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MN-BFC-2004-08
CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 NOTICE THE NEXT REGULAR MEETING OF THE ITHACA BOARD OF FIRE COMMISSIONERS WILL BE TUESDAY, AUGUST 10, 2004 AT 6 PM AT THE ITHACA CENTRAL FIRE STATION 310 WEST GREEN ST., ITHACA, NY. "An Equal Opportunity Employer with a commitment to workforce diversification." Cw. CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 NOTICE THE NEXT REGULAR MEETING OF THE ITHACA BOARD OF FIRE COMMISSIONERS WILL BE TUESDAY, AUGUST 10, 2004 AT 6 PM AT THE ITHACA CENTRAL FIRE STATION 310 WEST GREEN ST., ITHACA, NY. NOTE TO BOARD MEMBERS: Please be prepared to consider Matters of Reorganization - election of Chair and Vice Chair; also Chief's report will likely not be available until meeting night. "An Equal Opportunity Employer with a commitment to workforce diversification." c� ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 10, 2004 AGENDA I. CALL TO ORDER - Matters of Reorganization - election of Chair and Vice Chair II. APPROVAL OF MINUTES - JUNE 8, 2004 meeting III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE - Donation of $100 in appreciation for a recent rescue in Cascadilla Gorge (deposited to the Donation Account) VI. MEMBERSHIP CHANGES - VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: B. DEPUTY CHIEF /TRAINING C. FIRE PREVENTION BUREAU, REPORT - Codes Division - Fire Investigation Unit - Juvenile Firesetters Program - Public Education IX. OLD BUSINESS X. NEW BUSINESS XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 10, 2004 MINUTES PRESENT: Commissioners Robert Romanowski, Greg Kirkpatrick, and Paul Alexander; EXCUSED: Commissioner Carol Seligmann I. Chair Romanowski called the meeting to order at 1805 hrs. Matters of Reorganization: - Comm. Kirkpatrick made a motion to nominate Robert Romanowski as Chair of the Board of Fire commissioners. Seconded by Comm. Alexander. Hearing no other nominations, the vote was unanimous (a proxy vote was received from Comm. Seligmann) in favor of Robert Romanowski for Chairperson of the Board of Fire Commissioners. - Chair Romanowski made a motion to nominate Greg Kirkpatrick as Vice Chair of the Board of Fire Commissioners. Seconded by Comm. Alexander. Hearing no other nominations, the vote was unanimous (a proxy vote was received from Comm. Seligmann) in favor of Greg Kirkpatrick as Vice Chair of the Board of Fire Commissioners. II. Approval of Minutes: Comm. Alexander made a motion to approve the minutes of the June 8, 2004 and July 13, 2004 meetings as written. Seconded by Chair Romanowski. Carried unanimously. III. Additions /Deletions to the Agenda: None IV. Persons wishing to speak to Board of Fire Commissioners: Volunteer Firefighter Rich Keller, speaking on behalf of volunteers who attended a meeting recently in light of proposed budget cuts to the volunteer program, read a prepared statement, addressed to the Board of Fire Commissioners, expressing concerns about their future with the department. (A copy of the letter was not provided to the Clerk, therefore is not attached to these minutes). Comm. Alexander responded that he hoped the issues can be resolved, for continued service to the community as well as to continue the tradition, and that he is willing to help with whatever he can. ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 10, 2004 - MINUTES PAGE 2 Rich Keller reported the group recognized the budget difficulties and that they (the group) is committed to look at and do whatever it takes to assist in helping the program to continue. Comm. Kirkpatrick also indicated hi volunteer programs and the current come up with a solution. desire to continue the bunker and members can be utilized to help Chief Wilbur indicated the programs will only continue if the City can provided the necessary resources - he reviewed the history of personnel available to do everything that needs to be done - we have been at bare bones, administratively, for a number of years now and it's finally taken it's toll. Chief Wilbur also reported on a meeting with Ken Jupiter and Michelle Barry where diversity for the department was discussed and has been successful through the volunteer program. Chair Romanowski concluded the discussion by asking Rich Keller to go back to the group and get ideas about recruitment and training and report back in writing so it can be included in the budget process. V. Correspondence: -A donation of $100 in appreciation for a recent rescue in Cascadilla Gorge has been deposited into the Donation Account. VI. Membership Changes: None VII. Miscellaneous Reports: - Chair Romanowski provided a written copy of his report to the Town of Ithaca (see copy in the Minute Book); - Chair Romanowski and Comm. Kirkpatrick reviewed and approved the Audit; ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 