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HomeMy WebLinkAboutMN-BFC-2004-04OFFICE OF BOARD OF FIRE COMMISSIONERS CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14950 NOTICE THE NEXT REGULAR MEETING OF THE TEL (607) 272 -1234 FAX (607) 272 -2793 ITHACA BOARD OF FIRE COMMISSIONERS WILL BE TUESDAY, APRIL 13, 2004 AT 6 PM AT THE ITHACA CENTRAL FIRE STATION 310 WEST GREEN ST., ITHACA, NY. "An Equal Opportunity Employer with an Affirmative Action Program" +iii Recycled Paper ITHACA BOARD OF FIRE COMMISSIONERS APRIL 13, 2004 AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES - MARCH 9, 2004 meeting III. ADDITIONS/ DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE - Co. 9 2% report for 2003 received on 03/22/04 (all companies have now reported) (no report from IVVFA) VI. MEMBERSHIP CHANGES - - Volunteer (Fire Police) Steve Goldberg resigned 3/10/04 - moved out of area VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: B. DEPUTY CHIEF /TRAINING IX. OLD BUSINESS X. NEW BUSINESS XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS APRIL 13, 2004 MINUTES PRESENT: Commissioners Robert Romanowski, Paul Alexander, and Greg Kirkpatrick; Common Council Liaison Robin Holtham Korherr. EXCUSED: Commissioner Carol Seligmann. I. Chair Romanowski called the meeting to order at 1800 hrs. II. Comm. Alexander made a motion to approve the minutes of the March 9, 2004 meting as written. Seconded by Comm. Kirkpatrick. Carried unanimously. III. Additions /Deletions to the Agenda: - Chair Romanowski reported he sent an e-mail to City Attorney Marty Luster asking his opinion of IFD's ability to recover costs when asked to provide service to persons who break the law. He is waiting a reply. (See copy in Minute Book). IV. Persons wishing to speak to Board of Fire Commissioners - None V. Correspondence: - Co. 9 2% report for 2003 received on 03/22/04; - Chair Romanowski reported it is unlikely we will receive a report from the Vet Volunteers group. VI. Membership Changes: - Volunteer (Fire Police) Steve Goldberg resigned 3/10/04 - moved out of the area. VII. Miscellaneous reports: A. Town of Ithaca Report - see written report from Chair Romanowski in the Minute Book. B. Audit - The audit dated April 13, 2004 in the amount of $25,788.22 was reviewed and approved by the Board. ITHACA BOARD OF FIRE COMMISSIONERS APRIL 13, 2004 - MINUTES PAGE 2 C. Tompkins County Fire Advisory Board - Minutes of the February 23, 2004 were available. VIII. Miscellaneous Reports: A. Chief's Report (see complete written report in Minute Book) - Chief Wilbur answered questions and highlighted items as follows: - The Chief's memo to the City Administration Committee dated 18 FEB 04 will also be reviewed and discussed at the Community Services Committee tomorrow evening. Chief Wilbur continues to report on IFD's inability to provide staff for programs that are not mandated. Common Council liaison Robin Holtham Korherr suggested that the Chief go the City Admin. Committee with a very specific proposal that they would need to take action on - his original presentation was given in a report fashion and no action was taken. - Chief Wilbur reported he will be presenting a Budget Development Project (BDP) to IFD staff at a meeting on April 19, 2004. This effort is to provide support for advocating for our current needs as well as building a solid foundation for the 2005 budget process. Included in the process will be 5 -10 year projections. - 2004 Fire Act Grant - attempting to sustain the Wellness /Fitness program as Ithaca College may not be able to continue funding. - Jan Pfleiderer has been hired as the part time Account Clerk/Typist - working 20 hours - mornings. Her main responsibility is Accounts Payable; Mary Hegerty has been hired as a temp through Manpower - she is also working 20 hours - afternoons. We are continuing to evaluate our needs for filling the full time position vacated by Eileen Camp. - With funds received from Lockheed Martin and the sale of our current boat, IFD will be purchasing the Sheriff's Dept. boat that they are selling. Their boat is a much more substantial boat than what we ITHACA BOARD OF FIRE COMMISSIONERS APRIL 13, 2004 - MINUTES PAGE 3 have and is in good condition. Board authorization is required for the transaction and the chief has offered a resolution to consider under new business. - 11 -13 bunker applications are in process and we are proceeding as if we will have the necessary funding for bunker training in August. This is one of the programs in jeopardy from lack of funds the Chief talked about earlier in the meeting. - Chief Wilbur reported that the IPFFA Union is very frustrated with the contract negotiation process and the climate all around is very negative. B. Deputy Chief's Report (see complete written report in Minute Book). Deputy Chief Dorman answered questions and highlighted items as follows: - DC Dorman noted one correction on the personnel report. IX. Old Business - None X. New Business: - Chief Wilbur reported that City Forester Andy Hillman has requested that the Fire Dept. consider housing an intern in one of our fire stations that he is getting this summer through the USDA Forest Service. Board members had several reservations about this request including, but not limited to: - Insurance liability question; - Person not a fire department (or City) employee; - Supervision of person in fire station; - Not fitting in with the staff and bunkers who are required to do housework, etc. - Station security - Not wanting to establish a precedence. After consideration of all