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HomeMy WebLinkAboutMN-BFC-2007-05-08OFFICE OF BOARD OF FIRE COMMISSIONERS CITY OF ITHACA 310 WEST GREEN STREET ITHACA. NEW YORK 14850 TEL (607) 272 -1234 FAX (607) 272 -2793 - -- NOTICE - -- THE REGULAR MEETING OF THE ITHACA BOARD OF FIRE COMMISSIONERS WILL BE HELD ON: TUESDAY, MAY 8, 2007 AT 6:00 P.M. ITHACA FIRE DEPARTMENT 310 W. GREEN ST. ITHACA, NY 14850 "An Equal Opportunity Employer with an Affirmative Action Program" 0 Recycled Paper ITHACA BOARD OF FIRE COMMISSIONERS MAY 8, 2007 AGENDA I. CALL TO ORDER - Welcome newly appointed Board member: Thomas Farlow - appointed by Mayor Peterson on 5/2/07 for a 3 year term to expire 06/30/10. II. APPROVAL OF MINUTES: March 2007 (no meeting in April) III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE VI. MEMBERSHIP CHANGES: VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: B. DEPUTY CHIEF /TRAINING C. FIRE PREVENTION BUREAU REPORT - Codes Division - Fire Investigation Unit - Juvenile Firesetters Program - Public Education IX. OLD BUSINESS - X. NEW BUSINESS - - Light Rescue bid - DC Dorman recommends reject all bids XI. EXECUTIVE SESSION - Requested by Comm. Gilligan - regarding a personnel matter XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS MAY 8, 2007 MINUTES PRESENT: Commissioners Romanowski, Williams, Gilligan, Alexander and Farlow; Common Council Liaison Robin Korherr. I. Chair Romanowski called the meeting to order at 1800 hrs. He introduced and welcomed newly appointed, City of Ithaca representative Thomas Farlow. The Mayor appointed Mr. Farlow to a term that will expire June 30, 2010. Mr. Farlow spoke briefly about his background - he is a Civil Engineer, spent 20 years as a volunteer with the Pittsford Fire Department, and served on the Village of Pittsford Town Board. II. Chair Romanowski made a motion to approve the minutes of the March 2007 meeting as written. (The April 2007 meeting was cancelled). Seconded by Comm. Gilligan. Carried unanimously. III. Additions /Deletions to the Agenda: - Add a resolution for disposition of gear and equipment - to New Business. - Add to Old Business - discussion of Volunteer status' and classifications. Because the Fire Chief had to leave the meeting early, Chair Romanowski changed the order of the agenda. VIII. Department Reports: A. Chief's Report (see complete written report in the Minute Book). Chief Wilbur offered highlights of his report and answered questions as follows: - Other priorities and issues have impeded progress on promotions and hiring; should hopefully resolve this month. Among other things, since the labor contract was recently ratified, a lot time has been spent on very detailed and complicated retroactive payment calculations. - The operating budget status report is included; however, the up -to- ITHACA BOARD OF FIRE COMMISSIONERS May 8, 2007 - MINUTES PAGE 2 date extraordinary incident cost report is not. - The 800 MHz Trunking and Talk Groups project is still underway. The Tompkins County Legislature adopted a plan to purchase $2m of subscriber equipment. Knowing that IFD's allotment would not be enough, we had established a Capital Project to buy additional equipment as needed. The Ithaca Police Department has not allocated any funding to the project, so IFD will modify theirs to accommodate IPD. Chair Romanowski inquired if there would be enough pagers purchased for the new 800 MHz radio system to accommodate the Fire Police if they are activated. Deputy Chief Dorman responded that he had previously inquired of the Board about equipment needs and hadn't received a response. Chief Wilbur indicated that there might be; nothing certain until the actual purchases are made. - We have now been officially notified that IFD was not awarded an Assistance to Firefighters Grant nor a SAFER grant. 