10, 2004 - MINUTES PAGE 3 - Tompkins County Fire Advisory Board - Minutes of the July 27, 2004 meeting were available. VIII. Department Reports: A. Chief's Report - due to lack of time to prepare, there is no written report; however Chief Wilbur provided the following information: - ISO Inspection results - improved the City's classification from a "4" to a "3" which was a surprise; and the Town's portion improved from a "5" to a "3 ". The report also indicated that with a bit of improvement the classification could be improved to be a "2 ". These ratings affect the cost of homeowner and property insurance. Some items that could improve the ratings are: - Increase staffing to one more person per shift - which takes 5.6 total people; - Improve training of volunteers - FEMA grant purchases of new hoses and nozzles will help to address some needs in the ISO report. - This year's Bunker Basic Training Graduation Ceremony and Picnic will be held on Friday, August 20 at Noon and Training Center. There are 11 in the class. - Assistant Chief Dan Tier provided a report of activities in the Fire Prevention Bureau (see written copy in the Minute Book). Chief Wilbur reported that Dan is doing an outstanding job - very busy all the time - lots of new buildings being constructed and renovated; systems testing by the Fire Prevention group and the Fire Alarm Superintendent Dick Srnka are in full swing. - The Ithaca Paid Firefighters and the City of Ithaca have ratified a contract that is dated January 1, 2003 - December 31, 2005. Implementation of retroactive contract adjustments is a huge job. There will be several meetings with all involved parties to determine ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 10, 2004 - MINUTES PAGE 4 the process. Chair Romanowski asked that the Town of Ithaca be kept abreast of the situation to keep informed of the costs. - 2005 Budget is due August 1, 2004 - Chief Wilbur reported there is no way he will be ready - need to roll in the newly ratified contract numbers - the Controller agreed that the IFD budget should include the new numbers. A draft document will go to the Board as soon as it's ready. - Interviews for the Financial Clerk position in the office will be conducted next week - this, too, has been a long drawn out process - nothing is ever simple! - With the retirement of FF Riley, a vacancy exists. There had not been much movement with the hiring process due to the contract negotiations, and now we've been notified that the Fall recruit class at the Fire Academy has been cancelled due to lack of enrollment. We 'are currently looking for other places where training might be held. B. Deputy Chief's Report (see complete written report in the Minute Book). Deputy Chief Dorman was not in attendance; Chief Wilbur highlighted items as follows: - The boat acquired by the Sheriff's department in now in the water - Slip 9 at Treman Marina; still trying to work out a deal with the Water & Sewer Dept. for them to buy our old boat. If they don't come through, we will have to advertise it for sale to the general public. - Chair Romanowski asked about the location of the proposed Nautical Emergency Response Center (NERC) - apparently there is a political . issue and a decision needs to wait until the State budget is done. C. Fire Prevention Report (see complete written report in the Minute Book) - Chief Wilbur highlighted some items earlier in the meeting. IX. Old Business: ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 10, 2004 - MINUTES PAGE 5 - Comm. Alexander asked if there had been any movement in talks with Ithaca College to continue their participation in the Wellness /Fitness. Chief Wilbur reported he has exhausted his efforts to expedite meetings or talks; the Mayor and Town supervisor will contact IC officials directly and proceed in that manner. Chief Wilbur reported that Ithaca College has recently invested a large amount of money to the Southside Community Center for a music program - it's possible they (IC) have re- directed their support to other areas of the community. X. New Business - None XI. Hearing no other business, the meeting adjourned at 1850 hrs. Respectfully submitted, I Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (Minutes will be reviewed for approval at the September 10, 2004 meeting) s ujA) i ZrhW DN ��e �C�i: ,��/ T/f� fir��a.�s ©���� <��/�'s'O•r.y�c 7 dl�����sa,e {�.1�.�i�/7,r1a.� �i��f� 1{ e 04 /�, e%ec T 1 11,45 i3,' c ,14e- 491x,,ALl4Z1 *ti0 , 4Cuie4r C I�E4,e- 7-2, .y4 77V,5t 7- AJ4 7- AeVr/-I' 7-11e h / y a.�/ �C4rJ5G :Pc r�% /tJ 7��f50ve T7 ar f3 �f�iesirJrsT T,�J 744,Wi e, ricrt/3 el•** %r , 4 � fE . ou2 �oa c�� y ` ; � ��aDEV r lAe �vIA)7' w6i� 4tZ ,� 1.i7e e,4 /cy ic�ti7 6x,45,") e�.�Mio�c � *.� a- 'W.4r,,; Fg6ov7- L W..