points, Chair Romanowski made a motion to deny Mr. Hillman's request. Seconded by Comm. Kirkpatrick. Carried ITHACA BOARD OF FIRE COMMISSIONERS APRIL 13, 2004 - MINUTES PAGE 4 unanimously. - After discussing the details of the proposed acquisition of the Sheriff's boat, Chair Romanowski made a motion to approve the resolution and details as recommended by Chief Wilbur (see copy of resolution attached). Seconded by Comm. Kirkpatrick. Carried unanimously. - Chair Romanowski made a motion to approve the Fire Chief's request to transfer funds to hire a temporary part time employee (as reported earlier in the meeting). Seconded by Comm. Kirkpatrick. Carried unanimously. (See copy of resolution attached). XI. Hearing no other business, Chair Romanowski adjourned the meeting at 1845 hrs. Respectfully submitted, CC Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (Minutes will be reviewed for approval at the May 11, 2004 meeting) CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the April 2004, meeting. LIFE SAFETY DIVISION Administration 1) Career Personnel Report See report from Deputy Chief Dorman. 2) A) Operating Budget Status The 18 FEB 04 memorandum to the City Administration Committee will be discussed at the 14 APR 04 meeting of the Community Services Committee. No action was taken at the City Administration Committee meeting, and given the scope of the issue and the charge to the Community Services Committee, it was felt the Community Services Committee should consider it. As you may recall, the last page of the memo listed a variety of different programs and activities, and the projected overtime costs for each. With the general exception of mandated programs, each of the rest is in jeopardy due to the budget situation we need to address. Mandated programs include: • Inspections (state regulation) • Fire Investigation (state law) • Emergency management (federal, state, local laws and regulations) • Tompkins County CQI Committee (state regulation) • Recruit training (state law) The Hazardous Materials Team has been funded in part this year by grants. This is not sustainable and requires line item support. In the meantime, and because timing of certain activities dictates, expenditures supporting some of the programs have been made in anticipation of a resolution to the overall funding shortfalls that now exist. Absent that resolution, those expenditures will be wasted money. B) Budget Development Project (BDP) In an attempt to more effectively evaluate and present our budget needs, we will be undertaking a short- term budget development project. This project is intended to clearly define each program in terms o£ • where we are now; • where various laws, rules, regulations, benchmarks, or best practices, say we should be; • what resources are required to close the gaps that are identified as a result; and, • when those resources should be acquired. The BDP will be rolled out at a special staff meeting on 19 APR 04, with a tentative completion date of 02 JUN 04. This will make it available for discussion at the June Fire Commission, and Community Services Committee meetings. This effort should provide a support for advocating for our needs in 2004, help to build a solid foundation for the 2005 budget process, and support special needs that will arise such as SAFER Grant applications and similar initiatives. "An Equal Opportunity Employer with a commitment to workforce diversification." V Fire Chief's Report for April 2004 09 APR 04 Page 2 3) Contract negotiations. Collective bargaining between the City and the Ithaca Paid Fire Fighter's Association is ongoing. 4) County Communications and 911 Program City discussions are continuing on the MOU between the City and the County for dispatch services for the Police Department, and the Fire Department. 5) Grants and Donations Work continues on implementing the 2003 FIRE Act grant. An application for the 2004 FIRE Act grant was submitted on 01 APR 04. The grant application submitted was written to help provide funds to allow us to sustain the wellness and fitness program. 6) Personnel Actions Promotions and Hiring Mary Haggerty is working part -time in the afternoons as a clerk. She works for Manpower Services, Inc., and works with us as a temporary worker under contract. A transfer of funds from the A3410.5105 administrative salary line, to the A3410.5435 contract line, was requested and approved by Council to facilitate this. See attached resolution copy passed by Council. 7) USDA Forest Service Intern Request Attached is an email and program description from City Forester Andy Hillman. This request is for a forest service intern to be allowed to live in an IFD fire station this summer while he or she works for the City Forestry Program. This would be a 12 week program and IFD expenses would be offset by a payment from the Forestry Program. This is a new direction for IFD facilities that requires a Board determination. I submit these materials for the Board's consideration under new business. Fire Prevention Bureau 1) Fire Prevention Bureau reports are being reorganized and will start to appear again next month. Safety Section 1) An OSHA inspection was conducted on 08 JAN 04. As a result of that inspection certain violations were found that required corrections be made. The notice of violation and order to comply was duly posted as required. The five violations noted have all been remedied (most were done the day of the inspection). 