2007 SAFER grant applications are not yet being accepted; and the 2007 Assistance to Firefighters Grant was submitted too late (by 2 minutes!) We did receive the CEDAP grant - Threat Analysis Package, which is a pre - planning tool. Deputy Chief Dorman explained what the grant entails and that we are the only fire agency to receive this grant. The customized input information will be gathered by interns yet to be determined. - The S4F (Strategic Funding for Firefighters) stakeholders group continues to meet and will begin to develop a budget strategy for the 2008 budget proposals. - 35 smoke detectors have been placed so far. Program monies were received through the Tompkins County Health Department and NYS Department of Health. (See attached report). ITHACA BOARD OF FIRE COMMISSIONERS May 8, 2007 - MINUTES PAGE 3 Chair Romanowski next expressed a concern that the Fire Chief has been overloaded with meetings and not much opportunity to even delegate all the work that needs to get done. Maybe the Board needs to express their concern to City Hall. B. Deputy Chief's Report (see complete written report in Minute Book). Deputy Chief Dorman offered highlights of his report and answered questions as follows: - DC Dorman reported on the fire on East Shore Drive - biggest fire we've had in a while; posed some challenging obstacles - needed to draft from the lake, walls and ceiling collapses; water main break, etc. The exact cause of the fire will remain undetermined as it is estimated to cost about $100- 200,000 just to uncover debris, etc. - All shifts have received the Haz Mat tech. refresher course, and others are taking the advanced Haz Mat tech. course. C. Fire Prevention Bureau Report (see complete written report from Assistant Chief Parsons in Minute Book). (Back to agenda order) IV. Persons wish to speak to Board of Fire Commissioners: - Superintendent of Public Works Bill Gray addressed the Board regarding the Board's proposed resolution opposing the lane- narrowing on the Buffalo St. bridge to accommodate the Waterfront Trail project. He expressed disappointment that the Board didn't request a presentation from his staff prior to making a public comment. A lengthy discussion followed. Supt. Gray offered to have a special presentation to the Board to provide more information about the project. He also indicated that he shares the Board's concern about emergency responses to the west end of town as well as to the ITHACA BOARD OF FIRE COMMISSIONERS May 8, 2007 - MINUTES PAGE 4 hospital. He noted there were similar concerns when the two bridges were built to alleviate congestion at the octopus, and as far as he can tell, anticipated problems did not come to pass. Planning a project such as this is always a balancing act taking into consideration many aspects of the community. Board members expressed concern about the major renovations taking place at the hospital, as well as the hundreds of living units currently being developed on the west side of the county - increase in traffic in that direction will undoubtedly be significant. The emergency response route on Cliff St. is a major problem already. Some Board members feel that some of the studies that are being relied on are inaccurate; and some feel the Town of Ithaca hadn't been adequately informed. Some also feel that public safety should not take precedence over recreational use. Supt. Gray responded that one of the many balancing acts is to use existing resources (as opposed to building a completely separate pedestrian bridge); and that if the traffic volume increases and the bike /pedestrian lane turns out not to work, they can work on something different. Robin Korherr, Common Council Liaison, spoke to the process of the resolution in its current form. She recommends the City Attorney be consulted as to the proper method of proposing a resolution and how it gets passed. She also feels that there is an expectation that a Board resolution has the support of the department and department head as to the concept as well as the wording. She would feel more comfortable if the Fire Chief wrote a supporting piece to go along with the resolution once it's finalized. She also indicated the resolution should be processed through the Communications and Emergency Services Committee, who would then pass it on to the full Council. Their meeting is the day after this meeting, so timing is important. The Board thanked Supt. Gray for his input, and they will have further ITHACA BOARD OF FIRE COMMISSIONERS May 8, 2007 - MINUTES PAGE 5 discussion of the resolution under Old business. V. Correspondence - None VI. Membership Changes - None VII. Miscellaneous Reports: A. Town of Ithaca - does not meet until next Monday. B. Audit - the audit was reviewed and approved. C. Tompkins