-e A 1),e c.QP�.4,2y� OXC4 c�xE r 4.1)* rfl /S 5 .ci o`v'v ec4t- erg, ,4 s- ,C�ec, G=am Yo,c- 8c), o 0&e Cva,W,AXreAC, AOP 4 T�,� 3 T� G, ✓� •. 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MWAr .�rl,,96 5 - y�c w�� i rL>H5 3� d� J�3i 7e - Mc 3rf v '1a s -5'b', rZ 44 5 ,P� /,--C> Aq5 7-v par lz )� 4eq oG.sr�� -`` - �> 14Z .�1.a7'.�es�o�:;✓�e I AWY /,vd lP"7", -! 'IA%CE �.l`�C/Al, !7c % %/ �T/� j�,pT; 7'ffe .�e�oT, 1� //." -[:, Gr%Ct7tl,LS�� ��S�oc� /� �R.�C •�Gr"k1TiGc�3" /!�' T« Statistical Summary There are 18,202 records in the Incidents Table. Between Thursday, January 1, 2004 and Friday, August 6, 2004 there were 2,307 incidents. Currently there are an average of 10.58 incidents per day. Average response time for the department is 4.38 minutes. The average duration of an incident is 20.95 minutes. 120000 100000 80000 60000 40000 20000 0 800 600 400 200 0 10 8 6 4 2 0 Dollar Loss by Day of the Week 1 SUN MON TUE W® THU FRI SAT Incidents by First Responding Unit O CO (fl LO It N CO C) N CA Cn O O CO O O CO O O C7 d CO O (A CA CA CA CA CA M M (3) a) (A CA (A Average Response Time by Unit Elm 0 o (0 0 0 c(0 0 CO CO CO d o M rn rn Cn rn rn a) rn M rn M rn rn rn Statistical Summary REPORT TO THE ITHACA BOARD OF FIRE COMMISSIONERS: 08/10/04 There are 18,202 records in the Incidents Table. Between Thursday, January 1, 2004 and Friday, August 6, 2004 there were 2,307 incidents. Currently there are an average of 10.58 incidents per day. Average response time for the department is 4.38 minutes. The average duration of an incident is 20.95 minutes. 140 120 100 80 60 40 20 0 350 300 250 200 150 100 50 0 120000 100000 80000 60000 40000 20000 0 Incidents by Hour of the Day i O O O O O O O O O O Or r N r - - O N N N N T — T — r — T r T Incidents by Day of the Week tt ■ ■ 1 SUN MION TUE WID THU FRI SAT Dollar Loss by Hour of the Day 07 LO (p r- O O O r N M 't to O r- O 0 0 O O 0 0 0 0 0 O 0 0 T T r r — ,--- r r — r N N N N ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT July 2004 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 49 Fire Fighters 64 On duty personnel 1 Fire Alarm Superintendent 1 Administrative Secretary 0 Administrative Assistant - Financial 0.5 Account Clerk Typist 0.0 Temporary Office Assistant 1 Recruit Fire Fighter 1 Fire Fighter on Extended Sick Leave Total employees as of 08/01/04 — 68.5 MUTUAL AID CALLS — From: Cayuga Heights, Dryden (2) To: Enfield, Danby, Varna, Lansing SELECTED CALLS — On 7/19/04, B Shift made a quick stop of a structure fire at 122 -124 Eastern Heights Drive. SUPPORT 34 Vehicle work orders were written and 9 were closed. TRAINING — See Attached report. Submitted by: J. 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L Cl) k 0 A� A Lyl O lQ fD 0 0 o C1 -* o < v 0 O 0 m ce 0 N N Of 0 co coil w W v cn 41, — 0 N Ul N 4 B EVES DRIVE SUITE 200 MA.RLTON , NJ 08053 (856) 985 -5600 FAX (856) 985 -6464 July 28, 2004 T �{ Honorable Alan Cohen, Mayor City of Ithaca O @M 108 East Green Street Ithaca, NY 14850 6 ' L RE: Public Protection Classification Results Ithaca & Ithaca TFPD, Tompkins County, NY Dear Mayor Cohen: We wish to thank you and the other community officials for your cooperation during our recent Public Protection Classification (PPC) survey. ISO is the leading supplier of statistical, underwriting, and actuarial information for the property/casualty insurance industry. Most insurers use the PPC classifications for underwriting and calculating premiums for residential, commercial and industrial properties. ISO has completed its analysis of the structure fire suppression delivery system provided in your community. We are very pleased to report that the resulting classification is a Class 3 for Ithaca and Class 3/9 for Ithaca TFPD. This is an improvement from the former classification of Class 4 for Ithaca and Class 5/9 for Ithaca TFPD. That means your community's fire suppression services are improving in the face of the demands of a changing environment. Congratulations on this recognition of your commitment to serve the needs of your community's property owners and residents. ISO will advise its subscribing insurers of this classification change within the next 30 -days and assign an effective date of November 1, 2004. This date allows insurers the necessary lead time to incorporate the Public Protection Classification change into their policy rating systems. Enclosed is a summary of the ISO analysis of your fire suppression services. If you would like to know how your community's classification could improve, or if you would like to learn about the potential effect of proposed changes to your fire suppression delivery system, please call us at the phone number listed below. The PPC program is not intended to analyze all aspects of a comprehensive structure fire suppression delivery system program. It is not for purposes of determining compliance with any