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HomeMy WebLinkAboutMN-BFC-2003-12OFFICE OF BOARD OF FIRE COMMISSIONERS CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14650 NOTICE THE NEXT REGULAR MEETING OF THE TEL (607) 272 -1234 FAX (607) 272 -2793 ITHACA BOARD OF FIRE COMMISSIONERS WILL BE TUESDAY, DECEMBER 9, 2003 AT 6 PM AT THE ITHACA CENTRAL FIRE STATION 310 WEST GREEN ST., ITHACA, NY. +A "An Equal Opportunity Employer with an Affirmative Action Program" Recycled Paper ITHACA BOARD OF FIRE COMMISSIONERS December 9, 2003 AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES - November 11, 2003 and September 9, 2003 meetings III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE - Donation of $100 in memory of Dino Neferis directed to Co. 9, Station 9 or anything in the Collegetown area (deposited in the Donation Account) VI. MEMBERSHIP CHANGES - VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: B. DEPUTY CHIEF /TRAINING IX. OLD BUSINESS - City Chamberlain has not responded to requests for information on signature requirements for checks from the 2% fund. X. NEW BUSINESS XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS DECEMBER 9, 2003 MINUTES PRESENT: Commissioners Robert Romanowski, Greg Kirkpatrick and Carol Seligmann; ABSENT: Commissioners Paul Alexander and Jana Taylor. I. Chair Romanowski called the meeting to order at 1805 hrs. II. Chair Romanowski made a motion to approve the minutes of the November 12, 2003 meeting as written. Seconded by Comm. Kirkpatrick. Carried unanimously. Chair Romanowski made a motion to approve the minutes of the September 9, 2003 meeting as written. Seconded by Comm. Seligmann. Carried unanimously. III. Additions /Deletions to the Agenda: - Add to new business: CNYFA Dues $10.00 IV. Persons wishing to speak to Board of Fire Commissioners - None V. Correspondence - Donation of $100 in memory of Dino Neferis directed to Co. 9, Station 9 or anything in the Collegetown area (deposited in the Donation Account). VI. Membership Changes - None VII. Miscellaneous Reports A. Town of Ithaca - Chair Romanowski provided a written copy of his report to the Town of Ithaca - see Minute Book B. Audit - Chair Romanowski and Comm. Seligmann reviewed the Audit. C. Tompkins County Fire Advisory Board - No Report. VIII. Department Reports: A. Chief's Report (see complete written report in Minute Book) - Chief ITHACA BOARD OF FIRE COMMISSIONERS DECEMBER 9, 2003 - MINUTES PAGE 2 Wilbur answered questions and highlighted items as follows: - A meeting will be held tomorrow with representatives from the City Police and Fire Departments, and the County's Department of Emergency Response to discuss the operational component of the proposed City- County Dispatch MOU. - City Controller Thayer has advised that, starting in 2004, any budget line that exceeds appropriated amounts will need to be reconciled prior to the authorization of additional expenditures. The Chief will seek clarification on this as certain activities, such as emergency management, have not been funded, but rather we have been instructed to make expenditures against department accounts, which would then be reconciled at year -end. - Chief Wilbur reported that the Monthly Call Report may show a decrease in call volume in the future. IFD has been working with the Ithaca Housing Authority and their fire alarm company due to an 80% and 44% increase in calls at Titus Towers I and II over the last few years. He described some programming changes made to the system that now includes a "verification check ". He also noted a change of residency there - from a totally senior citizen clientele to now a combination of seniors and Section 8 housing. Chair Romanowski asked if the change in the alarm system increases our liability. Chief Wilbur says the change is UL listed and is a technologically accepted practice. Cornell University changed all their residence halls to this practice in the lat `90's - we tested the system there and the Chief feels