HomeMy WebLinkAboutMN-BFC-2011-10-11ITHACA BOARD OF FIRE COMMISSIONERS
OCTOBER 11, 2011
AGENDA
I. CALL TO ORDER
IL APPROVAL OF MINUTES
III. ADDITIONS /DELETIONS TO THE AGENDA
IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS
V. CORRESPONDENCE
- Letter from Lyman Baker: Annual Report on Revenues and
Expenditures of Foreign Fire Insurance Premiums
- Letter from Lyman Baker: What is the SOP for privately owned
vehicle operation?
VI. MEMBERSHIP CHANGES
VII. MISCELLANEOUS REPORTS:
A. TOWN OF ITHACA
B. CITY OF ITHACA
C. AUDIT
VIII. DEPARTMENT REPORTS:
A. CHIEF and DEPUTY CHIEF REPORTS
B. FIRE PREVENTION
- Codes Division
- Fire Investigation Unit
- Public Education
C. FIRE POLICE REPORT
IX. OLD BUSINESS
X. NEW BUSINESS
- Fire Chief Swearing In Ceremony: Thursday, October 13, 2011 @ Central, 5:30pm
XL EXECUTIVE SESSION
XII. ADJOURN
BOARD OF FIRE COMMISSIONERS
SEPTEMBER 13, 2011
MINUTES
Present: Commissioners Hoard, Kelly and Ellsworth
Acting Chair Hoard called the meeting to order at 1804 hrs.
II. Approval of Minutes:
With the correction of two typos, Comm. Kelly moved to approve. Seconded
by Comm. Ellsworth. Approved unanimously.
III. Additions and Deletions:
None
IV. Persons wishing to speak to the Board:
Lyman Baker, Co. 2 asked where the 2% checks are. It is his understanding
that they came in on July 1st
Comm. Hoard explained that the BOFC needs to vote and approve the
distribution.
Lyman Baker also asked what the status is with the new volunteer being hired.
Acting Chief Tom Dorman explained that it has been a while since the
Department has done this and they are looking into the process.
Acting Chair Hoard commended the recent Remembrance of 9/11 ceremony
that occurred on Sunday at Central. The BOFC will be sending thank you
letters to Gary Stewart from Cornell and to IFD for their participation in the
ceremony. Comm. Kelly will write the letter.
A motion was made by Comm. Ellsworth to approve the letter. Seconded by
Acting Chair Hoard. Approved unanimously.
V. Correspondence:
None
BOARD OF FIRE COMMISSIONERS
SEPTEMBER 13, 2011
PAGE 2
VI. Miscellaneous Reports:
Town Report — No report
City Report — No report
Audit — Completed
VII. Department Reports:
A. Acting Chief /Deputy Chief Report: (see complete written report in the
Minute book). Acting Chief Tom Dorman offered highlights from his report
and answered questions as follows:
Personnel Staffing — Nothing to report
2011 Budget — The Department has submitted their budget. The Mayor will
submit her budget in October. We suspect that the budget cuts will be close to
7 %.
Resource Recovery — Nothing to report
Operations — During the recent flooding, the Department did an outstanding
job. There were 103 calls in a 28 hour period. The first day consisted of
turning off utilities and the second day consisted of pumping out basements.
Water Rescue from Hurricane Irene — We will receive reimbursement for the
services provided to Schoharie County.
B. Fire Prevention Bureau: (see complete written report in the Minute book).
DC Tom Parsons offered highlights from his report and answered questions as
follows:
There was a car fire at the Cayuga Street parking garage. Fortunately the car
was made of metal and the fire was contained. The fire was knocked down in
10 minutes and the garage was back in service in 30 minutes. The fire was
caused by an electrical malfunction.
There was another fire at 647 Stewart Ave. in a college dorm. The fire was
determined to be incendiary.
BOARD OF FIRE COMMISSIONERS
SEPTEMBER 13, 2011
PAGE 3
A major problem with the students is what is referred to as "pre- gaming ".
This involves students drinking heavily before arriving at parties and then
continuing to drink at the parties. They then go home and "pass out" and are
unable to respond /react if the smoke alarm goes off.