state or local law, nor is it for making recommendations about loss prevention or life safety. r 0 If you have any questions about your classification, please let us know. Sincerely, 1Pu6Cc Protection Department (856) 985 -5600 Ext. 403 of - Encl. cc: Chief Brian Wilbur, City of Ithaca Fire Department Mr. Lawrence Fabbroni, Assistant Superintendent of Public Works Ms. Cathy Valentino, Supervisor, Town of Ithaca Mr. Jack Rueckheim, Southern Cayuga Water Mr. Harry Andersen, Jr., Project Coordinator, Cornell University w THE ISO PUBLIC PROTECTION CLASSIFICATION (PPC) PROGRAM ISO's PPC program evaluates communities according to a uniform set of criteria defined in the Fire Suppression Rating Schedule (FSRS). This criteria incorporates nationally recognized standards developed by the National Fire Protection Association and the American Water Works Association. Using the FSRS, ISO objectively reviews the fire suppression capabilities of a community and assigns a Public Protection Classification — a number from 1 to 10. Class 1 represents exemplary fire protection, and Class 10 indicates that the area's fire suppression program does not meet minimum recognition criteria. The FSRS allocates credit by evaluating the following three major features: e Fire alarm and communication system. This review accounts for 10% of the total classification which centers upon a community's facilities and support for handling and dispatching fire alarms. • Fire department. This review accounts for 50% of the total classification which focuses upon items such as engine companies, ladder or service companies, distribution of fire stations and fire companies, equipment carried on apparatus, pumping capacity, reserve apparatus, department manning, and training. • Water supply system. This review accounts for 40% of the total classification highlighting the water supply a community uses for fire suppression, including hydrant size, type, and installation, as well as the inspection frequency and condition of fire hydrants. When ISO develops a single classification for a community, all of the community's properties receive that classification. In many communities, ISO develops a split classification (for example, 5/9). Generally, the first class, (Class 5 in the example) applies to properties within a defined distance (5 -road miles in most states) of a fire station and within 1000 feet of a fire hydrant. The second class (Class 9 in the example) applies to properties beyond 1000 feet of a hydrant but within the defined distance of a fire station. ISO generally assigns Class 10 to properties beyond the defined distance of a fire station. 3 3 2 2 Countrywide Public Protection Classification Summary 1 2 3 4 5 6 7 6 9 10 Classifications Grading Sheet For: Public Protection Class: Feature Ithaca and Ithaca TFPD, NY Tompkins County 3 &3/9 Surveyed: March, 2004 Credit Assigned 8.55% 35.58% 35.53% -3.53% 76.13% Receiving and Handling Fire Alarms Fire Department Water Supply *Divergence Total Credit The Public Protection Class is based on the total percentage credit as follows: Maximum Credit 10.00% 50.00% 40.00% 100.00% Class % 1 90.00 or more 2 80.00 to 89.99 3 70.00 to 79.99 4 60.00 to 69.99 5 50.00 to 59.99 6 40.00 to 49.99 7 30.00 to 39.99 8 20.00 to 29.99 9 10.00 to 19.99 10 0 to 9.99 *Divergence is a reduction in credit to reflect a difference in the relative credits for Fire Department and Water Supply. The above classification has been developed for use in property insurance premium calculations. EXHIBIT 30 Edition 2: 5101/2002 Copyright, ISO Properties, Inc., 2000 INSURANCE SERVICES OFFICE, INC, CLASSIFICATION DETAILS Graded Area: Ithaca and Ithaca TFPD County: Tompkins State: NY Date Surveyed: June, 2004 Total Credit: 76.13 Class: 3 &3/9 Pop.: 66195 RECEIVING AND HANDLING FIRE ALARMS This section of the Fire Suppression Rating Schedule reviews the facilities provided for the general public to report fires, and for the operator on duty at the communication center to dispatch fire department companies to the fires. 1. Credit for Telephone Service (Item 414) This item reviews the facilities provided for the public to report fires, including the listing of fire and business numbers in the telephone directory. 2. Credit for Operators (Item 422) This item reviews the number of operators on -duty at the communication center to handle fire calls. 3. Credit for Dispatch Circuits (Item 432) This item reviews the dispatch circuit facilities used to transmit alarms to fire department members. 