HomeMy WebLinkAboutMN-BFC-2000-05-09OFFICE OF
BOARD OF FIRE COMMISSIONERS
CITY OF ITHACA
310 WEST GREEN STREET
ITHACA, NEW YORK 14850
NOTICE
TEL (607) 272 -1234
FAX (607) 272 -2793
THE REGULAR MEETING OF THE ITHACA BOARD OF FIRE COMMISSIONERS
WILL BE HELD TUESDAY, MAY 9, 2000 AT 6:00 PM AT CENTRAL FIRE
STATION, 310 W. GREEN ST., ITHACA, NY.
"An Equal Opportunity Employer with an Affirmative Action Program" 0 Recycled Paper
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2000
AGENDA
I. CALL TO ORDER - 1800 HRS.
II. APPROVAL OF MINUTES - APRIL 11, 2000
III. ADDITIONS /DELETIONS TO THE AGENDA
IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS
V. CORRESPONDENCE
- Useful background materials - interesting reading provided by Lyman Baker
- Request from Fall Creek Playground Committee to borrow IFD's tent
VI. MEMBERSHIP CHANGES
VII. MISCELLANEOUS REPORTS:
- TOWN OF ITHACA
- AUDIT
- TOMPKINS COUNTY FIRE ADVISORY BOARD
VIII. DEPARTMENT REPORTS:
- CHIEF
- DEPUTY CHIEF /TRAINING
- VOLUNTEER COORDINATOR
IX. OLD BUSINESS
X. NEW BUSINESS
XI. EXECUTIVE SESSION
XII. ADJOURN
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2000
MINUTES
PRESENT: Commissioners Robert Romanowski, Paul Alexander, Alvin Nelson
and Greg Kirkpatrick; Common Council liaison Jana Taylor.
ABSENT: Commissioner Cynthia Yahn.
I. Chairperson Romanowski called the meeting to order at 1800 hrs.
II. Comm. Kirkpatrick made a motion to approve the minutes of the April
11, 2000 meeting as written. Seconded by Comm. Alexander. Carried
unanimously.
III. Additions /Deletions to the Agenda:
- Restate policy for use of Donation Fund - add to New Business
- Comm. Alexander asked for short Executive Session to discussion
awards and citations.
IV. Persons wishing to speak to Board of Fire Commissioners - Lyman
Baker reported that the Ithaca Veteran Volunteer Firemen's
Association has submitted the report of use of 2% funds to New York
State. (A copy to the BFC is not being provided).
V. Correspondence:
- Useful background materials - interesting reading was provided by
Lyman Baker of BFC materials from years ago - dealing with same
issues as today!
- Request from Fall Creek Playground Committee to borrow IFD's tent -
no one objected - will accommodate.
VI. Membership Changes -
Chair Romanowski made a motion to approve the additions of:
- Adam Galt - Unaffiliated bunker
- Brian Finucane - Unaffiliated bunker
- Cory Giroux - Co. #5
Seconded by Comm. Kirkpatrick. Carried unanimously.
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2000 - MINUTES
PAGE 2
Chair. Romanowski made a motion to approve the transfer of:
- Christopher Kourkoutis - to Co. 3 (formerly undeclared).
Seconded by Comm. Alexander. Carried unanimously.
Chair. Romanowski made a motion to approve the resignation of:
- Melissa Montemagno - outside service provider; and
- Ronald Fenner - Co. 2.
Seconded by Comm. Nelson. Carried unanimously.
The Board of Fire Commissioners noted the following deaths (not
previously reported by companies)
- Delos Bacon - Co. 2
- Bernard Clynes - Co. 1 (1994)
- Andrew Consalvi - Co. 1 (1995)
- Rudolph Consalvi - Co. 1 (1996)
- John Gainey - Co. 5 (5/19/99)
- William Hall - Co. 4 (9/27/99)
VII. Miscellaneous Reports:
- Chair Romanowski provided his written report to the Town of Ithaca
(see copy in the Minute Book)
- CMC Annual Meeting info. (Chair Romanowski attended on behalf of
IFD);
- Tompkins County Fire Advisory Board - minutes of April 24, 2000
meeting were received; Chief Wilbur is taking an inventory of county
fire department radios and related equipment for the 800 MHz project;
Station 5 - 911 consolidated dispatch center location is still being
considered.
VIII. Department reports:
Chief Wilbur reviewed highlights of his report (see complete written
report in Minute Book):
- Co. 9 is the only company who has not reported who their rep. will be
on the City /Volunteer company agreement discussions; a meeting will
be set and the new company captain will be notified. Also involved in
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2000 - MINUTES
PAGE 3
the discussions will be Vol. Coord. Marcia Lynch, Chief Wilbur and
Comm. Kirkpatrick.
