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Home My WebLink AboutMN-BFC-2011-07-26ITHACA BOARD OF FIRE COMMISSIONERS JULY 26, 2011 AGENDA L CALL TO ORDER 11. APPROVAL OF MINUTES III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE VI. MEMBERSHIP CHANGES VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. CITY OF ITHACA C. AUDIT VIII. DEPARTMENT REPORTS: A. CHIEF and DEPUTY CHIEF REPORTS B. FIRE PREVENTION - Codes Division - Fire Investigation Unit - Public Education C. FIRE POLICE REPORT IX. OLD BUSINESS X. NEW BUSINESS A. Selection of Chair and Vice Chair for the upcoming year. B. Activity reports for 2 quarter and YTD. C. Review 2012 Department Budget Submission to the Mayor. XI. EXECUTIVE SESSION XII. ADJOURN BOARD OF FIRE COMMISSIONERS JUNE 14, 2011 MINUTES Present: Commissioners Gilligan, Hoard and Ellsworth L Chair Gilligan called the meeting to order at 1806 hrs. II. Approval of Minutes: To be reviewed later in meeting III. Additions /Deletions to the Agenda: None IV. Persons wishing to speak to the Board of Fire Commissioners: Lyman Baker spoke in regard to the Thompson Park Bell. He stated that the bell is still being vandalized and that he would like to see it go to the Vets. In addition, Lyman stated that the Companies have not heard anything on the City Charter. Chair Gilligan responded that we are on hold. V. Correspondence: Bank statement from Tompkins Trust Company Donation fund showed a beginning balance of $537.82 with a deposit of $100 (donation) for an ending balance of $637.82. VI. Membership Changes: None VII. Miscellaneous Reports: Town — None City — None Audit — Complete BOARD OF FIRE COMMISSIONERS June 14, 2011 Page 2 VIII. Department Reports: A. Acting Chief /Deputy Chief Report: (see complete written report in the Minute book). Acting Chief Tom Dorman offered highlights from his report and answered questions as follows: Staffing: Open positions: Chief, 5 Fire Fighters (2 unfunded, 3 funded) Budget: Everything is within the budget. Capital Budget: The Department will be submitting a request to build a new $850,000 heavy rescue vehicle. The Mayor's memo in regard to the 2012 budget stated that she has grave concerns. There will be significant pension and health insurance premiums. She asked for each Department to present 3 budget scenarios — 0% increase, 5% and 7% reductions. The most likely scenario will be a 7% reduction. In order to achieve a 7% reduction, the Department will be looking at layoffs. Hopefully we can avoid this through attrition. Dave Cornelius asked if this included the 5 fire fighters that the Department is already down. Acting Chief Dorman responded that no, it does not. Acting Chief Dorman also explained that the 2012 budget will also have to allow for the 50% of the new Chief's salary that wasn't budgeted for in the 2011 budget. He is also concerned that the Department doesn't have a lot of room to play within the budget. The Mayor also stated that the Department could submit other budget scenarios in addition to the 3 that she has requested. Acting Chief Dorman doesn't see any point in submitting a fourth option. BOARD OF FIRE COMMISSIONERS June 14, 2011 Page 3 Chair Ellsworth asked how the Department figures out fuel costs for the budget. Acting Chief Dorman responded that those numbers are calculated at the Controller's office. We use the numbers that they provide. County Communications and 911 Programs: No report Grants and Donations: Assistance to Firefighter Grants — (In- vehicle repeaters) Equipment is on order Training Center: We are pursuing another option for the Training Center property. The City has acquired some land in Six Mile Creek. We need to "de- park" the site that the Training Center is on. At this time, Liaison J.R. Clairborne arrived at the meeting. Traffic Calming: BOPW is moving forward with the removal of the traffic calming devices at South and Woods Streets. Selected Calls: * * Please see DC Parsons' report B Shift responded to a structure fire at 107 Cook St. on May 6t" just after midnight. Despite the best efforts of the crews battling a fire that had spread throughout the building, there was