comfortable and confident with the situation. Comm. Seligmann asked if it was the same at Ithaca College as well. Not as yet - new buildings will utilize this system, older buildings are about 5 years behind. - Also another change at Titus Towers is an expenditure of $12,000 to loop the water main - it has always been deficient. There will be a new ITHACA BOARD OF FIRE COMMISSIONERS DECEMBER 9, 2003 - MINUTES PAGE 3 12" main that will increase volume from 800 gpm to 2,200 -2,600 gpm. - Chief Wilbur reported he and Lt. Parsons met with Senator Kuhl regarding the Nautical Emergency Response Center and possible funding sources. The Senator seemed receptive during the presentation but made no promises. The next meeting will be with the Planning Dept. to identify the site - work continues. - Correction: last month the Chief reported that WICB was the only commercial broadcast radio station with emergency power capability. In fact WVBR also has that ability, but manual intervention is required to activate it. - The IVFU is putting a tremendous effort in recruiting volunteers and bunkers. They report there should be enough applicants to hold training classes for both groups. - Chair Romanowski asked the Chief about the status of the State Police inquiry to have an outpost at Station 6. Chief Wilbur gave a brief history of the request. The Town of Ithaca has been very supportive of the idea; Chief and Deputy Chief Dorman met with Sgt. Kay Daley and discussed needs of the State Police as well as IFD. There are many pros and cons. Discussion followed regarding logistics, space needs, security, etc. of both parties. DC Dorman is working up the numbers; no decision as yet. The first official approval is with the Board of Fire Commissioners, then the City Common Council and Town Board. - Comm. Kirkpatrick asked if all personnel were restored to the 2004 budget - yes, back to the levels for 2003. - Chair Romanowski reported that Mayor Elect Carolyn Peterson wants to meet with IFD soon after she takes office in January. Other reports included: - 2003 budget balances YTD 11/30/03; ITHACA BOARD OF FIRE COMMISSIONERS DECEMBER 9, 2003 - MINUTES PAGE 4 - Incident statistics YTD 12/05/03; - Code Complaints Received YTD 12/05/03; - IFD Training Center Use report - Bunker /Volunteer duty hours - Fire Investigation Unit Activity Report - November 2003 B. Deputy Chief's Report (see complete written report in Minute Book). Deputy Chief Dorman highlighted his report and answered questions as follows: - Lt. Thomas Deis will return from Miliary Duty in January; - Interviews will be held in January for the Assistant Chief position assigned to the Fire Prevention Bureau (Ray Wheaton's replacement); no current AC's were interested; - The Lieutenant's list will also be canvassed; - 3 Fire Fighter retirement's are anticipated; so, if approved there will be as many as 4 Fire Fighter positions to be filled. That list will also be canvassed, the Physical Performance Assessment test is scheduled for next week (this is the first screening component of that list). - A meeting was held to discuss the interview process and schedule. IX. Old Business: - Chair Romanowski reported the City Chamberlain will come to a Board meeting sometime after the first of the year to discuss bank accounts and signature requirements. X. New Business: - Chair Romanowski made a motion to authorize $10.00 be paid from the Donation Account to pay 2004 dues to the CNY Fireman's (sic) Association. Seconded by Comm. Kirkpatrick. Carried unanimously. Lyman Baker is the local representative to this group. XI. At 1845 hrs. , hearing no other business, Chair Romanowski made a ITHACA BOARD OF FIRE COMMISSIONERS DECEMBER 9, 2003 - MINUTES PAGE 5 motion to adjourn the meeting. Seconded by Comm. Kirkpatrick. Carried unanimously. Respectfully submitted, Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (Minutes will be reviewed for approval at the January 13, 2004 meeting) CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE, OF THE. FIRE CHIEF Telephone: 607,,2-72-1234 Fax: 60— —2 -2 -93 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the month of December 2003. LIFE SAFETY DIVISION Administration 1) Career Personnel Report See report from Deputy Chief Dorman. 