2) Wellness and Fitness Program The three -year partnership IFD enjoys with Ithaca College to enable the quality wellness and fitness program we enjoy remains in serious jeopardy. As noted previously, we have targeted this program for funding as our project for the 2004 FIRE Act. I have not yet had time to compose and send a letter regarding Foreign Fire Insurance funds for this purpose. 3) Safety Committee Unable to meet - no report. Fire Chief's Report for April 2004 09 APR 04 Page 3 OPERATIONS DIVISION Response 1) Monthly Call Report See attached year -to -date report series for 2004. Support 1) See report from Deputy Chief Dorman. 2) Training Center report for March 2004 As reported by Assistant Fire Chief LaBuff: Hours used: IFD Usage: 19 Hours County Usage 10 Hours Cayuga County Usage: 3 Hours IPD 0 Hours Total Hours 32 Hours Because we have several state programs scheduled, usage is scheduled to increase. This will result in an increased need for maintenance. We must consider off duty work requests for this as soon as possible. 3) Marine Facility With design considerations well developed, a detailed cost estimate is being prepared for consideration. Once the projected costs are established, funding mechanisms may be considered. 4) Boat Acquisition The Tompkins County Sheriffs Department has purchased a new patrol boat. They have offered to sell their old Boston Whaler patrol boat (and trailer) to the Ithaca Fire Department. Despite its age, the Sheriffs boat is a much more substantial boat than our current Carolina Skiff, and is in good condition. We propose to sell our boat, and combine the proceeds from that sale with this year's Lockheed - Martin donation ($5,000) to allow us to upgrade our rescue boat to a safer and more substantial platform. This will improve the safety and security of IFD personnel as they engage in hazardous duty water rescue and fire fighting work on Cayuga Lake. We seek authorization from the Board for this transaction, and have a resolution to offer under new business for the Board to consider. Training 1) See monthly training report from Deputy Chief Dorman. 2) Bunker Basic Training Currently we have 11 -13 potential bunkers who will need to be trained in August. Unfortunately, despite the potential of enough bunkers to run a bunker basic training program, we currently are not funded to deliver this program. As noted last month, if adequate funds for this and other programs are not provided, the program will be cancelled and all bunker applicants will have housing deposits returned. Fire Chief's Report for April 2004 09 APR 04 Page 4 VOLUNTEER SERVICES DIVISION Membership Unit 1) New (volunteer) Member Training As noted, there have been four volunteer applicants. Although this is not enough to start a new member training class, the IVFU continues to seek alternative methods of training potential members. Service /Duty Unit 1) Volunteer Standby Hours for 2004 We have not been able to post Volunteer /Bunker Day logs to date, so no report is available this month. Re ctfully s bmitted, -PIA � V� B ian H. Wilbur Fire Chief Attachments CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 April 12, 2004 Chief Brian Wilbur Ithaca Fire Department 310 W. Green Street Ithaca, NY 14850 Chief Wilbur, It was with some concern of the unknown and great amount of enthusiasm I entered the Fire Prevention Bureau as a newly appointed Assistant Fire Chief and Fire Marshall. With many of the unknowns left behind and the drive to move forward, I find the members in the Fire Prevention Bureau, particularly the code division, with a new sense of direction. It is my desire, as the year progresses that we continue to strive to meet the needs of the department and improve the overall operation of the Fire Prevention Bureau. With that I would like the submit the following report of activities conducted by the Fire Prevention Bureau of the Ithaca Fire Department for the month of March. CODES DIVISION: The personnel in the Code Division logged a total of 127.5 hours of training. This is broken down to a total of 78 hours of in service fire /ems training and 49.5 hours of continuing education for code and other related code training. The code training hours included 24 hours for Firefighter Rob Doner as he continues toward his New York State Code Certification. Firefighter Doner will complete his last portion of the code series in May of this year. There were a total of 14 inspections of assembly occupancies complete for the month. There were 10 systems tests for the month, which included tests on hood suppression systems, alarm systems and a fire pump test. The code division received six complaints; all were followed up and completed. Three parking tickets were also issued. A new permitting system was put into use in the month of March. The permits looked at were; propane use, bon fire use and cutting /welding. This included nearly a complete day of review of the old permitting system and review of the changes caused by the new fire code. Upon completion of the review, the system was honed from a multitude of permits to three. A new fee schedule was also placed into practice. The new fee schedule not only helped with a reduction of "An Equal Opportunity Employer with a commitment to workforce diversification." �0 the number of permits, it also is more equitable in addressing both the single event (short term) and long term permits. The current permit system will be reviewed and adjusted as we work with the new system. FIRE INVESTIGATION UNIT: The FIU reported two investigations for the month of March for a total of six hours to complete the investigations. Also two previous investigations have moved further