HomeMy WebLinkAboutMN-BFC-2002-11OFFICE OF
BOARD OF FIRE COMMISSIONERS
CITY OF ITHACA
310 WEST GREEN STREET
ITHACA, NEW YORK 14850
NOTICE
TEL (607) 272 -1234
FAX (607) 272 -2793
THE REGULAR MEETING OF THE ITHACA BOARD OF
FIRE COMMISSIONERS WILL BE HELD TUESDAY.-
NOVEMBER 12, 2002 AT 6.00 P.M. AT THE ITHACA
CENTRAL FIRE STATION AT 310 W. GREEN ST.,
ITHACA, NY.
"An Equal Opportunity Employer with an Affirmative Action Program" 0 Recycled Paper
ITHACA BOARD OF FIRE COMMISSIONERS
NOVEMBER 12, 2002
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES
III. ADDITIONS /DELETIONS TO THE AGENDA
IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS
V. CORRESPONDENCE
VI. MEMBERSHIP CHANGES
VII. MISCELLANEOUS REPORTS:
A. TOWN OF ITHACA
B. AUDIT
C. TOMPKINS COUNTY FIRE ADVISORY BOARD
VIII. DEPARTMENT REPORTS:
A. CHIEF
1. Financial Reports
2. Fire Prevention Bureau
3. Monthly Inspection Report
B. DEPUTY CHIEF /TRAINING
C. DIRECTOR OF DEVELOPMENT
IX. OLD BUSINESS
X. NEW BUSINESS
XI. ADJOURN
ITHACA BOARD OF FIRE COMMISSIONERS
NOVEMBER 12, 2002
MINUTES
PRESENT: Commissioners Robert Romanowski, Paul Alexander, and Greg
Kirkpatrick;
ABSENT: Commissioner Jana Taylor.
I. Chair Romanowski called the meeting to order at 1800 hrs.
II. Chair Romanowski made a motion to approve the minutes of the
October 8, 2002 meeting as written. Seconded by Comm. Alexander.
Carried unanimously.
III. Additions /Deletions to the Agenda - None
IV. Persons wishing to Speak to Board of Fire commissioners - None
V. Correspondence:
- The Board received a copy of a thank you letter from Chief Wilbur to
Bishop's for a donation of $35.00.
VI. Membership Changes - None. The Membership Review Committee is
arranging interviews with the current applicants.
VII. Miscellaneous Reports:
- Chair Romanowski provided a written copy of his report to the Town
of Ithaca (see Minute Book);
- Chair Romanowski and Comm. Alexander reviewed the audit.
- Tompkins County Fire Advisory Board - no report
VIII. Department Reports:
A. Chief's Report (see complete written report in Minute Book) - Chief
Wilbur answered questions and highlighted items as follows:
- City /Town contract negotiations are still in process - a meeting to
discuss the latest draft will be scheduled as soon as possible.
- County Hazardous Materials Team - revisions to a draft agreement
ITHACA BOARD OF FIRE COMMISSIONERS
NOVEMBER 12, 2002 - MINUTES
PAGE 2
are still being developed. We had a request for assistance from
Freeville - so we need to get the formal agreement worked out.
- False Alarm Ordinance - went to B &A committee who have
recommended changes and addressed concerns; the changes were
made, concerns addressed, reviewed by the City Attorney and is now
ready for presentation once again to B &A.
After a brief discussion, Chair Romanowski made a motion to approve
the changes that were made to the False Alarm Ordinance, as well as
adding the word "negligence" to section B. Seconded by Comm.
Alexander. Carried unanimously. Chief Wilbur will inquired about the
need for a public hearing, legal notice, etc.
- The Mayor has imposed a spending freeze on the 2002 budget - we do
have approval for vehicle maintenance, utilities, etc.
- 2003 Budget - Originally, the Mayor's budget called for the elimination
of three and one -half positions, two Fire Fighters, the Director of
Development and the reduction of the Account Clerk- Typist position
from 40 hrs. To 20 hrs. per week; however, with an additional
reduction of $20,050 (actual amount is $13,735 when considering the
Town of Ithaca contract) in our operating budget, the two Fire Fighter
positions have been restored: reduction of overtime by $9,000, that
reflects a cut in staff meetings, uniforms /protective gear by $2,500
and staff development by $2,235. Final budget adoption included the
loss of the Director of Development position and the 1/2 time Account
Clerk- typist.