2) Operating Budget Account Status See attached report from Administrative Assistant - Financial Camp. 3) Contract negotiations. Collective bargaining between the City and the Ithaca Paid Fire Fighter's Association is still an open topic. 4) County Communications and 911 Program A meeting will be held 10 DEC 03, with representatives from the City Police and Fire Departments, and the County's Department of Emergency Response, to discuss the operational component of the proposed City-County Dispatch MOU. 5) 2004 Operating Budget City Controller Thayer has advised that, starting in 2004, any budget line that exceeds appropriated amounts will need to be reconciled prior to the authorization of additional expenditures. I will seek clarification on this as certain activities, such as emergency management, have not been funded, but rather we have been instructed to make expenditures against department accounts, which would then be reconciled at year -end. Fire Prevention Bureau I) See code complaints received chart, attached. Safety Section 1) Wellness and Fitness Program. (No change from prior months.) The memorandum of understanding that we are working on with Ithaca College is still in process and will be presented for consideration as soon as possible. 2) Health and Safety Committee As a reminder, you are not seeing any activity reported for this committee because we do not have the budgetary support required to pay for off -duty attendance at meetings. fs An Equal Opportunity Employer with a commitment to workforce diversification." iLj$ Fire Chief's Report for December, 2003 05 DEC 03 Page 2 OPERATIONS DIVISION Response 1) Monthly Call Report Year -to -date (YTD) reports for 2003 are attached. At the current rate of alarms 11.4 per day), this projects to 4,172 for 2003. This now projects to an increase of 61 over the 4,111 alarms responded to in 2002. Support 1) See report from Deputy Chief Dorman. 2) Training Center report for October 2003 As reported by Assistant Fire Chief LaBuff: Hours used: IPD 0 Hours IFD 65 Hours County 17 Hours Private /Out of County 3 Hours Total hours: 85 Hours See also a summary chart attached showing several months of training center hours. 3) Space Needs Nothing new on this for this month. 4) Marine Facility A meeting was held with Senator Randy Kuhl on 05 DEC 03. 5) National Weather Service Transmitter Project Correction: Last month I reported that WICB was the only commercial broadcast radio station with emergency power capability. In fact, WVBR also has that ability, but manual intervention is required to activate it. Training 1) See monthly training report from Deputy Chief Dorman. VOLUNTEER SERVICES DIVISION Membership Unit 1) New (volunteer) Member Training The IVFU is making a concerted effort to field both a new member class for this spring, and a bunker class for next August. Service /Duty Unit Fire Chief's Report for December, 2003 1) Volunteer Standby Hours for November 2003 See attached reports. Included are NOV 03, and 2003 YTD. Respectfully submitted, X Brian H. Wilbur Fire Chief Attachments 05 DEC 03 Page 3 ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT December 2003 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 4 Assistant Chiefs 8 Lieutenants 49 Fire Fighters 63 On duty personnel 1 Fire Alarm Superintendent 1 Administrative Secretary 1 Administrative Assistant - Financial 1 Lieutenant on Military Service Leave 1 Fire Fighter on Extended Sick Leave Total employees as of 12/01/03 — 68 Fire Prevention Bureau AC position not filled at this time. 0.5 Account Clerk Typist (authorized, not filled) MUTUAL AID CALLS — From: To: Varna SELECTED CALLS — No Report SUPPORT 23 Vehicle work orders were written and 28 were closed. TRAINING — See Attached report. Submitted by: J. 