HomeMy WebLinkAboutMN-BFC-2000-06-13OFFICE OF
BOARD OF FIRE COMMISSIONERS
CITY OF ITHACA
310 WEST GREEN STREET
ITHACA, NEW YORK 14850
NOTICE
TEL (607) 272 -1234
FAX (607) 272 -2793
THE REGULAR MEETING OF THE ITHACA BOARD OF FIRE COMMISSIONERS
WILL BE HELD TUESDAY, JUNE 13, 2000 AT 6:00 PM AT THE ITHACA FIRE
DEPARTMENT TRAINING CENTER LOCATED AT 200 PIER RD. (Change of
location due to Ithaca City School District Budget re -vote that takes place at Central
Fire Station).
An Equal Opportunity Employer with an Affirmative Action Program" `O Recycled Paper
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 13, 2000
AGENDA
PLEASE NOTE: THE ITHACA BOARD OF FIRE COMMISSIONERS WILL HOLD
A SPECIAL MEETING ON THURSDAY, JUNE 22, 2000 AT 5 PM AT CENTRAL
FIRE STATION FOR THE PURPOSE OF OPENING BIDS RECEIVED FOR THE
SALE OF STATION 7.
ABSENT: COMM. KIRKPATRICK - he is ill.
I. CALL TO ORDER - 1800 HRS.
II. APPROVAL OF MINUTES - APRIL =41, 2000
III. ADDITIONS /DELETIONS TO THE AGENDA
IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS
V. CORRESPONDENCE
- 2% and City Contract monies reports for 1999 received from Co. #3 (06/09/00)
VI. MEMBERSHIP CHANGES
VII. MISCELLANEOUS REPORTS:
- TOWN OF ITHACA
- AUDIT
- TOMPKINS COUNTY FIRE ADVISORY BOARD
VIII. DEPARTMENT REPORTS:
- CHIEF
- DEPUTY CHIEF /TRAINING
- VOLUNTEER COORDINATOR
IX. OLD BUSINESS
X. NEW BUSINESS
- 1999 Volunteer Incentive Awards
XI. EXECUTIVE SESSION
XII. ADJOURN
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 13, 2000
MINUTES
PRESENT: Commissioners Robert Romanowski, Paul Alexander, Alvin Nelson
and Cynthia Yahn;
ABSENT: Commissioner Greg Kirkpatrick (ill)
IT WAS NOTED THAT THE ITHACA BOARD OF FIRE COMMISSIONERS WILL HOLD
A SPECIAL MEETING ON THURSDAY, JUNE 22, 2000 AT 5 PM AT CENTRAL FIRE
STATION FOR THE PURPOSE OF OPENING BIDS RECEIVED FOR THE SALE OF
STATION 7.
Chair Romanowski asked that the Minutes reflect his appreciation to
Commissioner Yahn for her efforts in putting the bid packet together.
Chairperson Romanowski called the meeting to order at 1815 hrs.
II. Chair Romanowski made a motion to approve the minutes of May 9,
2000 meeting as written. Seconded by Comm. Alexander. Carried
unanimously.
III. Additions /Deletions to the agenda:
- Chair Romanowski - add to Old Business: Common Council Liaison Jana
Taylor - report on additional training funds.
- Add to new business - traffic calming report
- Chair Romanowski asked for a short executive session to discuss
Commissioner's Award.
IV. Persons wishing to speak to Board of Fire Commissioners:
- Ernie Jackson spoke addressed the Board regarding the need for Fire
Police Training - he understands that Lt. Tier and other staff are
overloaded; however, he feels Fire Police response is low due to the
fact that they are unsure as to what to do. He feels there are
methods to incorporate training for Fire Police and Class II Volunteers
in regular in- service training. Comm. Alexander replied that a
concern /request was communicated to Lt. Tier a year ago with no
results. Comm. Alexander asked Ernie to provide him with a written
list of ideas for Fire Police training and he will pursue the matter again.
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 13, 2000 - MINUTES
PAGE 2
V. Correspondence:
- 2% and City Contract monies reports for 1999 were received from
Co. #3 (06/09/00).
VI. Membership Changes:
Chair Romanowski made a motion to approve the following additions:
- Richard Stangle - Undeclared
- Scott Tuckerman - Undeclared
- Hilary Smith - Undeclared
Seconded by Comm. Yahn. Carried unanimously.