County Fire Advisory Board - no report. VIII. Department Reports (already reported earlier in the meeting) IX. Old Business: - Comm. Williams made a motion to consider rescinding the phone vote taken on the resolution regarding the lane narrowing on the Buffalo St. bridge as it relates the Waterfront Trail project. Seconded by Comm. Alexander. Discussion that followed indicated that some Board members would like to hear a presentation of the project and possibly change the resolution to include suggestions, the City Attorney will be consulted as to proper format, and the Fire Chief will be asked for the department's input to go along with the resolution. The motion carried 4 -1 with Chair Romanowski voting no. - Chair Romanowski asked the Board to review the classifications of volunteers that were established by the Board several years ago, and to discuss the process of changing classifications. After a short discussion, it was determined that the process of requesting a reclassification is submitted to the Fire Chief for determination; the ITHACA BOARD OF FIRE COMMISSIONERS May 8, 2007 - MINUTES PAGE 6 Board approves membership - additions or deletions. - For those members who expressed an interest in the Fire Police, they would need to request reclassification and then are subject to the rules of that class - OSHA training, physicals, etc. X. New Business: - Chair Romanowski made a motion to reject all bids received for the "Walk Around Light Rescue" truck to replace 942 as all bids did not completely comply with the specifications and all exceeded the money budgeted for this item. Seconded by Comm. Gilligan. After the Board reviewed the bid materials, the motion carried with Comm. Farlow abstaining since this is his first meeting and he was not familiar with the project. - A resolution prepared by Lt. O'Connor requesting to declare surplus and dispose of in a legal and appropriate manner, unserviceable and unusable gear and equipment. Seconded by Comm. Gilligan. Carried unanimously. XI. At 1950 hrs. the Board moved into Executive Session to discuss a personnel matter, and department staffing matters. At 2020 hrs. the Board resumed open session. No action was taken. X. Hearing no other business, the meeting adjourned at 2021 hrs. Res ecTfully submitted, Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (Minutes will be reviewed for approval at the June 12, 2007 meeting). CITY OF ITHACA 108 East Green Street Ithaca, New York 14850 OFFICE OF THE CITY CLERK Telephone: 607/274 -6570 Fax: 607/274 -6432 May 3, 2007 Thomas W. Farlow PO Box 132 Ithaca, NY 14851 Re: Appointment to the Board of Fire Commissioners Dear Mr. Farlow: 1 I A EC,pjVE0 MAYO 4 7007 fta A i Please note that at the May 2, 2007 Common Council meeting, Common Council approved your appointment by the Mayor to serve on the Board of Fire Commissioners with a term to expire June 30, 2010. The Board of Fire Commissioners meets on the Second Tuesday of the month, at 6:00 p.m., at Central Fire Station, 310 West Green Street. Please visit the City Clerk's Office before your first meeting to be sworn into office. The office is located on the first floor of City Hall and is open Monday through Friday, from 8:30 a.m. until 4:30 p.m. Enclosed are a copy of the committee roster, and a description of the committee's charges and duties for your information. During your term of office, please notify the City Clerk's Office with any changes to your contact information. If for some reason you are unable to fulfill this commitment, please forward a letter of resignation to the City Clerk's Office. Thank you for serving your community in this capacity. Sincerely, rli it ror the City Clerk's Office Julie Conley Holcomb, City Clerk cc: Chair Staff Liaisons Committee file 'An Equal Opportunity Employer with a commitment to workforce diversification." f� BOARD OF FIRE COMMISSIONERS Robert Romanowski, Chair 160 Bundy Road Ithaca, NY 14850 (607)- 273 -2235 Paul Alexander 1215 East State Street Ithaca, NY 14850 (607)- 273 - 4935/(607)- 274 -2142 William D. Gilligan 1224 Trumansburg Road Ithaca, NY 14850 (607) - 272 - 7948/(607) 255 -7594 wdg 1(a)cornell.edu Steven Williams 235 Hector Street Ithaca, NY 14850 (607)- 273 - 0848/(607)- 273 -1783 swilliamsotown.ithaca.ny.us Thomas W. Farlow Mail: PO Box 132 