HomeMy WebLinkAboutMN-BFC-2002-06OFFICE OF
BOARD OF FIRE COMMISSIONERS
CITY OF ITHACA
310 WEST GREEN STREET
ITHACA, NEW YORK 14850
NOTICE
TEL (607) 272 -1234
FAX (607) 272 -2793
THE REGULAR MEETING OF THE ITHACA BOARD OF
FIRE COMMISSIONERS WILL BE HELD ON TUESDAY,
TUNE 11, 2002 AT 6:00 P.M. AT THE ITHACA
CENTRAL FIRE STATION - 310 W. GREEN ST., ITHACA,
NY 14850.
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An Equal Opportunity Employer with an Affirmative Action Program" �i/r Recycled Paper
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 11, 2002
AGENDA
I. CALL TO ORDER
II. APPROVAL OF MINUTES - APRIL 9, 2002, MAY 14, 2002
III. ADDITIONS /DELETIONS TO THE AGENDA
IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS
V. CORRESPONDENCE
- Cayuga Medical Center 2002 Annual Meeting (04/25/02) materials in Minute Book (Chair
Romanowski attended)
- Misc. donation via Mike Collins ($4.60) to Donation Fund 6/5/02
VI. MEMBERSHIP CHANGES - see attached
VII. MISCELLANEOUS REPORTS:
A. TOWN OF ITHACA - May 13, 2002 written report from Chair Romanowski in Minute Book
B. AUDIT
C. TOMPKINS COUNTY FIRE ADVISORY BOARD
VIII. DEPARTMENT REPORTS:
A. CHIEF
1. Financial Reports
2. Fire Prevention Bureau
3. Monthly Inspection Report
B. DEPUTY CHIEF /TRAINING
C. DIRECTOR OF DEVELOPMENT
IX. OLD BUSINESS
X. NEW BUSINESS
XI. EXECUTIVE SESSION
XII. ADJOURN
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 11, 2002
MINUTES
PRESENT: Commissioners Robert Romanowski, Paul Alexander, Greg
Kirkpatrick and Jana Taylor; Common Council Liaison Paulette Manos.
I. Chair Romanowski called the meeting to order at 1805 hrs.
II. Chair Romanowski made a motion to approve the minutes of the
April 9, 2002 and notes of the May 14, 2002 non - meeting as
written. Seconded by Comm. Kirkpatrick. Carried unanimously.
III. Additions /Deletions to the Agenda: None
IV. Persons wishing to speak to Board of Fire Commissioners -
None.
V. Correspondence:
- Chair Romanowski attended the Annual Meeting of the Cayuga
Medical Center on April 25, 2002 and provided meeting
materials.
- A miscellaneous donation of $4.60 from Mike Collins was
deposited in the Donation Fund Account.
VI. Membership Changes -
Chair Romanowski made a motion to approve the following
additions:
(names may have been submitted previously)
- Brian Martinson - Undeclared Volunteer
- Brendan Manning - Bunker
- Dan Golden - Bunker
- C.J. Kilgore - Undeclared Volunteer
- Andrew Magenheim - Bunker
- Alex You - Bunker
Seconded by Comm. Kirkpatrick. Carried unanimously.
Chair Romanowski made a motion to approve the following
removals:
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 11, 2002 - MINUTES
PAGE 2
(names may have been submitted previously)
- Audrey Braccio - Bunker
- Susan Peck - Bunker
- Monde Mbata - Co. 3?
- Michael Pattison - leaving as Bunker (remaining a member of
Co. 9). Seconded by Comm. Alexander. Carried unanimously.
- Transfer - Frank Cantone's request to transfer from Co. 7 to
Co. 3 was approved.
VII. Miscellaneous Reports:
- Chair Romanowski provide a written copy of his report to the Town
of Ithaca (see Minute Book). He reported that the Town of Ithaca is
interested in receiving a proposed budget of expenses related to the
Steamer, as they may be interested in financial participation.
- There was no audit this month.
- Tompkins County Fire Advisory Board - April minutes were
available.
VIII. Department Reports
A. Chief (see complete written report in the Minute Book). Chief
Wilbur answered questions and provided highlights as follows:
- Proofs of the proposed Parking Violation tickets have finally been
received and returned to the printer for printing (a sample was
provided). Tickets will be given by mostly people in the Fire
Prevention Bureau for mainly safety -type issues - parking in front
of fire hydrants, parking in fire lanes, etc.
- Chief Wilbur provided an update to the County Communications and
911 program status. He provided his written report that he gave to
the B & A committee at their May 29th meeting regarding projected
costs for new pagers and portable radios related to this project.
(see Minute Book),
- City /Town Contract update - a copy of a letter from Town
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 11, 2002 - MINUTES
PAGE 3
Attorney, John Barney, to Supervisor Valentino was recently
received that listed 17 proposed changes to the current proposal.
Revisions of the draft agreement are being prepared and additional
meetings of the parties must be scheduled. This will then need to go
back to Council once again. Chair Romanowski indicated he would be
supporting the Chief in these meetings as well, with Common
Council.
- NYS Building Code and Fire Code changes - the NYS Uniform Fire
Prevention and Building Code is transitioning to the new
International Code and will take effect starting July 3, 2002. There
will be a 180 day transitional period when both the old and the new
codes may be used. This significant change required the Chief, Fire
Prevention Bureau personnel, as well as others to attend time -
consuming re- training and testing. This will also require changes in
the local law - will need to strategize with the City Attorney with
items such as fire limits definition will need to be recreated. Lots
of unknowns - tremendous amount of work required - local law
needs to mesh with State code. Lots of construction coming to
Ithaca and we do not want to create stumbling blocks due to code
changes.
- Wellness /Fitness Program: the program is going along well.
Meetings are being set to address other aspects of the program such
as use of City facilities (parks, pools, ) and to plan for next steps.
- City Disaster Management plan - A draft plan is being checked for
content, then will be circulated to all City department heads for
review and comment - the final plan must be reviewed and adopted
by Common Council.
The County Emergency Management plan is up and moving - now need
to refocus on the City's plan.
- County Hazardous Materials Team - still awaiting distribution of
the equipment inventory to be received from the State (valued at
$100,000). Effort continues ont he regional response program with
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 11, 2002 - MINUTES
PAGE 4
the cities of Auburn, Cortland, Geneva and Ithaca.
- Marine Facility - George Frantz has prepared drawings of possible
site locations and building layouts for the proposed Nautical
Emergency Response Center (NERC). Lt. Parsons is working with the
Planning Dept. and Dept. of Public Works to move this concept
through the process.
- Roof replacement at Station 9 - The City Engineering & Finance
departments have raised concerns regarding the recent bid for
replacement of the roof at Scion 9. The DPW raised the question of
why they don't manage capital projects related to buildings &
grounds for the fire department like they do for other City
departments.
Chief Wilbur clarified that the City Charter dictates the control of
fire department facilities lies with the Board of Fire
Commissioners. However, it is increasingly difficult to get projects
done with our limited resources. He recommends that the roof
replacement project and generator replacement projects be
relinquished to the Board of Public Works. The BFC must approve
this prior to any action being taken.
After discussion, Chair Romanowski made a motion that the Ithaca
Board of Fire Commissioners authorizes and designates the City of
Ithaca Board of Public Works and the City Engineer's office as
project managers of the Station 9 Roof Replacement Project and the
Generator Replacement project. Seconded by Comm. Taylor. Carried
unanimously.