Chair Romanowski made a motion to approve the following transfers:
- Rachel -Storm Heasley - to Company 1 (formerly Undeclared)
- Richard Keller - Co. 5 to Co. 3
Seconded by Comm. Alexander. Carried unanimously.
Chair Romanowski made a motion to accept the following resignations:
- Adam Galt - Unaffiliated Bunker (could not commit to training
schedule due to employment requirements)
- David Liu - Company 3 (Unable to meet probationary requirements)
- Andrew Lorenzo - Undeclared (unable to meet probationary
requirements)
- Jason Woodbury - Unaffiliated Bunker (moved the area)
Seconded by Comm. Yahn. Carried unanimously.
VII. Miscellaneous Reports:
- Chair Romanowski provided a written copy of his report to the Town
of Ithaca (see copy in the Minute Book).
- The audit was reviewed and approved by Board members.
- Tompkins County Fire Advisory Board - Minutes of the May 22, 2000
meeting were received.
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 13, 2000 - MINUTES
PAGE 3
VIII. Department Reports: (see copies of all written reports in the Minute
Book)
Chief's Report - Chief Wilbur highlighted his report:
- Contract negotiations with the Town of Ithaca, Ithaca Paid
Firefighter's Association, and volunteer company agreements are still
in process; an initial meeting with volunteer company representatives
took place on June 8th to develop a draft agreement - a second
meeting has not yet been scheduled.
- Bid opening for the sale of Station 7 is June 22, 2000;
- Strategic Planning Committee continues to meet to develop
strategies to deal with the continuing problems with inadequate
staffing of the Fire Department;
- A variety of reports are attached : Budget reports, Fire Prevention
Bureau, Public Education;
- Billing for Inspections of Places of Assembly is in place; billing for Fire
Systems Testing is about to begin.
- Lt. Deis is working on a Wellness Program in conjunction with a class
at Ithaca College - Human Performance. The program will consist of
pre and post training, monitoring, etc. The cost will be supported by a
grant by IC faculty; requests in our budget for physical fitness
equipment has not met with much success.
- Disaster Management Plan - a resolution has gone to the County
Board to redefine the Tompkins County Emergency Management Group
which would create /design a plan for the county that would coordinate
with the City's plan.
- County Communications and 911 project - still consumes a huge
amount of the Chief's time; IFD is their biggest customer - we have the
most at stake - feels has no choice but to advocate for our needs.
Chief Wilbur described the proposed consolidated Dispatch center at
South Hill station - would consist of City Police, Bangs, IFD, Sheriff and
Village police and, of course all county Fire & EMS. State Police never
intended to take part in this aspect of the project. He described a
very slow moving process - there are lots of concerns by the
participants as well as the public which range from aesthetics, health,
loss of personnel among a few.
- The Steamer restoration project is also moving along slowly. Parts
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 13, 2000 - MINUTES
PAGE 4
being nickled are still in Canada - we received special pricing as they will
fit in the work along with other projects.
- 2001 Capital Projects requests will be reviewed July 11, 2000;
- Policy 770.1033.01 was issued on June 8, 2000 regarding minimum
standby and training requirements for Class I volunteers. This was a
combined effort of the IFVU and IFD personnel.
Deputy Chief Dorman highlighted his report:
- Personnel report - one Fire Fighter remains on Disability Leave (since
1992);
- Reviewed responses and selected calls for the month of May - mutual
aid was request 3 times - due to aggressive fire attacks and early
notification, a number of potentially severe fires were contained and
the damage limited;
- The roof on the Training Center Burn Building is complete;
- We are waiting for the deliver of the two truck chassis from PA;
- IFD is currently averaging approx. 1,000 hrs. of training per month,
which does not include EMT training.
Volunteer Coordinator Marcia Lynch reviewed her report:
- She reviewed the volunteer personnel report profile - currently 65
active volunteers (all classes), and 16 untrained personnel pending.
- She has received positive comments on the recent new member
training - schedule and process;
- Preliminary number of bunkers for the Fall is 21;
- 6 prospective members took the PPA on May 19th - 5 passed; all
potential bunker applicants passed; another PPA will be given the day
before bunker training begins;
- The meeting held on June 8th to discuss the company agreement
renewal was successful;
- New volunteer parking permits will be issued soon.
IX. Old Business:
- Chair Romanowski reported he had requested Common Council Liaison
Jana Taylor to look into the issue of adequate training monies for the
Ithaca Fire Department.