Chief Wilbur continues to explore ways to restore lost positions. He
also stated this entire budget process has been grueling and
cumbersome - more so than ever. And, there may be more cuts mid-
year!
Comm. Kirkpatrick asked if grant applications included an
administrative fee that cold be applied to the salary of the Director of
Development? Chief Wilbur reported most grant applications
ITHACA BOARD OF FIRE COMMISSIONERS
NOVEMBER 12, 2002 - MINUTES
PAGE 3
specifically exclude any salary considerations which is how we originally
were going to cover Marcia's salary- the concept didn't work.
However, if we were to obtain the 501(c)(3) status (not- for - profit
corporation) - we would be eligible to apply for certain grants that
could cover salary items. However, there is a $500 filing fee that is
not in the budget, nor any other place that we know of. Chair
Romanowski suggested that another municipality could be approached
to find the funds for that item if necessary.
Chair Romanowski thanked everyone for their work on the budget
process; Comm. Alexander particularly complimented Chief Wilbur,
Deputy Chief Dorman and Lt. Burbank for their presentation of the
budget at the r Common Council meeting. Brian Weinstein (for the
IPFFA), and Marcia Lynch, along with many IFD personnel were credited
for a very professional presence at the meetings. Comm. Alexander
also noted that the unsolicited support of private citizens and outlying
fire departments was particularly gratifying.
B. Deputy Chief's Report (see complete written report in Minute Book).
In Deputy Chief Dorman's absence, Chief Wilbur was available to review
the report and answer questions as needed.
- Chief Wilbur reported on a backing accident between two fire trucks
that took place on the ramp at Central Fire Station. 901 is not badly
damaged, however, 909 is out of service and there is approximately
$11,000 worth of damage. The Chief is currently investigating the
circumstances of the accident.
C. Director of Development (see complete written report in Minute
Book). Marcia Lynch highlighted items and answered questions as
follows:
- Update today - Notified that IFD was awarded $2,500 from FM Global
for Fire Investigation Unit support - will purchase computer equipment
and training materials.
ITHACA BOARD OF FIRE COMMISSIONERS
NOVEMBER 12, 2002 - MINUTES
PAGE 4
- It was noted that Ithaca College's in -kind contribution to the Wellness
Program has been estimated at $50,000.
IX. Old Business - None
X. New Business - None
XI. The meeting adjourned at 1945 hrs.
Respectfully submitted,
Christine M. Wilbur, Clerk
Ithaca Board of Fire Commissioners
(Minutes will be reviewed for approval at the December 10, 2002 meeting)
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the month of November 2002.
LIFE SAFETY DIVISION
Administration
1) Career Personnel Report
See report from Deputy Chief Dorman.
2) Operating Budget Account Status
See report from the Munis accounting system which shows the status of all relevant accounts and
programs.
3) Development Report
See attached report from Director Lynch.
4) Contract negotiations.
City-Town contract negotiations are still in process. A revised version of the draft agreement has been
prepared and distributed to the parties for review. A meeting to continue negotiations will be scheduled as
soon as possible.
Collective bargaining between the City and the Ithaca Paid Fire Fighter's Association continues as well.
5) County Communications and 911 Program
Bids were received and opened from vendors seeking to sell the County a new communications system.
The bids are apparently still being evaluated now.
6) Proposed Revenues from EMS and Rescue Services
Due to intense budget discussions, changes to the proposed rescue fee legislation have not been completed
and reviewed by the City Attorney yet. Once reviewed and changes made, the draft will return to the
Board prior to moving to the B &A Committee.
