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HomeMy WebLinkAboutMN-BFC-2003-07OFFICE OF BOARD OF FIRE COMMISSIONERS CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14850 NOTICE THE NEXT REGULAR MEETING OF THE ITHACA TEL (607) 272 -1234 FAX (607) 272 -2793 BOARD OF FIRE COMMISSIONERS WILL BE HELD ON TUESDAY, JULY 8, 2003 BEGINNING AT 6:00 P.M. AT THE ITHACA CENTRAL FIRE STATION, 310 WEST GREEN ST., ITHACA, NY. An Equal Opportunity Employer with an Affirmative Action Program" ej Recycled Paper ITHACA BOARD OF FIRE COMMISSIONERS JULY 8, 2003 AGENDA I. CALL TO ORDER MATTERS OF REORGANIZATION - ELECTION OF BOARD CHAIR AND VICE CHAIR II. APPROVAL OF MINUTES III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE VI. MEMBERSHIP CHANGES VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF: 1. Financial Reports 2. Fire Prevention Bureau 3. Monthly Inspection Report B. DEPUTY CHIEF /TRAINING IX. OLD BUSINESS X. NEW BUSINESS XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS July 8, 2003 MINUTES PRESENT: Commissioners Robert Romanowski, Paul Alexander, Greg Kirkpatrick and Carol Seligmann; EXCUSED: Commissioner Jana Taylor. Chair Romanowski called the meeting to order at 1800 hrs. Matters of Reorganization: - Chair Romanowski made a motion to nominate Paul Alexander as Chair of the Board. Comm. Seligmann seconded the motion. Comm. Alexander declines the nomination. Nomination withdrawn. - Comm. Alexander made a motion to nominate Robert Romanowski as Chair of the Board. Comm. Kirkpatrick seconded the motion. Hearing no other nominations, the motion carried unanimously. (Comm. Taylor voted for Robert Romanowski via telephone proxy earlier in the day). - Chair Romanowski made a motion to nominate Greg Kirkpatrick as Vice Chair of the Board. Seconded by Comm. Alexander. Hearing no other nominations, the motion carried unanimously. (Comm. Taylor voted for Greg Kirkpatrick via telephone proxy earlier in the day). II. Chair Romanowski made a motion to approve the minutes of the June 10th, 2003 meeting with one correction: add Comm. Carol Seligmann to those being present. Seconded by Comm. Kirkpatrick. Carried unanimously. III. Additions /Deletions to the agenda: - Chair Romanowski would like to add a budget discussion to New Business. IV. Persons wishing to speak to Board of Fire Commissioners - none V. Correspondence: -A $50.00 prize was received from the Montour Falls Parade Committee for the Steamer's participation - will be deposited to the Steamer Parade, Trust & Agency Account. ITHACA BOARD OF FIRE COMMISSIONERS MINUTES - JULY 8, 2003 PAGE 2 VI. Membership Changes - None VII. Miscellaneous Reports: - Town of Ithaca - Chair Romanowski provided a written copy of his report to the Town of Ithaca - see Minute Book. - Audit - was reviewed and approved. - Tompkins county Fire Advisory Board - no report. VIII. Department Reports: A. Chief's Report (see complete written report in Minute Book) - Chief Wilbur answered questions and highlighted items as follows: Along with his report, Chief Wilbur also provided the following reports: - A Statistical Summary of IFD responses 07 JUL 03 YTD; - Fire Prevention Bureau - Code Enforcement Activity for month of June 2003; - Child Protective Seat program YTD; - Fire Investigation Unit Report for June 2003; - 2003 Budget Report - YTD 06/30/03 - Code Enforcement Activity - June 2003; - Juvenile Firesetters Intervention Unit Report - 2nd Quarter 2003 - According to the Budget Graph, IFD has expended approx. 50% of the overtime allocation - which is on target for 1/2 the year past; however, overtime costs have been severely restricted - one example is no staff meetings; however, we are coming into vacation season, 1 Fire Fighter is on an extended sick leave, and 1 Lieutenant continues on Military Leave - which will change the picture. - Mayor Cohen will announce tomorrow that the City has come to an agreement with the County that IPD dispatchers will become part of the County Communications Center upon its completion. - Attached to this report is a breakdown of costs related to retransmission of alarms from Central Fire Station to the new Brown Road Communications Center - almost $77,000.00 - Chief Wilbur described the system and how it works and explained that there really ITHACA BOARD OF FIRE COMMISSIONERS MINUTES - JULY 8, 2003 PAGE 3 is no other alternative - we expect this to be a County expense but there is no agreement at this