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HomeMy WebLinkAboutMN-BFC-2004-07OFFICE OF BOARD OF FIRE COMMISSIONERS CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14850 NOTICE THE NEXT REGULAR MEETING OF THE TEL (607) 272 -1234 FAX (607) 272 -2793 ITHACA BOARD OF FIRE COMMISSIONERS WILL BE TUESDAY, JULY 13, 2004 AT 6 PM AT THE ITHACA CENTRAL FIRE STATION 310 WEST GREEN ST., ITHACA, NY. "An Equal Opportunity Employer with an Affirmative Action Program" 0 Recycled Paper OFFICE OF BOARD OF FIRE COMMISSIONERS CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14650 NOTICE THE NEXT REGULAR MEETING OF THE TEL (607) 272 -1234 FAX (607) 272 -2793 ITHACA BOARD OF FIRE COMMISSIONERS WILL BE TUESDAY, JULY 13, 2004 AT 6 PM AT THE ITHACA CENTRAL FIRE STATION 310 WEST GREEN ST., ITHACA, NY. NOTE TO BOARD MEMBERS: PACKETS WILL NOT BE AVAILABLE UNTIL MEETING NIGHT; - REMINDER: BE PREPARED FOR MATTERS OF REORGANIZATION - ELECTION OF CHAIR & VICE ,CHAIR "An Equal Opportunity Employer with an Affirmative Action Program" ca Recycled Paper ITHACA BOARD OF FIRE COMMISSIONERS JULY 13, 2004 AGENDA I. CALL TO ORDER - Matters of Reorganization - election of Chair and Vice Chair II. APPROVAL OF MINUTES - May 11, 2004 (June not yet available) III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE - Notice from NYS regarding 2% distribution VI. MEMBERSHIP CHANGES - VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: B. DEPUTY CHIEF /TRAINING C. FIRE PREVENTION BUREAU REPORT - Codes Division - Fire Investigation Unit - Juvenile Firesetters Program - Public Education IX. OLD BUSINESS X. NEW BUSINESS XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS JULY 13, 2004 MINUTES PRESENT: Commissioners Robert Romanowski, Carol Seligmann, and Paul Alexander; Common Council Liaison Robin Holtham Korherr. ABSENT: Commissioner Greg Kirkpatrick I. Chair Romanowski called the meeting to order at 1800 hrs. Matters of reorganization (election of Chair and Vice Chair) will be delayed until all board members are present. II. Approval of Minutes - Chair Romanowski made a motion to approve the minutes of the May 11, 2004 meeting as written. Seconded by Comm. Seligmann. Carried unanimously. III. Additions /Deletions to the Agenda - None IV. Persons wishing to speak to Board of Fire Commissioners - None V. Correspondence: - Notice from NYS indicating 2% funds have been electronically deposited to the account held by the City Chamberlain. Chair Romanowski reported that the Town of Ithaca had also sent their portion to the City Chamberlain recently. VI. Membership Changes - None VII. Miscellaneous Reports: A. Town of Ithaca - Chair Romanowski provided a written copy of his report to the Town of Ithaca - see Minute Book. B. Audit - the audit was reviewed by Chair Romanowski and Comm. Alexander. C. Tompkins County Fire Advisory Board - minutes of the June 28, 2004 meeting were available. ITHACA BOARD OF FIRE COMMISSIONERS JULY 13, 2004 - MINUTES PAGE 2 VIII. Department Reports: A. Chief's Report (see complete written report in Minute Book) - Chief Wilbur answered questions and highlighted items as follows: - Chief Wilbur reports there are almost insurmountable challenges facing the administration of the Fire Department due to lack of enough resources. The department is out of options - programs and services will be cut or drastically reduced. - 90% of the overtime budget has been expended - some consequences of this include no money for staff meetings, special unit meetings, anything outside of the mandatory day -to -day operations of the department. This makes it extremely difficult to operate as officers and unit members rotate through shifts. - An item that is in jeopardy due to the lack of funds right now, is the incoming bunker training program. The recruitment and application process takes such a long time that we had to proceed as if the program will happen - now we are at a point where training is two weeks away and we don't have firm commitments for pay for instructors, etc. Chief Wilbur is meeting with Mayor Peterson tomorrow to ask for direction. He believes that it's possible now that there is a tentative union contract, that the OT expenditure for bunker training, and other OT expenses may not exceed previous year's expense (which is still over approved budgeted amounts as OT budgets have remained flat for several years). - 