Chair Romanowski also made a motion that the Ithaca Board of Fire
Commissioners will consider this type of arrangement for other
projects on a case by case basis. Seconded by Comm. Taylor. Carried
unanimously.
- Bunker Training - relating to cost of training - described history.
Currently we run a 3 -week, intensive training in August which is a
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 11, 2002 - MINUTES
PAGE 5
significant commitment of resources - people & money, as well as a
New Member training class at some other time in the year. He is
concerned to continue to support this level of commitment, not using
resources effectively for relatively few bunkers or volunteers.
Therefore, in another attempt to try and deal with this situation, in
the future a Fall training program will be offered for both
volunteers and bunkers at the same time - anyone interested in
bunking the following school year would be required to attend this
training. This could change if the numbers increased.
- There has not been much interaction with the volunteer companies
who continue to struggle to maintain their identities. The Board of
Fire Commissioners has the ability, through the City Charter, to look
at the viability of volunteer companies.
- A draft policy is attached that addresses the status of volunteers
and bunkers who will be away from the area for thirty days or more
and the issues involved, that is being discussed with the IVFU.
B. Deputy Chief's Report (see complete written report in the Minute
Book). Deputy Chief Dorman highlighted his report as follows:
- As Caroline Black retired early in May, and the fact that we have
not received permission to replace her, we will be hiring a person
from a temp. service to help us through. We have been attempting to
get approval from the Human Resources Committee of Common
Council to hire a permanent appointment.
- One new recruit fire fighter will start on shift next week; another
one the following week and the 3rd recruit will be ready to go on
shift approximately the last week of July.
- Deputy Chief Dorman updated the personnel staffing levels by
reporting that we also have a fire fighter on extended sick leave -
leaving the roster down by two fire fighters.
C. Director of Development Report (see complete written report in
the Minute Book). Director of Development Lynch highlighted her
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 11, 2002 - MINUTES
PAGE 6
report as follows:
- Family Reading Partnership Children's Book Grant Program - this
would benefit the Juvenile Firesetter Intervention Program;
- NYSEMO - Pre - Disaster Mitigation - monies available for
communities wishing to implement all- hazard mitigation plans;
- Ithaca Rotary Club - awarded $650 to establish a countywide
juvenile firesetting resource center to be housed at IFD;
- Community Foundation of Tompkins County - not awarded - closed;
- Senator Seward - member item funding - not awarded - closed;
- Rural Utilities Service - National Weather Service Transmitter
Program - implemented;
- 501(c)(3) status - Emergency Services Alliance of Ithaca -
incorporation papers filed on 5/22/02.
- Fire Act Grant - no decisions yet. Marcia reported that she learned
there were 19,000 applications filed and half did not meet the
criteria. We should receive notification around September.
- Comm. Alexander reported the Ithaca City School District is
sending administrators to training for the Risk Watch program -
they have acknowledged the importance of this program; and they are
also sending administrators to the ICS training. This has been a long
time coming and he provided kudos to AC VanBenschoten for his
persistence in these matters. Chief Wilbur acknowledged amazing
effort and amazing progress with the school district as well as the
law enforcement community - all coming together in a positive
manner.
IX. Old Business - None
X New Business - Chair Romanowski reminded Board members that
election of officers will take place at the July meeting.
XI. At 1900 hrs., Chair Romanowski made a motion to adjourn the
meeting. Seconded by Comm. Alexander. Carried unanimously.
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 11, 2002 - MINUTES
PAGE 7
Respectfully submitted,
Christine M. Wilbur, Clerk
Ithaca Board of Fire Commissioners
(Minutes will be reviewed for approval at the July 9, 2002 meeting)
Volunteer /Membership report for June 11, 2002 Ithaca Board of Fire
Commissioner's meeting:
(Some of these names may have been submitted at a previous meeting)
ADDITIONS: Brian Martinson - Undeclared Volunteer
Brendan Manning - Bunker
Dan Golden - Bunker
C.J. Kilgore - Undeclared Volunteer
Andrew Magenheim - Bunker
Alex You - Bunker
REMOVALS: Audrey Braccio - Bunker
Susan Peck - Bunker
Monde Mbata - Co. 3 ?
Michael Pattison - leaving as Bunker,
(remaining a member of Co. 9)
TRANSFER: Frank Cantone - transfer from Co. 7 to Co. 3
A thumbnail sketch of volunteer /bunker activity since 10/12/94 is as follows:
198 Volunteer/ Bunker applicants processed since 10/12/94;
24 Total active Volunteers /Bunkers remain today (05/29/02)
(of these 24: 14 of the 24 are bunkers; 10 are volunteers)
7 Applicants waiting for training - either bunker training or volunteer training.
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the month of June 2002.
LIFE SAFETY DIVISION
Administration
1) Career Personnel Report
See attached report from Deputy Chief Dorman.
2) Operating Budget Account Status
Operating budget reports will not be provided.
3) Development Report
See attached report from Director Lynch.
4) Contract negotiations.
City-Town contract negotiations are still in process. Most recently, the Town determined that additional
changes were required, so revisions of the draft agreement are being prepared and additional meetings of the
parties must be scheduled.
5) County Communications and 911 Program
The following was reported to the B &A Committee at their 29 MAY 02 meeting.
County Paging System Project Report
Tompkins County has authorized a pager system upgrade project that will eventually
require that we purchase new pagers for our fire personnel. As we do not have our own
dispatch services, and as we rely totally on the County for fire dispatch, we have no choice but
to participate in this project. This project is separate and discrete from the 800 MHz Trunked
Radio System that is also in process.
The costs for new pagers will likely range from $250 to $350 each. Our current
inventory stands at approximately 130 pagers issued to personnel, or used for station paging
and control functions, or lock box operation. Given this, the worst -case scenario would be an
expenditure of about $45,500 for new pagers.
We are just learning that the transition period would start prior to the new system being
brought on line, which is currently projected for 01 JUL 03. The County is considering a
bulk purchase program where they would acquire the pagers for the entire County, and then
distribute them at cost to each fire department. The current payback plan is being based on a
three or four year payback period.
At the same time, whenever the new communications system is built, it will likely
require that we purchase all new portable radios, and some new mobile and base station radios.
The County is currently anticipating providing the mobile radios at no cost as they do now.
The cost of the new portable and mobile radios is not known as yet, nor is the time
line for acquiring and deploying them. As soon as we have more definitive information we
will share it with you.
An Equal Opportunity Employer with a commitment to workforce diversification." V
Fire Chief's Report for June, 2002 07 JUN 02
Page 2
6) Recruitment Activities
The Civil Service Examination for fire fighter will be held Saturday, 08 JUN 02.
Please note status reports on membership changes for additional information on recruitment.
Fire Prevention Bureau
1) Monthly Reports for Fire Investigation Unit, Juvenile Fire Setter Intervention Unit (JFSIU), and Public
Education Program: See attached charts from Assistant Chief Wheaton.
2) Fire Limits Study
Starting next month, this item will be changed to "Codes Transition ". This codes transition is made
necessary because of the change in the New York State Uniform Fire Prevention and Building Code from
the state promulgated code adopted in 1984, to the new International Codes series that has been adopted,
and which will take effect starting 03 JUL 02. A 180 -day transitional period when both the old and the
new codes may be used will start effective that same day.