7) 2003 Operating Budget
As you know by now, the Mayor's proposed 2003 budget originally called for the elimination of three
positions, two fire fighters and the director of development, and the reduction of the account clerk -typist
position from 40 hours to 20 hours per week (1 FTE to .5 FTE), for a total reduction of 3.5 FTE's. Since
that time, the two fire fighter positions have been restored, with an additional reduction of $13,735 in our
operating budget required to make that happen. The reduction came from reducing overtime by $9,000, to
reflect a cut in staff meetings, uniforms /protective gear by $2,500, and staff development by $2,235.
At the Common Council meeting of 06 NOV 02, the budget was adopted with the loss of 1.5 FTE's,
which includes the Director of Development position and half of the account clerk/typist position.
Fire Prevention Bureau
1) See attached monthly meports for Fire Investigation Unit, Juvenile Fire Setter Intervention Unit (JFSIU),
and Public Education Program submitted by Assistant Chief Wheaton.
"An Equal Opportunity Employer with a commitment to workforce diversification." 4%
Fire Chief's Report for November, 2002 08 NOV 02
Page 2
2) Codes Transition
Nothing new to report.
3) Parking Tickets
Parking tickets for violations of various fire- related regulations are being issued at the rate of approximately
12 per week.
4) False Alarm Ordinance Proposal
As you may recall, the false alarm proposal that was approved by the Board in August went to the B &A
Committee for their review at their 25 SEP 02 meeting. That committee made recommendations for
changes to clarify language and intent; an additional review by the City Attorney was also requested. The
changes requested have been made, the review completed, and it will be presented at the meteing for your
consideration prior to going back to Common Council via the B &A Committee.
Safety Section
1) Wellness and Fitness Program.
The program continues in good shape.
2) Safety Committee
The Safety Committee continues to work on a variety of topics including indoor air quality and in- street
safety for personnel. The most recent meeting was held on 31 OCT 02, at Central Fire Station.
OPERATIONS DIVISION
Response
1) Monthly Call Report
Final reports for 2001 have not been completed as yet. Year -to -date (YTD) reports for 2002 are attached.
2) City Disaster Management Plan
The working draft of a complete revision of the City's plan is complete and will be reviewed by
appropriate city departments and agencies. A pre- disaster mitigation hazard analysis session was conducted
Thursday, 03 OCT 02, at the IFD Training Center. This session included representatives of a wide array of
agencies and political districts, and was designed to identify hazard probability for planning and mitigation
purposes. This is being accomplished under a grant from FEMA.
3) County Hazardous Materials Team
We are still awaiting the distribution of the equipment inventory to be received from the State. Effort
continues on the regional response program with the cities of Auburn, Cortland, Geneva, and Ithaca.
Revisions to a draft agreement are still being developed. A meeting was held this week to continue
discussions on the financial and cost recovery aspects of our service as the Tompkins County Hazardous
Materials Team. The draft agreement will be updated and distributed to the Board for review and
comment.
Support
1) See report from Deputy Chief Dorman.
Fire Chief's Report for November, 2002
2) Steamer Project
08 NOV 02
Page 3
The Steamer was moved to the enclosure at the Veteran Volunteer Firemen's facility on the weekend of 12
OCT 02. It's last public appearance for the season was held for the Department Medal Day ceremony on
12 OCT 02.
3) Training Center Usage and Activity Report for the month of October, and per Assistant Chief Lee LaBuff:
Usage: IFD
38 Hours
Tompkins County
12 Hours
IPD
12 Hours
Total
62 Hours
No other activity. Maintenance and repairs required are minimal.
4) Space Needs
No report.
5) Marine Facility
Site development work continues along with coordination with the Department of Planning and
Development regarding parkland issues. See Director Lynch's report for additional information.
6) Roof and Generator Replacement Projects — Station 9
See Deputy Chief Dorman's report
Training
1) See monthly training report from Deputy Chief Dorman.
VOLUNTEER SERVICES DIVISION
Membership Unit
1) New (volunteer) Member Training
Efforts are still underway to determine if enough applicants will be available to allow us to deliver a new
member training class this Fall. The deadline for applications was 09 OCT 02. Difficulties with
scheduling the Membership Review Committee have delayed the process.
Service /Duty Unit
1) Volunteer Monthly Standby Hourly Report for October 2002 will be distributed at the meeting.