2005 Budget Note - Chief Wilbur reported that as a result of the continuing cuts in support staff (Volunteer Coordinator, Training Officer, 2nd Deputy Chief position, long period of time without a Fire Marshall appointment, office support) one item we have struggled with in trying to sustain is the bunker and volunteer program. He is indicating funding for these programs will not appear int he 2005 budget. ITHACA BOARD OF FIRE COMMISSIONERS JULY 13, 2004 - MINUTES PAGE 3 - A lengthy discussion followed regarding the complicated and time consuming process of just trying to get a part time office person. For a variety of reasons - various committee approvals, receipt, review and approval of applications, missed deadlines, interview process, turnover, etc., etc. - makes it very frustrating. In the meantime, staff are working beyond their capacities. - With a tentative conract agreement with the union, everyone is anxious to back on an even keel. The atmosphere has been very contentious and is not conducive for productive work. - The City /County MOU for police dispatchers has been delayed until August 1st - it is not certain when the dispatch center will actually move to the new facility. - Cornell University asked the City to execute an MOU that would guarantee IFD response to Haz Mat incidences. The City has denied the request in that we would respond to them as we would any other location in our district, and do not wish to create a "special duty ". - FF T.J. Riley is retiring effective July 22nd - we will request to fill the vacancy. - AC Tier provided his report for activities in the Fire Prevention Bureau. Chief Wilbur indicated the group is very busy and he (Chief) is very comfortable with the work they are doing. - We continue to struggle to find funding for the Wellness /Fitness program. A summary of Line of Duty Deaths just for the first 6 months of the year (56 across the nation) is a good indicator of the importance of an ongoing program. Some questions and discussion about the Chief's report are as follows: - Comm. Alexander reported he has been on the Board for the last ten ITHACA BOARD OF FIRE COMMISSIONERS JULY 13, 2004 - MINUTES PAGE 4 years and has looked at the positions that no longer exist - ie. Training Officer, Volunteer Coordinator, etc. and understands that the department can sustain for only so long and then things begin to break down. - He also asked the Chief if the funds in the budget for volunteers and bunkers are easily identifiable. Chief Wilbur said yes, they are identified through our program budget numbers. The Chief said these two programs were the most difficult to sustain without an active Training Office or a Volunteer Coordinator. - Robin Korherr asked if the training programs for the Fire Department were so specific that the City Human Resources personnel couldn't assist with training? Chief Wilbur talked about the various types of training - very specialized and mandated types and the need for continual training - to always be in a state of readiness (the same would be true for the Police Dept..t). He feels the Human Resources dept. training capabilities are more suited to those departments that need orientation and basic awareness -type training. Chief Wilbur directed the Board's attention to Deputy Chief Dorman's report of Monthly Training Hours by Training Block - so far in 2004 there have been a total of 4,796 hrs. of training - far beyond the capabililty of the Human Resources Department. - Deputy Chief Dorman also pointed out that fire departments similar to the size of Ithaca - Cortland, for example - has a dedicated Training Officer. - Robin Korherr asked if the Fire Department will be submitting a budget proposal - Option 3 - beyond the two that the Mayor has asked for that would include our real needs - Chief indicated we will as we have for many years. - Chair Romanowski said he gets frustrated when watching how much money goes to other departments (like Police) when IFD has very serious shortages to maintain even minimum services. ITHACA BOARD OF FIRE COMMISSIONERS JULY 13, 2004 - MINUTES PAGE 5 - Chief Wilbur reported an upcoming challenge is when the Union contract is ratified by the Union and Council - calculating retroactive adjustments for 1 1/2 yrs. back is a huge job and will tax our limited resources even further! - The boat acquired from the