The Building and Fire Departments must analyze current city code against the changes in the new code, as
well as the current and new State code so that an inventory of local law changes may be developed. Once
that is complete, a package of local law changes must be drafted and submitted to Common Council for
adoption. We are unclear at this point whether or not we will be required to submit those local law
changes to the State Codes Council for approval, as is currently required, or if we will be able to adopt the
changes based on local legislation only.
An example of a profound change is the deletion in the new building code of the appendix section dealing
with fire limits, which are known in the International Code series as "fire districts ". Our current belief is
the need for fire districts is still significant in the City of Ithaca. The deleted language in the new code
provides a methodology for determining where such fire districts should be established. Use of this
methodology may preclude the need to further study our current fire limit areas.
On a related note, we expect to be taking to Common Council a request to amend our current fire limit
boundaries in the area of Southwest Park to make the limits area the same as the parcel areas to be
developed there.
3) Parking Tickets
Proofs the proposed parking tickets have been received and returned to the printer for printing (see
attached).
Safety
1) Safety Section
Wellness and Fitness Program.
Educational sessions are continuing. Fitness evaluations are done, or nearly so. Meetings are being set to
address other aspects of the program such as use of city facilities (parks, pools, etc.), and to plan for next
steps.
Safety Committee
The Safety Committee continues to work on air duct cleaning occurring at Station 9 and Central. Draft
minutes of the 20 MAY 02 meeting are attached.
Fire Chief's Report for June, 2002
OPERATIONS DIVISION
Response
1) Monthly Call Report
07 JUN 02
Page 3
Final reports for 2001 have not been completed as yet. Year -to -date (YTD) reports for 2002 are included
here.
2) City Disaster Management Plan
A draft emergency management plan for the City has been compiled. This initial draft is being checked for
content. After that is done, it will be circulated to all city department heads for review and comment. A
review meeting will be held with department heads and deputies to go over the plan in its draft stage.
When the final draft is complete, it must be reviewed and approved by Common Council.
3) County Hazardous Materials Team
We are still awaiting the distribution of the equipment inventory to be received from the State. This
inventory is valued at over $110,000. Effort continues on the regional response program with the cities of
Auburn, Cortland, Geneva, and Ithaca.
Support
1) See attached report from Deputy Chief Dorman.
2) Steamer Project
No report.
3) Training Center Usage and Activity Report for the month of May 2002: see attached report from Assistant
Chief Lee LaBuff.
4) Space Needs
Nothing new this month.
5) Marine Facility
George Frantz has prepared drawings showing possible site location and building layouts for the Nautical
Emergency Response Center (NERC). Lt. Tom Parsons has been working with both the Planning
Department and the Department of Public Works to move this concept through the process.
6) Roof Replacement Project — Station 9
The Engineering and Finance Departments have raised some concerns regarding the recent bid for
replacement of the roof at Station 9. This has raised the question of why the Department of Public Works
does not manage capital projects related to buildings and grounds for the fire department like they do other
city departments.
The short answer is that the City Charter dictates the control of fire department facilities lies with the
Board of Fire Commissioners. The longer answer raises the issue of our ability to get these projects
implemented when we are short the resources to do so. It is my contention that the responsibility for this
project and the generator replacement project for Station 9 should be relinquished to the Board of Public
Works. Given this is a Charter responsibility, the Board of Fire Commissioners must approve this prior
to any other action being taken.
Fire Chief's Report for June, 2002 07 JUN 02
Page 4
Training
1) See monthly training report from Deputy Chief Dorman.
2) Bunker Basic Training
The numbers of volunteers and bunkers we are recruiting is dismally low. The cost of providing the full
blown three week Bunker Basic Training Program (BBT) is significant. We have had difficulty securing
enough trainees to do either the BBT or the New Member Training Program (NMT) so that the investment
in the training programs is cost effective.
The result of this is a decision to conduct the BBT this August as normal, and the NMT this Fall as
normal (assuming enough candidates to run the program). Then in 2003, merge the two programs so that
the Fall NMT is the only training program available for either bunker or volunteer candidates. The plus
side of this is that we are more likely to have enough trainees to make the expenditure more cost effective.
The down side of this is that the bunker- training program may slip in effectiveness from what it has
evolved to in recent years.
The reason we must wait to make this change is related to the commitments we have made to potential
bunkers for the 2002 -2003 academic year.
VOLUNTEER SERVICES DIVISION
Membership Unit
1) Volunteer Recruitment Committee
No report.
Service /Duty Unit
1) Monthly Service Hours Report: See attached report from Assistant Chief Lee LaBuff.
2) Company Rosters and Reports
No additional information received. Also, Administrative Secretary Chris Wilbur advises there have been
68 prospective applicants since January 2001. Of the 68, 16 have actually joined the department. Of
these, only four are shown as members of a volunteer company.
3) Active, on Leave Policy
Attached is a policy drafted via discussions with the IVFU relating to status of volunteers and bunkers who
will be away from the area for thirty days or more. Documenting service levels, insuring appropriate
training has been received and similar administrative and operational tasks are made difficult as a result of
the somewhat random coming and going of bunkers and volunteers.
Respectfully submitted,
Br an H. Wilbur
Fire Chief
ITHACA FIRE DEPARTMENT
POLICY STATEMENT
Issue DT
07/01/02
Classification Coe -T770.1004.01
770 Service /Duty
Effective DT
Subject
07/01/02
Leave Requests
Review DT
Review by Whom
Rescinds None
See Table of Contents
Chief, IVFU
OBJECTIVE: To allow us to more closely monitor the status of members of the department; to
define requirements to change membership status; provide relief from standby and
training requirements while on leave; to define the period when remedial training
will be required upon return to active status.
POLICY: 1) Any active volunteer (including bunkers) who will be away and not providing
service for longer than 30 days may request leave in writing to the Fire Chief.
2) The Fire Chief may grant such leave as requested, or with conditions.
3) Upon return, that member may request reinstatement to active status. Upon
reinstatement, the Fire Chief will determine what remedial training is
required (e.g. SCBA certification) and notify the appropriate shift commander
of same.
4) If leave is not taken, all attendance and standby duty requirements apply
during the period of the member's absence.
APPROV MAFT
Brian H. Wilbur
Fire Chief
Revision History: .01 — Original Release
Distribution: All policy manuals
All Active Bunker and Volunteer Members
Ithaca Fire Department Classification Code: 130.1001.02 Page: 1
ITHACA FIRE DEPARTMENT
BOARD OF FIRE COMMISSIONERS REPORT
PERSONNEL STAFFING LEVELS June 2002
1
Chief
1
Deputy Chief
5
Assistant Chiefs
8
Lieutenants
47
Fire Fighters
61
On duty personnel
1 Fire Alarm Superintendent
1 Director of Development
1 Administrative Secretary
1 Administrative Assistant - Financial
1 Account Clerk Typist
3 Recruit Fire Fighters
1 Fire Fighter on Administrative Leave
Total employees as of 06/01/02 — 70
MUTUAL AID CALLS — From:
To:
SELECTED CALLS —
No Report
SUPPORT
23 Vehicle work orders were written and 10 closed.
901, 905 and 909 will alternately have various repairs made at 4 -Guys over the next
month.