one fatality. (DC Parsons reported on this incident for the May BOFC meeting) On May 30'", at 1903 hrs C Shift responded to a body recovery in Fall Creek. Additional personnel were called in to cover during the incident. BOARD OF FIRE COMMISSIONERS June 14, 2011 Page 4 On June 6t", at 0206 hr4s A Shift responded to 13 South Ave. for a fall from the stairwell. The victim is still in critical condition. Support: The hardware work for the keyless entry system is done. We are still waiting on a date for converting to the prox cards and fobs. B. Fire Prevention Bureau: (see complete written report in the Minute Book). Deputy Chief Tom Parsons offered highlights of his report and answ3ered questions as follows: Codes Division: There were 23 complaints. 9 of them were forwarded to the Building Department. Public Education: There were 10 child safety seat inspections: 3 public education activities performed; and 1 fire drill witnessed by the Department in May. C. Fire Police: Dave Cornelius offered highlights and answered questions as follows: The Fire Police held a training session on May 31, 2011. The topic was CPR Refresher. They received CPR protocols and the location of EMS supplies carried on the vehicles. They are in the process of completing the online IS -200 course. This month's training topic has not been decided at this time. IX. Old Business: In regard to Lyman Baker's question, Chair Gilligan explained that a letter was written to the Parks Commission. It needs to be followed up on. BOARD OF FIRE COMMISSIONERS June 14, 2011 Page 5 Charter Review: Liaison Clairborne stated that the changes that were approved last month are primarily for Department Heads and how they were selected. It was also addressed that there were changes that would go to referendum. It's what we have been doing, but is hasn't been addressed on paper. Chair Gilligan stated that it is the BOFC goal to look into it and discuss the findings at the next meeting. X. New Business: None XI. Executive Session: None Hearing no further business, the meeting adjourned at 1843 hrs. Respectfully submitted, Ran y L. Flynn, Clerk Board of Fire Commissioners (Minutes will be reviewed at the July 26, 2011 meeting) Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the July 2011, meeting. Combined Chief's and Deputy Chief Operations Report LIFE SAFETY DIVISION Administration 1) Career Personnel Report PERSONNEL STAFFING LEVELS 1 Acting Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 47 Fire Fighters 62 On duty personnel 2 Fire Fighters on Injury Leave 1 Fire Alarm Superintendent 1 Office Manager 1 Administrative Assistant .05 Financial Clerk Total employees as of 07/01/11 — 67.5 Open positions — Chief, 5 Fire Fighters (2 unfunded, 3 funded) b) Hiring /Recruitment Committee The Vacancy Review committee has approved the hiring of two Fire Fighters (one to replace a disability retirement, one to replace a leave of absence) with the condition that the City and the Fire Fighters Union reach an agreement regarding the retirement provisions that would apply to new hires. Since the City and the FF Union are in negotiations, I do not expect this to be resolved soon and therefore I do not expect being able to hire soon. (same report as last month). C) The Fire Chief search committee has met and are in the process of scheduling interviews. Fire Chiefs Report for May 2011 26 JUL 11 Page 2 of 3 2) Budget Status a) 2011 Account summaries are attached b) Capital Budget — we have submitted for funding to build a new heavy rescue (944), $850,000.00. The 2011 Capital Budget included $20,000.00 to write the specifications and prepare the bid for this vehicle. (same report as last month). C) I will be covering the following budget scenarios. 0% Budget 5% Reduction 7% Reduction (most likely based on a 2% tax cap) 3) County Communications and 911 Program No Report 4) Grants and Donations a) Assistance to Firefighter Grants (AFG): (in- vehicle repeaters) — Equipment is on order. b) Training Center Project Funding: We are pursuing another option for the training center property (verbal report) (same report as last month). 