HomeMy WebLinkAboutMN-BFC-2011-06-14ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 14, 2011
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES
III. ADDITIONS /DELETIONS TO THE AGENDA
IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS
V. CORRESPONDENCE
VI. MEMBERSHIP CHANGES
VII. MISCELLANEOUS REPORTS:
A. TOWN OF ITHACA
B. CITY OF ITHACA
C. AUDIT
VIII. DEPARTMENT REPORTS:
A. CHIEF and DEPUTY CHIEF REPORTS
B. FIRE PREVENTION
- Codes Division
- Fire Investigation Unit
- Public Education
C. FIRE POLICE REPORT
IX. OLD BUSINESS
X. NEW BUSINESS
XI. EXECUTIVE SESSION
XII. ADJOURN
BOARD OF FIRE COMMISSIONERS
MAY 17, 2011
MINUTES
Present: Commissioners Gilligan, Hoard, Kelly and Ellsworth
I. Chair Gilligan called the meeting to order at 1807 hrs.
II. Approval of Minutes:
Comm. Kelly moved to approve the Minutes from the April 12, 2011 meeting.
Seconded by Comm. Ellsworth. Approved unanimously.
III. Additions /Deletions to the Agenda:
None
IV. Persons wishing to speak to the Board of Fire Commissioners
None
V. Correspondence:
Ralph and Jane Jones donated $100 to the Department. The check will be
deposited into the Board of Fire Commissioners Donation Fund.
VI. Membership Changes:
Jeff Cook fire police application
A meeting was held with Acting Chief Dorman, DC Parsons and Training
Officer Willis Sheldon. All recommended approval of application. Jeff was a
volunteer at West Brighton and is the son of a retired fire fighter of IFD. He
will be a volunteer of Company 3. A motion was made by Comm. Kelly. 2 "d
by Comm. Ellsworth. Voted unanimously.
VII. Miscellaneous Reports:
Town — None
City — None
Audit — None
BOARD OF FIRE COMMISSIONERS
May 17, 2011
Page 2
VIII. Department Reports:
A. Acting Chief /Deputy Chief Report: (see complete written report in the
Minute book). In Acting Chief Tom Dorman's absence, Deputy Chief Tom
Parsons offered highlights from the Chief's report and answered questions as
follows:
Staffing:
One fire fighter on medical leave should be back on shift in June.
The Chief s exam list was certified by the Civil Service Commission on May
4, 2011. The next stop will be for the search committee to interview and
evaluate the candidates. The committee would then send three names to the
Mayor for consideration.
Budget:
Summaries are in the packets and do not include last week's fire.
County Communications and 911 Programs:
Acting Chief Dorman is in regular contact with the new Interim Director
Brian Wilbur.
Grants and Donations:
Assistance to Fire Fighters Grants: Grant has been extended to July 25, 2011.
Traffic Calming:
Nothing new to report.
Keyless Entry:
Should be operational next month.
BOARD OF FIRE COMMISSIONERS
May 17, 2011
Page 3
B. Fire Prevention Bureau: (see complete written report in the Minute Book).
Deputy Chief Tom Parsons offered highlights of his report and answered
questions as follows:
Fire Investigation Unit:
There were four fire investigations performed in April. The first was at 201
Stewart Ave., in the City of Ithaca for an apartment building fire that was
caused by smoking. The second fire investigation was for a fire that occurred
at 113 Ithaca Road in the City of Ithaca that was caused by smoking. The
third fire investigation was for a fire in a laboratory at Thurston Hall on the
Cornell Campus in the City of Ithaca that was caused by an overheating of
combustible materials. The fourth fire investigation was for a fire that
occurred at Rowland Hall on the Ithaca College Campus in the Town of Ithaca
that was determined to be an incendiary cause.
Public Education:
7 Child Safety Seat inspections
4 Public Education activities performed
1 Fire drill witnessed
Chair Gilligan asked where the fire alarm boxes are being stored when then
are taken down. DC Parsons responded that they are being stored at Station 6
for now.
Comm. Ellsworth asked if the copper will be salvaged. DC Parsons answered
that yes, some of the wiring is copper clad steel, but there is some pure copper
out there.
Chair Gilligan asked DC Parsons to elaborate on the Cook Street fire.
DC Parsons stated that we were short staffed for the size of the fire. The way
the house was split up, it created a huge hazard. There were 8 — 9 kitchens,
bathrooms and chimneys. Once the fire reached the attic, they needed to let
the fire vent on its own. Cayuga Heights helped with supplying one engine
and 10 fire fighters, but we only used 5 of them. We also used 2 volunteers
and 13 IFD fire fighters.
BOARD OF FIRE COMMISSIONERS
May 17, 2011
Page 4
There were various variances issued throughout the years for the home and it
was approved for 18 people to live there. That is three times the amount of
people the house was initially legal to occupy. The fire escapes were also
non -code compliant.
DC Parsons is hopeful that these types of homes will be converted back to the
original single family dwellings that they were which will lower the
occupancy levels.
Smoke detectors are required by law in each bedroom. This home had several
alarms and several were verified to be in working order.
Multiple unit dwellings are required to have sprinkler systems. Town houses
are considered multiple unit dwellings.
There is a press release coming out today from IPD. There was alcohol
involved and the smoke alarms were functioning.
C. Fire Police: Dave Cornelius offered highlights and answered questions as
follows:
During April the Fire Police held training on equipment location on the
various fire apparatus.
AC Dan Tier offered the New York State Fire Police Course on April 30, May
1 and May 7.
There was a fire police training scheduled for tonight, but it has been canceled
due to the instructor not being able to attend.
DC Parsons added that the Department may need to ask the fire police to help
out with the Ithaca parade.
BOARD OF FIRE COMMISSIONERS
May 17, 2011
Page 5
IX. Old Business:
Chief Position:
J.R. Clairborne stated that there is an established list and it needs to be
canvassed. That way they will have the top 3 candidates. J.R. Clairborne,
Joel Zumoff and Svante Myrick will represent Common Council on the hiring
committee.
Charter Review:
The overview can be found in the March minutes. Rather than conducting a
survey, a public hearing can be held.
New Business:
Liaison Clairborne stated that at the last committee meeting that there was a
proposal to make some language changes. There were people at the meeting
from BPW and GIAC. There was a concern there could be complications if
there are changes in language.
Chair Gilligan said that he had talked to Julie Holcomb and that the changes
they are looking at wouldn't need a referendum.
Liaison Clairborne explained that there were changes that concerned the
GIAC Board.
DC Parsons stated that Val Saul drafted the comparison between Charter and
City code and explained the process of hiring a Department Head. Ultimately,
that decision is made by the Mayor.
2012 Budget
Chair Gilligan stated that the Board should address the 2012 Budget next
month DC Parsons stated that the new budget will be addressed in the
beginning of June.
BOARD OF FIRE COMMISSIONRS
May 6, 2011
Page 6
The Councils of the last 7 — 8 years have focused on the budgets and after
only reviewing for 20 minutes, a decision is made.
The Mayor's budget will be out in September and Council will review and act
on it in October. When the economy is bad, programs get cut and positions
don't get filled. We are expecting 3 more retirements by February 2012.
Liaison Clairborne stated that one thing that's been done is a "wish list ". At
the end of the budget review, decisions are made about what to add back into
the budget.
Other things to consider: What do we consider essential positions? What if
there are lay offs? What if open positions are not filled?
DC Parsons stated that if you don't replace something, there is more cost to
maintain it to keep it running. Also, there is still the Town to consider.
X. New Business
off T:
Hearing no further business, the meeting adjourned at 1922 hrs.
Respectfully submitted,
i
Ra dy L. Flynn, Clerk
Board of Fire commissioners
(Minutes will be reviewed at the June 14, 2011 meeting)
Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the June 2011,
meeting. Combined Chief's and Deputy Chief Operations Report
Administration LIFE SAFETY DIVISION
1) Career Personnel Report
PERSONNEL STAFFING LEVELS
1 Acting Chief
1 Deputy Chief
5 Assistant Chiefs
8 Lieutenants
47 Fire Fighters
62 On duty personnel
2 Fire Fighters on Injury Leave
1 Fire Alarm Superintendent
1 Office Manager
Administrative Assistant
05 Financial Clerk
Total employees as of 06/01/11 — 67.5
Open positions — Chief, 5 Fire Fighters (2 unfunded, 3 funded)
b) Hiring /Recruitment Committee
The Vacancy Review committee has approved the hiring of two Fire Fighters (one
to replace a disability retirement, one to replace a leave of absence) with the
condition that the City and the Fire Fighters Union reach an agreement regarding
the retirement provisions that would apply to new hires. Since the City and the FF
Union are in negotiations, I do not expect this to be resolved soon and therefore I
do not expect being able to hire soon. (same report as last month).