- Draft sale specs had been provided by Comm. Yahn - City Attorney
apparently wants to look them over again - date for opening needs to
be set; Chief Wilbur is somewhat pessimistic about the process at this
point.
- Strategic Planning group has begun to meet again to develop
strategies to deal with the continuing problems with inadequate
staffing of the fire department.
- Still no 2% reports from Co. #3 and the Vet Volunteers;
- Billing for inspections of Places of Assembly has begun; and Fire
System Testing billing will be put into effect soon;
- Parts for the steamer are still in Canada;
- 2001, capital projects requests, prepared by Deputy Chief Dorman,
are attached;
- Training Center funding has been approved in the State budget - a
letter was received from Senator Hinchey;
- Space changes are taking place at Central - files and cabinets are
being added - space crunch is chronic and acute - shortage of space
negatively affects the ability of staff to get work done and to work
efficiently - hopefully proceeds from the sale of Station 7 will help
alleviate some of the problems.
- Fire Prevention Bureau and Public Education monthly reports are
attached.
Deputy Chief Dorman's report on Personnel Staffing Levels, Response,
Support & Training (see written report in Minute Book).
Volunteer Services Division - Membership Unit & Service /Duty Unit -
(see Volunteer Coordinator Marcia Lynch's written report in Minute
Book). Highlights are as follows:
- Volunteer numbers reflect two month's worth;
- Bunkers - we have our 2nd, second - generation bunker that has
applied;
- New Member training finished last weekend - 6 new Class I members,
2 others need to make up some lessons. The new approach - in- house,
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2000 - MINUTES
PAGE 4
based on bunker training and the weekend schedule seems to have
worked out well for all involved. New members have also been assigned
to shifts;
- Bunker program - preliminary number is 22 - discussed training
schedule; PPA on May 19 and July 27 - another will be scheduled if
needed.
IX. Old Business:
- Sale of Station 7 - Discussion on the bid packet contents to include
location and appearance, inspection schedule, building history,
assessment, no minimum bid.
The bid packet needs to be reviewed by the City Attorney's office one
more time, then the Board has authorized that bids would be due back
30 days from the date of advertisement. The Board will have a special
meeting if it does not fall on a regular meeting night. Once bids are
received and reviewed, the Board of Fire Commissioners will
recommend one to the Common Council.
Common Council has agreed that up to $80,000 in sale proceeds will
come back to the fire department to address space needs.
- Comm. Kirkpatrick inquired about the status of the 800 MHz project.
Chief Wilbur indicated that currently it is caught up in a political
process that is very complicated. The Sheriff has taken a stand that
is slowing up progress - need to resolve. Chair Romanowski feels the
problem lies with the Board of Reps. not making a decision.
The Chief also described a situation where paging was lost last week
for approximately 24 hrs. Left the County very vulnerable. IFD
needs to develop a local paging ability in the event this happens again.
The current equipment is 30+ years old - hard to get parts - will
happen again.
Board members asked when /if it is appropriate for them to be involved
- Chief indicated that he would have more information following the
next 911 Ops. Committee meeting.
- The Board also discussed the need to report to Common Council at
every meeting. Comm. Alexander offered to make the report if Comm.
ITHACA BOARD OF FIRE COMMISSIONERS
MAY 9, 2000 - MINUTES
PAGE 5
Yahn isn't available (she has been doing this in the past). Very
important to keep visible - Common Council needs to know what our
issues are - not just at budget time.
X. New Business -
- Donation Fund use policy:
The Board of Fire Commissioners reviewed the use of donation funds
policy. After a brief discussion, Chair Romanowgnski made a motion
that the Board of Fire Commissioner's Donation fund should not, and
will not be used for requests for training - that it is the City's
responsibility to provide funding for training. Seconded by Comm.
Alexander. Carried unanimously.
XI. At 1905 hrs. the Board moved into Executive Session to discuss the
Commissioner's Award.
XII. At 1910 hrs. the resumed open session and adjourned the meeting.
Respectfully submitted,
Christine M. Wilbur, Clerk
Ithaca Board of Fire Commissioners
(Minutes will be reviewed for approval at the June 13, 2000 meeting)
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
MEMORANDUM
TO: Board of Fire Commissioners
FROM: a Lynch, Marcia E. L ch Volunteer Coordinator
DATE: May 9, 2000
SUBJECT: Membership Changes
Please be advised that, since your last meeting, the following members have been granted preliminary
approval by Chief Brian Wilbur, upon recommendation of the department's Membership Review
Committee.
Name Company Assignmen#
Adam Galt Unaffiliated bunker (preliminary designation)
Brian Finucane Unaffiliated bunker
Cory Giroux Company 5
Please approve the following transfer:
Christopher Kourkoutis To Company 3 (formerly "Undeclared ")
Please approve the following resignation:
Melissa Montemagno Outside Service Provider
Please approve the following resignation:
Ronald Fenner Company 2
Please note the following deaths, not previously reported by the volunteer companies. (These
discrepancies were uncovered as part of review of the volunteer membership card file.)