TRAINING —
15 IFD members (Career, Volunteer and Bunker) received approximately 36 hours of IFD
Rope Rescue Training
See Attached report.
Submitted by: J. Thomas Dorman, Deputy Chief
Date Printed: 6 / 3 / 02 Page 1
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training ctr report / may
Subject:
training ctr report / may
Date Sent:
Tuesday, June 4, 2002, 12:15 PM
From:
Lee Labuff (Lee Labuff) <Iabuff@ifd.ci.ithaca.ny.us>
To:
brian
CC:
dorman
guy
labuff
tracy
Brian, per your request, Training Ctr Report / May as follows:
IFD Usage 63 Hours
County 12 Hours
IPD 16 Hours
Private 20 Hours
Minor Roof damage found to burn building. Unknown cause, repair
will follow.
Overall, Training Center usage and request for usage on the
increase. Hopes to continue upgrades. B shift finished confine
space simulator. Lt Tracy investigating installation of nat gas
valve shut off simulator to attach to burn building.
Special thanks to B shift members for hard work in building the
confine space simulator!
Thanks AC LaBuff
page 1
vol standby hours / may page 1
Subject: vol standby hours / may
Date Sent: Tuesday, June 4, 2002, 10:56 AM
From: Lee Labuff (Lee Labuff) <Iabuff@ifd.ci.ithaca.ny.us>
To: brian
CC: labuff
Brian, per your request
Volunteer Response Hours May, 2002
Class 1
Keller 77
Doebler 42
Maas 16.5
Jessel 123.5
Jupiter 29.5
Gilligan 10
Begg 26
Cantone 4.5
Kourkoutis 14 **
Stangle 0 **
** Not meeting minimum.
Class 2
Gould 3
otrizack 20
Brodsky dropped from class 1 status, 5/1/02.
n3
FIRE
COMMISSIONERS
MAY 2002
FROM THE FIRE PREVENTION BUREAU
ITHACA FIRE DEPARTMENT
ASSISTANT CHIEF WHEATON
CONTENTS
1- FIRE INVESTIGATION UNIT YEAR TO DATE REPORT
2- JUVENILLE FIRE SETTERS YEAR TO DATE REPORT
3- MONTHLY REPORT ON PUBLIC EDUCATION
4 PUBLIC EDUCATION YEAR TO DATE REPORT
C&0 MONTHLY REPORT
- CAUSE & ORIGIN INVESTIGATIONS FOR MAY 2002
HOURS
119102-151 DRYDEN RD APT 2541 FIRE/APARTMENT
6
1/ 13102- 215 N. CAYUGA ST./ FIRE /OUTSIDE
5
7120102- 1440 MECKLENBURG RD./ FIRE /BARN
6
1125102- 139 CHESTNUT ST./ FIRE /DUMPSTER
3
1129102- 527 W. CLINTON ST./FIRE/HOUSE
5
215102- 202 COLLEGE AV. /FIRE /HOUSE
8
2114102- 140 THURSTON AV./FIRE/HOUSE
6
2115102 -226 CNETRAL AV./FIRE/AUTO'S
10
3102102 -800 UNIVERSITY AV/FIRE/HOUSE
4
313102 -165 KENDALL AVE/FIRE/HOUSE
6
3114102 -609 WEST SENECA ST/FIRE/HOUSE
12
3129102 -507 W. GREEN ST. /FIRE /HOUSE
8
418102 -1401 N. CAYUGA ST. /FIRE
5
419102 -208 DUBOIS RD/AUTO-AUTO
6
4118102 -965 DANBY RD./TRUCK -FIRE
4
4118102 -533 TOWER RD. /BUS -FIRE
4
4119102 -614 STEWART AV. /FIRE/APT,
4
4123102 -204 COLLEGE AV. /FIRE /HOUSE
10
4124102 -317 S. CAYUGA ST. /FIRE /HOUSE
4
4126102 -RAND HALLCU /FIRE /EDUCATIONAL
4
4/Z "UZ -ZZZ S. CAYUGA ST./FIRE/HOTEL 6
5/01/02-554 CAMPUS RD./TRASH CAN q
i /5/02 -S. TITUS AV. /BOILER EXPLOSION q
5/15/02 -413 DRYDEN RD. /FIRE /HOUSE E
TOTALS FOR MAY ARE ALL BOLD 14
TOTALS FOR THE YEAR OF 2002 140
Page 1
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PUBLIC EDUCATION- 2001 - MONTHLY
ACTIVITY
TYPE
DATE
CONTACT TIME
# OF PERSONS
BJM
PUB ED
5/1/02
1
20
FALL CREEK
PUB ED
5/4/02
6
100
509 ESTY ST.
PUB ED
5/4102
1
50
UCNS /PRESCHOOL
PUB ED
5110102
1
25
NORTHSIDE COM. CTR.
PUB ED
5/10/02
1
13
UCNS /PRESCHOOL
PUB ED
5/14/02
1
25
IMMACULATE CONCEPTION
PUB ED
5/21/02
1
25
DONNA COONS
PUB ED
5/22/02
1
9
FALL CREEK
PUB ED
5/29/02
1
20
BIGGS B
FIRE DRILL
5/8/02
1
50
TOTALS
15
337
PUBLIC EDUCATION- 2001 - MONTHLY Page 1
YEARLY REPORT 2001
MONTH
CONTACT TIME
# OF PERSONS
JANURARY
5.5
95
FEBURARY
13
236
MARCH
20
814
APRIL
18
657
MAY
15
337
JUNE
0
0
JULY
0
0
AUGUST
0
0
SEPTEMBER
0
0
OCTOBER
0
0
NOVEMBER
0
0
DECEMBER
0
0
TOTAL
71.5
2139
PUBLIC EDUCATION- 2001 -MARCH Page 1
PARKING VIOLATION
CITY OF ITHACA FIRE DEPARTMENT
OPERATOR OR OWNER. OF THE
VEHICLE BEARING LICENSE BELOW
EXPIR
STATE DATE _ No
PLATTE No
PASS RENT COMM DEAL M/C OTHER
TYPE 1 ❑ 211 30 411 50 60
MAKE COLOR STYLE
0 AM OFFICER'S
DATE TIME ❑ PM SIGN
BADGE r�
LOCATION —
-----------------------
NO. 3 _
YOU ARE CHARGED WITH VIOLATION NUMBER
I
LATE PAYMENT PENALTY MAY APPLY. SEE WARNING BELOW.
VIOLATION
FINE
4. CURB (121. NYS VEH. & TRAF 1203A ................................ ......................
$10.00
9. FIRE HYD. /FIRE ZN., NYS VEH. & TRAF. 1202 -3B _ . _.. ... ......... ........._....
$20.00
13. OTHER
18. DOUBLE PARKING, NYS VEH. & TRAF. 1202 -1A ... _..__.._._ ....................
$15.00
1ST 2ND 3RD
OFFENSE
21. HANDICAP, NYS VEH. &TRAF. 1203 -B2 ...... $ 80.00...3105.00..._..__.$130.00
23. ACCESS, UNIFORM CODE 1161 ....._ ................_.. ........__..........__.. ......
. $20.00
24. OBSTRUCTIONS, CITY CODE 342.36 .......... ......................
$20.00
KEEP THIS CITY OF ITHACA
STUB FOR PARKING No
YOUR RECORDS VICLATION I V
PAYMENTS: It you wish to admit to the infraction cnarged, mall or present this ticket
and fine within 20 days to Traffic Violations Bureau. 108 E. Green Street, Ithaca. NY
14850- OFFICE HOURS. Mon Fri., 8:30 AM to 4:30 PM. Please make checks pay-
able to the City of Ithaca.