4. Total Credit for Receiving and Handling Fire Alarms: Relative Classification for Receiving and Handling Fire Alarms CLASSIFICATION DETAILS Edition 2:5101/2002 Credit Actual Maximum 1.90 2.00 2.25 3.00 4.40 5.00 8.55 10.00 2 Copyright ISO Properties, Inc., 2000 CLASSIFICATION DETAILS Graded Area: Ithaca and Ithaca TFPD County: Tompkins State: NY Date Surveyed: June, 2004 Total Credit: 76.13 Class: 3 &3/9 Pop.: 66195 FIRE DEPARTMENT This section of the Fire Suppression Rating Schedule reviews the engine and ladder - service companies, equipment carried, response to fires, training and available fire fighters. Credit Actual Maximum 1. Credit for Engine Companies (Item 513) This item reviews the number of engine companies and the hose equipment carried. 9.13 10.00 2. Credit for Reserve Pumpers (Item 523) This item reviews the number of reserve pumpers, their pump capacity and the hose equipment carried on each. 0.89 1.00 3. Credit for Pump Capacity (Item 532) This item reviews the total available pump capacity. 5.00 5.00 4. Credit for Ladder - Service Companies (Item 549) This item reviews the number of ladder and service companies and the equipment carried. 4.97 5.00 5. Credit for Reserve Ladder - Service Companies (Item 553) This item reviews the number of reserve ladder and service trucks, and the equipment carried. 0.87 1.00 CLASSIFICATION DETAILS Edition 2: 5/01/2002 Copyright, ISO Properties, Inc., 2000 CLASSIFICATION DETAILS Graded Area: Ithaca and Ithaca TFPD County: Tompkins State: NY Date Surveyed: June, 2004 Total Credit: 76.13 Class: 3 &3/9 Pop.: 66195 FIRE DEPARTMENT (continued) 6. Credit for Distribution (Item 561) This item reviews the percent of the built -upon area of the city which has an adequately - equipped, responding first -due engine company within 1.5 miles and an adequately - equipped, responding ladder- service company within 2.5 miles. 7. Credit for Company Personnel (Item 571) This item reviews the average number of equivalent fire fighters and company officers on duty with existing companies. 8. Credit for Training (Item 5 81) This item reviews the training facilities and their use. 9. Total Credit for Fire Department: Relative Classification for Fire Department: Credit Actual Maximum 3.04 4.00 6.91 15.00+ 4.77 9.00 35.58 50.00+ 3 + This indicates that credit for manning is open - ended, with no maximum credit for this item. CLASSIFICATION DETAIIS Edition 2: 5/0112002 Copyright, ISO Properties, Inc., 2000 CLASSIFICATION DETAILS Graded Area: Ithaca and Ithaca TFPD County: Tompkins State: NY Date Surveyed: June, 2004 Total Credit: 76.13 Class: 3 &3/9 Pop.: 66195 WATER SUPPLY This section of the Fire Suppression Rating Schedule reviews the water supply system that is available for fire suppression in the city. Credit Actual Maximum 1. Credit for the Water System (Item 616) This item reviews the supply works, the main capacity and hydrant distribution. 31.34 35.00 2. Credit for Hydrants (Item 621) This item reviews the type of hydrants, and method of installation. 1.88 2.00 3. Credit for Inspection and Condition of Hydrants (Item 63 1) This item reviews the frequency of inspections of hydrants and their condition 2.31 3.00 4. Total Credit for Water Supply: 35.53 40.00 Relative Classification for Water Supply: 2 CLASSIFICATION DETAILS Edition 2: 5/01/2002 Copyright, ISO Properties, Inc., 2000 PUBLIC PROTECTION CLASSIFICATION IMPROVEMENT STATEMENTS FOR Ithaca and Ithaca TFPD Tompkins County, NY Prepared by INSURANCE SERVICES OFFICE, INC. 4B Eves Drive, Suite 200, Marlton, NJ 08053 800 444 -4554 FAX 856 985 -6491 The following statements are based upon the criteria contained in our Fire Suppression Rating Schedule and upon conditions in Ithaca and Ithaca TFPD, NY during June, 2004. They indicate the performance needed to receive full credit for the specific item in the Schedule, and the quantity you have provided. Partial improvement will result in receiving a partial increase in the credit. These statements relate only to the fire insurance classification of your fire district. They are not for property loss prevention or life safety purposes and no life safety or property loss prevention recommendations are made. RECEIVING AND HANDLING FIRE ALARMS Credit For Telephone Service (Item 414). Actual= 1.90 %; Maximum = 2.00% For maximum credit in the Schedule, there should be 4 incoming telephone lines reserved for receiving notification of fires (and other emergency calls). You have 4 lines reserved. For maximum credit in the Schedule, both the number to report a fire and the fire department business number should be listed under the name of the fire district in the white pages directory (or government section of the white pages). Your fire number is not listed but your business number is listed under the name of the fire district. Credit For Operators (Item 422). Actual = 2.25 %; Maximum = 3.00% For maximum credit in the Schedule, 4 operators are needed on duty at all times. You have an average of 3 operators on duty. EMPROVEMENTSTATEMENT Edition 2:5/01f2002 Copyright, ISO Properties, Inc., 2000 Credit For Dispatch Circuits (Item 432). Actual = 4.40 %; Maximum = 