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HomeMy WebLinkAboutMN-BFC-2002-07OFFICE OF BOARD OF FIRE COMMISSIONERS CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14850 NOTICE TEL (607) 272 -1234 FAX (607) 272 -2793 THE REGULAR MEETING OF THE ITHACA BOARD OF FIRE COMMISSIONERS WILL BE HELD ON TUESDAY, Lulu 9, 2002 AT 6:00 P.M. AT THE ITHACA CENTRAL FIRE STATION - 310 W. GREEN ST., ITHACA, NY 14850. A "An Equal Opportunity Employer with an Affirmative Action Program" Recycled Paper ITHACA BOARD OF FIRE COMMISSIONERS JULY 9, 2002 AGENDA MATTERS OF REORGANIZATION: ELECTION OF CHAIR AND VICE CHAIRPERSONS I. CALL TO ORDER II. APPROVAL OF MINUTES - JUNE 11, 2002 III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE - Copy of check and correspondence from State of New York Insurance Department (2% funds) that was received by City Chamberlain 07/02/02 (City share) VI. MEMBERSHIP CHANGES VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF 1. Financial Reports 2. Fire Prevention Bureau 3. Monthly Inspection Report B. DEPUTY CHIEF /TRAINING C. DIRECTOR OF DEVELOPMENT IX. OLD BUSINESS X. NEW BUSINESS XI. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS JULY 9, 2002 MINUTES PRESENT: Commissioners Robert Romanowski, Paul Alexander, Greg Kirkpatrick and Jana Taylor; Common Council Liaison Paulette Manos. Chair Romanowski called the meeting to order at 1810 hrs. Election of officers will be conducted under New Business. II. Chair Romanowski made a motion to approve the June 11, 2002 minutes as written. Seconded by Comm. Alexander. Carried unanimously. III. Additions /deletions to the agenda: - Add under New Business: NOAA Weather Transmitter. IV. Persons wishing to speak to Board of Fire Commissioners: - Lyman Baker would like the Vet Firemen to be notified when 2% checks become available; - Lyman also asked that the Vet Firemen receive an accounting of the 2% funds and Trust Fund. V. Correspondence - Board members received a copy of the check and correspondence from State of New York Insurance Dept. (2% funds) that was received by the City Chamberlain 07/02/02 (City share = $47,000). The Town of Ithaca's share is unknown at this time. VI. Membership changes - none VII. Miscellaneous Reports: A. Chair Romanowski provided a written copy of his report to the Town of Ithaca (see copy in Minute Book); B. Audit - the July audit was not yet available from City Hall; C. Tompkins County Fire Advisory Board - no current minutes. VII. Department Reports: ITHACA BOARD OF FIRE COMMISSIONERS JULY 9, 2002 - MINUTES PAGE 2 A. Chief's Report (see complete written copy in the Minute Book) - Chief Wilbur answered questions and highlighted items as follows: - Proposed revenues from EMS and Rescue Services - Board members were provided a draft resolution intended to go to the Common Council for consideration. This resolution was prepared at the direction of the Mayor and is intended to recover the costs of providing emergency medical and rescue services. Should the Board agree, this resolution will be submitted tat the next meeting of the B &A Committee of Council. This item generated a lengthy discussion - highlights as follows: - (Chief) Very big consideration for IFD - lots of ramifications including reaction of community, relationship with Bangs Ambulance; 1,000+ calls of this type - could be significant revenue - lots of impact. If we move forward, Chief would have to meet with Tim Bangs - we have a long standing, solid relationship - we would not want to jeopardize that. - (Chair Romanowski) - really not prepared to consider this major issue - hasn't had a chance to consider all the ramifications; he understands why we should (revenue generation); is there history of other cities who do this? How is it administered, etc.? Revenue for services is important, but needs exploration. Interesting concept. Would this money disappear into the general fund? If proposal is adopted, funds should be earmarked for IFD - help our budget. Will there be a public notice, announcement or public hearing? The Board of Fire Commissioners will take the heat - willing to backup whatever decision is made. He will call Enfield and Bob Anderson (FASNY) to get more information on others who are charging. He suggested that a special meeting be set to deal with issue alone. - (Comm. Kirkpatrick) - agrees that there are lots of questions - needs more information. Has the City Attorney reviewed and approved this? Yes, is legal to do. - (Comm. Taylor) - she knows that this item was talked about as long as 4 years ago. It's not an easy issue. Is it possible to bill insurance companies for these charges? Yes - car or health insurance. Who does the ITHACA BOARD OF FIRE COMMISSIONERS JULY 9, 2002 - MINUTES PAGE 3 billing? (Good question!) Chief Wilbur indicated it could by IFD, but currently we don't have the resources - could use a 3rd party billing service (for a fee). Enfield, apparently, is doing this currently - charging for rescue and medical emergencies. This will certainly generate interesting discussions. Comm. Taylor also feels the revenue needs to return to the department, otherwise there is not benefit to IFD - effort would be moot. - (Comm. Alexander) - agrees with all - has very mixed feelings about the whole thing. Can't see how we can do this logistically. He also remembers the public outcry when charging to public assembly permits was considered - "double taxation ", etc. He can't agree to the proposal without further consideration. - (Chief) - is not necessarily an advocate or detractor to the proposal - he understands the cost and also the value of our service as well as the financial condition of the City of Ithaca. After a decade of no- growth budgets - things are very tight - we need ways to improve revenue for training and equipment, not to mention staff. He also spoke of the confusion about how this would apply to the City as well as Town of Ithaca. The City /Town contract is still in negotiations - requires more legislative action by the Town as well as the City - the whole process will take a while. - Chief Wilbur will develop a fact sheet. 2003 Budget: The Mayor's budget memo - not much different than previous years - he is asking for -1%, -3% and an optional wish list. The process is just beginning - may schedule a special meeting to consider the proposed budget as well as the EMS billing issue. Chair Romanowski indicated he will strongly recommend the "optional" budget. Change in Fire Limits - Chief Wilbur described the changes to be made - areas that were previously owned by Nate's Floral Estates and now have been sold to Benderson Development to become part of the Southwest Park parcels. He provided a map to indicate the areas. The change is required to maintain the entire southwest Park area as part of fire limits `A'. After further discussion, Chair Romanowski made a motion to approve the change ITHACA BOARD OF FIRE COMMISSIONERS JULY 9, 2002 - MINUTES PAGE 4 as described by Chief Wilbur (see copy of resolution in the Minute Book). Seconded by Comm. Kirkpatrick. Carried unanimously. This change will now go before the Planning and Economic Development board for their consideration which is required to change the city Ordinance. Volunteer Services Division - the Board had a lengthy discussion about 2% reporting requirements. The City Charter describes a process for receipt and distribution of 2% funds, and also indicates reporting requirements to Common Council only. The companies and Vet Firemen are also required to make reports to the State; however, companies do not report to Common Council and the Vet Firemen refuse to provide a copy to the Department (as requested by the Board); and some companies can't provide rosters of members or officers. Chief Wilbur is concerned that the Board should adopt new mechanisms for insuring the companies are providing relevant service to the Ithaca fire Department. In the absence of such service, the Board must determine the actions to be taken. Discussion followed about what constitutes "relevant" service. Since the companies no longer have contracts with the department, Chief Wilbur feels strongly that if a company does not meet, does not maintain a roster of members or officers, and does not conduct business - is it appropriate that they continue to receive funds? The issue needs to be addressed. Chair Romanowski stressed that the only criteria is that it is an organized group - no service needs to be provided. He also read an opinion from a former City Attorney that indicated the Board cannot question the distribution of these funds. Comm. Taylor requested that a group of company, department, and Board representatives be formed to work through the issues. She is willing to take this on as a