into the legal system over the past month. A plea agreement was reach with an individual over the series of fires on and around the Plain and Seneca Street areas last year. The work between the FIU and the police department resulted in a plea agreement of 12 years in state prison for the individual. A second incident that resulted in an arrest for drug related charges is currently moving further into the legal system. Although the arrest was drug related, a fire, which started at 800 University Ave and the actions taken by the responding units, and subsequent fire investigation assisted police in their drug investigation. JUVENILE FIRE SETTERS PROGRAM: Firefighter Pat Sullivan currently is overseeing the Juvenile Fire Setters Program. There have been no referrals for the month of March. The program continues to do referrals for the county. Staffing and budget issues continue to cause the program to struggle. As we work through the year, review of the program is essential for the most efficient model that will be effective. PUBLIC EDUCATION: According to department records there were three public education details performed by members of the fire department. These details were fire station tours at the central fire stations for a total of 3.5 hours. Recent promotions have moved Lt. Rob Covert into the position that oversees the public education aspects of the fire department. Through both formal and informal meetings, a review of the public education program has begun. A number of ideas have been put forward to put the fire department more in the community's eye as a leader in safety education and awareness. Through this process a better understanding of the fire department and it's needs will be presented to the public. Assistant Fire Chief Fire Marshall Fire Chief's Report for April 2004 09 APR 04 Page 5 Whereas, the Tompkins County Sheriffs Department has offered their used Boston Whaler patrol boat to the Ithaca Fire Department; and, Whereas, an equivalent boat to that being offered by the Sheriffs Department would be cost prohibitive; and, Whereas, the current Ithaca Fire Department rescue boat is a much lesser boat which was purchased with resources available at the time, but it does not meet the overall needs of the department in providing water rescue and fire suppression services on Cayuga Lake; and, Whereas, the Sheriffs boat is of substantially better design and provides a much better and safer platform to work from when personnel are engaged in water rescue work; and, Whereas, the purchase may be made by combining the proceeds from the sale of the departments Carolina Skiff and trailer, along with the proceeds of the 2004 $5,000 donation from Lockheed - Martin, thus not requiring the appropriate of additional funds; and, Whereas, Fire Department personnel have inspected the boat and trailer, and maintenance records, and have evaluated the boat for its long -term serviceability and deem it worthy, now, therefore, be it Resolved, the Fire Chief is hereby authorized to acquire the Sheriff Department's used Boston Whaler Patrol Boat; and, be it further Resolved, the proceeds for such acquisition shall be the funds received from the sale of the department's current Carolina Skiff and the 2004 Lockheed -Martin donation. 8.2 Fire Department — Request Transfer of Funds to Hire Temporary Part -time Employee - Resolution WHEREAS, the Administrative Assistant — Financial has resigned from the position with the Ithaca Fire Department effective March 12, 2004, and WHEREAS, it is desirous to use this opportunity to review the administrative structure of the fire department to determine if other alternatives would offer improvements in efficiency or effectiveness, with such a review resulting in a delay in filling this position, and WHEREAS, the administrative workload is substantial, and the backlog of work to be done due to unfilled vacancies during 2003 is huge, which means that continued shortages of personnel will make the situation worse, and WHEREAS, the use of a temporary employee to perform certain administrative tasks in the interim will assist the department in maintaining administrative functions, and WHEREAS, due to vacancies in administrative positions early in this year and a currently vacant position now, there will be sufficient unexpended funds available to use for such temporary help; now, therefore, be it RESOLVED, That the City Controller is hereby authorized to transfer $1,000 from account A3410 -5105 to account A3410 -5435 for the purpose of contracting for employment to provide a twenty hour per week (half -time) temporary employee for approximately one month. ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT April 2004 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 46 Fire Fighters 61 On duty personnel 1 Fire Alarm Superintendent 1 Administrative Secretary 1 Administrative Assistant - Financial 0.5 Account Clerk Typist 4 Recruit Fire Fighters 1 Fire Fighter on Extended Sick Leave Total employees as of 04/01/04 — 69.5 MUTUAL AID CALLS — From: To: Cayuga Heights, Lansing, Enfield, Brooktondale SELECTED CALLS — No report SUPPORT 42 Vehicle work orders were written and 33 were closed. TRAINING — See Attached report. Submitted by: J. Thomas Dorman, Deputy Chief n,gtP Printaci • 4/1 /n4 PaaP 1 -u 2 K) - - - - - - - - 0 0 0 0 0 0 0 0 0 CD o = w w m a a w o CD w w o a a w 2 \ \ I m z I 2> 2 0 3 I< m I o w I 2 m 2 2 2 • I C > $ I m I O / 0 § / \ R / \ § m § § § \ >- T I >§ E\ n g g m z r m CO z=- / f ƒ 7 / / / E z m \ \ \ \ / / $ / § / / H \ i > c ƒ \ / 5 m o / = c r m ƒ < / « > < £ § m H 2 z § g R m z > z m 2 0 z § � > ƒ k < ƒ E f m \ ƒ / \ \ \ z \ \ m > m z 4 z z ® Cl) / O § § f \ ® _ / \ g 7 $ >> m > r 6 -V z I I a § / \ q § / > 0 2 U) 0 0 o e / k < m 5 \ 6 m / O S C- K \� k 3 CO ® \� q �_ % \ \ Ln � 3 \ � ~ k / / / a � > \ ® \ \ G ® \ k \ \ \ 0 \ E 6 \ J \ �• Cl) 0 0 o ] 0 ] � / o \ N § a ƒ� _ -0 \ c- E e � 2 �. > 3 o ca C/) Q o � � � 0 o_ 0 2 0 0 < Q ■ 0 , a J 0 2 a a � E ~ 00 / « & = w / $ / \ ¥ q y § q w § ° m 5\ O\ a 5 a m o Cy) c / 2 N % 2 % % ® / ' f ® / $ ( 2 > R / } k \ > / q r- z > / \ 3 ca © 77 o I § \ I \ z 0 m f $ 2 < _/ ® ■ U) 0 0 / I § « 0 -0 0 C ƒ � \ z \ o = a > E / 0 m \ $ a « e a a \ G / C- ■ 3 _ � ® $ ® a a a (D ¥ « � = 2 7/� o o 0 ] a ƒ } ƒ� e � @ _ \ C- � _ \ e D �. � � o � cn ■ Q _ 1 � O n_ 0 2 0 0 < 0 ■ 0 . � \ \ \ \ @ o � _ 0 = / c Fwd: LAF INTERNS for Champions Subject: Fwd: LAF INTERNS for Champions Date Sent: Friday, April 2, 2004, 16:01 From: Q Andy Hillman <ANDYH @cityofithaca.org> To: Q Brian Wilbur <BRIANW @cityofithaca.org> Greetings Chief! page 1 I have a great opportunity to get a paid intern through the USDA Forest Service but must provide lodging. (see attached) Is there any chance of placing the intern in a bunker room for 12 weeks this summer? I have a small grant of $500 that could help offset expense to IFD (eg. electricity, water). I am willing to provide something in exchange if I can. Perhaps a landscaping project at a station or help with any project where I can assist you. Thanks for your consideration in this matter. Andy In a message dated 3/18/2004 5:02:32 PM Eastern Standard Time, E Eagle I writes: Dear Champions, I am following up on an e -mail I sent a couple weeks back about the possibility of having Southern University undergraduate urban & community forestry Students of color work with you as full -time interns this summer. Eagle Eye Institute has hosted an intern from Southern University in the past and had great success. This is the first time we are supporting Champions in hosting interns. I have decided to take this on because of my experience last year with our Champions in Georgia and their interns from Southern University. The internship represents a great opportunity for leadership development for the interns. It also represents a huge potential support for Champions. Please see attached proposal for more details and background. Below is an update and a request for you to get back to me with some specific information by next Wednesday, March 24, in order for us to best match interns with Champion teams. We currently have a proposal in to the USDA Forest Service Northeastern Area Civil Rights Committee to fund full -time salary for 1 -2 interns for Summer 2004 (see attached). We also have a commitment from the Forest Service Southern Region to fund full -time salaries for 2 more interns to work in the Northeastern Region (New England and New York). We anticipate receiving notification on the proposal in the next 1 -2 weeks. Set parameters for Internship: 12 -week, full -time employment, 8 -4:30 M -F has been standard (may be flexible, iith comp time to be worked out) Interns work Mid -May or early June through early -Mid August; paid $11.50/ hr Interns are responsible for their own food. Fwd: LAF INTERNS for Champions page 2 Main responsibilities revolve around planning and implementing Eagle Eye-developed Learn About Forests "" programs. Other responsibilities may include planning and implementing other activities and events relating to urban and community forestry and underserved urban communities of color. What Champions are responsible for: Housing provisions for duration of intern stay - Can be in college dormitory, with a family, or other comfortable arrangement Transportation provisions for duration of intern stay - Some interns have their own cars and are responsible for their own gas Intern must be living in (or within 30 minutes of) urban area Champion is working in (Transportation provisions from Southern University or intern home to Champion city may be provided by Champion or potentially covered by USDA Forest Service liaison at Southern University) Supervision and mentoring of intern (includes managing payment for interns) Involving intern in some Champion network conference calls and events to build their sense of a larger community of individuals and organizations engaged in environmental education for underserved urban youth of color. Commitment to connecting intern with Champion and community served through LAF programs * Recognizing that this is a significant commitment of time and resources on the Champion's part, please consider the return on the investment, the significant salary contribution from the Forest Service and any local donors lou might be able to involve to support you. Next Steps: Please send me an e-mail (by Wednesday March 24) and let me know if you are interested in pursuing this opportunity. If you are, please respond to each of the above mentioned responsibilities in as much detail as possible. When we find out from the Forest Service about how many interns we will be able to connect with Champions (2 -4), we will utilize your responses and the intern profiles provided by the Forest Service liaison at Southern University to match interns with the best host situations possible. If you have any questions, please let me know. I appreciate your interest, your timeliness and your flexibility, as this is my first time taking this on, and as there are several parties involved. PEACE! * Melinda Using the power of nature to transform urban youth Eagle Eye Institute 14 Chapel St