C) The Chief s exam was certified by the Civil Service Commission on 5/4/11. The
next step will be for the search committee to interview and evaluate the
candidates. The committee then sends three names to the Mayor for
consideration. (same report as last month).
Fire Chief's Report for May 2011 14 JUN 11
Page 2 of 4
2) Budget Status
a) 2011 Account summaries are attached
b) Capital Budget — we have submitted for funding to build a new heavy rescue
(944), $850,000.00. The 2011 Capital Budget included $20,000.00 to write the
specifications and prepare the bid for this vehicle.
C) The Mayor has asked for the following budget scenarios (memo included)
0% Budget
5% Reduction
7% Reduction (most likely based on a 2% tax cap)
I have asked the staff for any equipment purchases and possible retirements.
Office Manager, Dianne McGrady has begun preparing the Excel spreadsheets
necessary to construct the budget scenarios.
3) County Communications and 911 Program
No Report
4) Grants and Donations
a) Assistance to Firefighter Grants (AFG): (in- vehicle repeaters) — Equipment is on
order.
b) Training Center Project Funding: We are pursuing another option for the training
center property (verbal report)
5) Resource Recovery Legislation
No report
6) City Charter Update
Delegated to a committee established by the Board of Commissioners
7) Traffic Calming
The Board of Public Works is moving forward with the removal of the traffic calming at
South and Wood Streets.
Operations
1) Mutual Aid Calls: Quarterly Report
Fire Chief's Report for May 2011 14 JUN I 1
Page 3 of 4
2) Selected Calls —
B Shift responded to a structure fire at 107 Cook St on May 6th just after
midnight. Despite the best efforts of the crews battling a fire that had spread
throughout the building, there was one fatality. (DC Parsons reported on this
incident for the May Commissioners meeting)
On 5/30/11 at 1903 hours C Shift responded to a body recovery in Fall Creek.
Additional personnel were called in to cover during the incident.
On 6/5/11, at 0206 hours A Shift responded to 13 South Ave for a fall from the
stairwell. The victim is still in critical condition.
3) Support
The hardware work for the keyless entry system is done. I do not have a date
when we will be converting to the prox cards and fobs. I have asked West Fire to
provide a price quote for installation of security cameras at Central Station.
(same report as last month)
Fire Prevention Bureau
1) Please see Deputy Fire Chief Parson's report of Fire Prevention Bureau activities
Safety Section
OPERATIONS DIVISION
Response
1) Quarterly Call Report
2) Emergency Management
No report
Support
1) Training Center
Fire Chief s Report for May 2011
Quarterly Report
Training
Quarterly Report
Recruitment and Retention
1) See DC Parsons report
2) Summaries of Service Hours:
Quarterly Report
Respectfully submitted,
J. Thomas Dorman, Acting Fire Chief
14 JUN I 1
Page 4 of 4
MEMORANDUM
To: Department Heads
From: Carolyn K. Peterson, Mayor
Re- 2012 Department Budget Requests
Date; June 10, 2011
Budget message 2012
We are all awaiting the results of the New York State Legislature upcoming vote on the
proposed property tax Cal) and I arn assuming that that sorne version of a tax Cal) will
pass, Before stating the city's 2012 budget guidelines, I need to reiterate my (and literally
hundreds of other elected officials) complete disappointment in New York State and its
approach to managing t1le burden on our tax payers, Our tax payers are heavily burdened
in New York State, we all agree, But I believe it is not the blame of local gov rnment.
