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HomeMy WebLinkAboutMN-BFC-2004-10ITHACA BOARD OF FIRE COMMISSIONERS October 12, 2004 AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES - not available III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE VI. MEMBERSHIP CHANGES - VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: B. DEPUTY CHIEF /TRAINING C. FIRE PREVENTION BUREAU REPORT - Codes Division - Fire Investigation Unit - Juvenile Firesetters Program - Public Education IX. OLD BUSINESS X. NEW BUSINESS XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS OCTOBER 12, 2004 MINUTES (MINUTES WERE TRANSCRIBED FROM A TAPE RECORDING AS THE CLERK WAS NOT AVAILABLE TO ATTEND THE MEETING) PRESENT: Commissioners Robert Romanowski, Greg Kirkpatrick, Paul Alexander and Carol Seligmann. I. Chair Romanowski called the meeting to order at 1805 hrs. II. The minutes of the September meeting were not available for approval. III. Additions /Deletions to the Agenda: - BFC Addendum to 2005 budget - add to New Business IV. Persons wishing to speak to Board of Fire Commissioners - - Lyman Baker - Co. 2 - Read a letter addressed to the Board regarding the October 9th Memorial Day Ceremony in the City cemetery and associated Medal awards. He thanked the IPFFA for their participation; the grounds, the flowers and the weather were all very nice. The widows and families of the two career firefighters who died in 2003- 2004 were in attendance; the names of the deceased volunteer firefighter's were read from a lengthy list; a bagpiper played Amazing Grace and tears flowed; he expressed disappointment that there were very few representatives from the volunteer companies in attendance. As volunteer companies memberships are growing thinner everyday, he felt a need to verbalize his disappointment, so the Board can encourage all companies to attend the Memorial Service in 2005. - Chair Romanowski also acknowledged all those who worked on the Memorial Service and Medal ceremony. V. Correspondence - None VI. Membership Changes - None VII. Miscellaneous Reports: A. Town of Ithaca - Chair Romanowski provided a written copy of his report to the Town Board. ITHACA BOARD OF FIRE COMMISSIONERS OCTOBER 12, 2004 - MINUTES PAGE 2 B. Audit - reviewed by Chair Romanowski and Comm. Alexander C. Tompkins County Fire Advisory Board - No report VIII. Department Reports: A. Chief's report -No report - Chief is off due to being on vacation and a back injury. B. Deputy Chief's Report - see complete written report in the Minute Book; DC Dorman was available to answer questions - there were none. C. Fire Prevention Bureau Report - see complete written reports in the Minute Book - Codes Division - Fire Investigation Unit - Juvenile Firesetters Program - Public Education IX. Old Business - None X. New Business: For the record, Chair Romanowski reminded everyone that last month the Board discussed the possibility of sponsoring an addendum to the 2005 Ithaca Fire Department's Operating Budget proposal. Comm. Kirkpatrick did the budget work and Comm. Seligmann prepared a cover letter for the proposal. Chair Romanowski discussed a revision to the cover letter that included discussion of reinstatement of the volunteer program funding, as well as adding back previously lost positions of a Deputy Chief, Training Officer, and the Volunteer Coordinator that all impact the volunteer and bunker programs. Comm. Kirkpatrick reviewed the proposed addendum and what the Board would like to have reinstated - an MTO /Volunteer Coordinator that would be one individual, which he added to the personnel line; also the addition of monies to conduct strategic planning; under equipment the addition of an officer response vehicle; clothing and gear for volunteers and bunkers; program support monies for volunteer and ITHACA BOARD OF FIRE COMMISSIONERS OCTOBER 12, 2004 - MINUTES PAGE 3 bunker recruitment as well as an increase in the staff development line for volunteer and bunker training. These are additions to the Chief's 2005 3 1/2% increase proposal. Each item represents a percentage increase from the budget submitted by the Chief. He also provided a second version which basically eliminates the strategic planning item. Version one represents a 4% increase over the Chief's budget for a total of 7.5% increase; Deputy Chief Dorman reported that the Mayor has included two items in her capital budget for the Fire Department - a command vehicle, as well as repaving the driveways at Stations 5 & 6. If we take the response vehicle out