APPEALS: Violations may be contested within 20 days by completing an appeal form
available from the Traffic Violations Bureau, 108 E. Green Street, Ithaca, NY. or by
appearing before the City Judge al Cl y Court. held Monday, Wednesday, and Friday at
11:30 AM. Ticket not oaid or mntected within �0 dayc chail a r e nenalry of 515 QO
in addition to the original tine. and may cause loss of renlstraFOrt rn_ mdment of
vehicle. and..lor a :varrant to he issued for your arrest.
❑CCCUCCC ^_CT7 ULED :-ICS'
Statistical Summary
June 2002 BFC Report - YTD 07 JUN 02
There are 9,297 records in the Incidents Table. Between Tuesday, January 1, 2002 and Friday,
'une 7, 2002 there were 1,619 incidents. Currently there are an average of 10.25 incidents per
day. Average response time for the department is 4.12 minutes. The average duration of an
incident is 18.44 minutes.
80
60
40
20
0
250
200
150
100
50
0
Incidents by Hour of the Day
i
O O O O O O O O O O OT r T T T T - -- Or - N N N N
Incidents by Day of the Week
100000
80000
60000
40000
20000
0
SUN MON TUE w® THU FRI SAT
Dollar Loss by Hour of the Day
O O O O O O r - - - O O N O O O O O rr CO r T - r T r N N N
Loss
Statistical Summary
June 2002 BFC Report - YTD 07 JUN 02
There are 9,297 records in the Incidents Table. Between Tuesday, January 1, 2002 and Friday,
'une 7, 2002 there were 1,619 incidents. Currently there are an average of 10.25 incidents per
day. Average response time for the department is 4.12 minutes. The average duration of an
incident is 18.44 minutes.
120000
100000
80000
60000
40000
20000
0
600
500
400
300
200
100
0
7
6
5
4
3
2
1
0
Dollar Loss by Day of the Week
SUN MON TUE W® THU
Incidents by First Responding Unit
FRI SAT
Loss
0 0 0 0
rn rn M It 0) 0) 0) M M M CO M M
Average Response Time by Unit
1 1 1
Iu
Development Update
June 2002
Major activity since last month's report:
Family Reading Partnership Children's Book Grant program
On 5/31/02, we filed an application seeking $900 to benefit the Juvenile Firesetter Intervention
Program, through literature books that would be used as part of the education and treatment
process for JFS clients and their families and as part of the JFS incentive program for successful
completion. Because of the nature of the problems that cause juvenile firesetting, we would focus
on books dealing with issues such as self- esteem, seeking help, social skills, anger management
and other emotional problems. I believe that the goals of this grant program and what we could
offer through the JFS program would be a good fit. We should be notified about this shortly.
NYS Emergency Management Office — Pre - Disaster Mitigation
On 5/30102, we applied for consideration for federal PDM funds (FEMA), administered through
SEMO. Approximately $210,000 is available statewide for communities wishing to implement all -
hazard mitigation plans. Beginning in November 2003, having such plans in place also will be a
requirement for consideration for future PDM project funding.
AC Van Benschoten and I also have cooperated, in an advisory capacity, on a PDM project grant
application being filed on 6/7 by the Town of Dryden Project Impact (which has the required
mitigation plan), with Tompkins County as co- applicant. This grant (proposed at approximately
$19,000) would fund a countywide public awareness program concerning emergency
preparedness and would provide materials for households to keep on file to refer to in case of
emergency. Primary message would focus on what to do in the first 72 hours after an
emergency. County public information coordinator Wendy Skinner and Director of Emergency
Response Lee Shurtleff also are participating in this project.
Received:
Ithaca Rotary Club
At the club's meeting of 6/5/02, FF McGarry and I accepted Rotary's award of $650 to establish a
countywide juvenile firesetter resource center, to be housed at IFD, which was described in last
month's report. At the meeting, we heard much positive sentiment from Rotary members
concerning this project. We had been seeking outside support for this project for the past two
years.
Closed:
Community Foundation of Tompkins County
On 5/14/02, we received word that the Community Foundation once again was unable to fund our
application for support for the JFS resource center project. This was a modified version of the
proposal presented to the foundation last fall and included the "lending library" which has now
been funded by the Ithaca Rotary Club (see above). We had also asked the foundation for a
supply of smoke detectors for JFS and other families whose children are contacted through the
Risk Watch program. We had already informed the foundation of Rotary's support of the project.
The foundation indicates that this round was even more competitive than last, with 64
applications received and 18 funded.
Senator Seward — member item funding
On 5/20/02, Sen. Seward notified us that he has been unable to fund our request for hazardous
materials support for collaborative efforts involving IFD and the Cortland City Fire Department.
This was a modification of our initial request for funding the NWS transmitter, the project later
funded by the Rural Utilities Service. As we already knew from talking with staff, this proposal
was a "reach" for this year, considering the restrictions on the very limited amount of state budget
money available this year.
Implementation:
Rural Utilities Service — National Weather Service transmitter project
This project was put out to bid by the Controller's Office on 5/31/02, with the bid opening
scheduled 6/20/02. At a meeting on 5/23 with Ithaca Colege engineers and myself, NWS staff
expressed satisfaction with implementation arrangements to date. Regarding the emergency
power generator which is part of this project, Dick Srnka, working with Dave Allen of I.C., has
obtained estimates for two alternatives. We will wait to proceed with this until we see how the
transmitter bids come in.
In Progress:
Among items in progress...
501(c)(3) status
Incorporation papers for The Emergency Services Alliance of Ithaca were filed with the
Department of State on 5/22/02 via certified mail, and were verified as received on 5/24. Thanks
to the Board of Fie Commissioners to authorizing $75 from the Donation Fund to cover the
required filing fee for this document. We have been advised that it typically takes at least a
month for the filing process to be completed.
- Submitted by Marcia Lynch, Director of Development — 6/7/02
2
IFD Health & Safety Committee Meeting
05/20/02
DRAFT
The meeting was called to order at 12' ) 5.
Member in attendance were Chris 0-'Conner (Chair), Andy Olmetti, Greg - Stevenson; Tom
Deis, Steve Wehrspann (till 1507), Dave Teeter, Tom Basher, Glenn Wanck, Al Foote
(1250 - 1400), Tom Dorman - (special -guest AV gam} Dan- Tier-, Sohn Powers- (1320)
Steve Wehrspann reported that no air quality testing has occurred since our last meeting,
as Cornell has been using the testier- equipment.
Glenn Wanck reported that the air duct cleaning was completed by Ithaca Air Duct
Cleaners at station 9. The-cost was- 52056: Centrat wilt be dare soon, controls
submitted a price quote to hook up an air damper to pneumatic controls. They will
evaluate serviee that is needed on-the- _-ffles en the €feslr aim intake system at station 9.
Chris O'Connor spoke about the IAFC teleconference {Struck by: Protecting Emergency
Responders on the Highways}, as-the ASV guy was fine tunint the computer.
Respondersafety.com, Lionvillefire.org, & Norfolk.gov are websites that can be accessed
to get information on respender- safety.