time. - Regarding the City's denial to fill the Assistant Chief's vacancy - the Town of Ithaca has indicated they will offer to fund an incoming Fire Fighter position in exchange for the City's willingness to facilitate promotions to Lieutenant and Assistant Chief to resolve the vacancy. We don't have anything official as yet. - The Chief and the Board discussed the current status of 2% funds (the City has received their share of $58,573.49 and need to wait for the Town of Ithaca share before distributed). They are about due to be distributed to the Vets and the volunteer companies according to the prescribed rules; however, Chief Wilbur asked the Board to consider how these funds relate to service to IFD - need current discussions that include the Vets and volunteer company members. The IFD City budget is in desperate need. - 2004 Operation budget discussion - Chief Wilbur indicated that to accommodate cuts that the Mayor's budget directive asks for, will mean approximately 6 layoffs at IFD and a significant impact on services. - Codes Transition - the issue of applicability of the new code remains unresolved. Chief Wilbur discussed occupancy postings at Cornell University - depending on code interpretation, we would need to re- evaluate every assembly space - we could not possibly do that with current staffing; they can utilize a 3rd party inspection agency - which would need to follow our rules; we could review and charge them for our time. - Ithaca College has extended a significant commitment to the IFD Wellness /Fitness program with funding through May 2004. - The monthly call report - number of incidents continues to rise! ITHACA BOARD OF FIRE COMMISSIONERS MINUTES - JULY 8, 2003 PAGE 4 - The haz mat trailer of equipment that had been promised from State since 2001 finally arrived- inventory was not complete, but lots of good stuff - suits, decon facility, meters and test equipment. Training and familiarity with the equipment (for IFD as well as County departments) and the need for all staff to be trained to the technical level (so as not to have call in off duty staff) is one casualty of cutback in overtime costs - we need to train! - There will be no new member or bunker class this summer - the first time since 1990. The IVFU is working on development of recruitment opportunities. 12 bunkers are returning and 3 may be leaving. - Once the 2004 budget is compiled and a budget hearing schedule is known, the Board may have a special meeting to review the information. B. Deputy Chief's Report (see complete written report in Minute Book). Deputy Chief Dorman answered questions and highlighted items as follows: - Personnel Staffing Levels - currently we are down 3 people - 1 Lieutenant on Military Leave, 1 Fire Fighter on extended sick leave, and 1 vacant Assistant Fire Chief; - Also included are Mutual Aid Calls, Selected Calls, Support, Training, apparatus stats and monthly training hours. IX. Old Business - None X. New Business - 2004 Budget Discussion: - Chair Romanowski feels the Board should be very public regarding the budget for the Ithaca Fire Department - feels IFD is being unfairly cut - Chief Wilbur will need to make very difficult decisions on what work IFD ITHACA BOARD OF FIRE COMMISSIONERS MINUTES - JULY 8, 2003 PAGE 5 won't be able to accomplish; and feels IFD is a victim of its own success! Need to let the public know - wants the public to understand consequences of cutting the budget even further. - Comm. Seligmann believes the public needs all the information; go to neighborhood groups and make presentations; Chair Romanowski feels uncomfortable going to meetings individually - should be the whole board; Comm. Alexander believe neighborhood groups are important, but thinks the Chief or Deputy Chief should make the presentations. - Deputy Chief Dorman thinks a large public debate might be counterproductive and he doesn't think the "dog & pony shows" have worked in the past. - Comm. Alexander believes last year's presentation was excellent - representatives of all areas of the Fire Department - need several public comment sessions - continues information to the public - we have the ability - and we shouldn't say what to can't do, we should concentrate on what we can do; - Chief Wilbur believes the priorities of our community are different than in a lot of communities - public safety is not a high priority in our community. He also believes a careful strategy needs to be developed - as he was personally chastised in the past for the publicity we created regarding our budget needs. - Chair Romanowski believes it should be a Board campaign. XI. Hearing no other business, the meeting adjourned at 1900 hrs. Respectfully submitt d, Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (Minutes will be reviewed for approval at the 08/12/03 meeting) CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the month of July 2003. LIFE SAFETY DIVISION Administration 1) Career Personnel Report See report from Deputy Chief Dorman. 