5) Resource Recovery Legislation No report 6) City Charter Update Delegated to a committee established by the Board of Commissioners 7) Traffic Calming The Board of Public Works is moving forward with the removal of the traffic calming at South and Wood Streets. (same report as last month). Operations 1) Mutual Aid Calls: Attached 2) Selected Calls — No Report Fire Chief's Report for May 2011 26 JUL l l Page 3 of 3 3) Support The hardware work for the keyless entry system is done. I do not have a date when we will be converting to the prox cards and fobs. I have asked West Fire to provide a price quote for installation of security cameras at Central Station. (same report as last month) Fire Prevention Bureau 1) Please see Deputy Fire Chief Parson's report of Fire Prevention Bureau activities Safety Section OPERATIONS DIVISION Response 1) Quarterly Call Report 2) Emergency Management No report Support 1) Training Center Quarterly Report Training Quarterly Report Recruitment and Retention 1) See DC Parsons report 2) Summaries of Service Hours: Quarterly Report Respectfully submitted, J. Thomas Dorman, Acting Fire Chief CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 July 12'h 2011 Board of Fire Commissioners Ithaca Fire Department 310 W Green St Ithaca, NY 14850 Dear Board Members: The following is the Fire Marshal's report for June 2011. Code Enforcement Division: The Codes Enforcement Division received 24 complaints in the month June. There were 12 complaints forwarded to the City of Ithaca Building Department and 3 complaints forwarded on to the Town of Ithaca Code Enforcement Department. There were 35 complaints closed out, and 31 complaints remain open for June and previous months. The Code Enforcement Division performed 103 fire safety and property maintenance inspections or re- inspections. The division also witnessed 7 fire alarm tests; and 1 hydrostatic sprinkler system tests. There were 150 violations cited. The Code Enforcement Division issued: 10 operating permits for assembly occupancies; I operating permits for hazardous occupancy; 3 certificates of compliance for fire alarm systems; and 9 certificates of compliance for fire and property maintenance inspections. Fire Investigation Unit: There was 1 fire investigation performed in June for a fire that occurred at the Ithaca Police Station in one of the holding cells. The incendiary cause was determined for the fire. Public Education: There were 4 child safety seat inspections; and 3 public education activities performed by the department in June. Municipal Fire Alarm System All of the municipal fire alarm boxes have been removed from service and taken down off the buildings or the poles, except those at the fire stations that will be converted to call boxes. Respectfully Submitted, C /Tp)��d-/ 6'tAW---- C Thomas Parsons Deputy Fire Chief / Fire Marshal An Equal Opportunity Employer with a commitment to workforce diversification." n Fire Police Report to the Board of Fire Commissioners July 26, 2011 The Fire Police held a meeting and training session on July 19, 2011. The meeting / training consisted of a review of some equipment Company 3 funded for the Fire Police Unit. John Powers, on behalf of Company 3, purchased 4 STOP /SLOW reflective hand held signs and 1 LED magnetic directional sign that can be attached to a vehicle to indicate where we want traffic to go. We will ask other companies to contribute additional money to purchase additional STOP /SLOW signs and magnetic LED directional signs so each Fire Police member has these items. We took the signs out to the parking lot to see how they worked when car headlights hit them. We still need to get poles for each handheld sign. We still need to acquire safety helmets for some members. Next month's training meeting will be held on Tuesday 816, 2011. Some of us will take photos of various dangerous roads and present ideas where and how we would set signage and redirect traffic to provide a safe work area for the rescue personnel. I gave out an Application for Volunteer Membership to Andrew Adams. Andy works for the City of Ithaca and is assigned to Streets and Facilities. I first spoke with Andy when he helped remove a fallen tree on Maple Ave. My current supervisor, Bruce Eastman, was also there that night and he speaks very highly of Andy. I asked Andy to drop off his completed application to Randy Flynn. 