rescheduled from July 14th to provide a quorum (3 members) for action by the Board. (Current
Board members: City of Ithaca —Tom Hoard, Maureen Kelly; Town of Ithaca — Bill Gilligan.
Election by the Board of a Chair and Vice -Chair for the period July 1, 2009 to June 30, 2010 — Chair — Bill
Gilligan, Vice - Chair —Tom Hoard.
Personnel Items: -
Chief Brian Wilbur is retiring at the end of August. Deputy Chief Tom Dorman will be assuming his
duties while the search is conducted for a new fire chief. At this point the Board does not have
information about how the search process will be structured.
Recruitment Project — an effort is being made to diversify the workforce of the department by
increasing the pool of potential candidates for fire fighter positions in the department to more
closely reflect the makeup of the community. A civil service exam for firefighters will be offered in
March 2010 (see detailed schedule from BFC meeting). Tom Hoard will be the BFC representative
on this committee with Maureen Kelly serving as an alternate. The next meeting for the group was
scheduled for August 4, 2009.
- Fire Fighter Test Announcement - ' http://www.ithacafire.org/Career/careeropportunit.html, PPA-
http: / /www.ithacafire.org /Career /careerppa.htmi )
August 18, 2009
Whereas, the Ithaca Fire Department has converted communication equipment to 800
MHz and,
Whereas, the Department has a quantity of portable radios, pagers and other
communication equipment that has been taken out of service now, therefore be it
Resolved that the Board of Fire Commissioners authorize the Department to
decommission the communication equipment for IFD use and, be it further
Resolved that the equipment be disposed in the most economical manner and that the
proceeds from the sale be used, if possible, to purchase additional communications
equipment for the Fire Department.
William Gilligan
Chairman
1GA'St z 'P69
Date
August 18, 2009
Whereas, the Ithaca Fire Department has a 1985 American LaFrance (904), two (2) 1990
Saulsbury /Simon Duplex (902 and 903) and,
Whereas, these vehicles have reached the end of their serviceable life and,
Whereas, the Department has purchased two new replacement pumper /engines now,
therefore be it
Resolved that the Board of Fire Commissioners authorize the Department to
decommission the three (3) apparatus for IFD use and, be it further
Resolved that the vehicles be disposed in the most economical manner and, be it further
Resolved that the vehicles be decommissioned and disposed when the new
pumper /engines are placed in service.
William Gilligan Date
Chairman