Sheriff's Dept. (along with the current IFD boat) are both in the back parking lot - staff is working on equipment transfers - if anyone would like to see them. - Chair Romanowski asked Robin Korherr if other members of Council are aware if IFD's continual struggles. She indicated that they are mostly aware of the City's physical infrastructure - ie. potholes, because they are easy to see - emergency response needs are not noticeable - and won't be unless there is a tragedy. She expressed frustration for the delay in the scheduling of the Public Officials Conference - this would have been an excellent opportunity to bring these matters before a large group of local officials prior to the budget process; but now probably won't happen until sometime later. - Chief Wilbur said the state of public safety in this community is like watching a slow motion train wreck - he knows what's going to happen and can't do anything about it. - Board members next discussed the idea of (once again) either writing an op ed piece for the Ithaca Journal (they didn't print last year's letter) - or making some other public overture about our plight; but Chair Romanowski wants to be careful to not make it worse by going more public. Robin Korherr said a good strategy is to get the public to phone their Council reps. to express their concern about the Fire Department. Chair Romanowski will contact the IJ Editor and have a discussion about the idea. Chief Wilbur would like to see BJ Philips to a piece - she does her homework and a thorough job. B. Deputy Chief's Report - see complete written report in the Minute Book. DC Dorman highlighted items and answered questions as follows: ITHACA BOARD OF FIRE COMMISSIONERS JULY 13, 2004 - MINUTES PAGE 6 - 3 Firefighter recruits in continue training - 2 will be ready for shift assignment at the end of July; 1 some time later than that; - 1 major incident to report - July 9 - big storm, a lightening strike started a house on fire on Coddington Rd.; IX. Old Business - - Matters of Reorganization will be postponed until the August meeting in order to have full Board attendance. X. New Business - None XI. Hearing no other business, the meeting adjourned at 1905 hrs. Respectfully submitted, Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (Minutes will be reviewed for approval at the August 10 meeting) CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the July 2004, meeting. LIFE SAFETY DIVISION Administration 1) Career Personnel Report See report from Deputy Chief Dorman. 2) A) Operating Budget Status See the attached report. We are currently at the 90% expenditure level for the A3410.5125 Overtime Account. B) 2005 Operating Budget See the attached copy of the memo from Mayor Peterson regarding preparation of the 2005 Operating Budget. Please note: It has become painfully and acutely clear to me that we do not have the resources to sustain the volunteer and bunker program. Because of cuts in the administration and training sections of the department, some going back to 1993, we have seen our capacity eroded to the point where we are literally worn out. As an example of what it is about, I am a department head without a secretary, because the administrative secretary is serving as payroll clerk, accounts receivable clerk, volunteer and bunker coordinator, and a host of other tasks. Something has to give. To that end, I will prepare a 2005 budget that does not include the costs related to volunteer and bunker program recruitment and training. The budget will reflect the costs to support those volunteers and bunkers who are actively serving. 3) Contract negotiations. Collective bargaining between the City and the Ithaca Paid Fire Fighter's Association has resulted in a tentative agreement. 4) County Communications and 911 Program City discussions are continuing on the MOU between the City and the County for dispatch services for the Police Department, and the Fire Department. The MOU has been delayed to 01 AUG 04, but the transition to the new dispatch center does not currently have a date set. 5) Grants and Donations Work continues on implementing the 2003 FIRE Act grant. Of the $147,000 awarded, orders have been made for approximately $122,000 worth of equipment. "An Equal Opportunity Employer with a commitment to workforce diversification." 