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HomeMy WebLinkAboutMN-BFC-2003-08OFFICE OF BOARD OF FIRE COMMISSIONERS CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14850 NOTICE THE NEXT REGULAR MEETING OF THE ITHACA TEL (607) 272 -1234 FAX (607) 272 -2793 BOARD OF FIRE COMMISSIONERS WILL BE HELD ON AT THE ITHACA CENTRAL FIRE STATION, 310 WEST GREEN ST., ITHACA, NY. An Equal Opportunity Employer with an Affirmative Action Program" `li Recycled Paper ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 12, 2003 AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE VI. MEMBERSHIP CHANGES -None VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: 1. Financial Reports 2. Fire Prevention Bureau 3. Monthly Inspection Report B. DEPUTY CHIEF /TRAINING IX. OLD BUSINESS X. NEW BUSINESS - Consider City Chamberlain's request to be authorized signer on accounts that are managed by the Ithaca Board of Fire Commissioners XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 13, 2003 MINUTES PRESENT: Commissioners Robert Romanowski, Greg Kirkpatrick and Carol Seligmann; ABSENT: Commissioners Jana Taylor and Paul Alexander. I. Chair Romanowski called the meeting to order at 1800 hrs. II. Chair Romanowski made a motion to approve the minutes of the July 8, 2003 meeting as written. Seconded by Comm. Seligmann. Carried unanimously. III. Additions /Deletions to the Agenda: None IV. Persons wishing to speak to Board of Fire Commissioners - None V. Correspondence: - Letter from Lyman Baker praising the efforts of David Ayers, Ray Wheaton and himself for the upkeep and maintenance of the Firemen's Memorial in the City Cemetery. - Chair Romanowski read a letter from Volunteer Firefighter Matt Jessel requesting reimbursement from the Donation Account for monies he spent to repair his personal radio that was damaged at an IFD incident. After discussion of the request, and review of the policy for use of Donations Funds, it was determined Mr. Jessel's request did not qualify for reimbursement - it was his personal radio (did not belong to IFD), and he was not required nor requested to use this piece of equipment when he responded to the IFD incident. The Clerk was requested to write Mr. Jessel a letter to that effect. VI. Membership Changes - None VII. Miscellaneous Reports: - Chair Romanowski provided a written copy of his report to the Town ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 13, 2003 - MINUTES PAGE 2 of Ithaca (see copy in Minute Book). - Board members reviewed and approved the audit. - Tompkins County Fire Advisory Board - no report (meeting was canceled). VIII. Department Reports: A. Chief's Report (see complete written report in Minute Book) - Chief Wilbur answered questions and highlighted items as follows: Along with his report, Chief Wilbur also provided the following reports: - A Statistical Summary of IFD responses 08 AUG 04 YTD; - Fire Investigation Unit Report for JUL 2003; - 2003 Budget Report - 31 JUL 03 YTD; - Health & Safety Committee Meeting Minutes 03 JUL 03. - The Emergency Management Disaster Drill is scheduled for September 13. The drill involves a release of a chemical from Cornell University and will include reps. from CU, fire, EMS, law enforcement, health dept. and hospitals. The drill is financially supported by a CHERCAP grant and has been in the works since last January. The scenario is very specific and detailed, with goals and objectives established. There will be an evaluation and after - action report to develop future scenarios. - 2004 Budget -staff met today - still lacking some numbers from the Controller's office for utilities, motor fuel and insurance - then there will be a final draft by the end of the week. Chief Wilbur will send it to Board members as well. Need to shave $275,000 - this can only be done (partially) through attrition - not replacing Assistant Chief Ray Wheaton plus 3 potential firefighter retirements. This could account for $200,000 - however not replacing staff will just put us in a bigger mess than we are in already. If, after the Mayor has presented his budget, there still appears the need for layoffs, Chief Wilbur will approach those affected - but not until then. He's talked to people prior to that in the past, and it creates undue tension. ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 13, 2003 - MINUTES PAGE 3 We need to develop recommendations and impacts of those recommendations If more cuts need to be made. Examples could be closing stations, closing Fire Prevention Bureau, etc. Chair Romanowski talked of the effect on the Town of Ithaca contract when these kinds of decisions are made. Chief Wilbur is in hopes that the contract team will assist in efforts to determine those impacts. Chair Romanowski would also like to presume that vacated positions (from retirements) will be replaced as they occur until someone tells us otherwise. The budgets being presented represent a -5% decrease, optional, and keeping the department as it is now. - Chair Romanowski asked if there were going to be any observances for 9/11, the annual National Fire Prevention Week Memorial Service, or Medal Day. The Chief indicated that he is unable to plan anything - no time, no money to pay people, and frankly not enough interest. Chair Romanowski suggested the Union and volunteers together could put together a program. Chief Wilbur has already inquired of all IFD groups with no feedback. It is possible that retired Assistant Chief Ray Wheaton may be interested in doing something - Chair Romanowski will get in touch with him. - Chair Romanowski reported he wrote a letter to John Gutenberger asking that Cornell consider assisting to purchase 2 Thermal Imaging Cameras for the department that would be a special purchase at a low cost (for a very short period of time). Chief Wilbur said that John had contacted him for more information, but there has been no word as yet. - Chief Wilbur had sent out an e-mail to several people over the weekend describing IFD's rescue efforts at a horrific car crash where 5 teenagers in an SUV crashed and went over a cliff on Sandbank Rd. ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 13, 2003 - MINUTES PAGE 4 This rescue took several hours in torrential downpours, fog, and bug - infested high heat that took every ounce of resource the Ithaca Fire Department had to offer, and, all occupants survived! There wasn't a person involved that would quit before all had been lifted to safety. He felt very strongly about the work everyone did and he wanted to share his appreciation, yet impressing upon people that we could not have handled any major incident beyond that - not to mention a major disaster! Chair Romanowski indicated his decision to forward the e- mail to the Ithaca Journal opinion editor - Joe Schwartz. B. Deputy Chief's Report (see complete written report in Minute Book). Deputy Chief Dorman answered questions and highlighted items as follows: - DC Dorman reported the generator at Station 9 should be completed shortly. IX. Old Business - None X. New Business - - Chair Romanowski made a motion to consider the attached resolution (see copy in Minute Book) regarding the 2% account administered by the City Chamberlain. Seconded by Comm. Seligmann. After a lengthy discussion, the Board tabled the motion in order to seek further information from the City Chamberlain. The Clerk will write a letter requesting answers to the questions the Board has. - Comm. Seligmann reported on her experience at a Ride -Along with the D Shift at IFD. She participated (as the victim!) in water rescue training held on the lake. She said it was a good learning experience and would like the Chief to express her thanks and appreciation to them. XI. Hearing no other business, the meeting adjourned at 1845 hrs. ITHACA BOARD OF FIRE COMMISSIONERS AUGUST 13, 2003 - MINUTES PAGE 5 Respectfully submitted, Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (These minutes will be reviewed for approval at the 09/09/03 meeting) CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the month of August 2003. LIFE SAFETY DIVISION Administration 1) Career Personnel Report See report from Deputy Chief Dorman. 2) Operating Budget Account Status See attached report from Administrative Assistant - Financial Camp. 3) Contract negotiations. Collective bargaining between the City and the Ithaca Paid Fire Fighter's Association continues. 4) County Communications and 911 Program Deputy Chief Dorman is leading a committee to work through the various transition issues that we know about. Additionally, the committee is attempting to identify any other issues that will need to be addressed when the dispatch center leaves Central Fire Station. 