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Between Wednesday, January 1, 2003 and .=riday, December 5, 2003 there were 3,876 incidents. Currently there are an average of 11.43 incidents per day. Average response time for the department is 4.34 minutes. The average duration of an incident is 19.25 minutes. 200 150 100 50 0 600 500 400 300 200 100 Incidents by Hour of the Day O r N M d' (n (O f- w O O , , , O N co O O O O O O O O O O - N N N 400000 350000 300000 250000 200000 150000 100000 50000 0 Incidents by Day of the Week ._5 ,m m SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day 0 O 0 0 0 0 0 0 0 0 r *- r - r r - T T N N N N ` Loss Statistical Summary BFC Report - YTD 05 DEC 03 There are 15,666 records in the Incidents Table. Between Wednesday, January 1, 2003 and .=riday, December 5, 2003 there were 3,876 incidents. Currently there are an average of 11.43 incidents per day. Average response time for the department is 4.34 minutes. The average duration of an incident is 19.25 minutes. 400000 350000 300000 250000 200000 150000 100000 50000 0 1400 1200 1000 800 600 400 200 0 8 6 4 2 0 Dollar Loss by Day of the Week SUN MON TUE WED THU FRI SAT Incidents by First Responding Unit O M O �O CO � (D O O CO O O (O � O rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn Average Response Time by Unit M - M M (D O CO "t LO 'It O N to 0 (D N N r O M (D O O O (D O O M O (D d' N O O O O O O O O O O O O O O O O O O O Loss ` Runs M O Ln V W V CL O U V O V C N E L (6 Q L U L Ln O Ln O Ln O Ln o M M N N -4 ­4 s;uieldwo:) ;o iagwnN W Q M O U O 0 M O O Z M O U 0 M O Q N M O Q1 7 Q M O n M O C 7 n M O M O L Q Q M O L f0 G M O O LL M O (d r'1 0 m L 40 C V 01 C .0 i H a•+ 0 E i a 0 L_ Y. m v s ow m N O 00 tD It N pass sinoH s� 6� �b SO,� OZ e0,. J0 Boa 50.6 11 eo' r _ t c o �o,� SO,� ad 'Foy, CO /' CIO,G CIO, � P4, ° CIO, ab a c M O U w O 7 O c m Ia U a a O F- 00 tD It N pass sinoH s� 6� �b SO,� OZ e0,. J0 Boa 50.6 11 eo' r _ t c o �o,� SO,� ad 'Foy, CO /' CIO,G CIO, � P4, ° CIO, ab Ithaca Fire Department Printed: 17:13:26 Report Period BFF Duty Hours List 12/05/03 Date Start: 11/01/03 Date End 11/30/03 D e Badge Credit BEGG , SUSAN 04190 50.00 CANTONE FRANK 04413 12.50 GILLIGAN WILLIAM 04188 8.50 JESSEL MATTHEW 04556 .00 JUPITER KEN 04362 1.00 KELLER RICHARD 04496 66.00 KILGORE CARL 04574 30.00 KOURKOUTIS , CHRISTOPHER 04527 42.00 MAAS , DANIEL 04193 10.00 Ithaca Fire Department Printed: 17:08:45 Report Period BFF Duty Hours List 12/05/03 Date Start: 01/01/03 Date End 12/05/03 Name Badge Credit BEGG , SUSAN 04190 460.08 CANTONE FRANK 04413 135.00 GILLIGAN WILLIAM 04188 124.50 JESSEL MATTHEW 04556 728.50 JUPITER KEN 04362 223.50 KELLER RICHARD 04496 1066.00 KILGORE CARL 04574 583.25 KOURKOUTIS , CHRISTOPHER 04527 657.50 MAAS , DANIEL 04193 128.50 MONTHLY FIRE INVESTIGATION UNIT ACTIVITY REPORT November 2003 The Ithaca Fire Investigation Unit responded to one incident in the month of November. A description of the incident appears below. 1) On November 1, LT Tracy investigated a fire in a kitchen at 221 S. Geneva ST The fire involved combustible products left on a stove with a burner left on. The exact cause of the fire remains undetermined. SUBMITTED: FF Jim Crowley Ithaca Fire Department Fire Investigation Unit Monthly Activity Report December 2003 In the month of December 2003, the Fire Investigation Unit investigated two incidents. A'brief description of each incident appears below. On December 4, 2003, FF Crowley and FF Keller investigated a mobile home fire at 1691 Danby Road in the Town of Danby. The fire resulted in the death of an elderly female and was caused by the misuse of a kerosene heater. This investigation was conducted as a courtesy for the Danby Fire Department. (03 -34) On December 8, 2003 FF Keller investigated a minor fire at 301 College Avenue in the city of Ithaca. This accidental fire was the result of a halogen lamp being tipped over onto a carpet. 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