1W Fire Chief's Report for July 2004 6) Personnel Actions Promotions and Hiring 13 JUL 04 Page 2 Fire Fighter Timothy "TJ" Riley has submitted his resignation and intent to retire, effective 22 JUL 04. Fire Fighter Riley came to work for the Ithaca Fire Department on 03 JUL 72, and is concluding a 32 year career with the City of Ithaca. We continue to work with the Human Resourced Department to hire a permanent person to replace the administrative assistant — financial position that is currently vacant. Fire Prevention Bureau 1) Please see the attached report dated 13 JUL 04, from Assistant Chief Tier. Safety Section 1) 3) Wellness and Fitness Program There has been no success as yet in obtaining alternative funding for the department's wellness and fitness program. Effort continues, but to date, there is little, if any good news to be had on this critical topic. Additionally, I have not yet had time to compose and send a letter regarding Foreign Fire Insurance funds for this purpose. Last, but not least, the end of this report contains a listing of line -of -duty deaths for the US from January to June 2004. A quick review of the causes of death will dramatically underscore why the wellness and fitness program is so critical to this department, and every other department in this country. Safety Committee The authorization to continue Safety Committee meetings was suspended due to escalating overtime costs. OPERATIONS DIVISION Response 1) Support 1) 2) Monthly Call Report See attached year -to -date report series for 2004. See report from Deputy Chief Dorman. Training Center report for June 2004 Work authorization for maintenance activities for the Training Center has been discontinued due to escalating overtime costs. IFD 38 hours Tompkins County 63 Hours IPD 11 hours Private 16 hours Borg Warner Total Hours Usage: 128 Hours Ongoing Maintenance as needed, Overtime maintenance hours requested has recently been denied. Fire Chief's Report for July 2004 13 JUL 04 Page 3 3) Marine Facility No report for this month. 4) Boat Acquisition The transfer of the Tompkins County Sheriffs Department Boston Whaler Patrol Boat is nearly complete. The new (to IFD) boat is nearly ready to be placed in service, and an agreement between the Department of Public Works and the Fire Department regarding cost and use of the old IFD boat is done. 5) Cornell Hazardous Materials Response Communications Attached please find a letter from the CityAttomey's Office to representatives from Cornell University. Cornell had written asking us to execute an MOU that would have guaranteed a response to Cornell for hazardous materials incidents. As this request would have created a special duty for us, the letter referenced here was sent to indicate we could not execute the MOU, but would respond to Cornell, just like we respond to any other location in our district. Training 1) See monthly training report from Deputy Chief Dorman. 2) Bunker Basic Training Currently we have 11 -13 potential bunkers who will need to be trained in August. At this time, we are continuing to plan for a bunker basic training class in August, but have many details and issues to work out right now. 3) In- Service Training Committee Authorization for the In- Service Training Committee to begin meeting again has been suspended due to escalating overtime costs. VOLUNTEER SERVICES DIVISION Membership Unit 1) New (volunteer) Member Training Nothing new to report this month. Service /Duty Unit 1) Volunteer Standby Hours for 2004 Please note the volunteer standby report for 2004, through 30 APR 04. R tfully su ittedr7 H. Wil ur Fire Chief Attachments Fire Chief's Report for July 2004 2004 US Line of Duty Deaths Date Name Death Age Department 4 -Jan Leslie Gant Jr. 46 14 -Jan Richard Jones 65 15 -Jan Derrick Harvey 45 21 -Jan Keith Firment 35 22 -Jan Charles Hatch 48 24 -Jan Kevin Shea 54 27 -Jan David Mackie 35 31 -Jan Jean Nuckols 47 8 LODD's in January 3 -Feb Michael Lynch 32 on scene 13 -Mar Robert Griffin 38 4 -Feb Glenn Gladerisi 53 13 -Feb Brenda Cowan 45 response 15 -Feb Robert Heminger 39 16 -Feb Ernest Heatherman 17 -Feb Kenny Woitalewicz 18 -Feb Steve Fierro 40 structural fire 22 -Feb Elliott Davis Jr. 51 rollover 23 -Feb Bret Neff 37 fire apparatus 23 -Feb Eddie Conricote 55 23 -Feb Rich Gabrielli 70 11 LODD's in February 3 -Mar Eddie Peters 40 1 1 -Mar Mark Miller 43 13 -Mar Robert Griffin 38 13 -Mar Mario Cunha accident