5) Proposed Revenues from EMS and Rescue Services No further action to report. 6) Retirement — Vacancy Review Committee This discussion has been moved to the City -Town Fire Contract negotiations team venue. This group has yet to meet, and may not meet unitl 22 AUG 03 at the earliest. This is because summer schedules are so hard to coordinate. 7) Foreign Fire Insurance, Distribution of Foreign fire insurance receipts are ready for distribution. A report will be provided. 8) 2004 Operating Budget We have still not finalized a budget submission. We anticipate it will be ready sometime the week of 11 AUG 03. 9) Administration, Status of As a quick status report, as a result of the loss of the fire marshal due to retirement in May, and the assumption of those duties by the me, I am now weeks behind in most of my work. This isn't going to change anytime soon, and we will be shedding everything possible so that priorities can be addressed in as timely a manner as possible. Fire Prevention Bureau 1) See attached monthly reports for code enforcement activities submitted by Bureau personnel. "An Equal Opportunity Employer with a commitment to workforce diversification." WS Fire Chief's Report for August, 2003 08 Aug 03 Page 2 2) Codes Transition The issue of applicability of the new code to existing buildings remains unresolved. Safety Section 1) Wellness and Fitness Program. The memorandum of understanding that we are working on with Ithaca College is still in process and will be presented for consideration as soon as possible. 2) Safety Committee The Safety Committee is working on a variety of topics. The minutes from the 03 JUL 03 meeting will be placed in your mailboxes as soon as they are ready. OPERATIONS DIVISION Response 1) Monthly Call Report Year -to -date (YTD) reports for 2003 are attached. At the current rate of alarms 11.5 per day), this projects to 4,198 for 2003. That will be an increase of 87 over the 4,111 alarms responded to in 2002. 2) City Disaster Management Plan Same report as last month: Work continues on Pre - Disaster Mitigation planning. There has still not been time to review the draft of the city's emergency management plan. Work continues on the 2003 emergency management exercise and our participation in the County Emergency Management Group. The 2003 exercise is schedule for 13 SEP 03. 3) County Hazardous Materials Team Additional equipment has been received for the Haz Mat trailer. Once all equipment has been received, we will be able to schedule state provided training on trailer and equipment operation for the Haz Mat Team. Support 1) See report from Deputy Chief Dorman. 2) Training ctr report for July 2003 Hours used: IFD 21 County 24 private 5 Total hours: 50 hours IFD receiving pallets from Kelmar construction supply. We now have a ample supply and they deliver! We are also investigating the use of baled paper / excelsior for class A burns. Next month's report will hopefully reflect the results. Fire Chief's Report for August, 2003 08 Aug 03 Page 3 3) Space Needs Nothing new on this for this month. 4) Marine Facility Nothing new to report this month. 5) Generator Replacement Project — Station 9 See Deputy Chief Dorman's report. Training 1) See monthly training report from Deputy Chief Dorman. VOLUNTEER SERVICES DIVISION Membership Unit 1) New (volunteer) Member Training We are still unable to field enough people to make a class go. It is also of note that this is the first year since 1990 that we have been unable to field a bunker training class. The IVFU is attempting to develop recruitment opportunities and will continue to work with both Cornell and Ithaca College to develop the bunker program. Service/Duty Unit 1) Volunteer Standby Hours for July 2003 Logs were not entered and so this report is delayed. pectfully ubmitted, / h A WL Brian H. Wilbur Fire Chief Attachments Statistical Summary BFC Report 08/08/03 YTD There are 14,216 records in the Incidents Table. Between Wednesday, January 1, 2003 and Friday, Nugust 8, 2003 there were 2,427 incidents. Currently there are an average of 11.03 incidents per day. Average response time for the department is 4.37 minutes. The average duration of an incident is 18.86 minutes. 