Local goverrunent tries to deliver services to its cornmunitv in the most efficient and
responsive way. Over the last several years, localities. including Ithaca, bane been cutting
departmental budgets, delaying; g hiring, finding ways to share services and supplies, and
striving to increase the tax base through economic development. In fact Ithaca has often
been noted as a shining star In a weakened state galaxy. W e are still ex periencing
economic development in a very difficult econo►ny. We have beetirecofMized by the
state for our efforts in consolidation through a health consortium with Tompkins County
and its municipalities. We have held back on hiring to reduce the tax burden. We have
C,
prudently used our fund balance to further reduce UIC tare levy /burden. Yet-. for 2012, this
it, workt,,,, (I'versification-"
CITY OF ITFLkCA
Zvi
E: 108 aft (_-�i -e en Street Ithaca, New Nork 14850
05R
60- 27_j_(�5?) 1 Va, i 60-
MEMORANDUM
To: Department Heads
From: Carolyn K. Peterson, Mayor
Re- 2012 Department Budget Requests
Date; June 10, 2011
Budget message 2012
We are all awaiting the results of the New York State Legislature upcoming vote on the
proposed property tax Cal) and I arn assuming that that sorne version of a tax Cal) will
pass, Before stating the city's 2012 budget guidelines, I need to reiterate my (and literally
hundreds of other elected officials) complete disappointment in New York State and its
approach to managing t1le burden on our tax payers, Our tax payers are heavily burdened
in New York State, we all agree, But I believe it is not the blame of local gov rnment.
Local goverrunent tries to deliver services to its cornmunitv in the most efficient and
responsive way. Over the last several years, localities. including Ithaca, bane been cutting
departmental budgets, delaying; g hiring, finding ways to share services and supplies, and
striving to increase the tax base through economic development. In fact Ithaca has often
been noted as a shining star In a weakened state galaxy. W e are still ex periencing
economic development in a very difficult econo►ny. We have beetirecofMized by the
state for our efforts in consolidation through a health consortium with Tompkins County
and its municipalities. We have held back on hiring to reduce the tax burden. We have
C,
prudently used our fund balance to further reduce UIC tare levy /burden. Yet-. for 2012, this
it, workt,,,, (I'versification-"
simply won't be enough. The -unprecedented steep increases in pension costs, the ever
rising health insurance costs, arid the reduction in state aid, coupled with the obstinacy of
New York State government refusing to reduce imposed state mandates and regulations,
forces the city to face a budget scenario that will likely see staff reductions and service
cuts. As the consistent number one or two cities in New York for the most tax exempt
valuation, I and other mayors have consistently requested the state to recognize this
burden, kvh-icli is primarily due to higher education uses. This has always fallen on deaf
ears, For all the above reasons, and a likely state imposed property tax cap, the budget
scenarios are as follows:
1. To meet the (up to) 442%" (we will use 1.8% as this is the more likely number) cap and
the increased pension costs, a 7% reduction is required in your budgets, including any
2012 anticipated ,vage increases.*
*Increases are primarily expected for certain employees in CSEA DPW and A(ft-nin units,
and confidentials, Increases are related to the CSEA Compensation Plan. Please see
Steve or Val for these numbers.
For employees not part of the CSEA Compensation Plan, arid who do not have contracts
in place, please use a 0% increase for the 2012 wage calculation. Fork1anagen-lent
employees, please use a 0% increase for the 2012 wage calculations,
I
.. Please also indicate what a zero based budget would look like for your department,
including any 2012 anticipated wage increases.
3. If Common Council agreed to exceed the budget cap to, for example,, 3.5%, please
include a 5-%/q reduction, including any 2012 anticipated wage increases,
4. Any other scenario you would like to provide
As in previous years,
, your budget templates will be available to you on Munis. All
budgets are to be submitted using this software. The Director of Information Technology
will provide tech support to you as needed. The Controller's Office can also assist with
the N-lunis budget implementation process,
"012 Budget Snbrnissions, at a minimum, need to include:
1. Brief description of the services your department provides to the city,
2. Bud-et introduction which summarizes Your budget and highlights any major
C, M highlights
changes to bud get: include any possible retirements or changes in staff.
9 M -
1 Detail of personnel, include listing by name, title, hire date. 2011 salary, 2012
prQjectcd salary, accounts to be charged for each staff member;
4. Summary listing of all department accounts: 2010 expended, COI I budget,
2012 proposed budget;
5. Detail listing of accounts and what is included in each (i.e.: account 5405
Telephone — includes all telephone charges needed for Current staff levels,
include cell phones),
Please be sure each budget scenario has the above detail included.
For departments that include program budgets — YB, GIAC, Fire, and police- -
have summary total for each account and include detail for each program number.
If applicable, please include any possible 2012 revenue adjustments for your
department. Include possible revenue projections for 2012 and a schedule on when the
revenue increase could be implemented. Consider the market value of the item and its
relevance to city programs.