Re ectfully submitted,
rian H. Wilbur
Fire Chief
Attachments
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ITHACA FIRE DEPARTMENT
BOARD OF FIRE COMMISSIONERS REPORT
November 2002
PERSONNEL STAFFING LEVELS
1 Chief
1 Deputy Chief
5 Assistant Chiefs
8 Lieutenants
49 Fire Fighters
64 On duty personnel
1 Fire Alarm Superintendent
1 Director of Development
1 Administrative Secretary
1 Administrative Assistant - Financial
1 Account Clerk Typist (Temporary)
1 Fire Fighter on Administrative Leave
1 Fire Fighter on extended Administrative Leave
Total employees as of 11 /01 /02 — 71
MUTUAL AID CALLS — From: Cayuga Heights (2), Enfield
To: Enfield, Trumansburg, Interlaken, Freeville, Varna
SELECTED CALLS —
No report
SUPPORT
18 Vehicle work orders were written and 25 closed.
909 and 901 were involved in an accident with each other. 901 remained in service. 909
has been out of service awaiting an insurance adjuster.
The Station 9 roof replacement project started 11/4/02 and should be completed in 7 -10
days. FAS Srnka has reviewed the Station 9 generator specifications and the project
should go out for bid soon.
All aerial devices and ground ladders were inspected by Aerial Inspections. There were
some required repair items on 933 and 941 that are being repaired by Tracy Freightliner
and Caskey's Garage respectively: The ground ladder repairs are being performed by
IFD. 939 passed the aerial inspection with no required items however, a number of
recommended items will be repaired by Tracy Freightliner after 933 is finished.
TRAINING —
See Attached report.
Submitted by: J. Thomas Dorman, Deputy Chief
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Statistical Summary
Monthly BFC Report - YTD 08 NOV 02
There are 11,216 records in the Incidents Table. Between Tuesday, January 1, 2002 and Friday,
jovember 8, 2002 there were 3,538 incidents. Currently there are an average of 11.34 incidents
per day. Average response time for the department is 4.19 minutes. The average duration of an
incident is 19.24 minutes.
200
150
100
50
0
500
400
300
200
100
0
Incidents by Hour of the Day
III" I I, I I :I" I ly I I I I
m "we.
III III I i II I = II���
O O O O O O O T N M � M O r M O O - N
O O O O T
T T T T T T T T N N N N
Incidents by Day of the Week
'0��r"
-
, ,
�-
�� t �
350000
300000
250000
200000
150000
100000
50000
0
SUN MON lUE WED THU FRI SAT
Dollar Loss by Hour of the Day
O r N M -'t In M r- W O O r- N M d In M r- W O O r N M
0 0 0 0 0 0 0 0 0 0 T T T r T T T T r T N N N N
Loss
Statistical Summary
Monthly BFC Report - YTD 08 NOV 02
There are 11,216 records in the Incidents Table. Between Tuesday, January 1, 2002 and Friday,
Jovember 8, 2002 there were 3,538 incidents. Currently there are an average of 11.34 incidents
per day. Average response time for the department is 4.19 minutes. The average duration of an
incident is 19.24 minutes.