Somerville, MA 02144 117- 666 -5222 zeaglei @aol.com www.eagleeyeinstitute.org Dear Champions, I am following up on an e -mail I sent a couple weeks back about the Fwd: LAF INTERNS for Champions page 3 possibility of having Southern University undergraduate urban & community forestry students of color work with you as full -time interns this summer. Eagle Eye Institute has hosted an intern from Southern University in the past and had great success. This is the first time we are supporting Champions in hosting interns. I have decided to take this on because of my experience last year with our Champions in Georgia and their interns from Southern University. The internship represents a great opportunity for leadership development for the interns. It also represents a huge potential support for Champions. Please see attached proposal for more details and background. Below is an update and a request for you to get back to me with some specific information by next Wednesday, March 24, in order for us to best match interns with Champion teams. We currently have a proposal in to the USDA Forest Service Northeastern Area Civil Rights Committee to fund full -time salary for 1 -2 interns for Summer 2004 (see attached). We also have a commitment from the Forest Service Southern Region to fund full -time salaries for 2 more interns to work in the Northeastern Region (New England and New York). We anticipate receiving notification on the proposal in the next 1 -2 weeks. Set parameters for Internship: 12 -week, full -time employment, 8 -4:30 M -F has been standard (may be '-lexible, with comp time to be worked out) Interns work Mid -May or early June through early -Mid August; paid $11.50/ hr Interns are responsible for their own food. Main responsibilities revolve around planning and implementing Eagle Eye- developed Learn About ForestsT" programs. Other responsibilities may include planning and implementing other activities and events relating to urban and community forestry and underserved urban communities of color. What Champions are responsible for: Housing provisions for duration of intern stay - Can be in college dormitory, with a family, or other comfortable arrangement Transportation provisions for duration of intern stay - Some interns have their own cars and are responsible for their own gas Intern must be living in (or within 30 minutes of) urban area Champion is working in (Transportation provisions from Southern University or intern home to Champion city may be provided by Champion or potentially covered by USDA Forest Service liaison at Southern University) Supervision and mentoring of intern (includes managing payment for interns) Involving intern in some Champion network conference calls and events to build their sense of a larger community of individuals and organizations engaged in environmental education for underserved urban youth of color. Commitment to connecting intern with Champion and community served through LAF programs * Recognizing that this is a significant commitment of time and resources on Fwd: LAF INTERNS for Champions page 4 the Champion's part, please consider the return on the investment, the significant salary contribution from the Forest Service and any local donors you might be able to involve to support you. Next Steps: Please send me an e-mail (by Wednesday March 24) and let me know if you are interested in pursuing this opportunity. If you are, please respond to each of the above mentioned responsibilities in as much detail as possible. When we find out from the Forest Service about how many interns we will be able to connect with Champions (2 -4), we will utilize your responses and the intern profiles provided by the Forest Service liaison at Southern University to match interns with the best host situations possible. If you have any questions, please let me know. I appreciate your interest, your timeliness and your flexibility, as this is my first time taking this on, and as there are several parties involved. PEACE! * Melinda Using the power of nature to transform urban youth Eagle Eye Institute 14 Chapel St Somerville, MA 02144 617- 666 -5222 ?eaglei @aol.com www.eagleeyeinstitute.org SPECIAL PROJECT FUND APPLICATION NE/NA CIVIL RIGHTS COMMITTEE Author and Unit: John Parry, Durham Field Office Total Cost of Project: $ 29,080 Requested Amount: $ 11,040 Previously submitted Proposal? (Y or N): _X_NO Previously funded Project? (Y or N): _X_NO If previously funded, what FY 2003 & 2002 Dollar Amount: $3,000 & $10,000 Project Summary: The proposed project is to partner with community -based NGOs and municipalities to provide funding for Southern University urban & community forestry students who will perform 12- week -long full -time summer internships. Interns will assist host NGOs and municipalities in coordinating Eagle Eye Institute's Learn About Forests (LAF) rM program. The LAF program builds environmental awareness in underserved urban youth of color and is a tool to enhance host NGO/ municipality's capacity to partner with and serve underserved youth and adults in the cities in which they are working. Eagle Eye Institute is a community -based non - profit organization, located in Somerville, MA and founded in 1991, that is a strong partner of the Forest Service. Founded and led by a person of color, Eagle Eye Institute's mission is to use nature to transform urban youth. Eagle Eye Institute is building a community of partner organizations or "Champions" across the country who are utilizing the LAF program to strengthen community and diversify the urban and community