At this time, University residences are required to have sprinklers. All of the
Cornell sororities and fraternities have them with the exception of six.
Duplexes are not required to be sprinklered.
Comm. Ellsworth asked who the kids were at the 9/11 memorial in the red
shirts. Acting Chief Dorman explained that they are students of FF Tom
Basher who has been teaching the Firefighter I state class.
C. Fire Police: No Report
Acting Chief Tom Dorman stated that the Fire Police have been doing a
fantastic job.
VIII. Old Business:
2% Approval — Moved by Comm. Kelly. Seconded by Comm. Ellsworth.
Approved unanimously.
BOFC Clerk Randy Flynn will send an email to Debbie Parson stating that the
Board has given approval for the distribution of the 2% checks.
The Charter Review will be discussed at the October meeting.
IX. New Business:
None
BOARD OF FIRE COMMISSIONERS
SEPTEMBER 13, 2011
PAGE 4
Hearing no further business, the meeting adjourned at 1838 hrs.
Respectfully submitted,
Randy L. Flynn, Clerk
Board of Fire Commissioners
(Minutes will be reviewed at the October 11, 2011 meeting)
Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the October 2011,
meeting. Combined Chief's and Deputy Chief Operations Report
LIFE SAFETY DIVISION
Administration
1) Career Personnel Report
PERSONNEL STAFFING LEVELS
1 Acting Chief
1 Deputy Chief
5 Assistant Chiefs
8 Lieutenants
46 Fire Fighters
61 On duty personnel
2 Fire Fighters on Injury Leave
I Fire Alarm Superintendent
I Office Manager
I Administrative Assistant
05 Financial Clerk
Total employees as of 10/01/11 — 66.5
Open positions — Chief, 6 Fire Fighters (2 unfunded, 4 funded)
a) Hiring /Recruitment Committee
The Vacancy Review committee has approved the hiring of two Fire Fighters (one
to replace a disability retirement, one to replace a leave of absence) with the
condition that the City and the Fire Fighters Union reach an agreement regarding
the retirement provisions that would apply to new hires. Since the City and the FF
Union are in negotiations, I do not expect this to be resolved soon and therefore I
do not expect being able to hire soon. (same report as last month).
b) The Mayor has appointed Deputy Chief Thomas Parsons as the new Ithaca Fire
Department Fire Chief.
Fire Chief s Report for August 2011
2) Budget Status
3)
11 OCT 11
Page 2 of 3
a) The Mayor has presented her 2012 budget to Common Council. It is basically the
-5% budget that we submitted. I will provide more information at the meeting.
b) Capital Budget — Both the City and the Town have included the necessary funds,
$850,000.00, to replace our Heavy Rescue, 944. Once the Mayor's budget is
accepted, we will be going out to bid for this vehicle.
County Communications and 911 Program
No report
4) Grants and Donations
5)
6)
7)
a) Assistance to Firefighter Grants (AFG): (in- vehicle repeaters) — Equipment has
been delivered. A "test" installation ha been done in 965. All of the installations
will be scheduled soon.
b) Training Center Project Funding: We are pursuing another option for the training
center property (same report as last month).
Resource Recovery Legislation
The City and Administration Committee of Common Council has voted to send this
proposal to the Budget Review committee.
City Charter Update
Delegated to a committee established by the Board of Commissioners
Traffic Calming
The traffic calming on South and Wood Streets has been removed.
Operations
1)
2)
Mutual Aid Calls
Selected Calls —
No Report
Quarterly Report
Fire Chief's Report for August 2011
3) Support
11 OCT 11
Page 3 of 3
I have been distributing the key fobs to members of the Department and the
ID /Key cards are being produced. Once all of the electronic keys are issued, we
will be changing the manual locks on all of the stations. I have asked West Fire to
provide a price quote for installation of security cameras at Central Station.