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 13, 2000 - MINUTES
PAGE 5
She reported that she met with the City Controller, Dominick Cafferillo,
to get a sense of monies in IFD's training account. According to
Dominick, 1999 was left with a surplus of $1,200 and the current
balance in the 2000 budget is about half of the total appropriation -
approximately $12,000 spent so far out of about $24,000. So the
Board and Jana were inquiring about the supposed lack of training
funds to send Volunteer Chris Hamilton to a training school.
Both Chief Wilbur and Deputy Chief Dorman explained how the budget
accounts are divided by program; in this particular instance, the
training budget for the Fire Prevention Bureau was exhausted, that
there is money in the training budget but not for that particular
program. Not all training requests are honored and not all programs
within the Fire Department have access to the entire training account.
(Commissioner Yahn left the meeting at this time - 1900 hrs. - as she had
another meeting to attend).
Chief Wilbur and Deputy Chief Dorman both agreed that the training
budget needs to be higher - as with all the other budget accounts.
Chief Wilbur noted that our training budget is approximately $200-
$250 per person in the Fire Department (including volunteers) - private
industry has a standard of $3 -4,000 per employee.
The Chief and Deputy Chief also noted that IFD will be asking Common
Council, on behalf of DPW, to add to their training account so that DPW
mechanics can be specially trained to fix our fire trucks.
X. New Business:
- Volunteer Coordinator Marcia Lynch presented the staff
recommendation on Award Levels, 1999 Volunteer Incentive Awards.
(See written memo in Minute Book). 11 members qualified for 1999 - 7
in the upper level (at least 200 documented service hours during the
year) and 4 at the lower level (with at least 100 service hours), as well
as the "Years of Service Recognition Award ". A total expense of
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 13, 2000 - MINUTES
PAGE 6
$4,050.00 is being requested (from 535 account). This expenditure
will deplete funds allocated for Volunteer Retention in the 2000
budget.
Chair Romanowski made a motion to approve the recommendation for
1999 Volunteer Incentive Awards as reported by Vol. Coord. Lynch.
Seconded by Comm. Alexander.
Chair Romanowski asked if there had be
allocation) to those volunteers who may
Ms. Lynch said there really was no one
group did look at this aspect.
The motion carried unanimously (Comm.
to Chair Romanowski before she left th
een any consideration (or award
have been close, but not quite.
in that situation - that the
Yahn had give her proxy vote
meeting.
- Traffic Calming discussion: Chair Romanowski reported he had read
an IJ article that indicated IFD had approved the permanent cul de sacs
on Wood and Titus Sts. Apparently Common Council is going to be
asked to fund the project since the 90 day trial period has come and
gone without an opportunity for further input or comment by anyone.
Most people (as well as IFD) thought there would be another
opportunity to evaluate the project. Jana Taylor reported that at the
last Common Council meeting the Mayor had said nothing had been
decided. BPW liaison Ed Hershey had said there was prior
communication problems with IFD, but they had been rectified.
Chief Wilbur described an earlier, similar problem, when IFD was asked
opinion regarding the Turner, Clinton, Spencer Sts. bump out - we took
fire trucks there, with Ric Farrell and others, showed them what was
required for the fire trucks to get through there - and they still built
the intersection out so far that the fire trucks had to go up over the
bump out to get onto the street (which was discovered during an
emergency call!). They since have set back the bump out; however,
there is talk again of moving it back out - they have not notified IFD of
that.
The Cleveland Ave. island was constructed not according to what IFD
had said they needed for the trucks to get across. All but one fire
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 13, 2000 - MINUTES
PAGE 7
truck cannot tolerate what they built. It also was not what they said
they were going to build - changed design mid - stream.
Jana Taylor indicated there are many discussions at the BPW meetings
regarding traffic calming that people are not aware of. Chief Wilbur
indicated that we don't have the personnel to attend every BPW
meeting just to see if they are going to talk about traffic calming.
Most agreed that there should be a formal communication system -
whether IFD has a representative on BPW, or formal written
communications from BPW to IFD regarding these issues.
AC Wheaton spoke about the Traffic Calming Study consultant that the
Planning Department has hired - their focus seems to be to train
staff and community members in how they can do /get traffic calming
measures in their neighborhoods. There was also discussion about
coordination, or lack thereof, between the Planning Department Study
group and the actions the Board of Public Works.
Jana Taylor suggested the Board of Fire Commissioners write letter to
Ed Hershey indicating there was no perceived "sign off" on the Titus
and Wood Sts. permanent cul de sac situation as he suggested there
was, as well as BFC writing about problems with the process of traffic
calming - what IFD asks for (when given the opportunity in the first
place) is not what they end up building. If the request of the IFD is not
going to happen, we should at least be informed and provided an
opportunity to make an appeal.