200000
150000
100000
50000
0
1200
1000
800
600
400
200
0
10
8
6
4
2
0
Dollar Loss by Day of the Week
SUN MON TUE W® THU FRI SAT
Incidents by First Responding Unit
Nt
(0 O O O CO CV) O O M (D It 0 It (7)
Average Response Time by Unit
co 0) 0) N co ' (O �t LO LO
I
4 �
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COMMISSIONERS
� Q
FROM THE FIRE PREVENTION BUREAU
ITHACA FIRE DEPARTMENT
ASSISTANT CHIEF WHEATON
CONTENTS
1- FIRE INVESTIGATION UNIT YEAR TO DATE REPORT
2- JUVENILLE FIRE SETTERS YEAR TO DATE REPORT
3- MONTHLY REPORT ON PUBLIC EDUCATION
4 PUBLIC EDUCATION YEAR TO DATE REPORT
5- REVENUES FROM INSPECTIONS
6- PARKING TICKETS, REVENUES
t +
C&0 MONTHLY REPORT
FIRE INVESTIGATIONS FOR 2002 HOURS
119102- 151 DRYDEN RD APT 2541 RRE /APARTMENT 6
1/ 13102- 215 N. CAYUGA SKI FNt£/OUTSSIE S
7120102- 1440 MECKLENBURG ROJ FIRE/BARN 6
1125102- 139 CHESTNUT ST./ FIRE/DUMPSTER 3
1129102- 527 W. CLINTON ST./F1RE/HOUSE 5
215102- 202 COLLEGE AV. /FIRE/HOUSE 8
2114102- 140 THURSTON AV./FIRE/HOLISE 6
2115102 -226 CNETRAL AV./FIRE/AUTO'S 10
3 102102 -800 UN'VERSITYAV/FlRE/HOUSE 4
313102 -165 KENDALL AVE/FIRE/HOUSE 6
3114102 -609 WEST SENECA ST/FIRE/11OUSE 12
3129102 -507 W. GREEN ST/FIRE/HOUSE 8
418102 -1401 N.CAYUGAST./FIRE 5
419102 -208 DUBOIS RD/AUTO- AUTO 6
4118102 -965 DANSY RO./TRLXK -FIRE 4
4118102 -533 TOWER RD. /BUS -F)RE 4
4119102 -614 STEWART AV./FIRE/APT. 4
4123102 -204 COLLEGE AV. /FIRE/HOUSE 10
4124102 -317 S. CAYUGA ST/FIRE/11OUSE 4
4126102 -R4ND HALLCU 1FIRE1ED0r,4TKmL 4
4127102 -222 S. CAnG4 STJHRE/HOTEL 6
5101102-554 CAMPUS RD./TRASH CAN 4
515102 -5. TITUS AV. /BOILER EXPLOSION 4
5/15/02 -413 DRYDEN R0./FIRE/HOUSE 6
6/5/02 -100 BLOCK W. BUFFALO ST /AUTO 3
6/10/02 -108 N. PLAIN ST. /HOUSE FIRE 10
6 118 102- ELMWOOO AV. /AUTO 5
7115102 -209 WILLIAMS ST/HOUSE 8
7117102- ITHAC4 RD./BUS 20
7120102 -149 CHESTNUT ST /APARTMENT 5
7123102 -318 S. ALBANY STJRECON HOME 5
7128102 -236 TOWER RD. /PLANT SCIENCE 5
8120102 -106 N. PLAIN ST /APAR MTMENT FIRE 15
8122102 -411 CORNELL ST /APARTMENT FIRE 8
9103102 -106 N. PLAIN ST /FIRE 10
9/15/02 -327 W. STATE ST /FIRE 20
10/12/02 -102 MCG'RAW PL/FIRE 15
10/13/02- 324 W. SENECA STJFIRE 25
10/18/02- 517 E STATE STJFIRE 10
10/18/02- 534 THURSTON ""FIRE 15
10/19/02- CITY CEMETARY /AUTO FIRE 12
10/22/02 - 406 W. SENECA STJFIRE 25
TOTALS FOR SEPTEMBER ARE ALL BOLD 115
TOTALS FOR THE YEAR OF 2002 389
Page 1
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PUBLIC EDUCATION- 2001 - MONTHLY