If applicable, departments requesting staff increases please include any possible
cast reductions associated with the staffing increase (i.e.: two additional staff would
decrease overtime by $20,000). NOTE: as of this writing, due to the budget pressures I
feel it fair to say that new positions may be very unlikely.
Each line of your program budget has a text section available. The following
lines will need documentation:
I - Any 200 line equipment purchases that cost $500 or more;
2. Line 430, Fees for Professional Services — indicate what type of professional
services are to be performed and cost for each;
3. Line 435, Contractual Services — indicate nature of contracts and cost for
each;
4. Line 440, Staff Development — indicate nature and cost;
5. Line 476, Equipment Maintenance — indicate al I in, aintenance
contracts/agreernents.
Additionally. Common, Council would like to standardize the summaryL bud&et
submittal starting vvith the 2012 Budaet. The Controller will still need all the
related baelcup docattientation that has been sent in the past.
For consistency between departments and for easier review by the public, the Burl =et
Summary should be no longer than five pages. The summary should include the
following information:
- Prier year budget and actual activity per account
-Current year budget and actual activity per account
-Department request for next buchet year, include tip to three requests
-Number of Department employees in summary forimit
-Summary of any revenue, accounts associated with your budget
-% of City Department to overall budget using prior year budget amount for General
Fund of $49,207,984
Please organize the summary as follows:
-Pages 1-2; General Department overview including craployec data from above,
narrative and top accomplishments during the last year
-Pages 3-4; Account summary and any highlights for each account
-Pane 5: Note any special requests or department changes and /or revenue activity
The Budget Surriniary should help Common Council and the public with the review of
the budget. Please note that the detu], especially for the larger departments, still needs to
be submitted as part of your budget submittal. For instance, all departments should
continue to submit a detailed employee roster, including name, title, salary, years of
Service. longevity or other employee information,
Please submit a prelimimiry budget request to the City Controller by August 1, 2011, as
prescribed by the City Charter. After you submit your preli
Page 1 of 1
Randy Flynn - Fire Police Report
From: David Cornelius <autumn2333 @hotmail.com>
To: Bill Gilligan <bgilligan@cityofithaca.org >, Bill Gilligan <wdgi @cornell....
Date: 6/14/20119:19 AM
Subject: Fire Police Report
The Fire Police held training on May 31, 2011. The topic was CPR Refresher. We reviewed the CPR protocols
and the location of EMS supplies carried on the vehicles. We are in the process of completing the online IS -200
course.
This months training topic has not been finalized at this time.
Respectfully submitted,
David Cornelius
I have to work today so I may not be able to get to the meeting.
file: //C: \Documents and Settings \rflynn \Local Settings\ Temp \XPgrpwise \4DF727BBcoima... 6/14/2011
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
June 14th, 2011
Board of Fire Commissioners
Ithaca Fire Department
310 W Green St
Ithaca, NY 14850
Dear Board Members:
The following is the Fire Marshal's report for May 2011.
Code Enforcement Division:
The Codes Enforcement Division received 23 complaints in the month May. There were
9 complaints forwarded to the City of Ithaca Building Department and 6 complaints
forwarded on to the Town of Ithaca Code Enforcement Department. There were 24
complaints closed out, and 42 complaints remain open for May and previous months.
The Code Enforcement Division performed 144 fire safety and property maintenance
inspections or re- inspections. The division also witnessed 3 fire alarm tests; and 2
hydrostatic sprinkler system tests. There were 216 violations cited.
The Code Enforcement Division issued: 52 operating permits for assembly occupancies;
3 operating permits for hazardous occupancy; and 11 certificates of compliance for fire
and property maintenance inspections.
Fire Investigation Unit:
There were 3 fire investigations performed in May. The first was at 107 Cook St in the
City of Ithaca for an apartment building fire that was caused by unattended cooking. The
second fire investigation was for a fire that occurred at the West Tower at Ithaca College
and was an incendiary cause. The third fire investigation was for a fire that occurred at
324 West Hill Circle in the Town of Ithaca it caused by unattended cooking.
Public Education:
There were 10 child safety seat inspections; 3 public education activities performed; and
1 fire drill witnessed by the department in May.
Respectfully Submitted,
C Thomas Parsons
Deputy Fire Chief / Fire Marshal
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