Chief Wilbur indicated he would draft this information from the Board
of Fire Commissioners, IFD and Jana - he will site recent history, etc.
XI. At 1945 hrs. the Board moved into Executive Session to discuss the
Commissioner's Award.
XII. At 2000 hrs. the Board resumed open session and Chair Romanowski
moved the meeting be adjourned. Seconded by Comm. Alexander.
Carried unanimously.
ITHACA BOARD OF FIRE COMMISSIONERS
JUNE 13, 2000 - MINUTES
PAGE 8
Respectfully submitted,
Christine M. Wilbur, Clerk
Ithaca Board of Fire Commissioners
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the month of June, 2000.
LIFE SAFETY DIVISION
Administration
1) Career Personnel Report
See attached report from Deputy Chief Dorman.
2) Operating Budget Account Status
See attached report from Administrative Assistant - Financial Camp.
3) Ithaca College - Paying for Fire Protection
No new news about paying for fire protection at this time.
4) Contract negotiations.
City -Town contract negotiations are still in process, with the next session scheduled for 20 JUN 00.
Contract negotiations with the Ithaca Paid Fire Fighter's Association are still in progress.
A meeting was held with representatives of the various volunteer companies on 08 JUN 00. A draft
agreement is being prepared for discussion at the next meeting.
5) Station 7
The bid open is scheduled for 22 JUN 00 at 1700 hours at Central Fire Station.
6) Strategic Planning Committee
The Committee continues to meet to develop strategies to deal with the continuing problems with
inadequate staffing of the fire department.
7) 2000 Operating Budget
No report.
8) Volunteer Company Appropriations and 2% Distribution
The flow chart showing the distribution process for 2% funds for use by the Board has not done yet.
"An Equal Opportunity Employer with a commitment to workforce diversification." W
Fire Chief's Report for May, 2000
Fire Prevention Bureau
13 JUN 00
page 2
1) Monthly Inspection Report
No report. A new report format is being developed which will include both inspections conducted and
complaints received.
2) Fire Investigation Unit - Monthly Report
See attached report from Assistant Chief Wheaton.
3) Juvenile Fire Setter Intervention Unit (JFSIU) - Monthly Report
See attached report from Assistant Chief Wheaton.
4) Public Education Program - Monthly Report
See attached report from Lt. Thomas Deis.
5) Inspections of Places of Assembly and Fire Systems Testing Permits and Fees
Billing for fire systems will be in place soon.
6) Fire Limits Study
No work has been done on this.
Safety
1) OSHA Physicals
We are still working on development of a new policy.
2) Safety Committee
No report.
OPERATIONS DIVISION
Response
1) Monthly Call Report
Final reports for 1999 will be issued when all reports are entered. See attached report form Deputy Chief
Dorman for May 2000.
2) City Disaster Management Plan
Effort continues here with many initiatives underway. A resolution has gone to the County Board to
redefine the Tompkins County Emergency Management Group.
Fire Chief's Report for May, 2000
3) Operational Change Review
No new news on this.
13 JUN 00
page 3
4) County Communications and 911 Program
The County's 800 MHz communications and 911 centralization program continues to get hours and hours
of my time. No decision has been made on locating a facility as yet.
Support
1) See attached report from Deputy Chief Dorman.
2) Steamer Project
The steamer is still at Station 7 where it awaits return of the parts sent out to be nickel plated. Other work
continues at a slow pace while we wait for the parts to return.
4) Training Center Usage Report for MAR 00
No report.
5) 2001 Capital Projects
The meeting to review capital projects submitted for 2001 will be held on 11 JUL 00.
Training
1) See monthly training report from Deputy Chief Dorman.
VOLUNTEER SERVICES DIVISION
Membership Unit
1) See attached report from Volunteer Coordinator Lynch.
Service /Duty Unit
1) See attached report from Volunteer Coordinator Lynch.
2) Policy 770.1003.01 was issued on 08 JUN 00 regarding minimum standby and training requirements for
new Class I volunteers.