Fire Prevention Bureau
1) Please see Deputy Fire Chief Parson's report of Fire Prevention Bureau activities
Safety Section
OPERATIONS DIVISION
Response
1) Quarterly Call Report
2) Emergency Management
No report
Support
1) Training Center
Quarterly Report
Training
Quarterly Report
Recruitment and Retention
1) See DC Parsons report
2) Summaries of Service Hours:
Quarterly Report
Respectfully submitted,
J. Thomas Dorman, Acting Fire Chief
IFD Volunteer Service Hours
Date /Time Between {07/01/2011 00:00:00} And
(09/30/2011 00:00:00) and Starting Date /Time >=
{07/01/2011 07:00:00} and Ending Date /Time < IFD City
{10/01/2011 07:00:00}
Date Time Staff Name Code Hours
07/02/2011
-
----------- --------- ------ - ------ --- ----
07/02/2011 16:15:00 3883 Corneli-us, - - Dave VS-Volunteer-Service 0.75
--------------------------------------------------
Staff Member Totals: 0.75
08/19/2011
-------- --- ------
- --
--8/19/2011 16:00:00 4153 Longo, Robert ---------VS -Volunteer Service 1.17 -------------------
08/19/2011 16:00:00 3793 Rogers, James VS Volunteer Service 1.17
08/19/2011 16:00:00 4212 Wilbur, Richard VS Volunteer Service 1.17
- - --
--------------------------
---------------------
Staff Member Totals: 3.51
'03/2011
--------------
--- ------ ----- --------- ---------- ---
---------- -------- --------
�/ /2011 08:30:00 4193 Maas, Daniel - - -- - - - - -- — --- - - - - --
-------------------- - - - --- VS Volunteer Service 4.00
--------------------
------------------
Staff Member Totals: 4.00
09/08/2011
9/08/2011
06:00:00
3883
- - -
- -
Cornelius, Dave
VS
Volunteer
Service
7.50
09/08/2011
06:00:00
4301
Gould,
Jack
VS
Volunteer
Service
0.00
09/08/2011
06:00:00
4153
Longo,
Robert
VS
Volunteer
Service
5.00
09/08/2011
06:00:00
3793
Rogers,
James
VS
Volunteer
Service
7.00
09/08/2011
06:00:00
4212
Wilbur,
Richard
VS
- - --
Volunteer
--------------------------
Service
7.00
Staff Member Totals:
---------------------
26.50
09/11/2011
- - - -- ---------------- - - - - - ____
09/11/2011 08:00:00 3584 Bordoni, - Jack
----------------------------------------
VS Volunteer Service 2.00
09/11/2011 08:00:00 4212 Wilbur, Richard VS Volunteer Service 2.00
09/11/2011 10:00:00 4212 Wilbur, Richard VS Volunteer Service 1.50
Types: F =Fire, M= EMS /Medical, R= Rescue, O =Other
10/07/2011 16:04
Page 1
Aid Responses by Department
Alarm Date Between {07/01/2011} And {09/30/2011}
and Aid Type In "1 ", 113 "
Incident Notified Type of Aid Fire EMS Resc Other
55004 Danby Fire Department FDID 55004
----------------------------- - - - - -- ___
--------------- - --
#Personnel 0 0 0 0
1- 0003046 08/19/2011 1 Mutual aid received
--------------------
Response Time: 00:17:22 #Appartus 0 0 0 0
----- - - - - -- ----------------------------------
Subtotal Responses: 1 Average Response Time for Dept: 00:17:22
HAZ CON Hazmat Consortium FDID 55555
-- ----- ---- -
-----------
11-0003684 09/20/2011 3 Mutual aid given #Personnel 0 0 0 1
Response Time: 01:04:50 #Appartus 0 0 0 1
-------------------------------------------------------
Subtotal Responses: 1 Average Response Time for Dept: 01:04:50
Response time calculated from time notified to arrival.
10/07/2011 16:13
Page 1
Ithaca Board of Fire Commissioners
Fire Central
3 October 2011
RE:Annual Report on Revenues and Expenditures of Foreign Fire Insurance Premiums,
from the City Chamberlain.
The Ithaca Veteran Volunteer Firemen's Association did not receive the above report.
Did the Town of Ithaca send their Foreign Fire Insurance ?
How much is in our Veteran Volunteer Firemen's Relief Fund and how much interest
was paid to the Veteran Volunteer Firemen's Association of Ithaca per City Charter C -96
Powers and duties of Board, section G.