400000 350000 300000 250000 200000 150000 100000 50000 0 1000 800 600 400 200 0 8 6 4 2 0 Dollar Loss by Day of the Week � Loss SUN MON TUE VV® THU FRI SAT Incidents by First Responding Unit Runs 0 o v o 0 o (M0 0 (00 0 Iq M Iq c` � Iq M M rn M 0) 0) M M M M M 0) M 0) M M M Average Response Time by Unit 0 N O 0 M W "t 't N O 0 M �t N r O O O O O CO O (0 O CO 't M (0 d 0) O O O O 0) 0) O 0) O O O 0) M O O O Statistical Summary BFC Report 08/08/03 YTD There are 14,216 records in the Incidents Table. Between Wednesday, January 1, 2003 and Friday, \ugust 8, 2003 there were 2,427 incidents. Currently there are an average of 11.03 incidents per day. Average response time for the department is 4.37 minutes. The average duration of an incident is 18.86 minutes. 140 120 100 80 60 40 20 0 350 300 250 200 150 100 50 0 Incidents by Hour of the Day 1 1171171 O O O O O 0 O O O O O T -- T r T T T T T r N N N N Incidents by Day of the Week 400000 350000 300000 250000 200000 150000 100000 50000 0 SUN MON TUE W® THU FRI SAT Dollar Loss by Hour of the Day Loss fD r rt flr n i M v OJ M rt `J O r O W N O w K O r+ ✓S tv i0^) 0) n M j! m m v ( �v N rt o O (� c O O O Q wC C o v v _n O _ - < N p m f2� N m m �' m c lD m m O_ o m r-r N rt — N � C — (D ( .A -01 .A p J� J� N N Account Co O V V V 6) V cn V O M O Cn cn cn O W cn N cn N O —+ to O O cn N cn O N (.n C) O to Numbers I I 00 � Administration & W O N W 00 J ^ W a) � :"I Planning 12050 V -P, c0 00 00 N V .A O O O -P, W j N O) co O j N —i - Fire Prevention �_ '-0 � Bureau 12100 1 V j —N' Q7 N W Co O j m w ? 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A description of the incident appears below: 03 -24 20JUL03 Firefighter Hamilton and Lieutenant Tracy investigated a room and contents fire at I Bella Vista Drive, Town of Ithaca. Although the cause of the fire remains undetermined at the present time, the cause appears to be accidental. ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT August 2003 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 4 Assistant Chiefs 8 Lieutenants 49 Fire Fighters 63 On duty personnel 1 Fire Alarm Superintendent 1 Administrative Secretary 1 Administrative Assistant - Financial 0.5 Account Clerk Typist Lieutenant on Military Service Leave Fire Fighter on Extended Sick Leave Total employees as of 8/01/03 — 68.5 Fire Prevention Bureau AC position not filled at this time. MUTUAL AID CALLS — From: Lansing, Cayuga Heights (3), Enfield To: Newfield (2), Brooktondale, Lansing, Cayuga Heights, Trumansburg SELECTED CALLS — On 7/20/03, C Shift responded to 1 Bella Vista Dr., Longview. The alarm system, sprinkler system and IFD all worked to limit a potentially serious fire. On 7/21/03, D Shift and off duty personnel were severely taxed answering numerous calls due to a severe thunderstorm. On 7/24/03, B Shift responded to 100 Fairview Square for a large amount of smoke in the building. An extensive investigation could find no cause for the smoke and a second alarm was called. We have since discovered that a worker failed to notify the IFD Incident Commander that a pressure washer had tipped over and generated a large amount of smoke. As of 7/4/03, we are waiting for further information and may proceed against the contractor for cost recovery. SUPPORT 29 Vehicle work orders were written and 11 were closed. Station 9's generator project should be completed this month. TRAINING — See Attached report. Submitted by: J. 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W V V V V O c N C �■ V7 V7 V7 Cn V7 a r c r U2 o N OfD o O C 0 M o .Q J O A (n O a Z O v O , 4- A V V n O W N O CD 00 1 01 N V A W W 2 Ul in O C H is, CD Cv CD C2 OD 0 CA) --I O O1 Q O a Cil A V Cn A CA W O cn Cn U1 CD A V Cn V N N cn Cn O CD N Cn O O O O � o .Q N V CD A CA N Cn N) 0) ? W N LD O N j 7 OD O < c n D m 7 m mm cn D D m W CA D D m O z m Z z Oc cn 0 M O -i O O Z m < G m D M Cl) < n O O Z m CO 90 cn Z c 0 M Z m U 0 OD O N W 3 Cn Cl) W N CJ7 W CD Ul V � Cn 1 W CD � � C cn �■ N Cn N 00 W Cn O CNii O 3 O 01 A y. O CD O WO O Cb co _ N =r CD O JJ i W v (n W A L C _ .