'1pectfully submit ed,
i an H. ilbur
Fire Chief
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ITHACA FIRE DEPARTMENT
BOARD OF FIRE COMMISSIONERS REPORT
June 2000
PERSONNEL STAFFING LEVELS
1
Chief
1
Deputy Chief
5
Assistant Chiefs
8
Lieutenants
50
Fire Fighters
65
Total on Duty Personnel
1 Fire Fighter on Disability Leave
1 Fire Alarm Superintendent
1 Volunteer Coordinator
1 Administrative Secretary
1 Administrative Assistant - Financial
1 Account Clerk Typist
Total employees as of 06/01/00 - 71
RESPONSE
INCIDENT (CALL) SUMMARY - as reported by Tompkins County Fire Control
NATURE OF INCIDENT
MONTH
TOTAL
YTD
TOTAL
Structure Fire
7
24
Fire Outside of Structure
1
2
Vehicle Fire
1
8
Trees, Brush, Grass Fire
3
6
Refuse Fire
4
8
Rescue Call
14
68
Emergency Medical Call
76
416
Hazardous Condition, Standby
18
85
Service Call
50
156
Good Intent Call
11
47
Malicious False Call
8
45
System Malfunction
40
150
Unintentional False
84
383
Totals
1 3=1
1398
MUTUAL AID CALLS (included in totals listed above)
Given to:
Received from: Cayuga Heights (3), Lansing (3)
Date Printed: 6/8/00 Page 1
ITHACA FIRE DEPARTMENT
BOARD OF FIRE COMMISSIONERS REPORT
June 2000
SELECTED CALLS
Due to aggressive fire attacks and early notification, a number of potentially severe
fires were contained and the damage limited.
On 5/11/00, D Shift responded to a fire at 301 Maple Ave. , an apartment complex. A
quick knock down limited the damage to apartment of origin.
On 5/15/00, C Shift did an excellent job extinguishing a fire between two buildings at
406 -10 Eddy St. The crew prevented the fire from spreading to either building.
On 5/16/00, C Shift responded to a kitchen fire at 114 Cascadilla Ave. Again, the fire
damage was very limited.
On 5/29/00, B Shift responded to a commercial kitchen fire at 302 W Green St. The
damage was very limited however, this was another fire involving commercial cooking
appliances. The Department has had a number of these types of fires recently.
On 5/31/00, C Shift responded to a small fire at Cornell University Wing Hall. Although
the fire was small, chemicals presented a problem for the fire fighters.
The Department was very involved in the search for a missing Cornell student.
Unfortunately, the body was recovered on 5/26/00.
SUPPORT
1. The roof on the Training Center Burn Building is complete.
TRAINING
The year to date training report is attached.
Submitted by: J. Thomas Dorman, Deputy Chief
Date Printed: 6/8/00 Page 2
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CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
TO: Board of Fire Commissioners
FROM: Marcia E. Lynch, Volunteer Coordinator 4
V
DATE: June 13, 2000
SUBJECT: Membership Changes
Please be advised that, since your last meeting, the following members have been granted preliminary
approval by Chief Brian Wilbur, upon recommendation of the department's Membership Review
Committee.
Name Company Assignment
Richard Stangle Undeclared
Scott Tuckerman Undeclared
Hilary Smith Undeclared
Please approve the following transfers:
Rachel -Storm Heasley To Company 1 (formerly "Undeclared ")
Richard Keller Company 5 to Company 3 (see forms submitted)
Please approve the following resignations:
Adam Galt Unaffiliated bunker
David Lau Company 3 (unable to meet probationary requirements)
Andrew Lorenzo Undeclared (unable to meet probationary requirements)
Jason Woodbury Unaffiliated bunker
cc: Volunteer companies listed above
"An Equal Opportunity Employer with a commitment to workforce diversification."