2) Operating Budget Account Status See attached report from Administrative Assistant - Financial Camp. At about halfway through the year, we have expended about half of our overtime budget. The only way we have been able to do this is by severely restricting the kinds of activities that previously been accomplished using off -duty work. Emergency management, including the hazardous materials unit, are examples of activities where these restrictions have been imposed. Even at that, and given what we know about staffing demands coming at us, it is highly likely we will overspend the overtime line. 3) Contract negotiations. Collective bargaining between the City and the Ithaca Paid Fire Fighter's Association continues. 4) County Communications and 911 Program Mayor Cohen is in the process of negotiating with the County for police department dispatch services, with anticipation of a move to the new County Communications Center on Brown Road. Additionally, as the new center is well underway, the Ithaca Fire Department must nail down costs related to retransmission of alarms from Central Fire Station to Brown Road, as well as accommodate the eventual phase out of the county's Motorola IntracTm radio alarm system. The attached spreadsheet summarizes current estimates for this work. These costs had been identified early (circa 1997 -8) on and had been conveyed to Fire Coordinator Miller at that time. Because of the delays in this project, we have not kept the estimates current until now. As the county caused this expense as a result of the relocation of their communications center, we expect this should be a county expense, but there is no agreement that I am aware of to make that so. 5) Proposed Revenues from EMS and Rescue Services No further action to report. 6) Retirement — Vacancy Review Committee The decision of the Vacancy Review Committee was appealed to the Human Resources Committee of Common Council. There was no motion to override the decision, so the position will remain open. At this point, I am tasked with performing two full -time jobs. Additional changes will be made to help manage this situation. Ultimately, some things will go undone; the pace of other things will slow down significantly. See attached e-mail to members of the department regarding this situation and the budget in general. "An Equal Opportunity Employer with a commitment to workforce diversification." W Fire Chief's Report for July, 2003 7) Foreign Fire Insurance, Receipt of 07 Jul 03 Page 2 The City Chamberlain has received the foreign fire insurance premium tax distribution for the City of Ithaca in the amount of $58,573.49. Attached is a copy of records received from the State of New York Insurance Department. The Ithaca Fire Department share of the distribution to the Town has not yet been received. Given the severe budget challenges facing the City, the Board should consider discussing the future distribution of these funds. The volunteer fire companies and the Ithaca Veteran Volunteer Firemen's Association should have an opportunity to participate in those discussions as well. The ability of this department to provide services is deteriorating and desperate times are upon us. 8) 2004 Operating Budget You have received a copy of the Mayor's budget directive for preparation of the 2004 budget. Absorbing contractual increases, the —5% Mayor Cohen is requesting turns in to a —7% or -8% scenario for city agencies. This could amount to an overall reduction in our operating budget of from $306,000 to $360,000. To accommodate cuts of that magnitude will require a reduction of as many as six positions. Because we are already understaffed, this will have a significant impact on services. We now have less than a month to prepare a budget and submit it, so time for review will be tight. As soon as we have developed a schedule for the internal process I will share it with the Board. Fire Prevention Bureau 1) See attached monthly reports for code enforcement activities submitted by Bureau personnel. Included in this month's series is a new report on the Child Safety Seat Program, and both monthly and quarterly Fire Investigation Unit reports. 