Ithaca, NY 14851 Home: 111 Queen Street Ithaca, NY 14850 (607)- 277 - 1976/(585)- 746 -7970 tfarlow(a)apd.com Robin Holtham Korherr, Common Council Liaison Term expires June 30, 2009 Term expires June 30, 2008 Term expires June 30, 2008 Term expires June 30, 2009 Term expires June 30, 2010 Regular Meeting, second Tuesday of each month, 6:00 p.m., Central Fire Station, 310 West Green Street. Mayoral Appointment with Common Council approval 5 members -3 members must be City residents, the other 2 members must be selected by the Town Board of the Town of Ithaca 3 year terms that start July 1 Board elects own Chair at the 1 st meeting in July Quorum = 3 members Section C -94 City of Ithaca Charter May 4, 2007 CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Thomas W. Farlow PO Box 132 Ithaca, NY 14850 Dear Mr. Farlow: It was a pleasure to meet you the other night at the Common Council meeting and am looking forward to working with you as the newest member of the Ithaca Board of Fire Commissioners. The letter you received from the City Clerk's office had an attachment from the City Charter regarding the Board of Fire Appeals. This section of the Charter is rarely utilized; but, I am attaching the section of the Charter that more accurately describes the charge of the Board of Fire Commissioners. As you can see, the Board meets the second Tuesday of every month. Occasionally a need arises to either cancel or reschedule a meeting for various reasons. We attempt to send out packets of information prior to the meeting that includes an agenda and reports from Fire Department staff who are responsible for various aspects of our operation. Some of those are included with this letter. As you may notice, the April meeting was cancelled, and the packet is not complete - we will be distributing more reports at our meeting - which is this Tuesday, May 8, 2007, at 6 PM. The meeting generally lasts about one hour. Our meetings are held at Central Fire Station, 310 W. Green St. You can enter from the front door - street parking on W. Green St., or our back door - 300 block of W. State St. where there is a parking lot. Thank you for your interest in the Ithaca Fire Department. If you have any questions or concerns, or would like to set up a meeting with me to discuss the Fire Department in more detail, please feel free to call me any time. Sincerely, WJA4- Brian H. Wilbur Fire Chief cc: Bob Romanowski, Chair Ithaca Board of Fire Commissioners "An Equal Opportunity Employer with a commitment to workforce diversification." I" ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT May 2007 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 50 Fire Fighters 65 On duty personnel 1 Fire Fighter on Injury Leave 1 Fire Alarm Superintendent 1 Executive Assistant 1 Financial Clerk 0.5 Financial Clerk Total employees as of 5/01/07 — 69.5 MUTUAL AID CALLS — From: Cayuga Heights (6), Lansing, Varna (dispatch location error) To: Danby, Trumansburg SELECTED CALLS — On 4/4/07, 0105 hours, D Shift quickly extinguished a fire at Chestnut St. apartments. On 4/17/07, 2338 hours, C Shift responded to a structure fire at 969 E Shore Dr. The Lowery Construction building was severely damaged despite extensive efforts from Ithaca, Lansing and Cayuga Heights. SUPPORT 27 Vehicle work orders were written and 32 were closed. TRAINING — See Attached report. Submitted by: J. 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Between Monday, January 1, 2007 and Friday, May 4, 2007 there were 1,389 incidents. Currently there are an average of 11.2 incidents per day. Average esponse time for the department is 4.39 minutes. The average duration of an incident is 21.31 minutes. 80 70 60 50 40 30 20 10 0 200 150 100 50 0 Incidents by Hour of the Day O O N M It � r W O O 7 C � m O w O O O O O O O O O O O T r T N N N N N Incidents by Day of the Week 80000 70000 60000 50000 40000 30000 20000 10000 0 SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day Loss b i O O N LO CO I-- W O O N M V L0 O M T N _ N O O O O O O r r r r r r - T N N Statistical Summary ITHACA BOARD OF FIRE COMMISSIONERS 05/08/07 There are 29,521 records in the Incidents Table. Between Monday, January 1, 2007 and Friday, May 4, 2007 there were 1,389 incidents. Currently there are an average of 11.2 incidents per day. Average esponse time for the department is 4.39 minutes. The average duration of an incident is 21.31 minutes. 