project. Comm. Alexander will assist - this has been attempted in the past. B. Deputy Fire Chief's Report (see complete written report in the Minute Book). Deputy Chief Dorman answered questions and highlighted his report as follows: ITHACA BOARD OF FIRE COMMISSIONERS JULY 9, 2002 - MINUTES PAGE 5 - Recruit Fire Fighters have been assigned to shifts - all training is complete; one Fire Fighter is on Administrative Leave; one Fire Fighter is on extended Sick leave. - Support - we have received a draft report on the Building Assessment Program from Thomas Associates - the IFD committee will be reconvened to discuss the report. - Station 9 air conditioner needs to be replaced. C. Director of Development (see complete written report in Minute Book). Director of Development Marcia Lynch answered questions and highlighted her report as follows: - The Nautical Emergency Response Center (otherwise now known as NERC) project is moving forward. Ballpark cost estimates ($450,000) - now looking for outside support to fund construction. Planners recommend that we seek to establish a vacant capital project for the facility in which to deposit funds that are received. - Weather Transmitter Project - need a board resolution for bid award (to be considered under new business). - NYS Emergency Management Office - Marcia suspects we were positively recommended by SEMO to FEMA as they were impressed with our efforts in this area thus far ($12,000 for development of a community all - hazard mitigation plan). - Fire Act 2002 - no news as yet - there are several rounds of approval - could be several months ($135,504 in support to improve our capability to fight fires in high -rise and mid -rise buildings). - 501(c)(3) Status was apparently approved - a receipt was received for the filing fee, although formal notification has not been received. This was necessary to be eligible for many grant opportunities. ITHACA BOARD OF FIRE COMMISSIONERS JULY 9, 2002 - MINUTES PAGE 6 - Marcia provided a report of grant activities to Cathy Valentino, Supervisor of Ithaca (at her request). IX. Old Business - None X. New Business - - After a brief discussion, Chair Romanowski made a motion to award the contract to Armstrong Transmitter Corporation of Marcellus, NY to provide and install the NOAA Weather Transmitter for Ithaca, NY. Seconded by Comm. Taylor. Carried unanimously. (See formal resolution in the Minute Book). - Matters of reorganization: Comm. Alexander made a motion to nominate Bob Romanowski to continue as Chair of the Ithaca Board of Fire Commissioners. Seconded by Comm. Kirkpatrick. Chair Romanowski made a motion to nominate Paul Alexander as Chair and Greg Kirkpatrick as Vice Chair - both declined to be nominated. The vote was unanimous electing Bob Romanowski as Chair of the Ithaca Board of Fire Commissioners. Chair Romanowski made a motion to nominate Paul Alexander as Vice Chair of the Ithaca Board of Fire Commissioners. Seconded by Comm. Kirkpatrick. Hearing no other nominations, the vote was unanimous for Paul Alexander as Vice Chair of the Ithaca Board of Fire Commissioners. XI. At 1915 hrs., Chair Romanowski made a motion to adjourn the meeting. Seconded by Comm. Kirkpatrick. Carried unanimously. Rep ctfuII s bmitted, - Christine M. Wilbur Administrative Secretary (Minutes to be reviewed for approval at the August 13, 2002 meeting). �n • CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the month of July 2002. LIFE SAFETY DIVISION Administration 1) Career Personnel Report See attached report from Deputy Chief Dorman. 2) Operating Budget Account Status Operating budget reports will not be provided. 3) Development Report See attached report from Director Lynch. 4) Contract negotiations. City-Town contract negotiations are still in process. The next step with the City-Town Fire Protection Contract is for me to meet with Supervisor Valentino to discuss the current status in light of recent correspondence and reports. 5) County Communications and 911 Program No report. 6) Proposed Revenues from EMS and Rescue Services Attached please find a draft resolution intended to go to the Common Council for consideration. This resolution was prepared at the direction of the Mayor and is intended to recover the costs of providing emergency medical and rescue services. Should the Board agree, this resolution will be submitted for discussion at the next meeting of the Budget and Administration Committee of Council. 7) 2003 Operating Budget The Mayor's budget memo regarding preparation of the 2003 operating budget is expected today. We are advised that the memo will require —1% and —3% budget scenarios be submitted. Fire Prevention Bureau 1) Monthly Reports for Fire Investigation Unit, Juvenile Fire Setter Intervention Unit (JFSIU), and Public Education Program: See attached charts from Assistant Chief Wheaton. 2) Codes Transition No specific action has been taken on this item as yet. We are waiting in part on the codes process at the State level to publish the revisions to what is now 19 NYCRR Part 444. This will become Title 19 NYCRR, Chapter XXXII, Part 1203. This is the section of regulations dealing with local adoption and enforcement of the State Uniform Fire Prevention and Building Code, and is the section which regulates how local jurisdictions may adopt more stringent code requirements and what those requirements may be. "An Equal Opportunity Employer with a commitment to workforce diversification." 0 Fire Chief's Report for July, 2002 03 JUL 02 Page 2 In this packet is a proposed ordinance change relating to fire limits in the Southwest Park area. The change affects parcels numbers 101. -1 -1.2 and 100. -3 -1, which were previously owned, and were shown as part of the Nate's Floral Estates parcels. These have been sold to Benderson Development apparently to become part of the Southwest Park parcels. This is what requires the change to maintain the entire Southwest Park area as part of fire limits `A'. 3) Parking Tickets This item remains pending receipt of parking ticket books by the Chamberlain's Office and training to be delivered prior to implementation of the program. Safety 1) Safety Section Wellness and Fitness Program. The program continues at full strength. Peer fitness trainers and their role in the program will be the focus for the next meeting of the committee. Safety Committee The Safety Committee continues to work on a variety of topics. Their July meeting just occurred, so minutes are not yet available for inclusion with this report. OPERATIONS DIVISION Response 1) Monthly Call Report Final reports for 2001 have not been completed as yet. Year -to -date (YTD) reports for 2002 are included here. 2) City Disaster Management Plan The working draft of a complete revision of the City's plan is still being developed. 3) County Hazardous Materials Team We are still awaiting the distribution of the equipment inventory to be received from the State. This inventory is valued at over $110,000. Effort continues on the regional response program with the cities of Auburn, Cortland, Geneva, and Ithaca. A meeting was held 19 JUN 02, between IFD representatives and Lee Shurtleff, to define the financial relationship between the City and the County, and revisions to a draft agreement are being compiled now. Support 1) See attached report from Deputy Chief Dorman. 2) Steamer Project No report. 3) Training Center Usage and Activity Report for the month of June 2002, will not be provided with this report due to the early preparation and distribution in the month. Fire Chief's Report for July, 2002 03 JUL 02 Page 3 4) Space Needs See report from Deputy Chief Dorman. 5) Marine Facility A meeting was held 21 JUN 02, with representatives from the Fire and Planning Departments, the City Attorney's Office, and George Frantz. Discussions regarding the location of the proposed facility, coordination with other groups, and other actions to be taken, were held. The project is moving at an appropriate pace. 6) Roof and Generator Replacement Projects — Station 9 See Deputy Chief Dorman's report. Training 1) See monthly training report from Deputy Chief Dorman. 2) Bunker Basic Training Bunker Basic Training is scheduled for VOLUNTEER SERVICES DIVISION Membership Unit 1) Volunteer Recruitment Committee This committee is defunct. Functions related to recruitment are managed via the IVFU. 2) Fire Fighter Appreciation Day The first ever Fire Fighter Appreciation Day was held last Saturday, 29 JUN 02, on and near The Commons. With apparatus and personnel from every department in Tompkins County on hand, it was seen as a successful event. The Ithaca Journal and Ithaca Downtown Partnership were primary sponsors, and the Ithaca Fire Department was heavily involved in this effort. Among other things, volunteer recruitment was emphasized, and many departments had tables set up for the purpose of recruiting new volunteers. Ithaca Fire Fighter's Tom Raponi and Dan Zajac received the first -ever Ithaca Journal Valor Award for their efforts in rescuing a victim at a structure fire at 638 W. Seneca Street. See attached nomination from Assistant Chief Michael J. Schnurle for the details of this rescue. Service /Duty Unit 1) Monthly Service Hours Report: No report attached due to early edition of this report this month. 