How much is in the Active Firemen's Relief Fund ?
Thank You,
Lyman E. Baker, Treasurer, Veteran Volunteer Firemen's Association of Ithaca
Ithaca Fire Department
IFD Training Class Summary by Category
Class Date Between {07/01/2011 } And { 10/01/2011 }
Category
Number of Classes
Hours
01 -01 -0034 Vehicle Fire Investigations
01 -03 -0006 EMT Refresher
1
24.00
01 -03 -0007 EMT Basic Original
2
128.00
01 -04 -0036 Rope Rescue Tech I
1
120.00
O 1 -04 -0037 Rope Rescue Tech 11
1
32.00
01 -11 -0024 Introduction to Fire Officer
1
32.00
01 -11 -0051 Fire Service Instructor I
1
24.00
01 BOO I Shift Commanders meeting
1
40.00
0113002 Fire Police Duties and the Law
1
0.33
O1 D Fire department organizational structure
1
2.00
OIDO1 Department transition/Budget
1
0.25
0 1 E Personnel policies
1
0.50
01 E01 Computer/Network/Phone use Policy
2
1.25
OIE02 Social Network Policy
1
0.25
01 F006 Cultural Competency 1, Dr. Wright
1
0.50
02CO4 Air Track Management Theory
4
8.00
04F Inspection policies and procedures
5
15.00
04GOI New BuildingTours
2
0.50
05A SCBA annual Certification
8
12.00
05AOI Annual SCBA cert
1
3.50
051304 Bloodborne Pathogens / Hazcom
3
2.00
05C Emergency response
1
1.50
05CO4 Initial Attack Drill
1
0.50
05CO5 IFA Supply Function Drill
4
9.00
05CO6 Live Fire Drill
4
4.00
05CO7 Fast / Through the floor rescue
1
5.50
05DO47 FEES Annual Skills Review
1
3.00
05DO7 Car Fires - New technology
1
1.00
05DO8 Traffic Control Operations, FP
1
1.50
05E Protective clothing care
1
2.00
05F SCBA Donning / wearing
1
0.50
07A Identification and location tools devices equipmen
2
3.00
07CO5 Hurst Tool use and care
3
4.00
09A Hose loads, finishes and carries
4
12.00
09BOI Master Stream Drill
1
1.50
09C Hose care and maintenance
1
2.00
l OAOI Conventional Forcible Entry Drill
1
1.00
12B Search and rescue techniques
2
3.00
12B011 Vent Enter & Search
1 1
2.50
12JO4 946 Operations / victim rescue
11.50
13BOI Water Removal - Squeagy
5
12.50
15AOI Pump Operations at Draft
9
4.17
15B Pump controls and accessories
2
3.50
3
0.75
10/06/2011 21:39
Page
Ithaca Fire Department
1171) Training Class Summary by Category
Class Date Between f 07/01/20111 And f 10/01/20111
Category
Number of Classes
Hours
16A Ladder company operations and equipment
1
32.00
1
16A01 Tower Ladder Vent Operations
3
5.50
17B02 Producing a Foam Stream
4
7.50
18E Hazmat Equipment and Use
4
8.50
18E03 Hazmat Equipment Check
2
2.00
20D Equipment updates
3
5.50
23B01 Weekly Equipment & ApparatusChecks
1
0.25
23B02 Weekly 946 boat check
13
39.00
23C driving courses
14
29.50
25F Preplanning for life hazards
1
3.00
25H Critique of recent operations
2
2.50
62 -0012 Inpsecting Public Assemblies, Existing
1
2.00
65 -0009 Builiding Height and Area Update
1
8.00
DEP -001 Engine /Pumper
1
6.00
DEP 004 T
1
0.00
- ype III Water Rescue Team
EMS -001 Concepts in Trauma
EMS -014 IAFF Redmond Conference
FP -05 Fire Marshalls Seminar
HAZ -005 IFD Hazmat Team Training
NYS -001 NFPA Hybrid Vehicle Safety
OF Officer Development
OS -012 Fire Rescue International IAFC
TR -001 Heavy Metal Vehicle Extrication
10/06/2011 21:39
1
0.00
1
24.00
1
32.00
1
16.00
3
7.50
1
8.00
2
16.00
1
0.00
1
20.00
Totals 157
778.75
Page 2
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CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
October 11 t", 2011
Board of Fire Commissioners
Ithaca Fire Department
310 W Green St
Ithaca, NY 14850
Dear Board Members:
The following is the Fire Marshal's report for September 2011.