zo
COMMISSIONERS
FOR
MAY 2000
FROM THE FIRE PREVENTION BUREAU
ITHACA FIRE DEPARTMENT
ASSISTANT CHIEF WHEATON
C &O MONTHLY REPORT
CAUSE & ORIGIN INVESTIGATIONS FOR MAY 2000 1 HOURS
1106100-416 N. TIOGA ST./ HOUSE
12
1/7 7/00- 208 -210 EAST STATE ST./ HOUSE
20
1 120100 -322 WEST AVE(U -HALL #6) /DORM
10
212100 -616 WEST CLINTON ST/ HOUSE
20
3100100 -308 WEST STATE STREET/
3
3122100 -206 FLORAL AV/HOUSE
20
3/25/00 -113 DRYDEN RD /RESTAURANT
30
4118100 -308 E.SENECA ST /RESTAURANT
20
4119100- 215 COLLEGE AV /HOUSE
20
5/11/00- 301 MAPLE AV/APARTMENT 25
5/15/00- 410 EDDY /RESTAURANT 10
5/16/00 -114 CASCADILLA AV /HOUSE 20
15/29/00- 302 W. GREEN ST/ RESTAURANT 10
TOTALS FOR MAY ARE ALL BOLD 65
TOTALS FOR THE YEAR OF 2000 220
Page 1
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Memorandum
TO: Fire Chief Brian Wilbur
FROM: Lieutenant Thomas W. Deis
RE: May's Monthly Pub Ed Report
DATE: 06JUN00
4 Station Tours at Central ICCC Day Care 17, 3 -5 YO and Adults
Caroline Elementary School 25, 5 -6 YO and Chaperones
Caroline Elem. 25, 5 -6 YO and Chaperones
BJM Pre -K 17, 4 -5 YO and 4 Adults
1 School Visit Fall Creek Elementary 16,4-5 YO and teachers
3 Public Events Child Safety Awareness Day at Honda of Ithaca
"Kids Day" at GIAC sponsored by T.C. Mental Health Assoc.
"Safe Night 2000" at Cass Park
5 Fire Drill Observations T.C. Library
102 The Knoll
115 The Knoll
508 Thurston Ave
Biggs Bld B
2 group fire safety talks Fire Safety Assembly at GIAC
Fire Safety Presentation at Titus Towers —50 seniors
Miscellaneous CPR class taught by a Fire Fighter
Boy Scout "Firemanship" Merit Badge 16 Young Men
VOLUNTEER SERVICES DIVISION - MEMBERSHIP UNIT
Monthly Report to the Board of Fire Commissioners, June 2000
VOLUNTEER PERSONNEL REPORT
ACTIVE PERSONNEL PROFILE
CLASS I CLASS II CLASS III NO CLASS.
ACTIVE (A) 20 13 5 -
ACTIVE ON LEAVE (L) ' 9 - - -
PROBATIONARY (T) 12 - 2 -
TOTAL (A, L & T) 41 13 7 -
TOTAL - ALL CLASS. 65
UNTRAINED PERSONNEL PENDING
CLASS I CLASS II CLASS III NO CLASS.
REACTIVATED 1 -
APPROVED 14 - - -
PENDING (ALL CLASS) 16
Included in above numbers:
Bunkers (Class 1) 8 Outside Service Providers (OSPs):
Bunkers on leave 7 Active -
Bunkers to be trained 6 Probationary 1
Approved/Untrained -
ACTIVE PERSONNEL BY COMPANY
COMPANY
CLASS I
CLASS II
CLASS III
NO CLASS.
UNTRAINED
TOTAL
1
1
4
--
-
-
5
2
2
3
4
-
-
9
3
8
2
2
-
-
13
4
1
--
--
-
-
1
5
5
1
--
-
2
8
6
4
3
--
-
--
8
7
1
--
--
-
--
1
9
12
--
--
2
14
UNDECL./OSP
2
--
--
-
7
9
UNAFF.BUNKER
6
--
-
-
3
9
(Active volunteer numbers reflect any resignations and removals presented to the board this month.
"Active Personnel By Company" report includes "Class 1, 11 & 111" categories, active and probationary
members combined. Members not yet trained (all classifications) are listed under "Untrained.)
VSD Membership Unit
Monthly Report to the Board of Fire Commissioners
Page 2
MEMBERSHIP ACTIVITY
VOLUNTEER PROGRAM
SINCE LAST REPORT
YEAR TO DATE
INQUIRIES
2
20
APPLICATIONS
3
8
ACCEPTED
3
4
REJECTED
-
-
WITHDRAWN
-
1
REACTIVATIONS
1
1
OTHER
-
-
BUNKER PROGRAM
SINCE LAST REPORT
SEASON TO DATE
INQUIRIES
2
47
APPLICATIONS
-
10
ACCEPTED
-
6
REJECTED
-
-
WITHDRAWN
1
2
TRANSFERS
1
OTHER
-
-
COMMENTS:
OTHER ITEMS:
Membership Review Committee
The Membership Review Committee met on May 16 and June 12 and approved three volunteer
candidates.
New Member Graduation and Shift Assignments
A graduation ceremony recognizing the Spring 200 New Member Basic Training class was held Monday,
May 22, in conjunction with the May meeting of the Ithaca Volunteer Firefighters Unit. A news release on
conclusion of the training class was also distributed to the media. Shift assignments have been made,
and all of those who are in town for the summer have met with their shift officers to commence their
service.