�i .. W � ■ C LQ W N fD 0 O C1 Z O v c� O N j j OD O N CNn U' O C CA Health & Safety Committee Meeting Minutes 03 July 2003 Submitted by: FF Payne Members Present: LT O'Connor, AC Schnurle, FF Flynn, FF Payne, FF Powers, FF Spadolini, S. Wehrspann, A. Olmetti Welcome, Additions to Agenda, Keeper of Minutes ?: FF Payne welcomed to temporarily fill in for C -shift representative. This is in the absence of FF Teeter. There were no additions to the agenda. FF Payne was immediately assigned (sandbagged) to record minutes. Seat Belts (Schnurle): AC Schnurle has spoken w/ Spartan Representative. The representative stated they have investigated this particular belt manufacturer and gotten nothing back. The Spartan Rep. would like the positions and number of all belts that have failed/been replaced. He will get w/ engineers to research problem further. AC Schnurle will send the information requested by the Spartan Rep., along with a copy of our seat belt policy. It was also determined that from this point on, we will keep any damaged seatbelts to send back to Spartan. AC Schnurle will send an e -mail to all IFD requesting damaged/replaced seatbelts be saved and tagged w/ appropriate information (i.e. — position, work order #). Mr. Olmetti suggested an extra retracting teather? FF Spadolini was concerned that with his turnout coat on and his seat all the way forward, his seat belt is to short and restrictive (unsafe). Thus, he does not tend to wear his turnout coat in the cab. AC Schnurle will check on seatbelt extension for 901 driving position. LT O'Connor asked if these seatbelts were warranty replacement or if we were paying for them? No one was certain. Mr. Olmetti asked if we had a list of other departments w/ this chassis and if the departments w/ these seat belts have been contacted to see if they were having similar problems? Mr. Olmetti, at the request of AC Schnurle, will call the Spartan Rep. To request a list of other departments w/ same seat belts /chassis. Fire Station Safety Inspections ( Wehrspann): Mr. Wehrspann developed a fire station safety checklist; items on the list deal with issues that Mr. Wehrspann felt were pertinent to our stations. Copies were handed out to look over. LT O'Connor will forward copies of the proposed checklist to the committee members not present for comment. Mr. Wehrspann requested that we get any suggestions back to him A.S.A.P. The major questions were how often to do the inspections and who should do the inspections? LT O'Connor suggested monthly or quarterly walkthroughs. AC Schnurle suggested quarterly inspections to reduce redundancy and possibly complacency. He also suggested that a policy be developed to "back up /support" the safety inspections. LT O'Connor felt that all day would be required to do the inspections. The committee members present agreed upon a quarterly inspection period and that a policy will have to be developed. 1 The other question was, who should do the inspections? Health & Safety Committee member? Officer? Mr. Wehrspann recommended that the Safety Committee do the first several inspections. FF Powers suggested Mr. Olmetti (The City Health and Safety Rep.) go to the station to do the inspections. This may reduce any personality conflicts /peer pressure. Mr. Olmetti suggested bringing in insurance inspectors to the fire safety inspections. This might offer a third party opinion or insight. It was also noted that third party inspection might relieve stress from chief, or offer support, when going for repair /upgrade funding for station maintenance. Another benefit to third party inspections might be, that in the event of an accident or inspection it shows responsiveness in trying to correct and /or increase awareness of safety issues. This may also reduce potential liabilities, especially if an issue was documented by an outside agency. Another suggestion for inspections was to send either an officer or member of the Health and Safety Committee with a career person assigned to that particular station. This issue was not yet resolved. FF Payne recommended numbering the checklist items in outline fashion. This would give a reference to refer comments back to checklist items. Mr. Wehrspann will make this change. A discussion ensued about the item on the checklist regarding the storage of the oxygen and acetylene being stored together. If the torch won't be used in a twenty -four hour period, then the regulator must be removed, safety caps installed on the bottles, and the gases must be separated and stored at least twenty feet apart. The other option is to separate the bottles by an appropriately rated firewall at least five feet high (as per the code). Safety /Communications: Referencing the minutes from H &S meeting minutes from 19 May 2003, the discussion continued on communication concerns on the fire ground. 