Siclerville, NJ. Maryland Line, MD. Philadelphia, PA. Latrobe, PA. Bridgewater, MA. Elsmere, NY. Orange City, FL. Norfolk, VA. Penrose, CO Wayne, NJ. Lexington, KY. Wood River, NE. 45 Brisben, NY. 38 Wood River, NE. Carthage, MO. Gloster, MS. Harford, NY. Youngstown, OH. Vandergrift, PA, Tallahassee, FL. Laconia, NH. Prospect, CT. 32 Soledad, CA. 13 JUL 04 Page 4 Cause of Stroke /seizure Heart attack Burn injuries Heart attack Heart attack Heart attack Heart attack Stroke Struck by vehicle Heart attack Shot on an EMS Building Collapse Heart attack Building Collapse Fighting Apparatus Crushed between Heart attack Heart attack Vehicle rollover Drowning Heart attack Hit and Run Fire Chief's Report for July 2004 13 -Mar collapse 13 -Mar collapse 1 6 -Mar 1 6 -Mar 1 7 -Mar 21 -Mar 21 -Mar 25 -Mar 28 -Mar 28 -Mar Richard Stefanakis51 Charles Brace James Towell Barrie Niebergall Victor Scott Mike Lehnen Terri Eiland 40 Ken Temke Rick Wilbur James Pennington 14 LODD's in March 4 -Apr collapse 6 -Apr MVA 10 -Apr 1 5 -Apr 1 8 -Apr 22 -Apr 24 -Apr 27 -Apr 55 Pittsburgh, PA. Pittsburgh, PA 13 JUL 04 Page 5 Structural Structural 63 Boise, ID. Airplane crash 56 Breckenridge, CO. Heart attack 61 Otter Creek, FL Heart attack 57 Bethalto, IL. Stroke Moss Point, MS. Apparatus rollover 45 Alexandria, KY. Heart attack 56 Eaton Rapids, MI. Heart attack 62 Crossett, AR. Heart attack Kevin Kulow 32 Houston, TX. Phillip Hulen 19 Newton Grove, NC. Kenneth Sterling 43 Mike Fenster 57 Kevin McIntyre 45 Bruce Rogers 56 Alan Toepke Jeffery Bergstrom 8 LODD's in April Moore, SC. Juneau, AK. Rockford, IL Chesterfield, SC 30 Wilmington, IL 34 Stone Park, IL 3 -May Irwin Gross 58 Brookline, MA apparatus 3 -May Grady Austin 74 Lexington, TN of POV during training 1 1 -May Joseph Boles 58 13 -May Harry Suggs II 28 arrest 13 -May Randy Henderson 42 13 -May Jeffery Howell 42 14 -May Michael Martin 18 MVA in POV Fayetteville, NC Green Pond, AL Forest, MS Sharon Springs, NY Belton, SC Structural Single vehicle Heart Attack Heart Attack Heart Attack Heart Attack Struck by truck Apparatus MVA Fall from Fell from tailgate Heart attack Respiratory Heart attack Heart attack Single vehicle Fire Chief's Report for July 2004 13 JUL 04 Page 6 17 -May Connie Borneman 56 Middle River, MD Heart attack 8 LODD's in May 8 -Jun Willie Grudzinski 46 Bridger, Montana Heart attack 12 -Jun Larry Hoffman 51 Salem, Oregon Heart attack 17 -Jun Wayne Turner 58 St George, UT Airplane crash 17 -Jun Willie Lacy 47 Augusta, GA Heart attack 19 -Jun Joshua Martin 15 Dunson, LA Single vehicle MVA 19 -Jun Gary D. Archibeque39 Show Low, AZ Heart attack 23 -Jun Thomas De Angelis 40 McKees Rock, PA Heart attack 7 LODD's in June 56 LODD's in the United States ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT July 2004 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 47 Fire Fighters 62 On duty personnel 1 Fire Alarm Superintendent 1 Administrative Secretary 0 Administrative Assistant - Financial 0.5 Account Clerk Typist 0.5 Temporary Office Assistant 3 Recruit Fire Fighters 1 Fire Fighter on Extended Sick Leave Total employees as of 07/01/04 — 69 MUTUAL AID CALLS — From: Several calls were covered by Cayuga Heights and Lansing during the 6/9/04 storm To: Enfield SELECTED CALLS — On 6/9/04, during a severe thunderstorm, B Shift responded to a structure fire at 249 Coddington Rd. Although the apparatus were already handling other calls related to the storm, they quickly broke free and responded to the fire. Lightning is believed to be the cause of the fire. The structure was extensively damaged. SUPPORT 27 Vehicle work orders were written and 15 were closed. TRAINING — See Attached report. Submitted by: J. 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PETERSON Telephone: 607/274 -6501 Fax: 607/274 -6526 MEMORANDUM TO: Department Heads FROM: Carolyn Peterson, Mayor�> SUBJECT: 2005 Department Budget Requests DATE: June 28, 2004 It is time to begin the process of preparing the FY 2005 City Budget. As a first step, please submit a preliminary budget request to the City Controller by August 1, 2004, as prescribed by the City Charter. After you submit your preliminary request, the Controller and I will schedule a meeting with you. I hope to get started earlier than usual this year, so plan on your meeting being scheduled in the middle of August. If you have any questions