Two probationary members who had trained with last year's bunker class, but had failed to respond to our
efforts to establish similar shift assignments have resigned upon our notification that they would be
terminated for failure to meet probationary requirements.
VSD Membership Unit
Monthly Report to the Board of Fire Commissioners
Page 3
Bunker Program
Anticipated bunker strength for 2000 -01, reflecting new bunkers accepted so far, shows little change from
the projected level reported last month: a possible 8 bunkers at South Hill Station, 4 at West Hill and 9 at
Station 9, for a preliminary total of 21, based on present information. One of the candidates approved
last month was forced to withdraw from the program solely because of the inability to take time off from
work to attend the three -week training program.
Physical Performance Assessment
Six members, mostly bunker candidates, took the PPA on Friday, May 19. Five successfully completed
the assessment and one voluntarily withdraw part-way through the assessment. Since, at present, only
one bunker candidate needs to complete the PPA prior to training, it is unlikely that we will offer the
assessment again prior to Thursday, July 27, just before the start of Bunker Training.
Volunteer and Bunker Recruitment
Once again this year, we have produced one -page recruitment inserts that Cornell University and Ithaca
College will distribute to all new students entering college this fall. We have again registered to
participate in the four -day Information Fair at Cornell in August and have purchased print advertising in
the special Freshman/New Student issue of the Cornell Daily Sun, which will be mailed to all new
students in July.
Volunteer Incentive Program
On this meeting's agenda is a proposal for 1999 Volunteer Incentive Awards (for distribution in 2000).
Eleven members have qualified this year.
Volunteer Company Contracts
A productive initial meeting was conducted on June 8 involving representatives of IFD and the volunteer
companies, concerning renegotiation of the volunteer company contracts. Chief Wilbur will develop a
draft proposal based on the preliminary discussion, to be reviewed and discussed at the next meeting,
which has not yet been scheduled.
Volunteer Parking Permits
New permits for 2000 -01 have been printed and will be distributed to qualified members and bunkers
before the end of this month.
- Submitted by Marcia E. Lynch, Volunteer Coordinator, 6/13/00
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
TO: Board of Fire Commissioners
FROM: Marcia E. Lynch, Volunteer Coordinator
DATE: June 13, 2000
SUBJECT: Staff Recommendation: Award Levels, 1999 Volunteer Incentive Awards
Preliminary tabulation of 1999 Volunteer Incentive Awards (for distribution in 2000) has been completed
and draft reports distributed to members.
You will recall that the Board of Fire Commissioners, upon recommendation of the Ithaca Volunteer
Firefighters Unit approved restoration of a lower -level award for the Volunteer Incentive Program,
beginning this year.
A total of eleven members have qualified for incentive awards for 1999 -- seven at the upper level, with at
least 200 documented service hours during the year, and four at the lower level, with at least 100 service
hours. (All candidates have also met service and training requirements for active status within the
appropriate service category.)
Nine of the members earning incentive awards have also earned a "Years of Service Recognition Award"
to supplement the base incentive award, having achieved more than five years' ongoing active service
with the department.
Recommended:
That the upper -level base award level for 1999 once again be set at $350.00 (the same as
level approved for each of the past five years);
That the lower -level award be set at $175.00 (the level which had been established prior to
discontinuation of such awards); and
That the "Years of Service Recognition Award" once again be set at $100.00.
Qualification by members, as described above, at the award level recommended above, would represent
an expense of $4,050.00 from the Retention line in the 435 account. (Last year's expense was
$4,000.00.)
This expenditure depletes funds allocated for Volunteer Retention in the 2000 budget.