Code Enforcement Division:
The Codes Enforcement Division received 21 complaints in the month September. There
were 17 complaints forwarded to the City of Ithaca Building Department and 1 complaint
were forwarded to the Town of Ithaca Code Enforcement Office. There were 9
complaints closed out, and 57 complaints remain open for September and previous
months.
The Code Enforcement Division performed 93 fire safety and property maintenance
inspections or re- inspections. The division also witnessed 3 fire alarm tests; and 1
hydrostatic sprinkler system tests. There were 257 violations cited and 92 violations
corrected.
The Code Enforcement Division issued: 13 operating permits for assembly occupancies;
1 certificate of compliance for a fire sprinkler system, 1 certificate of compliance for fire
alarm systems; 1 certificate of compliance for alternative fire protection system and 6
certificates of compliance for fire and property maintenance inspections.
Fire Investigation Unit:
There were no fire investigations in September
Public Education:
There were 2 child safety seat inspections; and 1 public education activity performed by
the department in September.
Respectfully Submitted,
0 il ,,
C Thomas Parsons
Fire Chief
An Equal Opportunity Employer with a commitment to workforce diversification."
10
n
Randy Flynn, IFD Clerk of the Board of Fire Commissioners
Captain Frank Cantone of Company Three asked me to inquire to the BFC, the
following question :
What is the Ithaca Fire Department ( SOP ) for privately owned vehicle operation ?
See attached FASNY course "POV Safety"
Thank You,
Lyman Baker, IFD Badge #3258
27 September 2011
J
I otj/-O�,
Is
Firemen's Association of
the State of New York
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Home > I raining > Online - *raining > POV (Privately Owned Vehicle)... FASNY's online training
POV (Privately Owned Vehicle) Safety programs Include
FASNY is pleased to announce the latest addition to its distance learning system —
C�LLi}_ii _f {�irESflr.?l S;:t�iP,�`
POV (PRIVATELY OWNED VEHICLE) SAFETY. The program can be accessed at
eQ� lriv_ate own
vtis.sju.edu. A recent study by the U.S. Fire Administration shows that 25% of
firefighters who died in motor vehicle crashes were killed in privately owned vehicles
•`zpat rest ;,atr.tx
(POVs). Many emergency service organizations allow their members to drive their
POVs to the station or directly to the emergency scene. These vehicles are not
F x�I l_N r8samt;nt
recognized by the state motor vehicle code as an authorized emergency vehicle and
Ayyrenc is_5 ;'revfntian
are not granted exemptions tot the motor vehicle code. In some states, the motor
vehicle code may authorize the use of a courtesy light but the lights are issued for
identification and visibility purposes only. This places a responsibility on the Chief and
the department to make sure these individuals are trained in proper defensive driving
techniques, understand the department SOPS for POV response and state laws that
impact the use of a courtesy light. THIS COURSE IS RECOMMENDED FOR
EVERYONE IN THE ORGANIZATION WHO DRIVES A PERSONAL VEHICLE TO
THE STATION OR TO THE EMERGENCY SCENE. To see the other FASNY distance
learning offerings Visit: vtis.sju.edu.
Price: $15.00 (FASNY Members ONLY)
Log in to the POV (Privately ")wried Vehicle) Safety course here
Contact -
Sitemap Youth }�/ h =
EEO Employer „ir 3cI�� +*
rrLe SUN a Whi blk
All photos and content submitted to FASNY become the property of FASNY and may be used as FASNY sees fit in future materials and promotions
September 26, 2011
Maureen Kelly, Commissioner
Board of Fire Commissioners
310 W. Green Street
Ithaca, NY 14850
RE: Departmental Chaplaincy
Dear Commissioner Kelly:
Gary Stewart shared your kind words acknowledging the commemoration of the 9/11
tragedy. You will know that The Salvation Army has a long and collegial relationship with first
responders around the world. Our respect for what these women and men do every day is
beyond profound. One of the great privileges of 33 years in ministry has been my interaction
with these daily heroes. During our tenure in Nashua, New Hampshire of some 8 years, I was
honored to act as protestant chaplain and later departmental chaplain.