2) Codes Transition The issue of applicability of the new code remains unresolved. In discussions with representatives from Cornell University, and per the authority in § 181 of the City of Ithaca Code, it is likely we will plan to utilize the Cornell Department of Environmental Health and Safety as a third party inspection agency to evaluate occupancy loads of assembly spaces at Cornell facilities. This will include both statutory and endowed buildings. Safety Section 1) Wellness and Fitness Program. The memorandum of understanding that we are working on with Ithaca College is still in process and will be presented for consideration as soon as possible. In the meantime, Ithaca College has committed to funding this program for the next academic year. This is vitally important to the success of our program and to the safety and well being of our fire fighters. 2) Safety Committee The Safety Committee is working on a variety of topics. The minutes from their most recent meeting (03 JUL 03) will be placed in your mailboxes as soon as they are ready. Fire Chief's Report for July, 2003 OPERATIONS DIVISION Response 1) Monthly Call Report 07 Jul 03 Page 3 Year -to -date (YTD) reports for 2003 are attached. At the current rate of alarms 11.5 per day), this projects to 4,198 for 2003. That will be an increase of 87 over the 4,111 alarms responded to in 2002. 2) City Disaster Management Plan Same report as last month: Work continues on Pre - Disaster Mitigation planning. There has still not been time to review the draft of the city's emergency management plan. Work continues on the 2003 emergency management exercise and our participation in the County Emergency Management Group. 3) County Hazardous Materials Team On 23 JUN 03, we received the trailer and most of the equipment cache that had been promised by the State. The equipment was inventoried and deficiencies noted. Plans are underway to develop training and deployment plans so the Hazardous Materials Unit can become proficient on the equipment provided. Eventually we will provide an opportunity for county departments to see the trailer and equipment, and to become familiar with our current capabilities. Support 1) See report from Deputy Chief Dorman. 2) Training Center Usage — June 2003: IFD 35 hours County 9 IPD 8 Total 53 hours 3) Space Needs Nothing new on this for this month. 4) Marine Facility Senator Kuhl has had to cancel each of the two meetings we had set up with him due to pressing budget deliberations in Albany. In the meantime, Lt. Parsons has been working with City Engineering and Planning to evaluate proposals received for design development work on the proposed center. 5) Generator Replacement Project — Station 9 See Deputy Chief Dorman's report. Training 1) See monthly training report from Deputy Chief Dorman. Fire Chief's Report for July, 2003 VOLUNTEER SERVICES DIVISION Membership Unit 1) New (volunteer) Member Training 07 Jul 03 Page 4 We are still unable to field enough people to make a class go. It is also of note that this is the first year since 1990 that we have been unable to field a bunker training class. The IVFU is attempting to develop recruitment opportunities and will continue to work with both Cornell and Ithaca College to develop the bunker program. Service/Duty Unit 1) Volunteer Standby Hours for June 2003 Jessel 124 Begg 106 Wehrspann 14 Kourkoutis 86 Keller 102.5 Cantone 17 Kilgore 53.5 Jupiter 24 Maas 6 Gilligan 1 19.5 Totals 1 552.5 2) Bunker Program All renewal contracts have been executed for the coming academic year. The result is a roster of 12 bunkers returning. Of those 12, at least three are questionable for continued service of any duration. ,111spec submitte ian H. i ur Fire Chief Attachments M O fD X 3 P1 fll fD v M rt a M rF s O O� W 0 O W N O O W P'F i.