1) Good Communications = Safe scene 2) Loss of communication = Loss of accountability 3) Poor Interior Team a Incident Commander communication a. Poor Communication Through Face Piece • Building Alarms • Motors /Engines Running b. Radio System/Equipment Limitations • Tompkins County Emergency Control • IFD c. Distractions d. Excessive Radio Traffic e. Radio Usage Training f. Radio Headsets 2 FF Powers stated that as radios get older they tend not to operate within specifications (i.e. Signal degradation). LT O'Connor and FF Spadolini were unable to meet and discuss communications issues before meeting. AC Schnurle asked what we do w/ information? LT O'Connor stated that we should sort the issues into categories and deal with issues that we can change /improve. Budzetary /Cost Prohibitive Items we can control Items out of our control Training Radio Equipment? Building Alarms? see Then prioritize issues and work from there. One example is the face piece communication problems. Research and development should be done to determine and isolate problems and work with people to improve on personal communication techniques or find products to enhance /improve communications. FF Flynn suggested working with some people that have been identified with communication difficulties through face pieces and have them talk slower and louder. FF Payne suggested taping some training evolutions w/ face pieces for documentation and so people can hear what is being heard over the radio when they speak. AC Schnurle stated this has been done in the past. AC Schnurle will assist with this issue and create a work group on this specific item. LT Sharp had a voice enhancement device that improved her voice transmission through her face piece; however, it was broken and has not been replaced. There are other people with the similar voice characteristics and these people should be outfitted with the same device to improve transmissions. FF Flynn recommended that the H &S committee send a letter to the chief requesting immediate action to acquire replacement voice enhancement devices. The letter should also request that a timeline /deadline be established. Also under communications, the headsets in engine one were discussed briefly and FF Payne stated that the control head has been sent out for repair. It is uncertain when it will be back. New Engines/Foam Eductors: A copy of the 24 Mar 02 letter to the Chief was handed out. The only response to this letter was talk about the foam issue at a staff meeting shortly after the letter was sent. To 3 LT O'Connor's knowledge, no other action has been taken on this issue. FF Payne stated that last shift, the C -shift connected an old 95 GPM eductor to the foam system on engine one using the pick -up tube off from one of the new eductors (FF Payne believes the shift was directed to do so by the Chief, AC Labuff might be able to tell us if this is the case.). After flushing the system on the truck and checking the ball on the eductor, finish foam was made operating at between 125 psi and 145 psi. The Chief and Deputy Chief were made aware of this. There was some discussion as to what eductors should be on the trucks. LT O'Connor will draft another letter to the Chief. Reflective Vest Purchase: A copy of the proposed backing policy was handed out. FF Payne inquired about adding relectivity into the clothing issue, which is still an open issue, as opposed to the vest required in the backing policy. LT O'Connor stated that the relectivity in clothing would not be sufficient for the ANSI /DOT standard on reflective vests. A letter to the Chief regarding reflective vests resulted in approval for a P.O. to purchase reflective vests up to three hundred dollars. Mr. Wehrspann will check his suppliers for price and availability on lime green vests and will meet with LT O'Connor next Tuesday. Also, LT O'Connor went to a seminar at the State Chiefs Conference that discussed emergency personnel working in traffic. The seminar was about the addition of a new ANSI /DOT standard going into