2) Company Rosters and Reports No additional information received. As my office has been unsuccessful in establishing a useful reporting system with the volunteer companies, this item will be removed from this report after this month. Fire Chief's Report for July, 2002 03 JUL 02 Page 4 Since the Board has Charter responsibility related to the volunteer companies, distribution of 2% funds, and of the relief funds, it is my belief and strong recommendation that the Board must adopt new mechanisms for insuring the companies are providing relevant service to the Ithaca Fire Department. In the absence of such service, the Board must determine the actions to be taken. It shouldn't be necessary to make the obvious statement that a volunteer company that doesn't meet, doesn't maintain a roster or company officers, and has no active members of the department as members of the company, is a company that is not providing any service to the department of community. Respectfully submitted, t WL Brian H. Wilbur Fire Chief Ithaca Fire Department Proposed Change to City of Ithaca Code 05 SEP 02 page 1 of 3 WHEREAS, the Ithaca Fire Department responds to an unusually high number of false alarms, such rate being approximately two times the rate for the rest of New York State, and three times the national rate; and, WHEREAS, as many of these false alarms are the expected and anticipated result of the high number of buildings protected with automatic fire detection and alarm systems which are functioning as expected, and such systems are an important part of the community fire protection system; and, WHEREAS, this high number of protected premises are also greater than state and national averages; and, WHEREAS, many false and unnecessary alarms are caused by workers not taking reasonable, feasible, and adequate precautions against activating the fire alarm in a building as the result of their construction, maintenance, cleaning, or other legitimate activity in the building; and, WHEREAS, many false alarms are received as the result of the outcome of other bad acts, such as vandalism or pranksterism, the results of which cause a fire detection device to activate, which then results in a fire department response; and, WHEREAS, since already available resources are committed until it has been determined that such resources are not needed, the effect of a false alarm on the community's fire protection system is extremely debilitating; now therefore, be it RESOLVED, the Code of the City of Ithaca is hereby amended to include a new section which shall make it a violation for anyone to cause an alarm to be initiated as the result of: 1) any construction, maintenance, cleaning or other activity, which has been undertaken without first insuring that any fire protective system is first isolated from the effects of such work; or 2) vandalism or pranksterism, the results of which cause a fire detection or other device to activate, which then results in a fire department response, as follows: CODE OF THE CITY OF ITHACA, NEW YORK, v7 Updated 6 -10 -2002 PART II GENERAL LEGISLATION, Chapter 181, FIRE PREVENTION ARTICLE I, Firesafety § 181 -3. Fire alarms. A. Tampering prohibited. No person shall meddle or in any manner touch or interfere with the fire alarm wires or boxes of the city, except on proper occasion to given an alarm of fire; nor shall any person place any obstruction or suffer or permit any pole, tree, building or other obstruction to fall upon or against any fire alarm box or wire in the city. IFD FC HD: Documents:wpdocs IFD Workaife safety:fire prevention bureau:City codes legislation:cl81 -3.B. false alarm ord Ithaca Fire Department 05 SEP 02 Proposed Change to City of Ithaca Code page 2 of 3 B. False alarms, rnalicious. No person shall intentionally give or cause to be given a false alarm of fire. False alalms negligence No person who will perform maintenance construction. cleaning or other activities which are likely to activate a fire detection or fire surygression system dEVice in a buildilr� protected by a fire detection or su. j)ression system shall initiate anv such activities until such time as then have determined that the fire detection or fire s�ression system has been properly protected against inadvertent activation of such system Protective measures include but are not limited to. device and/or zone isolation or system isolation When alav question exists as to whether or not such system has been properly isolated the fire delltment shall be consulted prior to ansuch work commcncin« 2) False alai rns malfeasance Ai7v person wlo intentionally takes an action which action shall also cause a false fire alai-in to be transmitted in any fashion shall be guilty of intentionally causing a false alarm of fire to be ti ven. C. Fees for master box connections to municipal fire alarm system. [Added 7 -1 -1998 by Ord. No. 98 -12] (1) An annual fee shall be assessed to each premises which has a master fire alarm box which interconnects the building fire alarm system with the municipal fire alarm system. This fee shall be the reasonable and expected costs associated with the maintenance of the municipal fire alarm system, as developed through the program budget accounting system. This cost will be divided by the number of master fire alarm boxes connected to the system, as documented by the Fire Chief. The fee for a master box connection shall be calculated each year and approved by the Board of Fire Commissioners. Upon approval, the Fire Chief shall send notices of such charge and the locations of each master box to the City Chamberlain, but not sooner than March 1 of each year. (2) The property owner shall be billed for the annual fee as established in Subsection C(1) above. This fee shall be paid to the City Chamberlain within 30 days of the billing date. If the required fee is not paid within 30 days of the billing date, the City Chamberlain shall enter the same as a lien against the premises as provided in § C -54 of the Charter of the City of Ithaca. The Chamberlain shall add the same to the next assessment roll of general city taxes and shall collect and enforce the assessment in the same manner and by the same proceedings, at the same time and with the same penalty as the general city tax and as part thereof, except that, in addition to the penalties provided for in the aforementioned provisions, interest shall accrue from the date of billing to the date of actual payment at 12% per annum or $3 per month, whichever is greater. IFD FC HD: Documents:wpdocs IFD Work:life safety:fire prevention bureau:City codes legislation:681 -3.13. false alarm ord Ithaca Fire Department Proposed Change to City of Ithaca Code And, be it further, 05 SEP 02 page 3 of 3 RESOLVED, the foregoing ordinance shall take effect immediately and in accordance with law upon publication of notice as provided in the Ithaca City Charter and Code. IFD FC HD: Documents:wpdocs lFD Work:life safety Fire prevention bureau:City codes legislation:cl81 -3.B. false alarm ord go roll �d• Ithaca Fire Department 02 JUL 02 Rescue and Emergency Medical Fee Proposal page 1 of 10 1 Whereas, it is the intent of the Mayor and Common Council of the City of Ithaca to 2 recover as many costs as are incurred in the delivery of services as are legal and 3 practical; and, 4 5 Whereas, § 122 -b.1. of the New York State General Municipal Law (NYS GML) states 6 7 Any county, city, town or village, acting individually or jointly, may 8 provide an emergency medical service, a general ambulance service or a 9 combination of such services for the purpose of providing prehospital 10 emergency medical treatment or transporting sick or injured persons 11 found within the boundaries of the municipality to a hospital, clinic, 12 sanatorium or other place for treatment of such illness or injury... 