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I OI N Iii I U° N CL �I =I IFD Volunteer Service Hours Date /Time Between {04/01/2011 00:00:00} And {06/30/2011 00:00:00} and Starting Date /Time >= {04/01/2011 13:32:15} and Ending Date /Time < IFD City {06/30/2011 13:32:25} Date Time Staff Name Code Hours 04/02/2011 04/02/2011 18:25:00 3584 Bordoni, Jack VS Volunteer Service 3.00 04/02/2011 18:25:00 4193 Maas, Daniel VS Volunteer Service 3.00 -------------------------------------------------- Staff Member Totals: 6.00 04/03/2011 --------------- - - - - -- _ ____ -------------------------------------- 04/03/2011 13:50:00 3584 Bordoni, Jack VS Volunteer Service 3.00 04/03/2011 13:50:00 3793 Rogers, James VS Volunteer Service 3.00 -------------------------------- ------------------ Staff Member Totals: 6.00 n"/05/2011 ----------------------- - - - - -- viii -- ______________ --------------- - - - -- _____ viii---vice- - - - - -- 5/2011 10:42:52 3883 Cornelius, Dave VS-Volunteer-Service 0.74 - - - - - -- --------------------------- ------------------ Staff Member Totals: 0.74 04/21/2011 ----- ------ --------- ------ ------- - - - - -- _____________ --------------- - - - -- 4/21/2011 15:45:00 4301 Gould, Jack -- --- -------- viii -- VS Volunteer Service 1.25 -------------------------------------- Staff Member Totals: 1.25 05/06/2011 ----------- - - - - -- ____________ ------------------------------------------- 05/06/2011 00:11:00 4413 Cantone, Frank - - -- --------------------- VS Volunteer Service 6.00 05/06/2011 00:11:00 4193 Maas, Daniel VS Volunteer Service 3.50 - - - - - -- --------------------------- ------------------ Staff Member Totals: 9.50 05/30/2011 -- -- - - - - -- ____ ---------------------- 05/30/2011 19:21:00 3883 Cornelius, Dave VS Volunteer Service 2.00 --- -------- ------ ---- ------- - - - - -- viii -- Types: F =Fire, M =EMS /Medical, R= Rescue, O =Other 07/25/2011 13:32 Page 1 IFD Volunteer Service Hours Date /Time Between {04/01/2011 00:00:00} And (06/30/2011 00:00:00) and Starting Date /Time >= {04/01/2011 13:32:15} and Ending Date /Time < IFD city {06/30/2011 13:32:25} Date Time Staff Name Code Hours ------------------------------- --------------------- Staff Member Totals: 2.00 06/01/2011 — ---------- --------- ---- - ------ ----- ----------- - - ---- -- --- ------ -------------- 201 6/Ol/1 05:15:58 - - 4301 Gould, - Jack VS Volunteer Service 3.00 ------------------- 06/01/2011 05:15:58 4212 Wilbur, Richard VS Volunteer Service 3.00 ---------------------------------------------------------------- Staff Member Totals: 6.00 06/11/2011 ----- ------ --------- - ----- --- - - ----- ----- --- -------- ----- - ------- -- 06/11 -- /2011 07:00:00 4188 Gilligan, - - -- William VS-Volunteer-Service 5.00 ------------------- ------------------------------------------------------------- Staff Member Totals: 5.00 06/12/2011 06/12/2011 20:51:22 3584 Bordoni, Jack VS Volunteer Service 2.52 06/12/2011 20:51:22 3883 Cornelius, Dave VS Volunteer Service 2.52 ----------------------------------------------------------- Staff Member Totals: 5.04 Types: F =Fire, M =EMS /Medical, R= Rescue, O =Other 07/25/2011 13:32 Page 2 IFD Mutual Aid Responses by Department (Summary) Alarm Date Between (04/01/2011) And (06/30/2011) Type of Aid Count 55002 Cayuga Heights Fire Department Mutual aid received 6 Mutual aid given 1 7 55006 Enfield Fire Department Mutual aid given 1 1 55011 Lansing Fire Department Mutual aid received 1 1 55013 Newfield Fire Department Mutual aid received 1 1 5L a Varna Fire Department Mutual aid given 2 2 07/25/2011 13:33 Page 1 City of Ithaca IFD Training Class Summary by Category Class Date Between {04/01120111 And 107/01/20111 Category Number of Classes Hours 01 -01 -0014 Fire Behavior /Arson Awareness and Principles of Fi 1 01 -01 -0016 Fire Scene Evidence Collection 40.00 01 -01 -0021 Fire Investigative Photography 1 56.00 01-01 -0034 Vehicle Fire