Chris asked the committee to rate the program for the IAFC evaluation. The committee
came up with ideas, based an- the- teleconferene� that eould help us avoid- -a- "struck by"
incident here. _
Police /fir& interface- factofs-(t-raffic control)
-Fire police -
- Vehicle visibility /placement
- Training (in- house, Cornell Local Roads)
- Traffic control devices (eenes, peddles; barriers, etc.)
-Vests
-SOP's
Chris asked the committee te- diseuss fwther- the- sa€e4)l aspeet -s-e€ EFD-mutuLk aid
responses.
Response request;
-1 E to-standby at a-�e station (w tuffi-2 FE & 1- Affieer- - east career
replacements, send add'l IFD immediately for an
ineidentt- it}ffW* territory, career eall -itt any
structural fire) (career call -in, crew of _take
reserve)
-1 E to fill tankers (zninimuzn2 FF & 1 Qfficer - rall in- .career replacements)
- T, R or E to; Fire (miflifflum of 6-inekudiag-a- eft of I- e+ffieer-, eareer
call-in) (two tier response - 2 FF/1 Officer immediately,
other 3 as- eareer- pefsofinel eem a in)
MVA (minimum 2 FF & 1 Officer -call in career replacements
Meeting was adjourned at 1558.
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Volunteer /Membership report for June 11, 2002 Ithaca Board of Fire
Commissioner's meeting:
(Some of these names may have been submitted at a previous meeting)
ADDITIONS: Brian Martinson - Undeclared Volunteer
Brendan Manning - Bunker
Dan Golden - Bunker
C.J. Kilgore - Undeclared Volunteer
Andrew Magenheim - Bunker
Alex You - Bunker
REMOVALS: Audrey Braccio - Bunker
Susan Peck - Bunker
Monde Mbata - Co. 3 ?
A thumbnail sketch of volunteer /bunker activity since 10/12/94 is as follows:
198 Volunteer /Bunker applicants processed since 10/12/94;
24 Total active Volunteers /Bunkers remain today (05/29/02)
(of these 24: 14 of the 24 are bunkers; 10 are volunteers)
7 Applicants waiting for training - either bunker training or volunteer training.
RESOLUTION TO INCORPORATE
WHEREAS, The Emergency Services Alliance of Ithaca, hereinafter referred to as the
Alliance, has been formed
To enhance Ithaca community safety through acquisition and equitable
distribution of resources which will support the Ithaca Fire Department's mission
to save lives and protect property;
To support initiatives that will maintain and preserve the fire department's history;
and
■ To maximize overall community benefit through collaboration with other
organizations committed to community safety; and
WHEREAS, it is now, by the members of the Alliance, deemed proper and for its best
interests that it assumes the form of a corporation without stock and not - for - profit,
NOW, THEREFORE, BE IT HEREBY RESOLVED
That, subject to prior consent of the Alliance, Brian H. Wilbur, C. Thomas Parsons, and
Marcia E. Lynch, members of the Alliance, be and they hereby are authorized and
directed as incorporators to take such steps as may be necessary to effect the
incorporation of the Alliance under the laws of the State of New York under the name
and style of The Emergency Services Alliance of Ithaca, Inc.
I, Marcia E. Lynch, Secretary of The Emergency Services Alliance of Ithaca, do hereby
certify that the foregoing is a full and correct copy of resolutions passed by said Alliance
at its regular meeting held at Ithaca on the 25`h day of April, 2002 and that two weeks
written notice of said meeting was regularly given to all members of said Alliance.
SIGNED: Marcia E. L nch
DATE: April 25, 2002
CERTIFICATE OF INCORPORATION
of
The Emergency Services Alliance of Ithaca
Under Section 402 of the Not - For - Profit Corporation Law
The undersigned, for the purpose of forming a not - for -profit corporation under Section
402 of the Not - For - Profit Corporation of the State of New York, hereby certify that:
The name of the Corporation is The Emergency Services Alliance of Ithaca.
2. The Corporation is a corporation as defined in subparagraph (a)(5) of Section
102 of the Not - For - Profit Corporation Law.
3. The purpose for which the Corporation is formed is to enhance Ithaca
community safety through acquisition and equitable distribution of resources
which will support the Ithaca Fire Department's mission to save lives and
protect property.
4. The Corporation is a Type A corporation under Section 201 of the Not -For-
Profit Corporation Law.
(a) No part of the assets, income, profits or net earnings of the Corporation
may be distributable to, or inure to the benefit of, its members, directors,
officers, or any private individual.
(b) The Corporation shall not participate in or intervene in any political
campaign on behalf of any candidate for public office.
(c) In the event of the liquidation, dissolution, or winding up of the
Corporation, whether voluntary or involuntary or by operation of law, the
net assets of the Corporation shall be dedicated to such municipal or other
organization or organizations as shall qualify as an exempt organization or
organizations under Section 501(c)(3) of the Internal Revenue Code of
1954 (or the corresponding provision of any future United States Internal
Revenue Law) as the Board of Directors shall determine. Any of such
assets no so disposed of shall be disposed of by the Supreme Court of the
county in which the principal office of the Corporation is then located, in a
manner which in the judgment of the court would best accomplish the
general purpose for which the corporation was organized.
5. The office of the Corporation shall be located in the County of Tompkins,
State of New York.
6. The names and addresses of the initial three directors are:
Brian H. Wilbur
1335 Ellis Hollow Road
Ithaca, New York 14850
C. Thomas Parsons
10 Mary Street, Apt. 2
Auburn, New York 13021
Marcia E. Lynch
40 Teeter Road
Ithaca, New York 14850
7. The Secretary of State of the State of New York is hereby designated the
agent of the Corporation upon whom process against it may be served. The
post office address to which the Secretary of State shall mail a copy of any
process against the Corporation served upon him as agent of the Corporation
is:
Office of the Fire Chief
City of Ithaca Fire Department
310 W. Green Street
Ithaca, New York 14850
ATTN: Marcia E. Lynch
Cayuga
Ai Medical Center
at Ithaca
Cayuga Medical Center Corporation
2002 Annual Meeting
April 25, 2002
AGENDA
Coffee and Dessert - 6:30 p.m.
Call to Order - 7:00 p.m.
Cal Organ, President, Board of Directors
Robert S. Romanowski
Ithaca Fire Department
Board of Fire Commissioners
1. Approval of the minutes 2001 Annual Meeting - Cal Organ, President
2. Report from the Board of Directors; Proposed By -laws Amendment- Cal
Organ, President
3. Presentation and election of candidates for a three year term to the Board of
Directors - Alice Colquitt, Chairwoman, 2002 Nominating Committee
4. Presentation and election of the members of the membership and
nominating committee - Alice Colquitt, Chairwoman, 2002 Nominating
Committee.