13 and, 14 15 Whereas, § 122 -b.2. of the NYSG GML states 16 17 Such municipality shall formulate rules and regulations relating to the use 18 of such apparatus and equipment in the provision of emergency medical 19 services or ambulance service and may fix a schedule of fees or charges 20 to be paid by persons requesting the use of such facilities. Such 21 municipalities may provide for the collection of such fees and charges or 22 may formulate rules and regulations for the collection thereof by the 23 individuals, municipal corporations, associations, or other organizations 24 furnishing service under contract as provided in paragraph one of 25 subdivision one of this section; 26 and, 27 28 Whereas, § 209 -b. of the NYS GML states 29 Draft 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 Ithaca Fire Department Rescue and Emergency Medical Fee Proposal and, 02 JUL 02 page 2 of 10 The authorities having control of fire department and fire companies may organize within such departments or companies emergency rescue and first aid squads composed of firemen (sic) who are members of such departments or companies. Such squads, so organized, may render services in case of accidents, calamities or other emergencies in connection with which their services may be required, as well as in case of alarms of fire... Whereas, the Board of Fire Commissioners and Common Council have authorized the delivery of such services to the City and Town of Ithaca; and, Whereas, the City and Town of Ithaca have relied on a two - tiered system, comprised of the Ithaca Fire Department and Bangs Ambulance Service, for the delivery of emergency medical /rescue and general ambulance services (respectively) for over 25 years; and, Whereas, this combination of services has provided rapid response, efficient intervention, and the savings of countless lives over these many years; and, Whereas, the delivery of these services has been without direct charge from the Ithaca Fire Department to the patient, rather they are supported from general fund appropriations; and, Whereas, the cost of these services by the Ithaca Fire Department are not insignificant; and, Whereas, the nature and type of services delivered have increased as the result of societal changes and regulatory demands, including as examples, such Draft 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 Ithaca Fire Department Rescue and Emergency Medical Fee Proposal technical rescue fields as confined space and (collapsed) trench rescue; now, therefore be it 02 JUL 02 page 3 of 10 Resolved, the Ithaca Fire Department is legally authorized and is hereby directed to, and will recover costs directly related to the delivery of emergency medical services (EMS) and /or rescue services, including, but not limited to, basic and advanced life support services, extrication, disentanglement, water or ice rescue, confined space or trench rescue, gorge or other terrain or elevation differential condition; and, be it further Resolved, the costs for such services shall be recovered by the collection of fees, which shall be assessed according to the attached schedule, which may be revised from time to time by the Board of Fire Commissioners. An Ordinance to Adopt Fee Schedules for EMS and Rescue Services Whereas, by operation of GML §122 -b, the City of Ithaca is entitled to collect fees for the delivery of emergency medical and rescue services; and, Whereas, by resolution the Common Council of the City of Ithaca has directed the Ithaca Fire Department to collect fees for the delivery of emergency medical and rescue services; and, Whereas, Chapter 181, Fire Prevention, Code of the City of Ithaca, contains local legislation dealing with fire prevention and protection, including the establishing of fees for the delivery of certain services by the fire department; and, Whereas, it is deemed appropriate to promulgate a fee schedule for the delivery of these services within Chapter 181; now, therefore, be it Draft Ithaca Fire Department 02 JUL 02 Rescue and Emergency Medical Fee Proposal page 4 of 10 88 Resolved, Chapter 181 is amended by adding a new Article III, entitled "Operations ", as 89 follows: 90 91 Article III 92 Operations 93 94 § 181 -23. Rescue and emergency medical services 95 96 A. Authority. Pursuant to the authority established in §122 -b and § 209-b of the 97 New York State General Municipal Law, and by resolution of Common Council 98 dated XXXXX XX the Fire Department of the City is hereby authorized and 99 permitted to charge the reasonable and direct costs of providing rescue and 100 emergency medical services to the person(s) receiving such services. 101 102 B Conditions The Chief of the Fire Department is authorized to promulgate such 103 policies and procedures as will implement this authority according to the 104 following conditions: 105 106 (1) In the case of a single patient incident, charges shall he assessed only to 107 the person r ivinq direct care from the Ithaca-Fire Department 108 109 (2) In the case of multiple patient incidents such as a motor vehicle crash. 110 total charges shall be determined and then assessed equally against each 111 vehicle involved, or if no vehicles, each person receiving such servi s as 112 were required for that incident 113 114 (3) Charges shall he those incurred to deliver r ie or emergency medical 115 services. and shall be determined based upon an average rate per hour for 116 such apparatus and equipment and minimum crews as which would Draft 145 Draft Ithaca Fire Department Rescue and Emergency Medical Fee Proposal 02 JUL 02 page 5 of 10 117 normally be assigned to the apparatus plus the actual cost of supplies 118 used in the delivery of such services. The duration of service shall be 119 determined by determining the length of time from the time of dispatch, 120 to the time such apparatus is returned to service. to the nearest half 121 hour. 122 123 (4) The charges assessed for each apparatus shall be determined by 124 comparison with rental charges for similar vehicles in the area, and shall 125 be reviewed annually to insure accuracy. All such charges shall be 126 reviewed and approved annually by the Board of Fire Commissioners. 127 128 (5) The charges assessed for personnel shall be based upon an average 129 hourly rate for all career personnel in the fire department. including fringe 130 benefits. For this rpu� pose. all personnel working as part of a crew at an 131 incident shall be considered as fully compensated. Such rates shall be 132 recalculated annually and prominently posted in the administrative offices 133 of the fire department. 134 135 (6) The minimum billing for such services shall be one vehicle and crew for 136 one hour. In those instances where no patient care is rendered, or no 137 ambulance assistance is provided, or no other on -scene services or 138 activities are provided. no bill shall be prepared nor submitted for 139 payment. 140 141 (7) Billing shall be made directly to the person to whom such services were 142 provided. In the case of persons who do not survive, and who do not 143 have insurance coverage. including recoveries (e.g. gorge suicide). costs 144 incurred shall be billed to the estate of the individual involved. 145 Draft Ithaca Fire Department 02 JUL 02 Rescue and Emergency Medical Fee Proposal page 6 of 10 146 (8) In the event such bill is not paid within 30 days of issue. interest in the 147 rate of 18% per annum shall be assessed for any amount due and 148 payable. Any uncontested bills remaining unpaid after 120 days may be 149 referred to a third party collection agency for collection. 150 151 (9) Persons wishing to contest a bill may make such appeal to the Board of 152 Fire Commissioners within 30 days of the billing date. The Fire 153 Commission shall have authority to review for the purposes of 154 determining that the bill has been issued in accordance with this code. 155 and that charges made are accurate. and the person to whom the bill was 156 issued is the person receiving such services. 157 158 And, be it further 159 160 Resolved, this ordinance shall take effect immediately upon publication as required by 161 law. Draft Ithaca Fire Department Rescue and Emergency Medical Fee Proposal 162 163 ITHACA FIRE DEPARTMENT 02 JUL 02 page 7 of 10 164 POLICY STATEMENT 165 Issue DT Classification Code 430, 1006.01 11 /XX /01 430 EMS /Rescue ve 01/01/02 I Billing for Rescue and Emergency Medical Services Draft IISee Table of Contents I Chief 166 167 168 OBJECTIVE: To define the method and procedures to be used in assessing 169 charges and billing for the delivery of rescue and emergency 170 medical services, pursuant to City Code § 181 -23, 171 172 POLICY: 173 174 1) Any person receiving rescue or emergency medical services from the Ithaca 175 Fire Department is subject to billing for such services. 176 2) Such services shall be billed based upon a combined hourly rate for apparatus 177 and crew. Such hourly rate shall be determined by the Fire Chief's Office and 178 shall be posted in that office, and included in the policy and procedure 179 manual as policy # 120.1003 - Rescue and Emergency Medical Services Fee 180 Schedule. 