of the addendum it reduces the percentage to 6 %. Chair Romanowski felt the vehicle request should be left in and if the Mayor indicates she intends to include the item in her budget, we can take it out. Comm. Alexander said the item should be asterisked and indicate the Mayor may be including it in her capital budget. Comm. Seligmann asked if the MTO /Volunteer Coordinator should also include grant writer. Chair Romanowski said it would depend on the job description for Municipal Training Officer - it's possible to add it. DC Dorman said this would be a huge job and doesn't believe we could ever get a high enough salary. Retired Assistant Chief Ray Wheaton (who was the MTO at one time) said that one person could not even come close to doing a good job - which was 3 separate, full time positions in the past. He also emphasized that they are needed positions. He believes if there was a priority between MTO and Grant Writer - it absolutely should be the MTO. DC Dorman discussed the job duties for a Municipal Training Officer - many, many duties - definitely a full time job in itself. Chair Romanowski reported the last MTO had been a civilian position; it needs to be a "line" officer position in order to be most effective. DC Dorman reminded that the last person in that position left for another ITHACA BOARD OF FIRE COMMISSIONERS OCTOBER 12, 2004 - MINUTES PAGE 4 position at about the same time of the budget process for that year, so it was an easy target for the City to eliminate it at that time. Discussion followed regarding the possibility of having a part time Volunteer Coordinator position, and a full time Training Officer. There was disagreement that the Volunteer Coordinator could also do grant writing. Chair Romanowski said that it could be justified by past experience - the person brought in thousands of dollars in grant writing. It was decided to make two positions - MTO (line officer) and Volunteer Coordinator (administration). Discussion followed regarding salary levels for the positions. Chair Romanowski will also present the information to the Town of Ithaca. Comm. Kirkpatrick believes the Volunteer Coord. position needs authority to get the support the program needs - therefore he belives it should be a line position; DC Dorman discussed the situation that a civilian MTO cannot operate on the fire ground, etc. and would not be covered under the worker's comp. section for firefighting, which is problematic for training, etc. That's why the department would like to have it at an Assistant Chief level. A member of the audience (Bill Gllligan ?) expressed support for the Volunteer Coordinator duties to be included in the Training Officer position as the training officer would be responsible for bunker and volunteer training. In this scenario, would eliminate the grant writing duties. Another lengthy discussion followed regarding the appropriate accounts for Volunteer /Bunker program support expenses - ie printing of posters, cost of postage, uniforms, gear, overtime costs for training, etc. After all discussion, the Board will be requesting the following positions: ITHACA BOARD OF FIRE COMMISSIONERS OCTOBER 12, 2004 - MINUTES PAGE 5 - Municipal Training Officer - a line position at the Assistant Chief Level; - Volunteer Coordinator -a line position at the Lieutenant's level. Chair Romanowski will edit the cover letter to include the changes made tonight; Comm. Kirkpatrick will make the changes in the budget sections accordingly. Comm. Alexander asked if from the previous Board meeting that he was not able to attend, if there was any discussion of support for the optional budget submitted by the department in addition to the BFC version since there is some overlap? Should it be mentioned in the cover letter? Comm. Romanowski will highlight the items the Board is supporting as well as items from the optional budget. He (Comm. Alexander) feels it is appropriate to show support for the items in the optional budget as well. DC Dorman asked that whoever is going to be presenting the BFC version of the budget on Monday, needs to coordinate with the Fire Chief as there will only be 20 minutes available for the department presentation. Comm. Alexander, Comm. Kirkpatrick and Chair Romanowski will attend the Fire Department budget presentation meeting on Monday and Chair Romanowski will present the BFC's budget request. XI. Hearing no other business, the meeting adjourned. (The time was not noted on the tape). Respectfully submitted, IN t-z' - Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (Minutes will be reviewed for approval at the December 14, 2004 meeting.) cc CD S w T N 0 m N 7 rr D N O .A N O O O O Cn _T � Z7 T T CD c v CD 5• `u°> c. 