forestry and environmental movements. For more information on Eagle Eye and LAF visit www.eagleeyeinstitute.org Potential partners include three NGO's and one municipality; Host NGOs Youth Enrichment Services - Boston, MA UMass Extension Communitites, Youth & Families Program- Boston,Worcester, Holyoke, MA Environmental Awareness Network for Diversity in Conservation (EANDC) (In conjunction with the NYSDEC and the Boys & Girls Clubs of Albany)- Albany, NY Host municipality City of Ithaca, NY V All partner NGOs/ municipalities are working specifically with underserved/ low- income urban youth who are predominantly youth of color. They have been through an extensive screening process with Eagle Eye Institute. For an example of the work they are already doing, please see attached grant proposal submitted by City of Ithaca to New York State Department of Environmental Conservation. Interns will also serve as role models for program participants aged 10 -18, and will play a critical role in introducing and informing these urban young people of color about career and education options in urban and community forestry. They will help bridge the gap between host CBOs/ municipalities and the underserved communities with which they are partnering, a critical civil rights issue in most U.S. cities. Describe Civil Rights Impact: (Both inside and outside of the Forest Service) The urban and community forestry field as well as the environmental field in general are still largely white middle to upper- middle class and not reflective of the changing demographics of the U.S. The fields must become significantly more racially and ethnically diverse in order to be successful in accomplishing their goals. Southern University is an historically black college which hosts the first undergraduate urban and community forestry program in the country. The University has a full -time liaison to the Forest Service and is training the next generation of leaders to enter the Forest Service and other organizations with urban and community forestry and environmental fields. This internship opportunity will provide Southern University students of color with a structured and empowering work experience which includes direct organizing and outreach to underserved urban communities of color. The internship develops the students' leadership and communications skills and prepares them to pursue urban and community forestry careers within the Forest Service or with state or municipal government or community -based partner organizations. In addition, student participants will gain experience and skills that will serve them well as they pursue a career in this or any other field. Describe Forest Service Impact: The long term impact of the project will be a more culturally and racially diverse Forest Service (as well as other agencies) and urban and community forestry field in terms of demographics. Identify Innovative Features of Project: Unlike traditional "environmental education" programs, Eagle Eye Institute's LAF program and Champion training bridge the fields of environmental education, youth development and social justice. There is an explicit emphasis on building relationships and community and on transformation. Host NGOs /municipalities comprise Eagle Eye Institute's Champion network and come together for monthly conference calls and annual gatherings to support each other in coordinating LAF programs and furthering their common goals. Interns would be encouraged to participate in network activities as a means to build their sense of a larger community of advocates for diversity in urban and community forestry. At least one and possibly two additional Southern University interns will be placed with host NGOs /municipalities in the Southern Region (Region 8) through funding from Southern Region 8, Describe Long Term Impact (beyond project term) of project: The success of this project will be a contributing factor in influencing the NE/NA Civil Rights Committee and the Forest Service to expand support for projects like this. Will provide the Forest Service an opportunity to become more involved in the LAF program and share this as a model with others. What is the duration of the project and the short term impact: Project duration is 12 weeks. Short-term impact: 1 -2 interns will have completed clearly defined and empowering work projects and will have strengthened host NGO/ municipality capacity to coordinate same and expanded programming in future by creating organizational systems and infrastructure. Budget: Funding Requested: $11,040 2 interns @ $5,520 salary compensation (40hrs /wk x 12 wks @ $11.50 /hr) per intern Total project cost: $29,080 ( including match) Match: $ 11, 040 salary compensation for additional two interns provided by Forest Service Region 8 (to work in Region 9) In -kind: Housing and transportation provisions provided by local partner(s) $6,000 approximate value 4 interns @ $1,500 per intern Screening and selection of interns to be done by Rodney Stone and successor, Forest Service liaison at Southern University. $500 approximate value Screening and selection of host municipalities /organizations to be done by Eagle Eye Institute. $500 approximate value Would the project proceed with a smaller dollar amount? (Y or N): YES If yes, what is the minimum funding requested? _$5,520 to fund 1, rather than 2, intern salaries Previously Funded Proiects Please include a summary of previous activities related to this project. Include budgets, successes, failures, and modifications. 