181 3) Determination of billable hours shall be based upon the dispatch ticket, and 182 shall be the length of time from time of dispatch to time back in service for 183 each apparatus and /or crew dispatched and used. 184 4) Costs for consumable supplies shall be actual costs of supplies used. A chart 185 showing costs for many common items is included in policy 120.1003. Draft 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 Ithaca Fire Department 02 JUL 02 Rescue and Emergency Medical Fee Proposal page 8 of 10 5) A billing work sheet shall be used to document the activities, time spent, and materials used for billable emergency response activities. The work sheet shall be included as a form with policy 120.1003F. 6) The minimum billing for any service provided shall be one hour. 7) In those instances where no patient care is rendered, or no ambulance assistance is provided, or no other on -scene services or activities are provided, no bill shall be prepared nor submitted for payment. APPROVED BY: Brian H. Wilbur Fire Chief Revision History: .01— Original Release Distribution: Draft 206 207 1: 209 210 211 212 213 214 Ithaca Fire Department Rescue and Emergency Medical Fee Proposal ITHACA FIRE DEPARTMENT POLICY STATEMENT 11 /XX /01 1 120 Budget 02 JUL 02 page 9 of 10 120.1003.01 01/01/02 I Rescue and Emergency Medical Services Fee Schedule None See Table of Contents I Chief OBJECTIVE: To set forth rental costs for apparatus and equipment, with crew. POLICY: Rental Fee Schedule - all rates per hour Motor Vehicles Hourly Rate Crew Rate FP Min Crew Size Total Engine (aka fire pumper) $60.00 $32.00 2 $124 Truck (aka ladder) $75.00 $32.00 2 $139 Heavy Rescue Vehicle $65.00 $32.00 2 $129 Light Rescue Vehicle $25.00 $32.00 2 $89 Support vehicle (4 X 4, SUV type) $20.00 $32.00 2 $84 Decontamination bus $30.00 $32.00 2 $94 Utility lift truck $35.00 $32.00 1 $67 Trailer, flat bed $5.00 $32.00 1 $37 Trailer, trench rescue $20.00 $32.00 8 $276 Boat, power $15.00 $32.00 4 $143 Draft 215 Ithaca Fire Department Rescue and Emergency Medical Fee Proposal Draft 02 JUL 02 page 10 of 10 JUT ORDINANCE 2002- A a d p. I t�f oft) BE IT ORDAINED AND ENACTED by the Common Council of the City of Ithaca, New York, as follows: Section 1. The City of Ithaca Municipal Code, Section 181 -13 entitled "Fire limits" is hereby amended as follows: § 181 -13. Fire limits. Fire limits of the City of Ithaca are hereby defined as follows: A. Fire limits A: those areas of the city which are zoned Industrial I -1 and Business B2 -b, CBD -60, CBD -85, CBD -100, [and] CBD -140, WEDZ -la, WEDZ -lb, SW -1 except the northern boundary of fire limits in SW -1 shall be the [southern] northerly property lines of parcels 100. -3 -1 and 101.4-1.2, SW -2, SW -3, and WF -1 (a, b, c, and d) in the City of Ithaca Zoning Ordinance (Chapter 325 of this Code). B. Fire Limits B: those areas of the city which are zoned Business B -2a, B -2c, B -2d, B- 4[,] or B -5[, WF -1, WEDZ -la, or WEDZ -lb] in the City of Ithaca Zoning Ordinance (Chapter 325 of this Code). Section 2. Effective Date. This Ordinance shall take effect immediately in accordance with law upon publication of a notice as provided in the Ithaca City Charter. Macintosh HD: Documents:wpdocs IFD Work:Pending Items: FireLimits.ord.rev2 Language to be deleted in [brackets]; new language underlined. Friday. Mey 24, 2002 M'Pege Page t ress Search: Ix Parcel Search: [ [ Search ] _.: 3s. -1 3 Name Search: City Autlwiized I'ser Click on the Map to: LONG: - 76.5157 LAT: 42.4302 %QOM 3'Q 0.625 Miles Print Larger Map'; Turn layers on and off: Choose any item below for further details: 1'ax Parcel I D 101.1 -1.2 Address: 205 CECIL A MALONE DR County Voting District 001 Zoning District SW -I ('ity Vot n� Dictrict 1„3 (;mnus -dal: ; Titus Flats No Images Available Tax Parcel ID: 101-1-1.2 Address: 205 Street: CECIL A MALONE DR Use: Vacant comm Acres: 1.49 Lot Frontage (0): 0 Lot Depth (It): 0 Owner 1: WEINER, REUBEN Owner 2: Deed book: 504 Deed Page: 217 Roll Section: 1 Land Value: 67000 Total Value: 67000 Prior Land value: 0 Prior Total Value: 0 hup //206. 112. 141.24 /,- ple/herun exe/ahaca // Map% tram a /StalBld/SBhkDOBtLO W,BCVRVFI Tr- 1CMk/HAHTpe9e /HS_Mep Peg, ?Dahill.(, =TrueBLeye r =lpparcel8% =- 76.5142440919028V =42.4302811443093 Friday, Mey 24, 2DD2 MapPage Paga:t Return to IthacaMaos.Org Turn layers on and off' I Advanced Options et HeII2 lrhacaM lis Data Address Search: 1 ADAnMSSC +� Continue»: ix Parcel Search: I— SE 33.__.3 Owner Name Search. City Authorized ( -,r Continue »' I Click on the Map to: LONG: - 76.5157 LAT: 42.4302 71DOM.TO 0.625 Miles Print Larger Map Choose any item below for further details: 1'. Paeel ID: 100. -3 -1 Address: 717 CLINTON ST W County Voting District 001 Zoning District SW-1 --t-D1111 It 1-3 C,�rsu= Niis�'iboritolxl (1990&(a 1 Tim, Flat,, No Images Available Tax Parcel ID: 100. -3 -1 Address: 717 Street: CLINTON ST W Use: Landfill Acres: 6.62 Lot Frontage (ft): 0 Lot Depth (ft): 0 Owner 1: CITY OF ITHACA Owner 2: Deed book: 463 Deed Page: 104 Roll Section: 8 Land Value: 600000 Total Value: 600000 Prior Land value: 0 Prior Total Value: 0 hltp: //206. 112. 141.24 /ecripteha ten. axe/ ithece// Ma pXlr eme /Slateld /SBhkDDetLOWr8CVRYFI Tr- jCMk /HAHTpege /HS_MapPage?Detaillnlo =True &Layer =lcpercal &X_ ]6.5162050961883 &Y = 42.4305977040697 P Statistical Summary R�5 pQ At Fire Commission Report - July 2002 There are 9,565 records in the Incidents Table. Between Tuesday, January 1, 2002 and Monday, July 1, 2002 there were 1,887 incidents. Currently there are an average of 10.37 incidents per day. Average response time for the department is 4.11 minutes. The average duration of an incident is 18.92 minutes. 100 80 60 40 20 0 300 250 200 150 100 50 0 Incidents by Hour of the Day rpm I ri I O O O O O O O O O O TO r r r r - - r - - N N N N Incidents by Day of the Week 100000 80000 60000 40000 20000 0 SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day O N m " m w 1� w m O N m "t m c0 I- w O O N m O O 0 0 0 0 0 0 0 0 r r — r — r r r N N N N Loss Statistical Summary Fire Commission Report - July 2002 There are 9,565 records in the Incidents Table. Between Tuesday, January 1, 2002 and Monday, July 1, 2002 there were 1,887 incidents. Currently there are an average of 10.37 incidents per day. Average response time for the department is 4.11 minutes. The average duration of an incident is 18.92 minutes. 120000 100000 80000 60000 40000 20000 0 700 600 500 400 300 200 100 0 7 6 5 4 3 2 1 0 Dollar Loss by Day of the Week SUN MON TUE W® THU FRI SAT Incidents by First Responding Unit Runs CA CO CO Cn (O CO It N O CA LO U O O M O O O O (O O O It CO It CO O O O O O Cn CA M O CA CA CA Cn M (� Average Response Time by Unit CA *- M M Cn CO M I N O O LO L O O CO O O O O O O O � M 'IT (O d CA CA CA O CA O CA CP C) Cn CA CA CA CA C) CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 April 9, 2002 Brian Wilbur, Fire Chief Ithaca Fire Department Dear Chief, In the early morning, on March 14, 2002, the D Shift was dispatched to a box alarm at 120 Valentine Place. Engines 901, 909, and Truck 933 were dispatched on the alarm. While enroute to Valentine Place, the 911 Center called 963 to tell me that they were dispatching Engines 905 and 906 to 609 W. Seneca Street, for reported smoke on the first floor. Based on this information, I redirected Truck 933 to the Seneca Street alarm and after checking with 909, who had arrived at 120 Valentine Place reporting "nothing showing ", I also redirected to Seneca Street. The first arriving unit at 609 W. Seneca Street, was Truck 933, reporting smoke coming from the rear of a two story wood frame residential structure, with people standing out front. 933 then reported that they had been informed by citizens at the scene that there was still a person in the rear first floor apartment. Upon receiving this information the crew of 933, Firefighters Raponi and Zajac started the immediate rescue of the occupant in the rear apartment. They entered the rear apartment, which was full of smoke and located the disorientated occupant and removed her to the outside. They also knocked the fire down with a water can, helping to contain the fire until the first due engine could get a crew with a hand line inside to finish extinguishing the fire. Firefighters Raponi and Zajac risked their own lives to accomplish a successful rescue and because of their heroic action and bravery, a tragedy was averted. It is for this reason that I am proud to recommend both Firefighters Zajac and Raponi for an commendation for heroism and bravery above and beyond the call of duty. Respectfully yours, Michael J. Schnurle, Asst. Fire Chief Ithaca Fire Department "An Equal Opportunity Employer with a commitment to workforce diversification." 