5.00% For maximum credit in the Schedule, the primary alarm dispatch circuit should be monitored for integrity in accordance with National Fire Protection Association Standard, 1221. For maximum credit in the Schedule, the alarm dispatch circuits should have recording facilities at the communication center. Total credit for Receiving and handling Fire Alarms (Item 440) Actual= 8.55 %; Maximum = 10.00% FIRE DEPARTMENT Credit For Engine Companies (Item 513). Actual = 9.13 %; Maximum = 10.00% For maximum credit in the Schedule, 4 engine companies are needed in your fire district. These are calculated as follows: 3 for the Basic Fire Flow of 3500 gpm. 1 additional for the method of operation. You have 4 engine companies in service. These are calculated as follows: 91 percent for Engine 901 because of insufficient equipment. 91 percent for Engine 905 because of insufficient equipment. 91 percent for Engine 906 because of insufficient equipment. 91 percent for Engine 909 because of insufficient equipment. IMPROVEMENT STATEMENT Edition 2: 5101/2002 Copyright, ISO Properties, Inc., 2000 Credit For Deserve Pumpers (Item 523). Actual = 0.89 %; Maximum =1.00% For maximum credit in the Schedule, 1 fully- equipped reserve pumper is needed. You have 1 reserve pumper. This is calculated as follows: 80 percent for Engine 902 because of insufficient equipment. Credit For Ladder And Service Companies (Item 549). Actual = 4.97 %; Maximum = 5.00% For maximum credit in the Schedule, I ladder company is needed in your fire district. This is calculated as follows: 1 ladder company due to method of operation. You have 1 ladder company. This is calculated as follows: 99 percent for Ladder 933 because of insufficient equipment. Credit For Deserve Ladder And Service Companies (Item 553). Actual = 0.87 %; Maximum = 1.00% For maximum credit in the Schedule, 1 fully- equipped reserve ladder truck is needed. You have 1 reserve ladder truck. This is calculated as follows: 86 percent for Ladder 939 because of insufficient equipment. IMPROVEMENT STATEMENT Edition 2: 5/01/2002 Copyright, LSO Properties, Inc., 2000 Credit For Distribution (Item 561). Actual = 3.04 %; Maximum = 4.00% For maximum credit in the Schedule, all sections of the fire district with hydrant protection should be within 11 /� miles of a fully- equipped engine company and 21/2 miles of a fully- equipped ladder, service, engine - ladder or engine- service company. The distance to be measured along all- weather roads. Credit For Company Personnel (Item 571). Actual = 6.91 %; Maximum = 15.00% An increase in the on -duty company personnel by one person will increase the fire department credit by 0.5 and an increase in the average response by other fire department members by one person will increase the fire department credit by 0.17. Credit For Training (Item 581). Actual = 4.77 %; Maximum = 9.00% For maximum credit in the Schedule, the training program should be improved. You received 53 percent credit for the current training program and the use of facilities. For maximum credit in the Schedule, pre -fire planning inspections of each commercial, industrial, institutional and other similar -type building should be made twice a year by company members. Records of the inspections should include complete and up -to -date notes and sketches. Total credit for Fire Department (Item 590) Actual = 35.58 %; Maximum = 50.00% IMPROVEMENT STATEMENT Edition 2:5101/2002 Copyright, ISO Properties, Inc., 2000 WATER SUPPLY Credit For Supply System (Item 616). Actual = 31.34 %; Maximum = 35.00% For maximum credit in the Schedule, the needed fire flows should be available at each location in your fire district. Needed fire flows of 2500 gpm and less should be available for 2 hours, 3000 and 3500 gpm for 3 hours and all others for 4 hours. Seethe attached table for an evaluation of fire flow tests made at representative locations in your fire district. All AWWA standard hydrants within 1000 feet of a building, measured as hose can be laid by apparatus, are credited; 1000 gpm for hydrants within 300 feet, 670 gpm for 301 to 600 feet, and 250 gpm for 601 to 1000 feet. Credit is reduced when hydrants lack a pumper outlet, and is further reduced when they have only a single 21/2 -inch outlet. Credit For Hydrants (Item 621). Actual= 1.88 %; Maximum= 2.00% For maximum credit in the Schedule, all hydrants should have a pumper outlet, have a 6 -inch or larger branch connection. Credit For Inspection and Condition of Hydrants (Item 631). Actual = 2.31 %; Maximum = 3.00% For maximum credit in the Schedule, all hydrants should be inspected twice a year, the inspection should include operation and a test at domestic pressure. Records should be kept of the inspections. Hydrants should be conspicuous, well located for use by a pumper, and in good condition. Total credit