"An Equal Opportunity Employer with a commitment to workforce diversification." 0
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ITHACA FIRE DEPARTMENT
310 WEST GREEN STREET
ITHACA, NY 14850
PHONE: 607 - 272 -1234
FAX: 607 - 272 -2793
LETTER OF TRANSMITTAL
NUMBER OF PAGES INCLUDING
TRANSMITTAL: 4
TO: ITHACA BOARD OF FIRE COMMISSIONERS DATE: 06/20/00
WE ARE SENDING YOU: X ATTACHED UNDER SEPARATE
COVER
THE FOLLOWING ITEMS:
2001 DEPARTMENT BUDGET REQUESTS (Memo from Mayor Cohen)
THESE ARE TRANSMITTED:
FOR APPROVAL APPROVED AS SUBMITTED FOR RESUBMITTAL
_X—FOR YOUR USE APPROVED AS NOTED AS REQUESTED
FOR CORRECTIONS FOR REVIEW & COMMENT FOR CORRECTION
FOR ACTION BY YOUR AGENCY
REMARKS:
cc: SIGNED–Brian H. Wilbur, Fire Chief_
/1
CITY OF ITHACA �--
108 East Green Street Ithaca, New York 14850 -5690
OFFICE OF THE MAYOR • ALAN J. COHEN
Telephone: 607 /274 -6501 Fax: 607/274 -6526
TO: Department Heads
T
FROM: Alan J. Cohen, Mayor
l
SUBJECT: FY2001 Department Budget Requests
DATE: June 16, 2000
It is time to begin the process of preparing the FY2001 City Budget. As a first step
please submit a preliminary budget request to the City Controller by August 1, 2000, as
prescribed by the City Charter. After you submit your preliminary request, the Controller
and I will schedule a meeting with you. If you have any questions about your
department's budget before or after you submit it, please consult with me and /or the City
Controller.
As in previous years, your budget templates will be available to you on Munis. Other
budget forms will be available for you on the Q- drive. All budgets are to be submitted
using this software. The Controllers office will provide tech support to you as needed.
While I am hopeful that our revenue picture will start improving in the next year or
two, we can not as yet count on anything for budgetary purposes. Conversely, our overall
costs are still increasing, not only due to inflationary pressures, but because we are
incurring additional, over budget costs in areas such as health care. I am also planning on,
with Common Council's approval, an increased commitment to internal support
functions, specifically in the areas of information technology. health and safety, human
resources and administration. All this means another tight budget year for fiscal year 2001.
On the other hand, if all goes well with our citywide economic development plans, the
fiscal year 2002 budget will, for the first time in a long time, allow for some flexibility.
'An Equal Opportunity Employer with an Affirmative Action Program' 0
Please present the following budget alternatives:
A. Present a Budget Alternative #1, which would represent a 0% increase in
overall spending levels from your 2000 budget. In other words, your 2001 budget would be
the same as your 2000 budget, and would incorporate FY2001 wage increases.
B. Present a Budget Alternative #2, which would represent an 2% reduction in
overall spending levels from your 2000 budget. In other words, your 2001 budget would be
2% less than your 2000 budget, and would incorporate FY2001 wage increases.
C. Optional - We will be providing an extra budget template for you to submit
requests for program increases. The supporting narrative for the increase is to be
submitted using the text section for each program budget line impacted by the request.
We have as yet signed any collective bargaining contracts for FY2001, but I recognize
that you need to include some estimate of personnel cost increases in your projections.
Include a 2.5% increase for all wage and salary increases, including management salaries
not covered by contracts.
Funded vacant positions may still be carried forward, but the filling of any such
positions is subject to approval.
Each line of your program budget has a text section available. The following lines
will need documentation.
1) Any 200 line equipment purchases that costs $500 or more.
2) Line 430, Fees for Professional Services - indicate what type of professional services
are to be performed and cost for each.
3) Line 435, Contractual Services - indicate nature of contracts and cost for each.
4) Line 440, Staff Development - indicate nature and cost.
5) Line 476, Equipment Maintenance - indicate all maintenance
contracts/ agreements.
Each program will have a 'cover sheet' page in Munis with a text section available.
This is being provided for you to include a description of the program. Use the same
narrative you used for the first two sections of your program analysis presentation,
(Community needs and Missions and goals).
Some department heads that work with lay boards have been instructed by those
boards in the past to submit alternate budgets. You are welcome to do so as accomodated
for in Budget Alternative C, but you are also required to submit the other delineated
alternative budgets . Please refer any board members who have questions about this to me
if you feel it appropriate.
You are welcome to submit a budget introduction with your submission, using your
own word processing software.
Additional information to be submitted. There will be templates on the Q -drive for the
following forms.
1. Personnel Roster - Currently funded positions within the Department indicating
name, title and 2001 compensation. Compensation for each employee is to be broken
down by categories according to the approved contracts, in the following manner:
Base Salary
XXX
Longevity
XXX
School Credits
XXX
Shift Differential
XXX
Total XXX
This form will also ask you for a list of those employees eligible for retirement, and
any indication you might have of intent in specific cases.
2. Reclassification Form - To be completed for anticipated changes to the present roster.
Any reclassification request must indicate the new position to be created and the old
position to be deleted.
cc: Common Council