0 � p', d +3 FIRE COMMISSIONERS JUNE 2002 FROM THE FIRE PREVENTION BUREAU ITHACA FIRE DEPARTMENT ASSISTANT CHIEF WHEATON CONTENTS I- FIRE INVESTIGATION UNIT YEAR TO DATE REPORT 2- JUVENILLE FIRE SETTERS YEAR TO DATE REPORT 3- MONTHLY REPORT ON PUBLIC EDUCATION 4 PUBLIC EDUCATION YEAR TO DATE REPORT C&O MONTHLY REPORT CAUSE & ORIGIN INVESTIGATIONS FOR JUNE 2002 7/9/02 -157 DRYDEN RD APT 2541 FIRE/APARTMENT 1/13102- 2 7 5 N. CAYUGA ST./ FIRE/OUTSIDE 1120102- 1440 MECKLENBURG RD✓ FIRE/BARN 7125102- 739 CHESTNUT ST. /FIRE/DUMPSTER 1129102- 527 W. CLINTON ST./FIRE/HOUSE 215102- 202 COLLEGE AV /FIRE/HOUSE 2114102- 740 THURSTON AV./FIRE/HOUSE 2175102 -226 CNETRAL AV./FIRE/AUTO'S 3102102 -800 UNIVERSITY AV/RRE/HOUSE 3/3/02 -7 65 KENDALL AVE/FIRE/HOUSE 317 4102 -609 WEST SENECA ST/FIRE/HOUSE 3129102 -507 W. GREEN ST./FIRE/HOUSE 4/8/02 -7401 N.CAYUGA ST. /FIRE 419102 -208 DUBOIS RD /AUTO -AUTO 417 8102 -965 DANBY RD./TRUCK -FIRE 4118102-533 TOWER RD. /BUS -FIRE 4179102 -614 STEWART AV./FIRE/APT. 4123102 -204 COLLEGE AV./FIRE/HOUSE 4124102 -3 7 7 S. CAYUGA ST/FIRE/HOUSE 4126102 -RAND HALLCU/F1RE/EDUCATIONAL 4/27/02 -222 S. CAYUGA ST./FIRE/HOTEL 5101102-554 CAMPUS RD./TRASH CAN 515102 -S. TITUS AV. /BOILER EXPLOSION HOURS 6 5 6 3 5 8 6 70 4 6 72 8 5 6 4 4 4 10 4 4 6 4 4 5115102-473 DRYDEN RD./FIRE/HOUSE 6 3/5/02 -100 BLOCK W. BUFFALO ST /AUTO 3 /10/02 -108 N. PLAIN ST. /HOUSE FIRE 1 C TOTALS FOR JUNE ARE ALL BOLD 13 TOTALS FOR THE YEAR OF 2002 153 Page 1 i� I.Y F �pp `Vi O W N LL Z LV .l. H W > a < W - J � Z a it W z L W H Z Q Q OC H N Z 0 Q G Q N N Q U �A Z O g N N Q U 2 C Z W CL Z O N W Q U 3 W Z �N N o N uj uj a J O F O Y� a J W N lD co M In N N N N N M a �t O O O N W N N W M M r N M LV .l. H W > a < W - J � Z a it W z L W H Z Q Q OC H N Z 0 Q G Q N N Q U �A Z O g N N Q U 2 C Z W CL Z O N W Q U 3 W Z �N N o N uj uj a PUBLIC EDUCATION -2001- MONTHLY ACTIVITY TYPE DATE CONTACT TIME # OF PERSONS ITHACA FESTIVAL PUB ED 6/2/02 5 400 IMMACULATE CON. CHURCH PUB ED 6/6/02 1 24 ENFIELD SCHOOL PUB ED 6/7/02 1 20 ENFIELD SCHOOL PUB ED 6/7/02 1 21 HELEN NEWMAN PUB ED 6/8/02 1 20 SCIENCE CENTER PUB ED 6/8/02 1 20 BJM SCHOOL PUB ED 6/12/02 1 21 SOUTHSIDE C C PUB ED 6/15/02 3 100 TLC DAY CARE PUB ED 6/19/02 1 20 BJM SCHOOL PUB ED 6/19/02 1 50 CAROLINE SCHOOL PUB ED 6/21/02 1 20 USCGA -DEMO PUB ED 6/22/02 3.5 50 853 CODDINGTON RD PUB ED 6/26/02 1 20 IACC DAY CARE PUB ED 6/28/02 1 31 TOTALS 22.5 817 PUBLIC EDUCATION- 2001 - MONTHLY Page 1 YEARLY REPORT 2001 MONTH CONTACT TIME # OF PERSONS JANURARY 5.5 95 FEBURARY 13 236 MARCH 20 814 APRIL 18 657 MAY 15 337 JUNE 22.5 817 JULY 0 0 AUGUST 0 0 SEPTEMBER 0 0 OCTOBER 0 0 NOVEMBER 0 0 DECEMBER 0 0 TOTAL 94 2956 PUBLIC EDUCATION- 2001 -MARCH Page 1 ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT June 2002 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 48 Fire Fighters 63 On duty personnel 1 Fire Alarm Superintendent 1 Director of Development 1 Administrative Secretary 1 Administrative Assistant - Financial 1 Account Clerk Typist (Temporary) 1 Recruit Fire Fighter 1 Fire Fighter on Administrative Leave 1 Fire Fighter on extended Sick Leave Total employees as of 07/01/02 — 71 -�- T3 MUTUAL AID CALLS — From: Cayuga Heights, Lansing To: Brooktondale, Danby, Trumansburg, Cayuga Heights SELECTED CALLS — On 6/10/02, A Shift quickly extinguished a roof fire at 108 N. Plain St. SUPPORT 15 Vehicle work orders were written and 14 closed. Various repairs have been completed on 901 and 905 at 4 -Guys. 909 will be going to 4- Guys for repairs early in July. We have received the final draft report on the Building Assessment Program from Thomas Associates. Members of the IFD building assessment team will be asked to review the report and then hold one final meeting on the report. TRAINING — See Attached report. Submitted by: J. Thomas Dorman, Deputy Chief T)atP PrintPri• 7/1/(17 Paaa 1 I I � iO 0 00 07 6l d7 I 0 0 0 0 0 -A 0 0 W 0 W 0 0 0 0 III 0 0 I� 0 0 O 0 ! 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CD a PL) CD C2 V O N 0 N rr 0 O Cn N V Cn rn N co Cn A Cn W Cn N V W W p Cn W W O V Cn W 0 0 C N O O N (n V 0) A W N OD rn z Cl) O c n > D 0 m 7 3 l0 W (n v' 0 D D � D z m C O Z 77 m Z Z c N O O C m M < 0 -u O Z � M Po c o Z D Z M m O 0 _ rn W J � 00 N LTI C 7 rF 01 'v, in cJn Q Ui Of L ro O N N _ IV O CO a n ._* 0 O 3 0 Cn V O 1 U) N 1 O Ol •< 3. i N -1 � U) (17 � N A c 3 (D cr U) CD '0 (Vn C- N �A+ r .�► ■ D c � (a Ch m 'a 0 0 O Z O v n 0 r, OD rn W W N V V = Cn Ut ( j (n v' 0 C N �. c., Development Update July 2002 Here are some highlights of activity since last month's report: Filed: Nautical Emergency Response Center (formerly known as Marine Training and Safety Center) With design of this facility moving ahead (funded through a legislative initiative through Senator Seward's office), we now have a ballpark budget for the project (approximately $450,000) and are beginning the search for outside support to fund construction. Formal requests and information packets have now been sent to Assemblyman Marry Luster (whom we first spoke to last summer) and to the director of the local USDA Rural Development office, whom I spoke with by phone a couple of weeks ago. We will be contacting other potential donors, beginning this week Planners recommend that we seek to establish a vacant capital project for the facility, in which to deposit grant funds that are received. Received: No awards received since last month's report. (See positive developments concerning NY SEMO Pre - Disaster Mitigation program, listed below.) Implementation: Rural Utilities Service — National Weather Service transmitter project In response to questions posed by one of the bidders, we modified the bid specifications for the transmitter project and extended the bid period. The bid opening was rescheduled for Wednesday, July 3. In Progress: Among items in progress... NYS Emergency Management Office — Pre - Disaster Mitigation Based on telephone conversations with review staff at SEMO, it appears very likely that we are being recommended for support in the neighborhood of $12,000 under the federal PDM program administered by FEMA. A few days after filing our request for consideration for support to develop a community all -hazard mitigation plan, I received a call from staff asking for a budget figure (which had not been requested in the application). During a subsequent telephone conversation by AC Van Benschoten and myself with agency staff, the $12,000 figure was informally agreed upon as a workable figure for SEMO. SEMO was scheduled to submit its recommendation to FEMA by the end of June. FEMA will decide on awards before the end of the fiscal year Sept. 30. (It is said to be very rare for FEMA to overturn a state recommendation.) FIRE Act 2002 The US Fire Administration indicates that on or about July 8, applicants will begin to be notified concerning disposition of this year's awards; however, it is expected that these notifications may span several months, even beyond the end of the federal fiscal year in September. You will recall that IFD sought $135,504 in support to improve our capability to fight fires in high -rise and mid - rise buildings. 501(c)(3) status We believe that incorporation of The Emergency Services Alliance of Ithaca has been approved. On 7/1, 1 received a receipt from the Department of State for the $75.00 filing fee, which included some very basic information. I also received three promotional pieces of mail from various vendors directed to the Alliance, for new business services such as credit card and merchant services. I expect we will receive additional formal notification soon. Other items NYS E- Grants program On 6/25/02,1 attended training conducted at Cornell University by the NYS Comptroller's Office concerning the state's pilot program for electronic notification of grant opportunities and on -line filing of grant applications. About half -a -dozen agencies are participating in the pilot stage of this program, including the Governor's Traffic Safety Committee, from which we received our car seat program funding this year and with which we have a FY 2003 request pending. 1 have already registered on the site, but need to coordinate with the City Controller's Office concerning the best way to register the entire city under this program. - Submitted by Marcia Lynch, Director of Development — 7/1/02 2 CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 MEMORANDUM To: Board of Fire Co issioners From: Brian H. Wilbur & ` Re: Addendum to July 2002 report Date: 8-Jul-02 In addition to the monthly report you have already received for July 2002, 1 have the following reports and communications: 1 ) Training Center usage report ( page 2). 2) Volunteer service hours report (page 2). 