5. Program
Medical Center Update - Bonnie H. Howell - President/ CEO
Disaster Preparedness - A panel discussion on Community Planning
Panel: Alice Cole, Director, Tompkins County Department of Health
Susan Hassett, Vice President, Cayuga Medical Center
Chuck Nocera, Executive Director, American Red Cross
Lee Shurtleff, Director, Tompkins County Emergency Response
101 Dates Drive
Ithaca, New York 14850 -1383
607274.4011
607274.4527 fax
www.cayugamed.org
Affiliated with Weill Medical College of Cornell University
Bylaws Proposed Change
With a change in federal regulations, the following proposed bylaw change
formalizes the process in place at the medical center:
Article VII. BOARD COMMITTEES
B.6. "In order to safeguard patients' rights and welfare
whenever medical research is to be conducted at the Medical Center,
an Institutional Review Board shall be established in accordance
with the regulations and policies outlined by the Department of
Health and Human Services. All research proposals involving the
use of human subjects must be reviewed and approved by the
Institutional Review Board. All approved research must thereafter be
reviewed at least annually to ensure continued compliance with the
regulations protecting human subjects.
B.7. The Institutional Review Board shall consist of at least 5
members with varying backgrounds to promote complete and
adequate review of research activities commonly conducted by the
institution. The IRB shall be sufficiently qualified through the
experience and expertise of its members, and the diversity of the
members to promote respect for its advice and counsel in
safeguarding the rights and welfare of human subjects. In addition to
possessing the professional confidence necessary to view specific
research activities, the IRB shall be able to ascertain the
acceptability of proposed research in terms of institutional
commitments and regulations, applicable law and standards of
professional conduct and practice. The IRB shall have at least one
member whose primary concerns are in scientific areas and at least
one member whose primary concerns are in non - scientific areas. The
IRB shall also include at least one member who is not otherwise
affiliated with Cayuga Medical Center and who is not a part of the
immediate family of a person who is affiliated with Cayuga Medical
Center. The IRB in its discretion may invite individuals with
competence in special areas to assist in the review of issues which
require expertise beyond or in addition to that available on the IRB.
These individuals may not vote with the IRB."
Membership and Nominating
BOARD MEMBER TERMS EXPIRING 2005
For second 3 -year term expiring 2005
Carl Haynes
Alice Colquitt
Patsy Brannon
For a first 3 -year term expiring 2005
Carolyn Bartell
Terry Byrnes
MEMBERSHIP AND NOMINATING COMMITTEE MEMBERS
Those serving a second 2 -year term that expires in 2004
Andi Gladstone
Russell De Mond
George Ferrari
Carl Haynes — Board Appointee
Cayuga
Medical Center
at Ithaca
March 22, 2002
Robert Romanowski
160 Bundy Road
Ithaca, New York 14850
Dear Mr. Romanowski:
I urn plvused to announce that the 22nd Annual Meeting of the Cayuga Medical
Center at Ithaca Corporation will be held on Thursday, April 25, 2002, in the
Cayuga Medical Center Garden Caf6.
We invite you to arrive by 6:30 p.m. so that you have ample time to check -in,
receive your copy of the medical center's 2001 Annual Report, greet one another
and find seating. Coffee and dessert will be served during this time. The business
portion of the meeting begins at 7:00 p.m.
During the meeting, member organizations will participate in the following
business of the corporation: 1) election of directors for a three year term to
vacancies on the Board of Directors of Cayuga Medical Center at Ithaca, 2)
election of the nominating committee and 3) consideration of revision to the
bylaws.
The packet enclosed includes the agenda for the 2002 Annual Meeting, minutes
from last year's Annual Meeting, a proposed bylaw change, and the list of
nominees for 2002 election to the Board of Directors and nominating committee.
Please RSVP by April 15. We look forward to seeing you on April 25th
Sincerely yours,
Alice Colquitt, Chairperson
Membership and Nominating Committee
Enclosures
cc: Ithaca Fire Department
101 Dates Drive
Ithaca, New York 14850 -1383
607274.4011
607274.4527 fax
www.cayugamed.org
Affiliated with Weill Medical College of Cornell University
Cayuga
Medical Center
at Ithaca
Cayuga Medical Center Corporation
Minutes
2001 ANNUAL CORPORATE MEETING
Date:
Convened at:
Previous Minutes Approved:
Adjourned at:
Next Scheduled Meeting:
April 26, 2001
7:00 p.m.
April 27, 2000
8:30 p.m.
To be announced (April, 2002)
A copy of the Medical Center's 2000 Annual Report was distributed to each
attendee prior to the start of the meeting.
1. Call to Order - Opening Remarks:
_ John Elliott, President of the Board of Directors, welcomed members and
friends to the 21St Annual Corporate Meeting. Dr. Elliott provided an
overview of the competitive forces within health care and the challenges
that hospitals face.
2. Approval of minutes of previous meeting:
Minutes of the April 27, 2000 meeting were approved as distributed.
3. Report from the Board of Directors -
Proposed Bylaws Amendment- John Elliott.
Dr. Elliott explained to the membership that last year the Bylaws were
amended to give the Board of Directors the authority to fill vacancies on
the Board of Directors for the remainder of the term of a board member
who had left the board. In this year's review of the Bylaws, it was
discovered that one section still left the responsibility for filling vacancies
101 Dates Drive
Ithaca, New York 14850 -1383
607.274.4011
607.274.4527 fax
www.cavugamed.orq Affiliated with Weill Medical College of Cornell University
2001 Annual Corporate Meeting
2
on the Board of Directors with the members. The proposed amendment
would eliminate this inconsistency by deleting the words "the Board" from
Article III. Membership, Section C. Rights and Duties.
Dr. Elliott presented the change, called for a vote, and received
unanimous approval from the membership to amend the Bylaws
accordingly.
4. Presentation and election of candidates for Board of Directors - John Elliott.
Dr. Elliott introduced those members of the Board of Directors who were
present and then introduced Barbara Brock, representative of Ithaca
Women's Club and Chair of the 2000 -2001 Nominating Committee.
Presentation and election of candidates for a three year term to the Board of
Directors - Barbara Brock, Chairperson.
Mrs. Brock presented the slate and asked that one vote be cast for the
ballot. The slate was unanimously approved by the corporate
membership. Those elected to serve a three year term were:
Robert Abrams
Cal Organ
Paul Steiger
Mack Travis
5. Presentation and election of the members of the 2000 -2001
nominating committee.
Mrs. Brock presented a staggered slate to allow half of the members of
the committee to be elected each year. She asked that one vote be cast
for the ballot. The slate was unanimously approved by the corporate
membership. Those elected to serve a one year term were:
Andi Gladstone
Thad Hetherington
George Ferrari
David Wilson - Board Appointee
2001 Annual Corporate Meeting
Those elected to serve a 2 -year term were:
Eleanor Carey
Lee Shurtleff
Ted Day
Alice Colquitt - Board Appointee
6. Program
The evening's program focused on Health Care in the Technology Age.
Presentations were delivered by Bonnie H. Howell, President and CEO,
Bryan Jacobson, Information Systems Specialist; Susan Littlepage,
Pharmacy Director; and Marsha Eger, Vice President of Community
Relations. The program addressed the changes in health care technology
with demonstrations of the new bedside documentation system, the
PYXIS pharmacy dispensing system, and the medical center website. The
program was followed by a tour of the new Cardiac Catheterization
Laboratory.
7. The April 26, 2001 Annual Corporate Meeting was adjourned at 8:30 p.m.
Cayuga
Medical Center
at Ithaca
Cayuga Medical Center Corporation
2002 Annual Meeting
AGENDA
Coffee and Dessert - 6:30 p.m.
Call to Order - 7:00 p.m.