� n fD E m m � ;p M 5 --1 (n n ° O n v n C m O O O N D ! c c o sv v �_ v " o r+ < iv " a �' °� 3 n> c v tai � m 0 m X R° O � u ti 0 m m m 3 rt rt _ in m = (D C (D A A p N N Account Co o V V V M �I e, V o M o <n e, -P, U, J� o W w N cn N o —• w o O v, N v, o N L" o O v, Numbers I Administration & - Planning 12050 W V O N CO W 00 Co 00 N V a] Ln CO CO J O O V W O W 6) N Cn W V w Fire Prevention !" -' �• !" Q' Bureau 12100 W V 00 0) _N W C) 00 — (n a) (n N O Co as On 4 N N Safety Section w in w v _ m o _ iv 12150 V O V U'I O CO 00 <n Ul V ? w 6l I i 00 Response Section w 00 N 12200 W V CO W V W Ul Ul (n CO O -N O') Oo cn V N N .a Support Section Cn V W o N V N W 12250 (n V U7 w Co 4 w M w O Oo Ul Co o 4 p N un c0 00 U9 CO .A U7 O W W 61 N M O o Emergency Operations Ctr 12300 Training Bureau 12350 w V 00 o 00 -N -N (D v, rn rn rn o 00 m O o a) .p U1 C0 V I Membership "' Section 12400 w V cn 0 00 o Service / Duty Section 12450 � O V V 00 I N Ul I J] i � V °' 61 _ N Balance V7 C0 V L0 W V 00 4 M w w 4 00 00 N V -N N -N N W cn (n M 61 w 4 w w O 6i O Oo 00 N Ul Cn W N Cn — W W N N M M 4 -P W N O O W P'F i.� n fD 0 m N rt n v 0 o+ w 0 0 w �9�y�ii�isrr Frep re�en�io�e fired 4 Sd'�et eo��oh Respo �SeS eo��oh S4ppor�Seo . �%,2 Trdi�i�g� 4rea 4 �%! ,,0er Me�b ersh�p V oi4n�eer Ser�ioe 64 �6s .64 N N cn O cn O cn O O O O O 0 o O O o 0 .r. 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O�hC eF - Ipe�se CO S4/Cfo e,1e�Op �ev2r A r °9ra�i S4pp�es N W -1�- Cn V 00 O O O O O O O O O 04 CD r� �c O r O CAD r-r CD Statistical Summary Ithaca Fire Department - Board Report - 07 JUL 03 YTD There are 13,837 records in the Incidents Table. Between Wednesday, January 1, 2003 and Monday, July 7, 2003 there were 2,048 incidents. Currently there are an average of 10.95 incidents per day. Average response time for the department is 4.32 minutes. The average duration of an incident is 18.76 minutes. 120 100 80 60 40 20 0 300 250 200 150 100 50 0 Incidents by Hour of the Day I '11111 II"I O r N M d' In 0 r� O O O — N M `1 0 W 11, W O O r N M O O O O O O O O O O T T T T r — r N N N N Incidents by Day of the Week ' 1 ! • 1 1 w 400000 350000 300000 250000 200000 150000 100000 50000 0 SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day Loss Statistical Summary Ithaca Fire Department - Board Report - 07 JUL 03 YTD There are 13,837 records in the Incidents Table. Between Wednesday, January 1, 2003 and Monday, July 7, 2003 there were 2,048 incidents. Currently there are an average of 10.95 incidents per day. Average response time for the department is 4.32 minutes. The average duration of an incident is 18.76 minutes. 400000 350000 300000 250000 200000 150000 100000 50000 0 Dollar Loss by Day of the Week 1 IN SUN MON TUE WED THU FRI SAT 6 5 4 3 2 1 0 Average Response Time by Unit 1 I O In Cl) CO Cl) (O 't In N O O � r O O O O O M O (p O CO 'It (� O O O M O O O O O 0) O O O Runs jNSV� pNCSpS? pA 10 gVILolsG ON EMPIRE St ATE P�ZA Q4' NE NOS AOCYEFELLE� P�� pVE¢NO� NELA BANY NEW YOaK �2257 C �S OF SHACP tN SS 14950 TAX ��S�a18U�1ON - Judy 2 ()33 UaPNCE PREMIUM F1F1 OF E INS AC .IGN C,�.. 58,5 i 3.49 � K PMOUNS Np qES ANN E CASHING A C pCH 6EFO P aECosos FOR YOU � QSoa vvc�L U - �� ANCE pEP AF,SMENS �2p4 INSp¢ � N� YORK 1uH 1.2 3 OEPAaSMENS OF E OF SHE F1FIE � SA�`SUa a NY ,y,� cf CCHPCP RSENea fleaumEO ?F�PD �S`� HECK PPOMP� Y A loo o ••n L?5,. ? ti� 00 366 s� Ki 1-7� 211 STATE OF NEW YORK INSURANCE DEPARTMENT AGENCY BUILDING ONE THE GOVERNOR NELSON A. ROCKEFELLER EMPIRE STATE PLAZA ALBANY. NEW YORK 12257 TREAS OF FIRE DEPT OF ITHACA 108 E GREEN ST ITHACA NY 14850 FOREIGN FIRE INSURANCE PREMIUM TAX DISTRIBUTION - July 1, 2003 05204 ITHACA, CITY OF CHECK AMOUNT " """" 58,573.49 CETACH BEFORE CASHING AND RETAIN FOR YOUR RECORDS 05204 kate Qf Nefu Rack W8AW OF NEW YORK Autry, NY INSURANCE DEPARTMENT July 1, 2003 TREASURER OF THE FIRE DEPARTMENT OF WPM OF ITHACA NY ,s u SPATE COAAPTFlOLLER PROPER ENDORSEMENT REQUIRED DEPOSIT CHECK PROMPTLY 0114 r VOUCHER NO. 019896 � l 1 3 RECEIVFf) JUL - 3 1003 O� 6 No. 01989 29 -70 213 s HA CHECK AMOUNT * * * * * " '** 58,573.49 SUPERINTENDENT O INSURANCE 1180 1 98 9 6 3118 1:0 2 L 300 70 SI: 7 LO 00 366 2118 'UTm-4 OnD cnm ZO z -q 07 °aE 3 3 o WD>Ov OApOm >m > M> ao nm O In ° –' � u7i m m,f --A+ cnN {03 -r7 Zn�K> 1+ m F p n' m CCm (D AO <= CDD M ° D'O C DrNmm •`'' •"•3 co 7 a� ZAD� O –Ul "o °i n D_D7 m {�m0 Co m= o Doa � ray o� m AmO� _.cD ycD�m�O �-1 OOD�o1 0� T mrnac`ODCi�m T C7 m c0 i m a£ca m�DO �� cXi u o w CL CD m ya y �� N 7 3 �c (D mo:E,, Dpi Zy c ufD, as DZ�N{ T {zD= o m 3 03 M—na � co a x m-+Zp 1m_ ma =.Nm3 f3 0�CD� p m mm- �' D ca3c_7� wCD CD o co y < o 0�oa AZm {(D 0 7 co .SDI -Z pm�mm m N N N _ +� N m O.