3) Mayor's budget instruction for the 2003 operating budget (pages 3 -5). 4) NYS volunteer scholarship information (pages 6 -8). 5) Letter to fire police (page 9). 6) Letter to Company # 5 (page 10). Cc: BFC Distribution "An Equal Opportunity Employer with a commitment to workforce diversification." %110 Fire Chief's Report for July 2002 — Addendum Support page 2 3) Training Center Usage and Activity Report as compiled by Assistant Chief Lee LaBuff. June Training Center Activities: im 37 hours 'Icupkins County 30 hours No additional info to report. Training 2) Bunker Basic Training Bunker Basic Training is scheduled to run from 02 AUG — 23 AUG 02. Service /Duty Unit 1) Monthly Service Hours Report as compiled by Assistant Chief LaBuff. June Vol Hours: Jessel 103 Keller 75.5 Cantone 24 Doebler 42 Gilligan 11.5 Kourkoutis 28 Begg 30 Gould 2 Strizack 10 Maas 7.5 ** Jupiter 20 Stangle 21 ** Not meeting mininnun standard f. 3 CITY OF ITHACA 108 East Green Street Ithaca, New York 14870 -5690 OFFICE OF THE MAYOR • ALAN J. COHEN Telephone: 6071'274-6501 Fax: 607, 274 -6526 J# RE� 'N TO: Department Heads 1 3 ' t,- -)- FROM: Alan J. Cohen, Mar o /— ( Alwaw SUBJECT: FY 2003 Department Budget Requests DATE: June 28, 2002 It is time to begin the process of preparing the FY 2003 City Budget. As a first step please submit a preliminary budget request to the City Controller by August 1, 2002, as prescribed by the City Charter. After you submit your preliminary request, the Controller and I will schedule a meeting with you. I hope to again get started earlier than usual this year, so plan on your meeting being scheduled in early August. If you have any questions about your department's budget before or after you submit it, please consult with me and /or the City Controller. As in previous years, your budget templates will be available to you on Munis. Other budget forms will be available for you on the Q- drive. All budgets are to be submitted using this software. The Director of Information Technology will provide tech support to you as needed. While we will most likely see new revenues next year, those revenues will be well below what we had projected for fiscal year 03 because of delays in the development process. As we also discussed on the capital side, our bonding capacity is limited, which means we can not rely on bonding more general fund expenses to tide us over. These t`vo factors alone mean that next year will be another fiscally difficult one for us. With this in mind, please prepare your budget submissions using the follwoing guidelines; A. Present a Budget Alternative #1, which would represent a 1% reduction in overall spending levels from your 2002 budget. In other words, your 2003 budget would be 1% less than your 2002 budget, and would incorporate FY 2003 wage increases. An Equal Opportunity Employer with an affirmative Action Program' c: B. Present a Budget Alternative #2, which would represent an 3% reduction in overall spending levels from your 2002 budget. In other words, your 2003 budget would be 3% less than your 2002 budget, and would incorporate FY 2003 wage increases. C. Optional - We will be providing an extra budget template for you to submit requests for program increases. The supporting narrative for the increase is to be submitted using the text section for each program budget line impacted by the request. Not all collective bargaining agreements are in place for FY 2003, so please check the contracts that impact your department. I really have no idea where we will end up with any of the four contracts we must start negotiating this year, so for your employees covered by contracts that do expire this year, please project for submission purposes a 2.59% increase. Please also include a 2.5% increase for management salaries not covered by contracts. Funded vacant positions may still be carried forward, but the filling of any such positions is subject to approval. Each line of your program budget has a text section available. The following lines will need documentation. 1) Any 200 line equipment purchases that costs $500 or more. 2) Line 430, Fees for Professional Services - indicate what type of professional services are to be performed and cost for each. 3) Line 435, Contractual Services - indicate nature of contracts and cost for each. 4) Line 440, Staff Development - indicate nature and cost. 5) Line 476, Equipment Maintenance - indicate all maintenance contracts / agreements. Each program will have a 'cover sheet' page in Munis with a text section available. This is being provided for you to include a description of the program. Use the same narrative you used for the first two sections of your program analysis presentation, (Community needs and Missions and goals). Some department heads that work with lay boards have been instructed by Pl'�- those boards in the past to submit alternate budgets. You are welcome to do so as accomodated for in Budget Alternative C, but you are also required to submit the other delineated alternative budgets . Please refer any board members who have questions about this to me if you feel it appropriate. You are welcome to submit a budget introduction with your submission, using your own word processing software. Additional information to be submitted. There will be templates on the Q -drive for the following forms. 1. Personnel Roster - Currently funded positions within the Department indicating name, title and 2001 compensation. Compensation for each employee is to be broken down by categories according to the approved contracts, in the following manner: Base Salary XXX Longevity XYX School Credits XXX Shift Differential XXX Total XXX This form will also ask you for a list of those employees eligible for retirement, and any indication you might have of intent in specific cases. 2. Reclassification Form - To be completed for anticipated changes to the present roster. Any reclassification request must indicate the new position to be created and the old position to be deleted. cc: Common Council Monday. July B, 2002 Naw yo Slate Volunteer Recru1 -1 Service S hdar.hlp To: Volunteer Organization Chief or Captain From: Peter J. Keitel Subject: New York State Volunteer Recruitment Service Scholarship Date: June 27, 2002 As a membership recruitment incentive, New York State is now offering college scholarships to men and women who join volunteer fire departments and ambulance squads. August 9, 2002 is the deadline to submit the name of a scholarship candidate from your volunteer company to the New York State Higher Education Services Corp. (HESC) in Albany. The 2002 -03 state budget enacted by the Governor and the Legislature includes $2 million for these scholarships of up to $3,400 a year for eligible candidates to attend public or private colleges starting this fall. I'm enclosing farm H.F.._$22y New York State Volunteer Service Scholarship for Volunteer Fire and Ambulance Recruits that serves as the scholarship application. There are a few rules you should note. Each New York State volunteer organization may submit one scholarship application each year to HESC. Your volunteer company must develop a policy that you will use to select a candidate. That written policy must be sent to HESC with the scholarship application. Submitting a scholarship application does not guarantee a scholarship. If more applications are received than money is available, HESC shall randomly select the scholarship winners. The recipient must maintain status as an active volunteer with your volunteer organization for the duration of the scholarship. You must immediately inform HESC if a scholarship recipient is no longer an active volunteer with your volunteer company. More information about this new program is included in the fact sheet on the reverse side of the application. Remember, the completed application and a copy of your selection policy must be mailed to HESC by August 9, 2002 to NYS Higher Education Services Corporation Scholarship Unit 99 Washington Avenue Albany, New York 12255 Please call the HESC Scholarship Unit toll -free at 1- 888- 697 -4372 if you have any questions about the application process or program eligibility. We look forward to your participation in this unique program to attract recruits to your volunteer organization. Last modified on June 27, 2002 hnp'. / /www. he.c.c WWhet._ Naw /volunteer .. h,e.hip_letl ­1 M-y, July 8, 2002 New York State Volunteer Recruitment Service 9clrolerahlp NEW YORK STATE VOLUNTEER RECRUITMENT SERVICE SCHOLARSHIP Who is eligible: Volunteer firefighters and ambulance personnel who: • He been New York State residents for at least one year. • Are av enrolled in an approved undergraduate degree program in New York State. • Have a course load of at least six