for Water Supply (Item 640) Actual = 35.53 %; Maximum = 40.00% DAPROVEMBNT STATEMENT Edition 2: 5/0112002 CoQyright, ISO Properties, Inc., 2000 FIRE FLOW TESTS Ithaca and Ithaca TFPD, NY Witnessed on July 22 - July 24, 2003 Test No. Needed Fire Flowf m Limited By Supply Works, gpm Limited by Distribution Mains (flow tests), gpm. Limited By Hydrant Sp acin , it 5500 3700 —gpm 2 2250 2100 4 3000 2500 10 3000 2400 14 2250 1600 16 1000 600 17 750 350 18 1750 550 21 3500 3126 1700 26 2500 2024 2400 tNeeded fire flows exceeding 3500 gpm are not considered in Item 616 (CSS) Credit for system supply IMYROVEMENT STATEMENT Edition 2: 5/01/2002 CopyrigK ISO Properties, Inc., 2000 W U W O U a W U r� i C—' O M \O N N 4) A U H N O a u U S a �4 BI CIO I b U 0 U 0 w� v !• y N OE V W w 0 � c �z E O 'O c x V F � �a V o W v 0 ea 1W" d m F o �F ao 2 O `F' d] O O U IZ a Lb ad V U� .�7 O o� O c U p 0 w w as o rx a d y C V v N U •00 to .a N M +C7 a it w .c N °� w� �voc. A , ® f� Hd E ®d a O o LL �7wA V a m 12, II w R�1W E� C dDZ E wVP O m MFG 0 0 fV O :d W w N A N � A c � � w ate+ N y .N. 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The bulk of the work was due to new and renovated residential building in need of sprinkler and fire alarm testing. Although many of the requests were for the middle two weeks of July, early notification to project managers of the impending rush helped keep the schedule moving along smoothly. It is anticipated that early August will show some relieve to the schedule, which will allow us to complete paperwork from the previous month. The end of August should once again increase the code office activity with many new commercial buildings coming to completion that require testing. CODES DIVISION: The personnel in the Code Division logged a total of 47 hours of training. The total training hours were dedicated to fire and ems related topics. The training hours for the month of July reflect a lower number than normal. The heavy inspection and testing schedule forced the use of training days to meet testing and inspection needs. It should be noted that each members of the code division has recorded over 100 hours of training. Various drills and trainings over the next few months will be directly related to fire operations training. There were a total of 17 inspections of assembly occupancies completed for the month. In addition to the inspection there were 14 hydrostatic test observations done on sprinkler systems, three of which failed and required re- tests. There were 14 alarm system certification tests completed some, like the new West Campus buildings required two full days of testing. Fire Alarm Supt. Richard Srnka continues to work on rerouting city alarm circuit in the construction area on Elmira Rd. There were five (5) complaints received for the month of July. Three complaints from the previous month were closed. The codes division also issued one parking ticket. "An Equal Opportunity Employer with a commitment to workforce diversification." c� FIRE INVESTIGATION UNIT: The FIU reported one investigation for the month of July a total of three hours to complete the investigation. Contractors soldering pipes caused the fire. The heat source ignited combustibles in the area of the piping being repaired. JUVENILE FIRE SETTERS PROGRAM: There was one referral to the JFSP for the month. The individual referred is from outside the fire district but goes to school in fire district. F/F Sullivan will follow - up on the referral. PUBLIC EDUCATION: According to department records there were three public education details performed by members of the fire department. These details were fire station tours at the central fire stations for a total of 3.5 hours. Lt. Covert and I recently met to discuss details for Fire Prevention Week. There is a need for new materials for Fire Prevention Week of which Lt. Covert will coordinate. New racks for fire prevention literature will be purchased for the outside stations as well as a larger rack for central so the materials are more accessible to the public. e ed, Assistant Fire Chief Fire Marshall To: Board of Fire Commissioners From: Rich Keller Ref: IFD Volunteer & Bunker Programs Date: 10 August 2004 cc: Brian Wilbur, Fire Chief, IFD As you may have expected, Chief Wilbur's email of 7/14/2004 ( "2005 Budget Issues ") has created more than a little concern, and frankly, some consternation. A number of concerned volunteer and bunkers (past and present) and community members have determined to try to find a way to save the bunker and volunteer programs here at IFD. We recognize that many Department officials now feel over- burdened; and we know that our taxpayers share this feeling. Our goal is to enable the Department to make effective and efficient use of the manpower that trained and willing citizens can provide on the