Delos Bacon
Company 2
Bernard Clynes
Company 1
(1994)
Andrew Consalvi
Company 1
(1995)
Rudolph Consalvi
Company 1
(1996)
John Gainey
Company 6
(5/19/99)
William Hall
Company 4
(9/27/99)
cc: Volunteer companies listed above
"An Equal Opportunity Employer with a commitment to workforce diversification."
ca
CITY OF ITHACA
310 West Green Street Ithaca, New York 14850 -5497
OFFICE OF THE FIRE CHIEF
Telephone: 607/272 -1234 Fax: 607/272 -2793
Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the month of May, 2000.
LIFE SAFETY DIVISION
Administration
1) Career Personnel Report
See attached report from Deputy Chief Dorman.
2) Operating Budget Account Status
The 1999 final report from the City has just been received. As a result, no budget information is submitted
with this report.
3) Ithaca College - Paying for Fire Protection
No new news about paying for fire protection at this time.
4) Contract negotiations.
City -Town contract negotiations are still in process, with the next session scheduled for 19 APR 00.
Contract negotiations with the Ithaca Paid Fire Fighter's Association are still in progress.
All companies except # 9 have named representatives for the discussions to be held for a successor
agreement between the City and the Volunteer Companies. A date needs to be set to begin the discussions.
5) Station 7
Commissioner Yahn has provided the draft sale specification to the Board for consideration. Dates for
submittal of bids must be determined by the Board. It is my understanding the City Attorney wants to see
this again before it goes out.
6) Strategic Planning Committee
The Committee met today to reorganize and develop strategies to deal with the continuing problems with
inadequate staffing of the fire department.
7) 2000 Operating Budget
The detailed chart of accounts for 2000 has been developed by Eileen Camp, and is being adjusted to reflect
changes made by DC Dorman and myself.
8) Volunteer Company Appropriations and 2% Distribution
The flow chart showing the distribution process for 2% funds for use by the Board has not done yet.
"An Equal Opportunity Employer with a commitment to workforce diversification." zo
Fire Chief's Report for May, 2000
9) 2% Reports
11 MAY 00
page 2
As it was last month, state two percent reports have been received by all except: Company 3 and the
Ithaca Veteran Volunteer Firemen's Association.
Fire Prevention Bureau
1) Monthly Inspection Report
No report. A new report format is being developed which will include both inspections conducted and
complaints received.
2) Fire Investigation Unit - Monthly Report
See attached report from Assistant Chief Wheaton.
3) Juvenile Fire Setter Intervention Unit (JFSIU) - Monthly Report
See attached report from Assistant Chief Wheaton.
4) Public Education Program - Monthly Report
See attached report from Lt. Thomas Deis.
5) Inspections of Places of Assembly and Fire Systems Testing Permits and Fees
Billing for inspections of places of assembly is occurring now. Billing for fire systems will be in place
soon.
6) Fire Limits Study
No work has been done on this.
Safety
1) OSHA Physicals
We are still working on development of a new policy.
2) Safety Committee
Due to illness, no report again.
Fire Chief's Report for May, 2000
OPERATIONS DIVISION
Response
1) Monthly Call Report
11 MAY 00
page 3
Final reports for 1999 will be issued when all reports are entered. See attached report form Deputy Chief
Dorman for February 2000.
2) City Disaster Management Plan
Effort continues here with many initiatives underway.
3) Operational Change Review
Data has been compiled on the effect of opening West Hill Station on a 24/7 basis, but there has been no
time to do the study, so it is still incomplete at this time. A change in district boundaries is also being
considered at this time. This change would push the easterly line of the West Hill District to Albany
Street.
4) County Communications and 911 Program
The County's 800 MHz communications and 911 centralization program continues to get hours and hours
of my time. No decision has been made on locating a facility as yet.
Support
1) See attached report from Deputy Chief Dorman.
2) Steamer Project
The steamer is still at Station 7 where it awaits return of the parts sent out to be nickel plated.
4) Training Center Usage Report for MAR 00
No report.
5) 2001 Capital Projects
The capital project submittal has been made. DC Dorman's report details what was submitted. Please see
item # 6 below for additional information on this.
6) NYS Senate Member Item Monies
We received notice from Senator Seward's office yesterday that the Ithaca Fire Department will receive
$25,000 towards the design development costs associated with replacing the burn building at the Training
Center. This will allow us to remove an item in the capital projects submittal. We have not been notified
on the details of this as yet, but this money will be extremely helpful as we plan for our training needs over
the next many years.