2001 - Spanish Language Training Materials $495 was provided to purchase Spanish language training materials, audio tapes and CD's for FS employees at the four three NA offices. Project is complete. 2002 - Renewal of Puddingstone Garden, Roxbury, MA $10,000 in Forest Service funding enabled restoration of this urban park through; The purchase and planting of trees, shrubs and ground cover, Conducting environmental education activities at the park for elementary students, Involvement of the community in the design, maintenance and protection of the site. Project is complete. 2003 - Promote Wheelchair Access for Disabled Participants in NA Project Activities $3,000 was used to buy a specially designed, all terrain wheel chair to provide access for disabled people to participate as volunteers in and use natural resource related activities. DFO partnered with Northeast Passage at UNH to make this wheel chair available to NA partners, conduct in- service training for DFO employees and do a mailing to partners to raise awareness. All steps except for mailing are complete. For More Information Contact: Eagle Eye Institute Melinda Stockman 14 Chapel St Somerville, MA 02144 617 - 666 -5222 eeaglei @aol.com www.eagleeyeinstitute.org Northeast Service area - Durham Field Office John Parry USDA Forest Service — Northeastern Area P.O. Box 640 Durham, NH 03 824 tel: (603) 868 -7688 fax: (603) 868 -7604 e -mail: jp�fs. fed.us 191 Statistical Summary Board of Fire Commissioners April 13, 2004 - Year to Date There are 16,923 records in the Incidents Table. Between Thursday, January 1, 2004 and Friday, April j, 2004 there were 1,028 incidents. Currently there are an average of 10.28 incidents per day. Average response time for the department is 4.47 minutes. The average duration of an incident is 22.88 minutes. 60 50 40 30 20 10 0 160 140 120 100 80 60 40 20 0 Incidents by Hour of the Day I I I I' O N M ',Y Lo CD r- M N O O r M -,t Lo CD r- co O O N M O O O O O O O O O O T T r r .- r T T r r N N N N Incidents by Day of the Week 1 ■ ■ ■ ■t ' 40000 35000 30000 25000 20000 15000 10000 5000 0 SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day O N M 'It (D r- M O O r N M It to CD r- co M O N M O O O O O O O O O O r- r T T r r — .- .- r N N N N Loss Statistical Summary Board of Fire Commissioners April 13, 2004 - Year to Date There are 16,923 records in the Incidents Table. Between Thursday, January 1, 2004 and Friday, April ), 2004 there were 1,028 incidents. Currently there are an average of 10.28 incidents per day. Average response time for the department is 4.47 minutes. The average duration of an incident is 22.88 minutes. 40000 35000 30000 25000 20000 15000 10000 5000 0 350 300 250 200 150 100 50 0 6 5 4 3 2 1 0 Dollar Loss by Day of the Week SUN MON TUE WED THU FRI SAT Incidents by First Responding Unit M °° °°rn w °M rn rn rn rn rn M rn rn Average Response Time by Unit M� 6 MIX X11 M O (f) (D M CO O It 't N 'IT (D O O O O O M M O O O m D) O O D) O O D) O Q7 M M Loss Runs Page 1 of 1 Robert S Romanowski From: Robert S Romanowski <elborom @usadatanet.net> To: Brian Wilbur <bwilbur1 c@twcny.rr.com> Sent: Friday, April 09, 2004 10:55 AM Subject: Fw: Ithaca Fire Dept. - policy change RE:charging recovery costs Will try the other address also. Bob - - - -- Original Message - - - -- From: Robert S Romanowski To: Marty Luster Cc: Brian Wilbur Sent: Friday, April 02, 2004 2:49 PM Subject: Ithaca Fire Dept. - policy change RE:charging recovery costs Hi Marty, Hope you have a minimal amount of roadblocks in settling in to your new career. A little background -We (the Board of Fire Commissioneers in concert with Chief Brian Wilbur) in have off and on discussed methods of recovering selected incident costs.A recent rescue, in the gorge, of a female was recently undertaken,successfully,l might add.Even though there was signage warning of dangerous conditions and prohibiting travel in the area,she and her companions knowingly ignored these prohibitions thereby getting them in a possible life- threatening situation and one in which, in fact, necessitated a rescue operation by the Dept. Since the Fire Dept.(along with all other City Depts) are facing serious budget shortfalls and are looking for both cost saving measures as well as possible new sources of revenue.What we are suggesting is:in the event that a costly Fire Dept.operation has to be undertaken as a result of a deliberate disregard of written prohibitions -That a legal citation of the infraction be issued and a process of recovering the costs of the operation be charged against the guilty party(s). I would like to pose a series of questions to you in regard to the legal aspects of such a policy undertaking by the Fire Dept. 1) -Is such a policy doable 2) -Does the Fire Dept.have the authority to issue such citations or is this an exclusive perogative of the Police Dept. 3)- Assuming it is a viable avenue to pursue by the Board fo Fire Commissioneers and the Dept.,what are the steps we must take to implement and put such a policy into effect. 4)- Again, assuming that we are able to have such a policy in effect,will the recovery amount go directly to the coffers of the Fire Dept,or will they be relegated to the General fund.Keep in mind that fire protection is a partnership with the Town of Ithaca and all revenues have an effect on the reimbursment payments by the Town.Also,the recovery of the costs going directly to the Dept.will have a positive impact on the budget requests and be of benefit to the tax burden bome by City and Town property owners. 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