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Newfield, NY 14867 Dear Les: ft* COPY i t I'm needing to contact you to get some up -to -date information for Company 4 if you have it. As you can see, I tried to send it to the last reported Captain, and apparently I either don't have the correct address, or something. I've been holding on to the 2% check until I have updated information as to current officers, etc. - are you able to help me out at all? I would also be interested in getting an updated membership list (that includes current addresses) for Co. 4 as well as the current officers. If you remember, I think it was a couple of summers ago that we had asked for a membership list, and I don't think we received one. I'll look forward to hearing from you ! Since ly, Christine M. Wilbur Admin. Secretary "An Equal Opportunity Employer with a commitment to workforce diversification." 0 F� y" `m c�A�i3A7E0�0� CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 TO: ITHACA VOLUNTEER FIRE COMPANIES FROM: CHRISTINE M. WILBUR, ADMIN. SECRETA RE: UPDATE INFO. DATE: AUGUST 13, 2004 Attached is a list of the company officers that has not been updated since 2003. Would you please, at your earliest convenience, make any changes and send it back to me. In the case of the Vet Volunteers, I would like to add your information to my list so I know who the contact people are for your organization. I am sending you items that continue to be in your mail box here at Central Fire Station. On another note, I spoke with the City Chamberlain, Debra Parsons, who told me that 2% checks would not be available for distribution until she comes back from vacation - after August 23, 2004. "An Equal Opportunity Employer with a commitment to workforce diversification." CITY OF ITHACA �ta OFFICE OF THE FIRE CHIEF a 310 West Green Street Ithaca, New York 14850 -5497 c c Fn k., �ETURyEO *S -w. '� 1 4,"i�,, �� _'"'�• "�. > -+� � ......tee .:2 0.a�G I Woo . � � 1tli.ivtllV . -q. ME 479 4- rTTEY IlrR F c 4P Captain Matt Whittemore J g��� n % Eureka Patrol Co. #4 e e Y to �y 239 Hayts Rd. ire S n (� Ithaca, NY 14850 R � � �J ] J In .>r 14�$A }q20� liiilllel4r f14u�o, lGllfjlNtlul! �t�ii��l�1l6FP�t�MF� f4'����'rr�r� r CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF BOARD OF FIRE COMMISSIONERS To: Scott A.Andrew Deputy Controller City of Ithaca From: Robert S.Romanowski- Chairman Ithaca Board of Fire Commissioners Subject:Tyler Fire Equipment bid Whereas,Tyler Fire Equipment was the low bidder for "Municipal Fire Hose and Firefighting Nozzles" Therefore,The Ithaca Board of Fire Commissioners have awarded the bid to Tyler Fire Equipment by telephone vote on September 30 /2004.The vote was unanimous, (4 -0), in favor of the bid submitted by Tyler Fire Equipment obert S. Romanowski -chmn. Ithaca Board of Fire Commissioners TEL (607) 272 -1234 FAX (607) 272 -2793 An Equal Opportunity Employer with an Affirmative Action Program" �/i Recycled Paper Page 1 of 1 Robert S Romanowski From: Thomas Dorman <dorman@cityofithaca.org> To: Bob Romanowski <elborom@usadata net. net> Sent: Thursday, October 14, 2004 1:58 PM Subject: FW: Hose and nozzle bid Hi Bob, It appears that Scott Andrew, Deputy Controller, needs something in writing from the Commissioners. Could you just do something like: Whereas, Tyler Fire Equipment was the low bidder for "Municipal Fire Hose and Firefighting Nozzles" Therefore, the Board of Fire Commissioners awarded the bid to Tyler Fire Equipment by telephone vote on (date) Your signature Thanks J. Thomas Dorman Deputy Fire Chief Ithaca Fire Department - - - - -- Forwarded Message From: Scott Andrew <sandrew @cityofithaca.org> Date: Thu, 14 Oct 2004 10:53:47 -0400 To: Tom DORMAN <DORMAN @cityofithaca.org> Cc: Willis Sheldon <wsheldon @cityofithaca.org> Subject: Hose and nozzle bid Hi Tom The info that I sent over regarding the hose and nozzle bid of 9/14/04 is needed back here so I can complete my files. We will also need a copy of the bid award letter and a copy of the Fire Commissioners approval of bid. Thanks Scott Scott A. Andrew Deputy Controller City of Ithaca Email: sandrew @cityofithaca.org Phone: (607)274-6578 Fax: (607)272 -7348 -- - - -- End of Forwarded Message 10/15/04 DO Lri O C^: O C) O O n O O W m I,Lrl V I rn /M�� W 0 W W Q ko 000 cno O O O rn n > 00 O r�-r N N 3 rt O O W .