= 7 � m 7 Sa mp N (n (D *0 N p m .m Ql�c� O N to mD� 1COZ cD m m CD c0 CL p oz= •N T o m N O �m co m clD .n_.,7 M _� CO CD CD cn ca 120 -LN— 1 7 m �w 0 --4mwz i O y 3 y y j C Sy ti - O cn Fr- J G) 3 a a a O -4pm� �m�* �� CD -4 gccc m m o c ? 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T�1 N z mD D m i y x i Ithaca Fire Department Fire Prevention Bureau Code Enforcement Activity Activity Totals First Inspections 18 Reinspections 9 Inspections Completed 0 Complaints Received 15 Complaints Investigate, 8 Complaints Closed 4 Complaintes Referred 1 Walk Throughs 1 In- Service 1 Billings Sent 0 Tests Observed 19 Other Activities 60 Totals 136 June 2003 Quarterly Report of the Juvenile Firesetters Intervention Unit for the Ithaca Fire Department Board of Fire Commissioners Outline: Cases Number Contact Hours Office Hours Total 1 1 ` 1 2 2 1 1 2 3 2 1 3 4 2 1 3 - 5 3 2 5 6 - - - Total for Hours Second Quarter Respectfully Submitted i Patrick Sulliv V` Firefighter #183 Juvenile Firesetters Intervention Unit Ithaca Fire Department 07/08/03 Chief Wilbur, 07/04/2003 The following is a report on the activities of the CPS unit from the date of Jan 01 2003. January/ 6 Seats February/ 0 March/ 3 seats April/ 4 Seats May/ 21 —16 on 5/31 check point with TCSD, with the seats from TCSD we did a total of 26 with 3 Techs. June/ 8 Both techs have spent approximately 4 hours doing paper work and the 100 question written exam for recertification this year. The current status of both FF Orenstein and myself is active thru 2005. This Dept has issued 16 seats and we have received 2 donations at $20.00 each. Each inspection takes about 15 minutes to 30 minutes each. We will be including times on future inspections done. Work is underway for a training class to be held at Station 6 on Sept. 3 -6 2003, costs for this class will be paid thru the grant from the GTSC. About 3 hours have been spent on class preparation and 3 -6 more will be added to it before completion. Any questions please contact me. Ernie Williams #163 MONTHLY FIRE INVESTIGATION UNIT ACTIVITY REPORT JUNE 2003 The Ithaca Fire Department's Investigation Unit responded to three incidents in the month of June. A brief description of each incident is provided below: 03 -21 7JUN03 The FIU investigated a structure fire that occurred at 116 Dearborn PL FF Crowley is currently working in conjunction with the Ithaca Police Department to determine the cause of this fire. 03 -22 16JUN03 LT Tracy investigated a minor vehicle fire 720 S. Meadow ST The cause was attributed to an electrical malfunction in the engine compartment. 03 -23 27JUN03 LT Tracy investigated a fire at 777 Stewart AVE that was extinguished by the automatic sprinkler system. The cause of the fire is currently undetermined pending further investigation. MITTED: L Jim Crowley QUARTERLY FIRE INVESTIGATION UNIT ACTIVITY REPORT April — June 2003 The Ithaca Fire Department investigated a total of fourteen incidents between April 4 and June 27 of this year. Of these, seven involved structures, five involved vehicles, one was a mulch fire and one was a trash fire that occurred under suspicious circumstances. All but two of the incidents occurred within the city of Ithaca. None occurred outside the Fire Department's jurisdiction The predominate fire cause was one of an incendiary nature. Of the total number of incidents, approximately 36 percent involved malicious fire setting. This exceeds the national average, however, the total number of incidents is insufficient to qualify the department for Federal assistance. Of the accidental fires, the most common cause was leaking fuel lines in vehicles. This is not a new trend and I would expect to see more of these types of fires in the future. The cause of two of the incidents remains undetermined. Nine different firefighters were involved investigations this quarter. This represents participation by every investigator, probationary member and associate member on the FIU roster. The most active member was the now retired AC Ray Wheaton. Ray's dedication and knowledge will be missed. 