about your department's budget before or after you submit it, please consult with me and /or the City Controller. As in previous years, your budget templates will be available to you on Munis. All budgets are to be submitted using this software. The Director of Information Technology will provide tech support to you as needed. You have all been made aware of the fact that we are again facing a difficult budget season this fall. Our financial picture has improved somewhat, and we are hopeful for continued financial gains in the near future. It is our plan to conservatively begin adding to Department resources to ease the pain of several years of budget reductions. With this in mind, please prepare your budget submissions using the following guidelines: A. Present a budget, which would represent a to increase in overall spending from your 2004 budget, and would incorporate 2005 wage increases. B. Optional - Please submit an optional budget which would represent a 3.5% increase in overall spending from your "An Equal Opportunity Employer with a commitment to workforce diversification." C �� T0: Department Heads June 28, 2004 projections for 2005 and a time frame on how quickly the revenue increase could take place. If applicable, departments requesting staff increases, please include any possible cost reductions associated with the staffing increase (i.e.: two additional staff would decrease overtime by $20,000). Each line of your program budget has a text section available. The following lines will need documentation: 1) Any 200 line equipment purchases that cost $500 or more; 2) Line 430, Fees for Professional Services - indicate what type of professional services are to be performed and cost for each; 3) Line 435, Contractual Services - indicate nature of contracts and cost for each; 4) Line 440, Staff Development - indicate nature and cost; 5) Line 476, Equipment Maintenance - indicate all maintenance contracts /agreements. Each program will have a "cover sheet" page in Munis with a text section available. This is being provided for you to include a description of the program. Use the same narrative you used for the first two sections of your program analysis presentation (Community needs and Missions and goals). 3 CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 July 13, 2004 Chief Brian Wilbur Ithaca Fire Department 310 W. Green Street Ithaca, NY 14850 Chief Wilbur, As we move into the summer months there has been a significant increase in tests and inspection caused by the number of construction projects currently in progress. Although this was expected it has kept the Codes Division busy coordinating all the activities. In addition to the various appointments there has been a plethora meetings involving planning department projects, street work and various city projects. It is abundantly clear that we be involved in these meetings to work in the best interest of the fire department. Many of the issues are operational in nature, such as access problems, street changes and traffic calming. We will continue to push forward in the best interest of the department. The following report is for the activities conducted by the Fire Prevention Beaurau of the Ithaca Fire Department for the month of June. CODES DIVISION: The personnel in the Code Division logged 79.5 hours of training. This is broken down to a total of 46.5 hours of in service fire /EMS training, 12 hours of continuing code training. F/F Chris Hamilton completed 21 hours of Electrical Fire Cause and Determination at the Fire Academy. There were a total of 38 inspections and tests completed for the month. Not listed in the inspection totals were multiple temporary propane and site inspection done at the Ithaca Festival over a three -day period. Nearly a full day was spent researching new code issues involving the Ithaca Festival. From this research a plan was developed to make the Festival work within the New York State Fire Code. The Code Division received 18 complaints for the month of June, of those received 7 have been closed. Four parking tickets were also issued. FIRE INVESTIGATION UNIT: There was one fire investigation assigned for the month of June. The fire cause was determined to be lightening strike during a severe electrical storm. "An Equal Opportunity Employer with a commitment to workforce diversification." 