fire ground or incident scene, as we have done for over 180 years now. It would be very helpful if the Board of Fire Commissioners or the Department administration could provide us with documentation of the costs (financial and other) of maintaining these programs. As well, we would like to receive documentation regarding the benefits which these programs have provided to the Department and the City and Town. We are convinced that these programs can be justified. We are also convinced that they — like any program — can be improved. By documenting the real costs and benefits that these programs represent, we can begin to identify if, and how, to improve them. But we feel that allowing them to die by neglect is not a solution; in fact, it represents a disservice to the community and to the Department itself. We are committed to finding a positive solution to this challenge; we are committed to finding a way that we can all say "yes!" We hope that our request for this information reflects our commitment to know what is real, so that we can work to find real solutions to the problems we face. We look forward to working with the Department, the Board and the community to preserve these programs. Respectfully, Richard C. Keller CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 TO: ITHACA VOLUNTEER FIRE COMPANIES FROM: CHRISTINE M. WILBUR, ADMIN. SECRETARY RE: UPDATE INFO. DATE: AUGUST 13, 2004 Attached is a list of the company officers that has not been updated since 2003. Would you please, at your earliest convenience, make any changes and send it back to me. In the case of the Vet Volunteers, I would like to add your information to my list so I know who the contact people are for your organization. I am sending you items that continue to be in your mail box here at Central Fire Station. On another note, I spoke with the City Chamberlain, Debra Parsons, who told me that 2% checks would not be available for distribution until she comes back from vacation - after August 23, 2004. "An Equal Opportunity Employer with a commitment to workforce diversification." zo ITHACA FIRE DEPARTMENT - December 12, 2003 BFC: Comm /co.officers,etc.CURRENT BOARD OF FIRE COMMISSIONERS WORK # HOME # TERM EXP. Robert Romanowski, Chair 160 Bundy Rd. 279 -5012 273 -2235 06/30/06 J-&aa--Tiy4er 104-Short-St. 274 =66 -3 2-7-7 -1956 0640416 C Mrkpatrick 403 Teton Ct. 272 -3440 06/30/05 Carol Seligmann 115 Eastwood Ter. 277 -3287 273 -8966 06J38f$4 6- -13e, ,16 Paul Alexander 1215 E. State St. 280 -3900 274 -2142 273 -4935 0673-0f 92 (Cquncil Liaison) 2b5 vo -t —5d KnolLpauleltemkcityofi11}aea erg 273 -4170 CAYUGA OSE CO. #1 2003 Captain Jack Bordoni 317 1/2 Utica St. 272 -2918 1st Tuesday 1 Lt. Andy ConsalvI 406 Utica St. 273 -0423 Treas. David Cornelius 11 Autumn Ridge Cr. 272 -5629 256 -3210 Sec. Ray Foote - mail to: 638 Elmira Rd. (Vets) 272 -2560 272 -0165 RESCUE STEAMER & CHEMICAL Co. #2 : 2003 (reported 5/15/03) 1st Thursday Capt. Peter Strizack 225 Grand Ave., Newfield, NY 277 -3972 1 Lt. Vacant 2 Lt. Vacant Sec. David Ayers 115 South St., Ithaca, NY 277 -3021 Treas. Paul Alexander 1215 E. State St. 273 -4935 TORNADO HOOK & LADDER CO. #3 (as reported 05/29/02) for 2002 4th Tuesday Capt. Ken Jupiter 198 Pinckney Rd., #1 347 -4903 1 Lt. Rich Keller 34 Chase Lane 277 -3637 Treas. Matt Jessel 107 Cook St. #3 277 -2738 Sec. Betty Joseph 212 Inlet Ave., #4, Newfield EUREKA PATROL CO. #4 (as reported 06/12/03) 2nd Monday CP Matt Whitemore 239 Hayts Rd. 277 -5922 1 L ob Troy ? ? 2 Lt. Bill Fox, Sr. Nate's Floral Estates 273 -0793 Sec. Treas. Les Brown 62 Decker Rd., Newfield 273 -5958 TORRENT HOSE CO. #5 (send mail /notices to Sec. Ray Bordoni) Officers for 2004 are: 1st Thursday Captain Ben Schnurle 965 Danby Rd. 227 -9391 1 Lt. Cory Giroux 965 Danby Rd. 280 -6003 2 Lt. Justin Carr 965 Danby Rd. 760 -8044 Sec. Ray Bordoni 400 Teton Ct. 277 -8353 SPRAGUE STEAMER & HOSE CO #6 (as reported 09/02/03) 1st Thursday Capt. Greg Kirkpatrick 403 Teton Ct. 272 -3440 1 Lt. Bill Gilligan 1224 Trumansburg Rd. 272 -7948 2 Lt.Geoff Doebler 107 Lexington Dr. Sec. Steve Goldberg 1378 Danby Rd. 273 -7693 CATARACT HOSE CO. #7 Z 2003(Reported 6/4/03)- send mail to PO Box 592 1st Tuesday Capt. Robert Doner 330 Piper Rd., Newfield, NY 14867 564 -7604 1 Lt. Albert Hile 410 Valley Manor, Newfield, NY 14867 564 -9018 2 Lt. William Sullivan 31 Russpakka Rd., Newfield, NY 14867 564 -6964 Sec. Dave Quick 918 N. Aurora St. 272 -9141 Treas. John Beach PO Box 6794, Ithaca, NY 14851 274- 5524'(work) NERiTON FIRE CO. #9 2003 (Reported 05/16/03) 2nd Sunday Ca i Phillip Rappold 309 College Ave. 256 -4774 1 Lt. Alex You 309 College Ave. 592 -2745 2 Lt. Vincent Vela 309 College Ave. 256 -4774 Sec. Mike Collins 309 College Ave. 227 -1119 Treas. Dan Maas 118 Hawthorne Pl. 272 -4099 Ithaca Paid Firefighters Assoc (for year 2003) 1st Monday