effect in 2004 that deals directly with Emergency responders and short durations traffic interruptions (MUTDC 2000 edition, parts 1,5,6 changing and adding 6I). Section 6I deals with training standards, development of S.O.P.'s, updates, and record keeping. A discussion ensued as to how this will effect IFD in the future. One question that came up was IPD's role in traffic control at incident in the roadway? Mr. Olmetti stated he might be able to assist in that area at a citywide traffic safety level. LT O'Connor stated that some departments, similar in size to IFD, are already sending alternate apparatus to these types of incidents to help cover traffic control only (ladder truck, extra engine, staff car, etc.). Mr. Wehrspann will check with the Cornell Local Roads Group for additional information. High Heat Index SOP Review: This item was not discussed, however, FF Payne will get w/ LT O'Connor to computerize color heat index chart. Hearing Conservation Program Discussion: This item was not discussed Next Meeting: This will probably be in about three weeks. Meeting Adjourned 1130 hrs 2 FOR CONSIDERATION BY ITHACA BOARD OF FIRE COMMISSIONERS 08/12/03: WHEREAS, the City Chamberlain expends monies for a variety of accounts managed by the Ithaca Board of Fire Commissioners; and WHEREAS, the City Chamberlain only expends monies from these accounts by authorization of the Ithaca Board of Fire Commissioners; and WHEREAS, the checks written require the signature of the City Chamberlain as well as two fire commissioners, the process oftentimes results in a long delay in expediting payments; now therefore be it RESOLVED, the Ithaca Board of Fire Commissioners authorizes the City Chamberlain to process payments from those accounts managed by the Ithaca Board of Fire Commissioners by written authorization only, and that the City Chamberlain be authorized to be the sole person to sign the checks, and be it further RESOLVED, the City Chamberlain will provide a copy of the executed check as well as at least an annual report of the accounts, or at any time the Ithaca Board of Fire Commissioners should request a report. Reconciliation of 2003 2% Distribution NYS Insurance Department Town of Ithaca Subtotal $ 58,573.49 $ 16,151.70 $ 74,725.19 To Vet Volunteers 1/2 of 2% $ 37,362.60 Add Interest Earned Vet Volunteer Relief Fund, 2002 $ 181.10 Total Check to Vet Volunteers $ 37,543.70 To Volunteer Fire Companies 1/2 of 2% Add Interest Earned, 2002 Less Payments to Firemen Divided by Eight Companies Payee Vet Volunteer Fire Company Volunteer Fire Co. #1 Volunteer Fire Co. #2 Volunteer Fire Co. #3 Volunteer Fire Co. #4 Volunteer Fire Co. #5 Volunteer Fire Co. #6 Volunteer Fire Co. #7 Volunteer Fire Co. #9 $ 37,362.60 $ 1,789.36 Total Checks to Volunteer Fire Companies $ 4,893.99 $ 39,151.96 Amount 1061 $ 37,543.70 1062 $ 4,893.99 1063 $ 4,893.99 1064 $ 4,893.99 1065 $ 4,893.99 1066 $ 4,893.99 1067 $ 4,893.99 1068 $ 4,893.99 1069 $ 4,893.99 $ 4,893.99 $ 39,151.96 REPORT OF FIREMEN RELIEF FUNDS, 2002 Receipts New York State Insurance Fund (City) $ 47,309.83 New York State Insurance Fund (Town) $ 14,039.00 Interest- Super Savings $ 1,789.36 Total Receipts $ 63,138.19 Disbursements Treasurer, Vet Volunteer Firemen $ 30,674.42 Volunteer Fire Companies $ 32,922.24 Total Disbursements $ 63,596.66 Reconciliation Cash in Banks, January 1, 2002 $ 92,447.85 Receipts $ 63,138.19 Disbursements $ 63,596.66 Cash in Banks, December 31, 2002 $ 91,989.38 Deposited as Follows Firemen's Relief Fund, Fleet Checking $ 14,659.89 Firemen's Relief Fund, TTC Super Savings $ 77,329.49 $ 91,989.38 REPORT OF VET VOLUNTEER FIRE RELIEF FUNDS, 2001 Receipts Interest, Super Savings $ 181.10 Disbursements $ 244.17 Reconciliation Cash in Banks, January 1, 2002 $ 10,067.52 Receipts $ 181.10 Disbursements $ 244.17 Net Increase $ (63.07) Cash in Banks, December 31, 2002 $ 10,004.45 Deposited as Follows Vet Volunteer Firemen's Relief Fund Super Savings $ 10,004.45 SAL. 7 ac--0-3' y 7- Wr,�P.E.' 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They are working in cooperation with the Ithaca Police Department to close the case. 03 -27 Fire fighter Hamilton investigated a minor kitchen fire at 222 South Aurora ST, City of Ithaca. The cause was attributed to food left on a stove. SUBMITTED: FF Jim Crowley