0 JUVENILE FIRE SETTER PROGRAM: There were no referrals to the JFS program for the month. F/F Pat Sullivan has made great progress in re- organization of files and space in the shared office of the JFS program and the Fire Investigation Unit. PUBLIC EDUCATION: There were four in -house public education details recorded. All involved visits to central fire station from area schools. Students from the area schools are given lessons on fire safety and tours of the fire station. Lt Covert has begun researching materials for Fire Prevention week in October. spect ully ::d, amel ie Assistant Fire Chief Fire Marshall Statistical Summary BFC Report - July 2004 - Year to Date There are 17,958 records in the Incidents Table. Between Thursday, January 1, 2004 and Tuesday, July 3, 2004 there were 2,064 incidents. Currently there are an average of 10.58 incidents per day. Average response time for the department is 4.39 minutes. The average duration of an incident is 21.22 minutes. 120 100 80 60 40 20 0 300 250 200 150 100 50 0 Incidents by Hour of the Day IF����µs����� I I�� X11 , ..� ��, ;•�� ", �� ". ,,�.����:�.,. ",�„ ; � I- "> I .. "�.L,r , �,r. , ��., ��� �., .IIL .,�� �_, �..,��;. � . "._.;� � "� � =� "x�'," � s :I O r N M -q LO O r- M M O r- N M 'T M O r, M M O *- N M O O O O O O O O O O . r r r N N N N Incidents by Day of the Week 120000 100000 80000 60000 40000 20000 0 SUN MON TUE W® THU FRI SAT Dollar Loss by Hour of the Day O N M '�t U) (O r- M M O r N M V ((') W r- M M O N M 0 O 0 0 0 0 0 0 0 0 - r -- r r r r r - N N N N Loss Statistical Summary BFC Report - July 2004 - YTD There are 17,958 records in the Incidents Table. Between Thursday, January 1, 2004 and Tuesday, July 3, 2004 there were 2,064 incidents. Currently there are an average of 10.58 incidents per day. Average response time for the department is 4.39 minutes. The average duration of an incident is 21.22 minutes. 120000 100000 80000 60000 40000 20000 0 800 600 400 200 0 10 8 6 4 2 0 Dollar Loss by Day of the Week Me OR SUN MON TUE W® THU FRI SAT Incidents by First Responding Unit Runs (O (n M M M N N M LO M d' It 0 a0i a0i 0 M rn a0i It rn rn a0i rn o0i Average Response Time by Unit (O Ln M CO M 't N N M (f) M Nt It O O O O (O M (O O CO O Nt O M M M M M M M M M M M M M M To From: CITY OF ITHACA 108 East Green Street Ithaca, New York 14850 -5690 OFFICE OF THE CITY ATTORNEY Martin A. Luster, City Attorney Patricia Dunn, Assistant City Attorney Robert A. Sarachan, Assistant City Attorney Khandikile M. Sokoni, Associate Attorney Dawn M.L. Tordel, Legal Assistant MEMORAND Brian Wilbur, Fire Chief Guy VanBenschoten, Assistant Fire Chief Khandikile M. Sokoni, Associate Attorney Date: June 29, 2004 Telephone: 607/274 -6504 Fax: 607/274 -6507 Subject: Cornell's Request To Enter Haz -Mat MOU with City Background A little while back, Assistant Fire Chief, Guy VanBenschoten, you forwarded to us a request from Cornell University's Hazardous Waste Manager, to enter into a Memorandum of Understanding between the City's Fire Department, and Cornell's Department of Environmental Health and Safety. Having had a chance to review the proposed agreement more closely, and having discussed it with City Attorney, Marty Luster, I do not think that it would be advisable for the Fire Department to enter into the proposed agreement. The reasons for reaching this conclusion are outlined below: Details of the Proposed MOU Cornell has a number of hazardous waste storage facilities. Apparently, they also have an internal "Contingency Plan" that details how they are to handle chemical emergencies involving hazardous waste at these sites. The proposed MOU would among other things, provide for routine tours by Fire Department personnel of the Cornell's hazardous storage sites. The MOU would also specifically integrate the Fire Department into their emergency response plan, although the MOU does provide that "The City of Ithaca Fire Department will retain command of its own personnel during any chemical emergency at Cornell University." Potential Risk to the City In speaking with you, Chief Wilbur you explained to me how the City does /would respond to a hazardous waste emergency at Cornell in the absence of the MOU. You explained that the KAKHANDI MEMOSTroposed HazMat MOU Memoldoc "An Equal Opportunity Employer with a commitment to workforce diversification." .y to Attending: Convened: Chaired: Tompkins County Fire, EMS and Disaster Advisory Board Meetins:: June 28, 2004 Larry Stillwell Ken Reeves Dave Cornelius Beth Harrington Larry Lanning Don Hatch John Smith Lee Shurtleff 7:10 pm Enfield Ithaca Ithaca Caroline /Slaterville Enfield Mclean West Danby Department of Emergency Response Lee Shurtleff (in the absence of Dave Putnam) Adjourned: 10:15 pm Le Shurtleff began the meeting by presenting an update on the communications system. • There have been some concerns voiced by the dispatchers about the consolidation of Ithaca Police Department dispatchers with the current dispatch system; Lee noted that the Senior Dispatchers have committed to helping with any needed orientation and training. There are IPD positions that must be filled prior to their moving into Dispatch. A tentative date for such a move is August, but their move will be scheduled for a different time then our dispatchers moving into the new dispatch center (this date has not been confirmed yet). Lee anticipates that the IPD move will go smoother than when the Sheriffs Department dispatchers were consolidated into our Dispatch. • Technical issues have delayed the move into the new dispatch center. Verizon needs to make infrastructure changes to accommodate the digital dialer being installed by Positron. This was an issue not identified when the County chose Positron. The Motorola consoles have been installed, are operational and have been tested. Multiple companies and agencies must be on hand when the cutover is made. Training is to be scheduled when the Positron/Verizon issues have been resolved. • The Connecticut Hill update has been completed and negotiations are underway with Ithaca College for upgrading the South Hill tower. • A new consultant and project manager has been hired by the name of Tom Schuler from SSI out of Harrisburg. He has an extensive public safety radio systems background. Lee has spent time with him to introduce him to the parties /people and issues associated with communications in Tompkins County. Mr. Schuler has already made a strong recommendation to the County Administrator to move forward by determining the coverage needed and tower site placement. The County contracting process, environmental reviews and the permitting process are all potential delayers of the communications project. • The recent communications system failures were discussed. Aging microwave equipment is involved. The new 9 -story building going in downtown is also creating problems with transmissions off the old library tower. • It is anticipated that the County budget process will not be as tough this year. The County will "hold harmless" the anticipated union contracts for benefits when departments are doing their 2005 budgets. Lee plans to add an equipment reserve line based on an equipment inventory and a projected replacement schedule. He continues to look for monies from grants to fund training programs. All Homeland Security money is tied to Bioterrorism response that limits its use in improving the basic competency levels for fire and EMS in the County. The new firefighter I and II courses use up most of the County's allotted fire training hours. He has also initiated dialogs with community agencies such as CMC and TC3 about training programs. Beth presented the initial summation of the 2003 survey on County fire and EMS resources. The numbers demonstrate the dwindling number of first responders. For the next meeting, members are requested to review the survey results and make recommendations for more data gathering, identification of significant standards deviations and strategic planning for fire and EMS services locally. The survey generated a good discussion among the membership. The use of the Board's membership as resources in an EOC situation was also discussed. The next meeting will be July 26, 2004. Respectfully submitted, Beth Harrington 2 17/ jz0(DV C'caf -16'1• ._ �'- 5, v� ©l�.ax/c��5%E. r /L1yiv�� 41p r jjf tJeu) r�k1,5 Ae,11 J p �' ,°�c''c, .�s�c,,ci7 -W s � i ,z �s�.�/ �eoT. ids .�� o /2 ,Pi�i.�Il7� aQIJTd N1A - /%G I`lU TU•`�L /111,) jC� ��/ldCav9 / -+��,5 • D.0 /�LG Gt�.tJ� /�2�1•�D �` :QfJ� %J.Q� t A,44.9A4 /Wo-t T�� (�'T� , .LF 41e7-A(1414,4 -e" 07 4,U �fi�%Sl i `!AC t c,,0r . N4S AAe---,A> AL4-S /VA14- 0- ✓el -IleX r,5 - 7w4c /s i1,,51,t1a /055�/ Cx- *PT. 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