80000 60000 40000 20000 0 400 300 200 100 0 10 8 6 4 2 0 Dollar Loss by Day of the Week SUN MON TUE W® THU FRI SAT Incidents by First Responding Unit ,f I O Cl) M L0 N O M (r> O L0 O (0 O O O O C7 It O V (O M c0 rn rn rn rn rn M rn M rn rn rn rn of Average Response Time by Unit M co co (n N (D 0 0 0 0 co ��t O V ('O') ((0 O O O O O O O Ithaca Fire Department Printed: 14:47:04 Bunker Duty Hours Report 05/04/07 Hours Name Badge Credit Off Sick Family Available C,jBURY , JOEL 04539 2829.50 2767.3 .00 14.00 48.25 DAUPLAISE , DANIEL 04586 864.00 885.00 .00 .00 -21.00 GRANT JOSHUA 04588 1191.25 1207.9 .00 .00 -16.60 KARIUS BRANDON 04591 290.00 328.00 .00 .00 -38.00 WALLENSTEIN , DANIEL 04590 630.30 470.50 .00 14.00 145.80 YAM , PHILIP 04596 668.00 551.00 56.00 16.00 45.00 Ithaca Fire Department Printed: 14:30:34 Report Period VFF Duty Hours List 05/04/07 Date Start: 01/01/07 Date End 05/04/07 Name Badge Credit ********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** C, -vTONE , FRANK 04413 33.75 COOK , ROBERT 04585 106.50 GILLIGAN WILLIAM 04188 46.00 JUPITER KEN 04362 .00 KILGORE , CARL 04574 .00 MAAS , DANIEL 04193 63.65 CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the May 8, 2007, meeting. LIFE SAFETY DIVISION Administration 1) Career Personnel Report a) See report from Deputy Chief Dorman. b) Promotions and hiring: Little progress has been made on promotions and hiring. Other priorities and issues have either consumed the time available, or have raised questions with the direction we had planned to pursue. We will try to resolve these issues this month so we can proceed at our earliest opportunity. 2) Operating Budget Status a) Operating budget account distribution and balances, and the extraordinary incident cost summary will be distributed at the meeting. 3) County Communications and 911 Program a) 800 MHz Trunking, Talk Groups: The development of policies and procedures regarding the use of the radio system and the talk group scheme in particular is underway. [same report as March. b) Equipment specification and purchase: The Tompkins Count Public Safety Committee heard the subscriber equipment plan, as presented by Director Lee Shurtleff, and has substantially endorsed the proposal. Some minor wording changes were requested to clarify the proposal and it will move to the full legislature on 15 MAY 07. In the meantime, the 2007 IFD capital project for communications equipment will need to be amended to include communications equipment needs for the Ithaca Police Department that are over and above the County allotment proposed. DC Dorman will be working with IPD to define what is required here. 4) Grants and Donations a) Assistance to Firefighters Grants (AFG): As noted in an email I sent to the department last week, the Ithaca Fire Department did not receive either the 2006 9n Equal Opportunity Employer with a commitment to workforce diversification." �, Fire Chief's Report for May 2007 08 MAY 07 Page 2 of 3 Assistance to Firefighter's Grant, or the Staffing for Adequate Fire and Emergency Response (SAFER) grant. An error in the email address registered with the AFG program delayed notification of our rejection this year. b) 2007 Grants: Unfortunately, I made an error in the submittal process and missed the grant deadline by about two minutes. As a result, the Ithaca Fire Department did not submit an AFG for 2007. The application period for 2007 SAFER grants has not started. C) Child Safety Seat Grant: An application for the 2007 -8 round of funding from the Governor's Traffic Safety Committee was submitted 30 APR 07, in the amount of $10,766.20. This grant will supply additional child safety seats and other program supplies. Additionally, it asks for two notebook computers for use in documenting the installations as they go. As required, the application was endorsed by the Tompkins County Traffic Safety Committee. 5) Strategic Funding for Firefighters (S4F) The stakeholder's group continues to meet, with effort going towards information gathering. Next steps include identification of strategies for budget development. The short term goal is still to increase staffing by 10 fire fighters. The next meeting is scheduled for 10 MAY 07. Fire Prevention Bureau 1) See Assistant Fire Chief Parson's report of Fire Prevention Bureau activities for the month of April. 