Investigations 1 1 18.00 01 -03 -0006 EMT Refresher 24.00 01 -04 -0051 Water Rescue - Ops and Tech 1 8800 01-09 -0009 Decontamination 1 32.00 01 -09 -0082 Cargo Truck Hazmat Specialist 1 4.00 O 1 -11 -0013 Fire Officer I 1 24.00 01 -11 -0024 Introduction to Fire Officer 1 24.00 01 -11 -0051 Fire Service Instructor I 1 24.00 01 -14 -0022 Volunteer Fire Police Seminar 1 40.00 01 BOO Shift Commanders meeting 1 800 01BOO2 Fire Police Duties and the Law 1 1.00 01B003 Arrival Reports and Policy 1 200 O1D Fire department organizational structure 1 0.50 OIE01 Computer/Network/Phone use Policy 1 0.25 01F Staff development 4 6.67 04D Building construction and fire loading 1 0.25 04F Inspection policies and procedures 1 0.50 05AOI Annual SCBA cert 2 6 0.50 05B Fire service occupational hazards 600 05C Emergency response 2 2.50 05CO3 Victim removal/ladder slides 1 0.50 05D Scene safety 4 800 05DO47 FEES Annual Skills Review 1 0.50 07A Identification and location tools devices equipmen 6 7.75 07C safe use 2 400 07DOI Gas meter care & use 1 0.50 07E New tools and technology 4 79.50 08B Ladder maintenance 3 1 1.75 08CO2 Ground Ladder/ Roof Ladder Drill 4 3.00 09BOl Master Stream Drill 109.50 09C Hose care and maintenance 4 1 5.00 0.25 10A01 Conventional Forcible Entry Drill 3 11 A Behavior of smoke and gases 2.50 11B Ventilation principles 1 0.50 11D01 Vent Drill - Power Saw 2 2 200 12BOI Creating a Rescue Door 200 12GO4 Confined Space Equipment Review 1 1.00 12J Water Rescue/boat ops 3 8.50 12K Rope Rescue 1 1.00 12KO3 Rappel/Pickoff Drill 2 0.50 4 800 07/25/2011 13:20 Page City of Ithaca. IFD Training Class Summary by Category Class Date Between ( 04/01/2011) And {07/01/2011 } Category Number of Classes Hours 12KG Rope Review /Amkus intro 4 12.00 13B01 Water Removal - Squeagy 1 14A01 800 MHZ Radio Use and Procedures 1 0.50 15A01 Pump Operations at Draft 0.50 16A Ladder company operations and equipment 3 7.50 16B elevated devices 9 925 18A Classification of hazardous materials 4 2 6.50 18E02 IFD Gas Meters class 1.17 20A02 Helicopter operations/ Air Methods 1 1 300 20B CPR 2.50 22A Sprinkler system operations 2 4 4.00 23B01 Weekly Equipment & ApparatusChecks 13 1.00 23B02 Weekly 946 boat check 2 39.00 23C driving courses 1 200 1.00 25H Critique of recent operations 2 300 25H01 PIA of Fire Incident 1 2.25 DHS -003 Critical Infrastucture Response Training 1 800 DHS -004 Communications Unit Leader III 1 EMS -003 CME Evlauator 21.00 EMS -013 EMSTAR Paramedic Refresher 1 1 6.00 FF -002 NYSAFC Conference 3 4.00 FF -004 Cutting Edge Fire Training Seminar 1 30.00 FP -02 STBOA Annual Training 1 800 FP -04 Car Seat Tech/ Recertification $ 00 FP -06 Central Chapter Codes Conference 2 2900 H &S -001 Heath & Safety Seminar, IAFF 1 24.00 HAZ -001 Hazmat Consortium Meeting 1 800 ICS -100 Introduction to Incident Command System, 1 2 4.00 ICS -200 ICS for Single Resources & Initial Action Incident 1 700 ICS -700 NIMS An Introduction 3.00 OF Officer Development 2 00 OS -017 Well Control and Incident Managment 2 1 16.00 OS -018 Advanced Chemical Response, Dugway 1 800 OS -021 Adavnced Safety & Management Ops 40.00 OS -023 I Pad Uses Training 1 1 40.00 10.00 TR -003 NYS Boater Safety Course 1 6.00 Totals 160 1,030.59 07/25/2011 13:20 Page 2 a) T Uo N a� a`) m al U :3 m� C C cis N F- 0) WMao� ItN toItomommomMMMd opMMMMMMMMMM 00 O coo . 0 0 0 0 0 O O a 0 a a a O O 0 a 00400 a 0 a O 0 0 0 0 0 0 a a 0 0 a p 0 0 0 0 0 0 0 0 0 0 0 0 O M M O M O M O M O O M O M M O M M O M M O M a0a)aOaC)a0a0M WCO-- ) W aDa00Da00 )a00)0000a0000a0000)a00DO000D map O T Cl— T r T T O r r T r 0 0 0 0 r T r p r O O r O C9 r O O T 0 0 0 0 N C a � 6 -T a) CD 0) 2 0 CD .2 O� p O O O a O s O 0 t I 3S 3 3 3?:w km 3: 3S3 m a 2 a) m 2 a w O N j O a-C = O-C C °s� 0 $ a) N N p M O C NMTTTMrettry r- N�C'�MO�� V ,7,, CD d- 0 0 0 0 0 0 Ow �1/ N N O N Is 04 4Nwwto V wOtDLO tlDrrLnr%DD N O N N N N LO N N N N 0 N n N N N �+ N LD N N N N N N N N Cq w N N CM N N N tONONtDNNNNtDNN cmN %D T W %D r lD T T tD T T lD cm r N Q�NI� N N MN r d,cN cNcV I CQVN N N N N N N N N N N N N N It N = C C C N C C C C C C C CO C i i. 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