7JiSU IT TED: m Crowley Budget 2004 page 1 Subject: Budget 2004 Date Sent: Tuesday, July 1, 2003, 15:18 From: 0 Brian Wilbur <brianw @cityofithaca.org> To: 0 allifd IFD <allifd @ifd.cityofithaca.org> Hi, I have already written about the budget and financial situation and how we might react to it, but there is more. As most of you know, we are in the midst of a severe budget crisis. How we got here is subject to lots of debate, but that won't solve what to do about it. Similarly, if you look around, you will see lots of other municipalities and states struggling as much as we are, if not worse (be glad we're not in California right now). No one I talk to sees any real improvement in the foreseeable future - in fact, the forecast is for worse. So far, the real impacts of what is happening has hit hardest the people who have already been laid off. And, those of us left still working have had to pick up the slack. You may know by now the Mayor's budget directive for the 2004 budget requires us to submit a -5% reduction budget. That amounts to a reduction of about $218,000. In addition, we must absorb any contractual (wage) increases. Using a generic increase of 2.5% for this year, and 3% for next year, that makes the overall reduction somewhere around -7 %. As you might guess, in the aftermath of 11 years of no growth or reduction budgets, we are not going to find that kind of money by buying cheaper toilet paper. It's pretty clear that we will not be able to replace Ray Wheaton anytime soon, if at all. In order to cope with this, and to help prepare for what is coming, more changes will have to be made. For me to be able to survive the current challenges, I have to: - reduce the number of people that report to me by enforcing the chain of command (closing the door); - reduce or eliminate some of the activities found in our current organizational chart; and - shift around some responsibilities in the organization. In addition, we must prepare for an intense budget battle to preserve staffing levels. Our current inability to replace Ray is only the beginning. A lot of what we must do is to be able to very, very clearly portray the impacts of any reduction in personnel - by attrition or otherwise. So, let's stay focused on what we have to do, continue to provide professional service to the public, and work hard to preserve the trust of the people who support us (and there are many that do). Thanks. Brian Wilbur City Municipal Fire Alarm System Relocation Costs Vision 21 Alarm Receivers Hard wire decoding option Power supplies Short haul modems $ 49,950.00 Radio receiver option $ 9,350.00 Sub -Total $ 59,300.00 System Extension Costs cost to install cityfa wire and bells at station 5 6 9 and central 1 wire j hooks deadends tangent supports clifford of vermont $ 2,592.50 2 cost to install wire on poles @ 32 cents per ft $ 3,840.00 3 cost of new bells 3 per station times 4 stations $ 5,600.00 4 cost to wire bells and etc in all 4 stations $ 2,000.00 5 cost of 2 gamewell master boxes for station 5 &6 $ 3,300.00 $ 17,332.50 Estimate Total $ 76,632.50 7/7/03 ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT July 2003 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 4 Assistant Chiefs 8 Lieutenants 49 Fire Fighters 63 On duty personnel 1 Fire Alarm Superintendent 1 Administrative Secretary 1 Administrative Assistant - Financial 0.5 Account Clerk Typist Lieutenant on Military Service Leave Fire Fighter on Extended Sick Leave Total employees as of 7/01/03 — 68.5 Fire Prevention Bureau AC position not filled at this time. MUTUAL AID CALLS — From: Lansing, Cayuga Heights (2) To: Newfield, Varna (2) SELECTED CALLS — On 6/7/03, A Shift responded to a house totally engulfed in flames at 116 Dearborn PI. Due to the extent of the fire prior to IFD notification, the house was extensively damaged. SUPPORT 26 Vehicle work orders were written and 13 were closed. Station 9's generator project is progressing. Preliminary structural and electrical work has been done. The actual generator was delivered on 7/1/03. TRAINING — See Attached report. Submitted by: J. 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Reeves From: Brian H. Wilbur Re: Fire Advisory Board Reports Date: 23 JUL 03 Each month at the Board of Fire Commissioners meeting, Chairman Romanowski pauses at the agenda item, "Report of the Tompkins County Fire Advisory Board ", and inquires if there is a report. Neither Tom Dorman nor myself are able to attend, and the minutes of the meetings frequently are not distributed in time to make the Board meeting date. As a result, the answer is "no report available." As our representatives to the Fire Advisory Board, would any of you be able to attend the monthly Board of Fire Commissioners meeting to deliver a verbal report? Thanks. cc: Board of Fire Commissioners "An Equal Opportunity Employer with a commitment to workforce diversification." 