2) As of 20 APR 07, the smoke detector installation program has placed 35 total smoke detectors; of those, 16 were installed in residences in the City of Ithaca. See attached report for more detail. Safety Section 1) Safety Stand Down: The final report still has not been completed. In the meantime, national fire organizations are gearing up for the 2007 safety stand down to be held again in June. OPERATIONS DIVISION Response 1) Monthly Call Report See distributed reports for 2007, year -to -date. Fire Chief's Report for May 2007 2) Emergency Management 08 MAY 07 Page 3 of 3 1) The City Exercise Design Team is planning for training and exercise using a public works scenario. 29 MAY 07 will be a facilitated EOC exercise. 30 OCT 07 will build on that with an exercise that will drive activation of the EOC. 2) Pre - Disaster Mitigation Grant: Starting in 2002, the City of Ithaca engaged in a project to develop a pre- disaster mitigation plan. This plan is required to insure eligibility for future mitigation grants. As of 04 JAN 07, we have been advised the grant application has been submitted to FEMA for final review and action. This is the last step for this grant and we are still waiting to hear what the decision will be. [No change from last month.] Support 1) See Deputy Chief Dorman's reports for April and May 2007, distributed prior to the meeting. 2) The Training Center Report for February 2007 was not available at the time this report was compiled. Training 1) See report from DC Dorman. VOLUNTEER SERVICES DIVISION Recruitment and Retention 1) No report. Service 1) Summaries of Volunteer Service hours for 2007 YTD, and Bunker Credit hours from inception to 04 MAY 07, were attached to the reports distributed prior to the meeting. Respectfully submitted, <�� 4 W)V.A- Brian H. Wilbur Fire Chief Attachments IV CITY OF ITHACA 108 East Green Street — 3rd Floor Ithaca, New York 14850 -5690 DEPARTMENT OF PLANNING AND DEVELOPMENT H. MATTHYS VAN CORT, DIRECTOR OF PLANNING & DEVELOPMENT JOANN CORNISH, DEPUTY DIRECTOR OF PLANNING & DEVELOPMENT PHYLLISA A. DESARNO, DEPUTY DIRECTOR FOR ECONOMIC DEVELOPMENT Telephone: Planning & Development - 607 - 274 -6550 Community Development /IURA - 607 - 274 -6559 Email: planning @cit} =ofithaca.org Email: iura @cityofithaca.org Fax: 607- 274 -6558 Fax: 607- 274 -6558 To: Department Heads, Deputy Department Heads and Other Interested People From: Jennifer Kusznir, Economic Development Planner . Date: May 4, 2007 Subject: Capital Project Requests for 2008 The purpose of this memo is to inform you of the capital project request process that is beginning this month. Enclosed please find a memo from the Mayor describing the guidelines for submitting project requests, as well as a capital projects request form. The Mayor has requested that only "mission critical" capital projects be submitted and that multiple requests be ranked in order of priority. All project requests should include a full project description, cost estimates, project schedules and any relevant maps or photos and should be able to be photo copied in black and white. All request forms should be submitted to the Planning Department by June 8, 2007. If you have submitted a project in past years and the project was deferred or not funded, you may submit the project again for 2008. Just be sure to indicate that in question number five (5) and provide up -to- date information on costs and scheduling. The Capital Program Committee (CPC) will review projects and may request more information if necessary. If you have any questions or need assistance, feel free to contact me at 274 -6410. BRIAN WILBUR FIRE CHIEF kTROJECTS \cap_projACP2008 \CP Request Memo2008.doc "An Equal Opportunity Employer with a commitment to workforce diversification" 'Lo CITY OF ITHACA 108 East Green Street Ithaca, New York 14850 OFFICE OF THE MAYOR • CAROLYN K. PETERSON Telephone: 607/274 -6501 Fax: 607/274 -6526 MEMORANDUM To: Department Heads, Deputy Department Heads and Other Interested People From: Carolyn K. Peterson, Mayor C% VUN Re: Capital Projects for 2008 Date: April 27, 2007 On April 24, Senior Staff participated in a collaborative budget process