Now that we are in our second year in Ithaca, I would like to offer my services on a pro
bono basis as and if same may be needed. Through the years I have been in hospital and prison
chaplaincy in addition to what I mentioned above. My academic exposure includes a section in
CPE, Masters of Pastoral Counseling, and training in Critical Incident Stress Debriefing. While
my primary responsibilities will remain as Pastor /Administrator with my wife in co- ministry, I
feel that I should make myself available.
As an aside, may I complement the professionalism and compassion of Ithaca Fire and
other Ithaca first responders toward our clients. We have had to make use of their service as
sometimes folks come in with medical and other issues requiring emergency intervention. The
Ithaca team has been most impressive.
May d Bless You!
Carl E. C�arv(ill, D. Min.
Major
1
(�tvllt
'Heart to God and Hand to Man'
William Booth
Founder
Steven R. Hedgren
Territorial Commander
Linda Bond
General
Major Donald D. Hostetler
The Salvation Army
Divisional Commander
150 North Albany Street
Ithaca, NY 14850
Phone: (607) 273 -2400
Facsimile: (607) 275 -9386
Majors Carl & Barbara Carvill
Corps Officers
September 26, 2011
Maureen Kelly, Commissioner
Board of Fire Commissioners
310 W. Green Street
Ithaca, NY 14850
RE: Departmental Chaplaincy
Dear Commissioner Kelly:
Gary Stewart shared your kind words acknowledging the commemoration of the 9/11
tragedy. You will know that The Salvation Army has a long and collegial relationship with first
responders around the world. Our respect for what these women and men do every day is
beyond profound. One of the great privileges of 33 years in ministry has been my interaction
with these daily heroes. During our tenure in Nashua, New Hampshire of some 8 years, I was
honored to act as protestant chaplain and later departmental chaplain.
Now that we are in our second year in Ithaca, I would like to offer my services on a pro
bono basis as and if same may be needed. Through the years I have been in hospital and prison
chaplaincy in addition to what I mentioned above. My academic exposure includes a section in
CPE, Masters of Pastoral Counseling, and training in Critical Incident Stress Debriefing. While
my primary responsibilities will remain as Pastor /Administrator with my wife in co- ministry, I
feel that I should make myself available.
As an aside, may I complement the professionalism and compassion of Ithaca Fire and
other Ithaca first responders toward our clients. We have had to make use of their service as
sometimes folks come in with medical and other issues requiring emergency intervention. The
Ithaca team has been most impressive.
May d Bless You!
Carl E. C�arv(ill, D. Min.
Major
1
(�tvllt
'Heart to God and Hand to Man'
From: "Randy Flynn" <rfiynn@cityofithaca.org>
Subject: Re: Tom Parsons
Date: October 11, 2011 9:53:27 AM EDT
To: "Lyman Baker" <Ibaker369twcny.rr.com>
hmmmmmmmmmm I'm not sure. I will ask around and hopefully have
an answer for you at tonight's meeting.
See you later!
Randy
Randy Flynn
Administrative Assistant
Ithaca Fire Department
310 W. State Street
Ithaca, NY 14850
607 - 272 -1234
>>> Lyman Baker <lbaker36Ca0twcny.rr.com> 10/9/20114:45 PM >>>
Randy, Forget Tom Dorman's picture as he was only acting Fire Chief.
The vets Firemen do need Tom Parson, the new Fire Chief. Question is
who pays for the picture and the calligraphy ? There is also a certain
size we need and I will bring it to you on Tuesday 11 October 2011- -
BFC meeting. Thanks as always,
Lyman Baker -IFD Badge #3258
74 Mary St.
Ithaca, NY 14850 -5100
607 - 272 -6274