� cn � w 00 CL o v 3 o cn V V H C!7 O N rw I 3 0 3 Z C) O Ul W O 0 m�n Ul Ili I O ( ca ( V W O O W ?(D N O O Q 00 OO Q 1 v D O OO O OO 03 C CD O O (D rt O O (D rt m 0 0 m 3 rn °' p0 u, `° °0 5 V C 00 C!1 Z C tQ �� m Q e•t Q rt r/w� rn w N N � -6q- -� 0 o Nom° V � ri O � O N = W N � n O Cn N W ° (D N °w cn O o O 4 A3410 -1565 Fire Code Inspection Fees 2nn3 2004 TOTAL January $1,309.00 $16,247.50 $17,556.50 February $1,600.50 $1,667.50 $3,268.00 March $2,850.00 $2,073.75 $4,923.75 April $1,394.75 $1,190.00 $2,584.75 May $1,048.00 $1,951.25 $2,999.25 June $1,484.20 $1,680.00 $3,164.20 July $455.50 $1,631.00 $2,086.50 August $16,113.50 $560.00 $16,673.50 September $930.00 $1,992.75 $2,922.75 October $1,546.75 $1,546.75 November $1,120.00 $1,120.00 December $3,395.50 $3,395.50 TOTAL $33,247.70 $28,993.75 (2003 Master box revenue 8120103 $14,800) (2004 Master box revenue 1121104 $15,565) A3410 -2550 Safety Permits 2003 2004 $62,241.45 TOTAL January $16.00 $275.00 $291.00 February $447.00 $205.00 $652.00 March $345.00 $1,120.00 $1,465.00 April $983.50 $440.00 $1,423.50 May $1,030.00 $1,475.00 $2,505.00 June $726.00 $530.00 $1,256.00 July $161.00 $415.00 $576.00 August $105.00 $150.00 $255.00 September $345.00 $70.00 $415.00 October $520.00 $520.00 November $410.00 $410.00 December $70.00 $70.00 TOTAL $5,158.50 $4,680.00 $9,838.50 iW b W -uDr 6 -61- U -Eft q q � W N -61)- N N W W FA O O O 0 0O � N W l0 � Ul O V O O N Q) O 01 O W N a V O O O N VO trl 0 0 Ul 0 Ln O v, r Ul 0 � m c CD 0 N p o 0) -a Cl) O .,� (D m 0 � CD ,� — cr M O a 3 3 N c rt O O O O c 1" 3 �' � fl1 6 -1 -p -01 p K 3 C) °� O 0 0 o O A r+ 3 m a In 'v c� m n O � 4 N W O 7 i C F-� uDr F1 F ` F-� N N �--` Q1 4 H O W N I-A O l0 00 Ul t0 VO Q1 W N b O O W V V µ V O O O N O V Ul Lm (n ry V Ul O O Ul O Ul O 0 N U1 O cep m w� 00 O Ul O V O N Ul Ul O O O O O O O O O O O O O O O N O O O Ln O iW b W -uDr 6 -61- U -Eft q q � W N -61)- N N W W FA O O O 0 0O � N W l0 � Ul O V O O N Q) O 01 O W N a V O O O N VO trl 0 0 Ul 0 Ln O v, r Ul 0 /F,CG�if� Gil-- -r7- ,4 4-ona 'rJJG <�P� joc,S C T� IA)JG AV4)_r Str# &�.J 7 OV 76 ,� 5 � lave-- -41v ;�,t x� T, 41 vs . 7 #- /5 c t,1,4vg7/2 x.) a)1.4< o wow &; 7- I5 4xp u 4,47 -is //to 4�� SI 7- 7.c koc)41,1 AE. y Bu�c �y�� Tf� V G "i8, � 7 )01 Ai ,p,5,� 2 -6644 r /054 � /I%oL) OA, %11-1-1 1VC /� t2a v T /-c'.,4 -()s. Ix-) A47ZX)K` duE47,YiZ� C4145 1AJ1 P' xW,4T1c u /I T•�J 4� y—c-,o 7Z Cs rr �r eQv� siTc I)IO a &)144-7- 75- .17e - cv(rH rqe- I%yT ok,6Ae }4 S r c ai)ti . r��c?ilt)6 41410,A40 C11 Pi X16' ,TZO-2 Oe4E: REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, OCTOBER 18, 2004 AT 5:30 P.M. 215 NORTH TIOGA STREET, ITHACA, NEW YORK 1. Call to Order 2. Pledge of Allegiance 3. Report of Tompkins County Legislature 4. Report of City of Ithaca Common Council 5. Report of Fire Commissioners 6. 6:00 p.m. - Persons to be Heard and Board Comments 7. Consider Setting Public Hearing to Consider Approval of Ithaca Area Wastewater Treatment Plant 2005 Budget 8. 6:30 p.m. — Public Hearing regarding the Construction of the Southern Cayuga Lake Intermunicipal Water Commission East Hill Water Tank and Water Mains 9. Consider Adoption of SEAR regarding the Construction of the Southern Cayuga Lake Intermunicipal Water Commission East Hill Water Tank and Water Mains 10. Consider Adoption of Public Interest Order Authorizing the Construction of the Southern Cayuga Lake Intermunicipal Water Commission East Hill Water Tank and Water Mains, the Expenditure of Funds for Such Purpose, the Issuance and Sale of Joint and Several Serial Bonds for a Portion of the Costs of Such Project, and the Execution of an Amendment of the Agreement of Municipal Cooperation Governing Such Water Tanks and Water Mains 11. 6:45 p.m. — Public Hearing regarding the Increase in the Costs of the Work Space Addition to the Southern Cayuga Lake Intermunicipal Water Commission Water Treatment Plant 12. Consider Adoption of Public Interest Order Approving the Increase in the Costs of the Work Space Addition to the Southern Cayuga Lake Intermunicipal Water Commission Water Treatment Plant 13. 7:00 p.m. — Public Hearing regarding a Proposed 2004 Kings Way Water Improvement Project d. Director of Planning e. Director of Building and Zoning f. Budget Officer g. Manager of Human Resources h. Network/Records Specialist i. Recreation and Youth Coordinator j. Attorney for the Town 23. Review of Correspondence a. 9/28/2004 Email from Mary Russell re Cornell Community Waste Management Advisory Committee 24. Consider Executive Session regarding Personnel Matters 25. Consider Adjournment