in an effort to identify mutual priorities, and to come to possible agreement on a timeline for identified priorities. This, of course, was not an exercise but a good start toward the 2008 budget process and beyond. To put this into context for Capital Projects, I will reiterate some of our financial pressures. We have the unknowns: insurance costs, contract negotiations, heavy reliance on sales tax success, anticipated new construction project success, classification study results and new regulations regarding retirement benefits. We have also been making small, but consistent positive steps in our budget (increased State Aid, some staff increases, some additional funding for items such as infrastructure or staff development). We are also cognizant of the pressures on the taxpayer. One of the reasons for our recent downgrade through Moody's is related to our debt load and percentage of debt limit exhausted. It is my goal to reduce the debt load and to pay off more debt in 2008 than we newly incur. Thus, once again, I am asking that projects proposed for new capital projects should be ones that, if not attended to in 2008, will make our costs significantly higher in the future or will create a risk to our workplace, property, or citizenry. Many of you will submit more than one project. Please assist me by ranking your requests by priority. If submitting a project with multiple acquisitions such as equipment or vehicles, please prioritize each acquisition. Thank you for your consideration of the above. "An Equal Opportunity Employer with a commitment to workforce diversification." is W 7. Basis of project cost (circle) • rough estimate final plans • construction/equipment costs bids • preliminary plans other: 8. Estimated future cost/revenue to City resulting from project: Additional annual maintenance /repair $ Additional employee salaries $ Additional equipment not included in project cost above $ Other: $ Total cost $ Estimated annual income from project $ Net cost $ 9. Funding request schedule (indicate amount requested by year and for what stage of project it is requested, e.g., planning, design, construction, etc.) Year Amount 200_ $ 200_ $ 200_ $ 200_ $ 200 $ Project Phase 10. Proposed methods of project implementation (circle) • direct purchase of material /equipment from existing funds • contract purchase based on anticipated revenue • contract construction • force account construction • other (describe) 11. Estimated time needed to complete project: 12. Agency priority to project (circle) High Medium Low 13. Additional remarks (please attach additional sheets if necessary; also attach any supplementary information needed to explain project or components). CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 PROPOSED RESOLUTION For the May 8, 2007 Board of Fire Commissioners Meeting Whereas the City of Ithaca Fire Department has in its inventory of protective equipment approximately 45 sets of old sets of turnout gear with Nomex shells manufactured by Globe during the 1980's, and Whereas, most of this protective clothing is in need of professional cleaning and substantial repairs, the cost of which would far exceed the fair market value of the clothing once it was cleaned and repaired, and Whereas, almost all of the clothing has not been issued to firefighters for many years and in all likelihood will never be used again by Ithaca firefighters, and Whereas the Ithaca Fire Department has since 1990, not purchased any turnout gear with Nomex shells as newer materials offer substantially better protection to firefighters, and Whereas the Ithaca Fire Department also has in its inventory over 70 pairs of used rubber firefighter boots, in varying condition, most of which are over 20 years old, and Whereas, most Ithaca firefighters now prefer to wear the lighter leather firefighter boots, and Whereas the Ithaca Fire Department has adequate stocks of new, never issued rubber boots which are infrequently drawn upon for issue, therefore let it An Equal Opportunity Employer with a commitment to workforce diversification." CIO Be it resolved that the above described equipment be declared surplus and disposed of in an appropriate manner. Respectfully submitted by, Christopher O'Connor C) - Fire Lieutenant Administration & A w 00 Planning 12050 ° A