1. 440 U,6A; �Tj,QErIE J� SAC, 4 <r/G y �&Qj W C'v.t- �.yrTI�E ,4`�T�e �e,,g�vrTJ esvi°�c'.C�iy r�.eiT.ot <vvye± . 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G..eAACA ON i1J�K G�Y���.C..J 6 •"V 4,S e .47- 6k-,L IE4e aAE `577iOL72 J vi i s i><c T oAj , C/n/ g,4jL)4,gwzk /124.0 - W 15let el.,' a.v ! !AP<AU.0 �/¢c: L iTy - ��,� vsE arm 4Lkw.vr /-fig 7c� �An�cet ,�,acss oc Cu o c_ �!�v6 <' � Ties �r7-,w'Ale Al.er . >15i 'C /A) 1�t- it AZ &- 14131%J S �S AOICCAc, lc.�c <ac% iv�Y'%,< rTy E.� rA14L 4 P.4tAJAJJAJC> j of-0,44LIAIZ /�'e ,605,aLS .Qece)VZO ,-Ao- P,eSeQX) �c ✓E1�P.�<ewi W6kk 6-' CeA4 •T5 M4 c*- e4e u ot�c-are> A& rm �'o y r Ithaca Board of Fire Commissioners 310 W.Green St. ,Ithaca,NY 14850 July 15,2003 From: R.S. Roma nowski -Chair Board of Fire Commissioners To: Carolyn Peterson -Chair Human Resources Committee Subject: Vacant Fire Marshal position Greetings, Pursuant to our responsibilities as Fire Commissioners for the City and Town of Ithaca,we wish to comment on the seeming reluctance of the Mayor and Common Council to fill the position of Fire Marshal,vacated with the retirement of Assistant Chief Wheaton earlier this year. In discussions with Chief Wilbur on the budget implicatations of filling the post,all indications are that the impact will be minimal.lt was futher noted that since Asst. Chief Wheaton's retirement was mid year the remainder of funding is in the 2003 budget and unspent.The position would be filled through the process of an internal promotion so that any personnel replacement would be at the entering Firefighter level which is at a considerably lesser salary scale. We also discussed additional factors which we think are pertainent to this situation. 1) -As you know,a new 5 year Fire Protection Contract was negotiated and signed between the City and Town of Ithaca.One of the important stipulations was the Staff size of the Department.The Town of Ithaca Supervisor Valentino has written her comments to the Mayor on the filling of the position and that not doing so would be viewed by the Town as a serious violation of the contract. 2) -The Fire Department is now operating under a new and more stringent New York State Fire code whose mandates require much more time,resources and knowledge to administer.Not filling the post means that the Department,already stretched thin by budget cuts and limited personnel will not be able to function at the level that is sustainable for any period of time.By leaving the Department shorthanded or without adequate funding,there is the real potential for extreme liability of all involved in the event of a fatal incident because of the Depts.inability to to provide a timely and adequate response. 3) -The Volunteer portion of the Dept.has been reduced by attrition,to a small contingent of dedicated individuals.The prospect for increasing their numbers are dismal,at best,The amount of time necessary for training,standby duty and alarm response is ever increasing and with todays society, personnel willing to subject themselves to this kind of commitment are becoming rare.The City has not helped either,finding it convenient to cut out funding for their support. It is a wonder that these people still continue their service to the community. 4) -What is most disturbing to us is the seeming lack of understanding and appreciation for the repercussions that the decisions made by City Hall have on the operation of the Fire Department.Year after year we are asked to do even more with less people and less funding.That is intolerable.We also ask,why is a taxpayer funded Public Safety Dept,told to be a revenue generating operation and to charge fees for services that a municipality has as its primary responsibility ?The most important mission for a Fire Dept. is to "save lives and protect property ",to ask it to also be a "cash cow" is being inconsistant with it's mission.To not provide it with the funds and personnel needed is seriously compromising it's ability to protect the City and Towns citizens. Hopefully,Carolyn,you and you committee will reconsider the filling of the Fire Marshal's position.The Board fully under stands the serious funding problems the City faces but, in spite of the fiscal straight jacket you are in,I am positive that you will be able to establish priorities that enable you to fill this position and help guarantee the safety of Ithaca's families. Sincerely, B Rom wski- Chair -BFC.