ACTIVITY
TYPE
DATE
CONTACT TIME
# OF PERSONS
TITUS TOWERS
PUB ED
10/2/02
1
100
139 HANSHAW RD
PUB ED
10/2/02
1
42
BJM SCHOOL
PUB ED
10/4/02
1
24
TOPS
PUB ED
10/5/02
4
25
IFD CENTRAL OPEN HOUSE
PUB ED
10/5/02
2
10
FALL CREEK SCHOOL
PUB ED
10/7/02
1
20
FALL CREEK SCHOOL
PUB ED
10/8/02
1
21
EVERGREEN SCHOOL
PUB ED
10/9/02
1
23
FALL CREEK SCHOOL
PUB ED
10/9/02
1
20
IMACC. CONCP. SCHOOL
PUB ED
10/16/02
1
65
MCGRAW HOUSE
PUB ED
10/18/02
1
67
IMACC. CONCP. SCHOOL
PUB ED
10/23/02
1
20
BILL COOKE /CHILD SAF. SEAT
PUB ED
10/26/02
4
50
TOMP. SOLID WASTE
FIRE DRILL
10/16/02
1
17
318 N. ALBANY ST.
FIRE DRILL
10/16/02
1
60
TOTALS
22
564
PUBLIC EDUCATION- 2001 - MONTHLY Page 1
PUBLIC EDUCATION -2002
MONTH
CONTACT TIME
# OF PERSONS
JANURARY
5.5
95
FEBURARY
13
236
MARCH
20
814
APRIL
18
657
MAY
15
337
JUNE
22.5
817
JULY
10
589
AUGUST
15
930
SEPTEMBER
10.5
378
OCTOBER
22
564
NOVEMBER
0
0
DECEMBER
0
0
TOTAL
151.5
5417
PUBLIC EDUCATION -2002
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TICKETS ISSUED BY THE FIRE PREVENTION BUREAU
MONTHS TICKETS DALLARS
JANURARY
FEBURARY
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER 45 $890.00
NOVEMBER
DECEMBER
TOTAL 45 $890.00
-2002-
Development Update
November 2002
Filed:
NYS Office of Fire Prevention and Control
Filed 10/12/02, request for $48,750 through the New York State Emergency Services Grant Fund,
for self- contained breathing apparatus. Through this support, we would purchase SCBA needed
to equip all department apparatus and would upgrade the integrated PASS /redundant low -air
alarms on our existing units.
Emergency Services Insurance Program
By letter from Chief Wilbur, we have formally requested assistance in the amount of $1,447.10 to
complete the incentive program for Wellness /Fitness. This gift would reimburse our purchase of
physioballs to provide to participants in the wellness program. ESIP several months ago provided
approximately $520 worth of company promotional items to use as wellness incentives.
Awarded:
No grants awarded since last month's report.
In Progress:
Among items in progress...
FIRE Act 2001
1 am preparing our required final close -out report for our Wellness/Fitness grant from FEMA,
which will have been filed by the time you read this. (Still no decision, up or down, regarding our
application for 2002.)
Tompkins County Foundation
No word yet on decision on our request in the amount of $20,000 for the Nautical Emergency
Response Center. Request was scheduled to go before the board on 10/23. We should hear
about this shortly.
NYS Emergency Management Office — Pre - Disaster Mitigation
Since last month's report, work has continued on developing the hazard vulnerability assessment
that must be submitted to SEMO by November 15. Activities have included organization and
scheduling of a public hearing October 29, which no one attended (same night as the one of the
city's budget hearings.)
Closed:
Tompkins County Tobacco Control Coalition
On 11/6/02, we received word that our request for $2,479 under the coalition's annual mini -grant
program, was not accepted. We had hoped to help support the senior fire safety program
through this program, but the coalition said that its data indicated prevalence of smoking among
the elderly "lowest among population groups" (strange, since it conflicts with our experience and
fire prevention trends). The Health Department did forward information on a NYS DOH program
offering support for prevention of fire - related injuries; however, we are not eligible to seek
assistance under this program, which I have investigated previously, since we do not experience
fire incidence and injury/mortality rate above the national average.
- Submitted by Marcia Lynch, Director of Development —11 /8/02
1
Supplemental Report for November 2002 Fire Chief's Report to the Board, 12 NOV 02.
As compiled by Assistant Chief LaBuff, volunteer hours for October are as follows:
Maas 48.5
Strizack 23
Kourkortis 64
Kilgore 78
Keller 122
Doebler 14
Jessel 112
Jupiter 16
Begg 23.5
Gould 20.5
Wehrspann 15
Gilligan 8.5
Stangle 5 *
Cantone 12
* not meeting minimum requirement *
IFD FC HD:Documents:wpdocs IFD Work: Iife safety:administration:bfc:2002 reports:nov02 rep supp #I
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