A a A O V ON V W A O V W (n O A W O. W O $I I I °I I I ICI I IwI IN�INI Bureau 12100 o rm ' m � 7 N a a Safety Section 10 C Q 3 C N 00 O j n O = S S W O •NO (NJ, N Q 12150 ^' o a p G p c m — 7 Response Section u, W OD O n — b. O n k O a P Ln O O 0 3 N CO A OD 12200 w Support Section O A a �' P N A — W (n o V O P W v O CO WV A w N (n (n .Vp U W w O N 12250 A O O Emergency c 3 a V u a Management °o 00 O 0 o 00 o o O a v W v 12300 :71 Training Bureau o, v CO OW N U V W Cn — C) O u, w A N Budget V 0. O O O N A O O �O O V (n W �O O O A O O O O (0i, O O O A O A O O O _ W W Section 12400 O O Service / Duty (�i, (n A o A A A A I A A A A A W A N A A A A N I N I °� o o uA o o u o ° N — o ° Account Numbers Administration & A w 00 Planning 12050 ° A A a A O V ON V W A O V W (n O A W O. W O $I I I °I I I ICI I IwI IN�INI Bureau 12100 o CL to (D P'F M D II ^3 .a p�j N O 0 D y n � n G L f"f M CL M) n rD LA Safety Section ON 0 00 O cN W P U p W W O •NO (NJ, N 00 D` 12150 ^' — Response Section u, OD O :° V — b. O O P Ln O O 0 =� W N CO A OD 12200 w Support Section A a �' P N A — W (n o V O P W v O CO WV A w N (n (n .Vp U W w O N 12250 A Emergency a V u a Management °o 00 O 0 o 00 o o O a v W v 12300 Training Bureau o, 0 OW N Cn — C) O A A 12350 `^ Membership w W W !I o N (n _ W W Section 12400 Service / Duty ra A O A 1O V' Section 12450 A vii N Balance A A N W N A N W W (n CO CO U, N N V N O V W V W N b P ao CA (n A (n N U, W N ;O o. N V 411 o. A O O o` In CO -' W P — N �O O` A (n N 0 0 (n O 0 O (n A CO Percent Expended W N O N N N N Ut N A N --� W V W N N N W N A w A V O A — CL to (D P'F M D II ^3 .a p�j N O 0 D y n � n G L f"f M CL M) n rD LA Ithaca Fire Department DOH Smoke Detector Program Installation Reports 8- Mar -07 20- Apr -07 Totals Brooktondale 0 0 0 Cayuga Hts 0 3 3 Danby 0 3 3 W. Danby 0 0 0 Dryden 3 0 3 Enfield 4 0 4 Etna 0 0 0 Freeville 2 0 2 Groton 0 2 2 Ithaca 16 0 16 Lansing 0 0 0 McLean 0 0 0 Newfield 0 0 0 Slaterville 0 0 0 Speedsville 0 0 0 Trumansburg 0 2 2 Varna 0 0 0 Totals 25 10 35 5/8/07 CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 May 8th, 2007 Board of Fire Commissioners Ithaca Fire Department 310 W Green St Ithaca, NY 14850 Dear Board Members: The following is the Fire Marshal's report for March and April 2007. Codes Division: The Codes Division received 48 complaints in the month March and April. There were 34 complaints closed out, and 14 complaints that still remain open. The Codes Division performed 104 Inspections and issued 92 notices of violation. The division issued 50 operating permits for occupancies, 10 fire alarm system certificates, 9 sprinkler system certificates, and 1 hood fire suppression system certificate. The Codes Division issued 80 parking violations: 41 Fire Lane / Fire Hydrant Violations, 16 Handicap Parking Violations, and 23 No Standing /Parking Violations Fire Investigation Unit: There were 4 fire investigations conducted during the months of March and April 2007: a Car Fire at the intersection of Hillview and Turner Place in the City of Ithaca, a structure fire at 1115 Trumansburg Road in the Town of Ithaca, a structure fire at 155 Chestnut St in the City of Ithaca, and a structure fire at 969 East Shore Drive in the Town of Ithaca Public Education: There were 5 Public Education Details, 5 Fire Drills witnessed, and 35 Child Car Seat Inspections in the months of March and April. Respectfully Submitted, 01, r C 1 t (Cu � C Thomas Parsons Assistant Fire Chief An Equal Opportunity Employer with a commitment to workforce diversification." 4" CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 May 8, 2007 Whereas, the Ithaca Fire Department advertised bids for a new Walk Around Light Rescue to replace 942 and, Whereas, these bids were opened on April 18, 2007 and, Whereas, Lt Sheldon subsequently analyzed all bids and, Whereas, all bids did not completely comply with the specifications and all exceeded the money budgeted for this unit, therefore be it Resolved that the Board of Fire Commissioners reject all bids submitted on April 18, 2007 and, be it further Resolved that the Board of Fire Commissioners authorize the Department to rebid the Walk Around Light Rescue vehicle. Robert Romanowski Chairman o20 a.Z Date An Equal Opportunity Employer with a commitment to workforce diversification." .s try