Cal Organ, President, Board of Directors
1. Approval of the minutes 2001 Annual Meeting - Cal Organ, President
2. Report from the Board of Directors; Proposed By -laws Amendment- Cal
Organ, President
3. Presentation and election of candidates for a three year term to the Board of
Directors - Alice Colquitt, Chairwoman, 2002 Nominating Committee
4. Presentation and election of the members of the membership and
nominating corrunittee - Alice Colquitt, Chairwoman, 2002 Nominating
Committee.
5. Program
Medical Center Update - Bonnie H. Howell - President/ CEO
Disaster Preparedness - A panel discussion on Community Planning
Panel: Alice Cole, Director, Tompkins County Department of Health
Susan Hassett, Vice President, Cayuga Medical Center
Chuck Nocera, Executive Director, American Red Cross
Lee Shurtleff, Director, Tompkins County Emergency Response
101 Dates Drive
Ithaca, New York 14850 -1383
607274.4011
607.274.4527 fax
www.cayugamed.org
Affiliated with Weill Medical College of Cornell University
Emergency Preparedness for Small Business
Recent events have made us all aware of our vulnerability and the need to be
prepared in case of disaster. Who knows when the next earthquake, fire,
explosion or other disaster might strike. While much is published about personal
survival, below are some simple steps to help YOUR BUSINESS survive. Invest an
hour or two now developing your "Emerg_Qncy Rg5V nsibiiity M &trix" It could be
your most important business investment!
DISASTER PREPAREDNESS TIPS FOR BUSINESS
• Keep copies of important papers
off site (insurance, inventory,
equipment list, tax returns,
computer back -ups).
• Take "before" photographs of
your business, building and
inventory. Keep photos off site.
• Keep your business insurance
current. Consider "business
interruption" and /or "extra
expense" coverage. Consult your
agent for advice.
• Keep staff roster, home
numbers, emergency contact
numbers, cell phone numbers, in
the trunk of your car or another
place out of your business.
Keep hard copies of all necessary
forms for the daily operation of
your business (i.e. order forms,
receipts, sales forms, claim
forms, etc.) (For use in case of
electricity loss.)
• Develop business emergency kit
(i.e. blank paper, carbon paper,
sharpened pencils, hand
operated pencil sharpener, duct
tape, scissors, cord, markers,
etc.).
• Know how to manually open
your cash register - or have a
cash box handy. (Do you have
enough small bills on hand in
case of emergency ?)
• Develop a relationship with a
sister business in another city.
(For emergency contact and /or
to keep your business running on
a night shift.)
• Develop a matrix of staff
responsibilities in case of
emergency. (See sample.)
• Know who in your organization
knows first aid, CPR, etc. If there
is no one, have a staff member
trained.
• Develop emergency survival kit
for your office (i.e. flashlights,
batteries, water, food, paper
cups, first -aid supplies, toilet
paper, zip lock bags, blankets,
manual can opener, etc.).
• Have all staff members keep
personal emergency kits
including change of clothes and
tennis shoes, on site or in the
trunk of their car.
• Know location of gas and water
shut -offs, and have tools to turn
them off.
AFTER THE DISASTER
• Maintain a daily log of all actions
If appropriate for you, file for
taken (i.e. insurance adjuster
Federal Emergency Management
visits, visit to FEMA office,
Agency (FEMA) and Small
temporary shelter costs, etc.).
Business Administration (SBA)
Include all expenses.
assistance.
• Maintain detailed records of
If your home AND your business
estimates of repairs, invoices,
sustained damage, be sure to
receipts, canceled checks, etc.
keep the records separate!
• Take photographs (or videotape)
Discuss with your accountant the
of the building and its' contents
advisability of writing down
(to compare with "before"
inventory for damaged goods or
photos).
transferring goods to charitable
• Check with your accountant to
organizations.
see if the IRS has allowed any
Be advised that taxable gains are
extensions for filing tax reports
possible after disaster if
due immediately after the
insurance proceeds exceed cost
disaster. With your accountant,
basis and are not reinvested in a
decide which tax year is best to
like kind of property.
show the loss. (This applies only
to federally declared disasters.)
Emergency Responsibility Matrix
As Easy As1 -2 -3
1. List your employees by name
2. Decide areas that need to be
addressed in your company *
*Responsibility areas might include (in addition to those listed):
o Turn off office machines
• Transport injured
• Contact EOC with status of personnel, building, names of stranded
customers
• Communicate to out -of -state contact
• Coordinate food & water; coordinate supplies
• Get business back open
• Publicize business is now open
3. Assign responsibility
P = Primary responsibility
0 = Secondary responsibility
Close this Window to Return to Palm Desert Chamber of Commerce Web Site
You may print this form or Email US to request the excel file.
(name of company)
EMERGENCY RESPONSIBILITY MATRIX
Name of Employee or
Department Responsible
Emergency Responsibility
Hreparea oy
Date
Page 1 of 1
ti
K. Form produced by the Palm Desert Chamber of Commerce
73 -710 Fred Waring Dr., Suite 114 P = Primary responsibility
Palm Desert, CA 92260 O = Shared responsibility
f-`B;1AMHi.. 760 - 346 -6111 - FAX 760 - 346 -3263 - www.pdcc.org
Close this Window to Return to Palm Desert Chamber of Commerce Web Site
You may print this form or Email US to request the excel file.
http:// www .pdcc.org/emergeneyinatrix.html 3/26/2002
TIPS FOR DEVELOPING A
CEO EMERGENCY RESPONSE PLAN
Consideration of the following questions will help CBOs to formulate a response plan.
1. How will a disaster affect the mission of the organization? Given the overwhelming
number of new needs and new clients needing attention post disaster, will this change the
agency's mission — perhaps expanding services or by providing new and different services? In
other words, what role (if any) will your agency play in meeting the new demands that are
presented by a local disaster?
2. What specific agency responsibilities and services must continue post disaster?
What are the critical material and staff resources necessary to maintain these services or
operations? How might voluntders be used to support these operations?
3. What responsibilities can be postponed in a disaster? Given a shortage of resources,
can some fanctions be suspended in favor of more critical operations?
4. What is the agency's emergency mobilization plan? Is there a plan of action for what
the agency must do immediately following a disaster? Have staff and people the agency serves
been informed about individual_ disaster preparedness?
5. Can the organization expect staff to be available in the aftermath? If a major
disaster occurs during non - working hours and disrupts phone service, is there a plan for how
staff will communicate with each other? _
6: How will the organization assess the impact of a disaster on clients served or key
operations? Are adequate supplies available to respond to the personal needs or treat the
medical needs of people at your agency following a disaster?
7. Who in the organization will do what in the response effort? Do staff have specific
ass onments or duties to carry out following a disaster?
8. Are there mutual assistance agreements in place? Does your agency have an
understanding with other local groups to share resources in an emergency to maintain operations
and ensue the care of people you serve?
9. When and how is the organization's emergency response plan activated and who
is contacted? Are there critical personnel to notify to implement the plan?
10. Does your agency have a plan or information for recovering costs from damage to
your facility, or from specific disaster services that your agency may provide?
Courtesy of the American Red Cross from - "Meeting the Needs of Vulnerable People in
Times of Disaster:A Guide for Emergency Managers." California Governor's
Office of Emergency Services- May 2000.
For additional information contact:
Karen Bishop 274 -6604 or Alice Cole 274 -6674
Kbishop @tompkins- co.org Acole @tompkins- co.org