credits per term. • If 23 years of age or older, have less than six months of volunteer service at time of initial award. • If under 23 years of age, no minimum or maximum time of volunteer service is required at time of initial award. • A not in possession of a baccalaureate degree or higher. • Are re attending a school /institution within 50 miles of volunteer organization, or if no college available within 50 mile limit, the nearest college/institution. • Have a high school diploma or equivalent. • Have applied for state and federal financial aid. How to apply: • Volunteer organization distributes applications and selects one eligible candidate per year. • Volunteer organization submits completed application to NYSHF,SC postmarked by Aug. 9, 2002 at the address below. • Volunteer organization means ambulance company as defined in section three of the volunteer ambulance workers' benefit law or fire company as defined in section three of the volunteer firefighters' benefit law. Recipient Selection • If the number of applicants exceeds funding for the program, NYSHESC shall randomly select recipients from the applicant pool. Receipt of the scholarship in future years is based on funding but preference will be given to renewal scholarships. Recipient Requirements • Maintain good academic standing. • Maintain a "C" average. • Maintain status as an active volunteer with the volunteer organization for duration of scholarship. • Maintain continuous enrollment in schoollinstitution for duration of scholarship. • File for state and federal financial aid. Award Payment • Payment will be made to schooUinstitution on behalf of students upon certification of eligibility. • Awards will equal the amount of tuition, reduced by any tuition -based grant, but can not exceed the amount of tuition charged by the State University of New York. • Recipients will continue to receive benefits as long as they are continuously enrolled, meet the eligibility requirements and funding is available. Scholarship Application H8229B 062002 Last modified on June 27, 2002 1- 888 - NYS -HESC / 1- 888 - 697 -4372 1- 518 - 473 -1574 / 1- 800 -445 -5234 (TDD) NYS Higher Education Services Corporation Scholarship Unit 99 Washington Avenue • Albany, New York 12255 www.hesc.org http, / /w.w h— com/Whele _New /volunteer_acholerahlp. html Pege:t Monday, July a, 2002 We Help Per Pay for Cola ���Ad New York Slate Volumeer Recruilmont Service Scholerehip NEW YORK STATE HIGHER EDUCATION SERVICES CORPORATION 1 -888- NYSHESC NEW YORK STATE VOLUNTEER RECRUITMENT SERVICE SCHOLARSHIP FOR VOLUNTEER FIRE AND AMBULANCE RECRUITS COMPLETED APPLICATION MUST BE POSTMARKED BY AUGUST 9, 2002 STUDENT INFORMATION — 1. Social Security Number 2. Date of Birth (Use numbers only) Month Day Year 3. Last Name First Name MI 4. Address: number, street, apartment City or Town State Zip Code 11111 TI-M m 5. Name of ShcoolAnstitirtion HESC USE ONLY Address College code PO 6. In what month and year will you or old you begin college? 7. Enrollment Status: FULL-TIME[—] PART -TIME❑ Month Year APPLICANT AFFIRMATION — B. 1 affirm the information herein is true, and will be accepted for all purposes as the equivalent of an affidavit A false statement shall subject me to the same penalties for perjury as A I had been duty swum. I understand this is not an entitlement program and I must remain on active duty status for me duration of the scholarship. I consent to the— fication by NYS Higher Education Services Corp (HESC) of any statement made herein. I further consent to the release by HESC of such information as may be provided by law or regulation in the course of financial aid program administration. VOLUNTEER ORGANIZATION INFORMATION — 9. Name ofVdunteer Fire or Ambulance Company /Department City, State, Zip 10. Membership Effective Date Month Day Year CHIEF/CAPTAIN AFFIRMATION — 11. 1 affirm the information herein is true and that the volunteer organization is an ambulance company as defined in section three of the volunteer ambulance workers' benefit law or fire company as defined in section three of the volunteer firefighters' benefit law. This Information wall be accepted for all purposes as the equivalent of an affidavit and if it contains a false statement, shall subject me to the same penallies for perjury as if I had been duly sworn. HEMS 082002 hbp:uww w. neeacom/ wnate_Naw /volunteer_acholerehip letter. html Pege.1 08 JUL 02 r CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 60' 2-2-12A4 Fax: 607 272 -2 -93 Paul Alexander 1215 E. State St. Ithaca, N.Y. 14850 Steve Goldberg 1378 Danby Rd. Ithaca, N.Y. 14850 Re: Fire Police Efforts Gentlemen: David Cornelius 11 Autumn Ridge Circle Ithaca, N.Y. 14850 Richard Wilbur 364 Bald Hill Rd. Spencer, N.Y. 14883 Please accept my thanks for your recent efforts in our behalf during the Fire Fighter's Appreciation Day on The Commons on 29 JUN 02. Although getting public recognition for everyone involved is never easy, I wanted you to know that your service was valued and appreciated. Also, thank you Dick for your efforts at Station 5 during the annual Community Fireworks Company 5 /IFD picnic there. It made it easier for all of us. Sincerely yours, . r Brian H. Wilbur Fire Chief Cc: Board of Fire Commissioners "An Equal Opportunity Employer with a commitment to workforce diversification." 11 ca 101-191114111 1� CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 6072 -2 -123- Fax: 607. 272 -3,93 Honorable Raymond Bordoni Jr., Secretary Torrent Hose Company # 5 400 Teton Court Ithaca, N.Y. 14850 Dear Ray: Please accept and convey my appreciation to Company # 5 for the annual Community Fireworks Picnic at Station 5 on Wednesday night, July 3, 2002. Although the crowd was smaller this year, the Company's willingness to host this event again this year has maintained a tradition that many have come to look forward to. Please also pass my thanks along to your wife Sue for all her help at the picnic as well. You both worked hard to make the evening a success! Sincerely yours, Brian H. Wilbur Fire Chief Cc: Board of Fire Commissioners "An Equal Opportunity Employer with a commitment to workforce diversification." r.� WHEREAS, there are established within the City of Ithaca certain areas or districts known as fire limits; and, WHEREAS, fire limits are intended to permit high building density while maintaining an appropriate level of fire safety; and, WHEREAS, the area for fire limits 'A' in the SW -1 zone were recently modified to reflect a change of use; and, WHEREAS, additional property has changed hands which will cause two additional parcels to be subject to a change of use, which change should be incorporated into the SW -1 fire limit area; and, WHEREAS, the Board of Fire Commissioners has approved this change; now, therefore be it RESOLVED, section 181 -13 of the City of Ithaca Municipal Code is hereby changed to make the northerly property lines of parcels 100. -3 -1 and 101. -1 -1.2 be the northerly boundary of fire limits 'A' in district SW -1, rather than the southerly property lines as previously stipulated. Resolution: Award of Bid — NOAA Weather Radio Transmitter For Action by the Ithaca Board of Fire Commissioners — July 9, 2002 Whereas, the City of Ithaca, through efforts of the Ithaca Fire Department, has been awarded $75,000 in grant funds by the Rural Utilities Service (RUS) of the U.S. Department of Agriculture, to support installation of a NOAA Weather Radio transmitter, which will extend National Weather Service (NWS) coverage to this area; and Whereas, a capital project has been established by the City in which to deposit the grant funds, then acquire and install the transmitter and associated equipment at a site donated by Ithaca College; and Whereas, in accordance with a Memorandum of Agreement between the National Weather Service and the City of Ithaca, the acquired facilities will be transferred to the weather service after installation, so that NWS can assume maintenance and operating costs; and Whereas, on May 31, 2002, the City of Ithaca requested quotations to provide the NOAA Weather Radio transmitter, associated equipment and services, and then on July 3, 2002, opened bids from the two NWS - certified vendors; and Whereas, Armstrong Transmitter Corporation of Marcellus, New York submitted the apparent low bid of $37,963, and subsequent review by Ithaca College broadcast engineering staff confirms that Armstrong's proposal is acceptable and fully conforms with technical specifications; now, therefore, be it RESOLVED that Armstrong Transmitter Corporation of Marcellus, New York is hereby awarded the contract to provide and install the NOAA Weather Radio transmitter for Ithaca, New York. 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