Fire Chief's Report for May, 2000
7) Space Changes at Central
Training
11 MAY 00
page 4
Due to the severe shortage of space at Central, additional files have been purchased to allow us to relocate
the "street files" from the administrative office to the Fire Prevention Bureau offices. The space crunch at
Central Fire Station is chronic and acute. The shortage of space negatively affects the ability of staff to get
work done, and to work efficiently.
1) See monthly training report from Deputy Chief Dorman.
2) Please note the report on the new member training class in Volunteer Coordinator Lynch's report.
VOLUNTEER SERVICES DIVISION
Membership Unit
1) See attached report from Volunteer Coordinator Lynch.
Service/Duty Unit
1) See attached report from Volunteer Coordinator Lynch.
Respectfully submitted,
ian H. Wilbur
Fire Chief
ITHACA FIRE DEPARTMENT
BOARD OF FIRE COMMISSIONERS REPORT
May 2000
PERSONNEL STAFFING LEVELS
1
Chief
1
Deputy Chief
5
Assistant Chiefs
8
Lieutenants
50
Fire Fighters
65
Total on Duty Personnel
1 Fire Fighter on Disability Leave
1 Fire Alarm Superintendent
1 Volunteer Coordinator
1 Administrative Secretary
1 Administrative Assistant - Financial
1 Account Clerk Typist
Total employees as of 05/01/00 - 71
RESPONSE
INCIDENT (CALL) SUMMARY - as reported by Tompkins County Fire Control
NATURE OF INCIDENT
MONTH
TOTAL
YTD
TOTAL
Structure Fire
4
17
Fire Outside of Structure
0
1
Vehicle Fire
2
7
Trees, Brush, Grass Fire
3
3
Refuse Fire
3
4
Rescue Call
17
54
Emergency Medical Call
83
340
Hazardous Condition, Standby
20
67
Service Call
21
106
Good Intent Call
6
36
Malicious False Call
16
37
S stem Malfunction
18
110
Unintentional False
77
299
Totals
270
1081
MUTUAL AID CALLS (included in totals listed above)
Given to:
Received from: Cayuga Heights (4), Lansing (3)
Date Printed: 5/2/00 Page 1
ITHACA FIRE DEPARTMENT
BOARD OF FIRE COMMISSIONERS REPORT
May 2000
SELECTED CALLS
On 4/18/00, A Shift responded to a kitchen fire at 308 E. Seneca St. A quick knock
down limited the damage to the kitchen area.
On 4/19/00, C Shift did an excellent job extinguishing a bedroom fire at 215 College
Ave. An aggressive fire attack contained the damage to the room of origin.
On 4/29/00, C Shift responded to a fire at 380 Elmira Road. The part of the building
where the fire was located, was being demolished. The crews did an excellent job in
what was a very hazardous situation.
SUPPORT
1. On April 24- 26, Lt. Schnurle, FF Irish, DC Dorman and Don Parker (DPW
Maintenance Supervisor) inspected the two new chassis at Spartan Motors. A
number of problems with the chassis were resolved. We expect the chassis to
be delivered to the body builder (4 -Guys) at the end of May. The apparatus
should be completed approximately 100 days after the delivery of the chassis.
2. Capital Project requests were submitted on time (5/1/00), see attached sheet for
submittals.
TRAINING
The year to date training report is attached.
Submitted by: J. Thomas Dorman, Deputy Chief
Date Printed: 5/2/00 Page 2
IFD 5 YEAR CP PROJECTION
YEAR
2001
! CP#
435
PROJECT
963 REPLACEMENT`
ESTIMATED COST
-- - - - - - -- -- -
$45,000.00
4371943
REPLACEMENT'
I $40,000.00
C 4381
4391
FIRE ALARM & SPRINKLER SIMULATOR (TC)-
COMMUNICATION EQUIPMENT'
$15,000.00
$164,000.00_
441
CENTRAL STATION DESIGN & CONSTRUCTION'
$1,020,000.00
—
443
1985 PUMPER REPLACEMENT'
$350,000.00
- _
4 9 81
PHYSICAL FITNESS EQUIPMENT'
$39,000.00_
-
1 499
CENTRAL KITCHEN RENOVATIONS"
-
$15,000.00
1012
COMPUTER PURCHASES/UPGRADES
$10,000.00
1013
STATION 9 ROOF & GENERATOR REPLACEMENT
$90,000.00
1015
THERMAL IMAGING CAMERA UPGRADES
$8.000.00_
YEAR TOTAL
$1,796,000.00
2002
432
BURN BUILDING DESIGN
$5,000.00
440
945 REPLACEMENT2
$45,000.00
442
FLAMMABLE LIQUID TRAINING SITE
$30,000.00
_
444
961 REPLACEMENT2
$45,000.00
YEAR TOTAL
$125,000.00
I
2003
445
1989 PUMPER REPLACEMENT
$360.000.00
10 10
962 REPLACEMENT2 j
$45,000.00
YEAR TOTAL
$405,000.00
i
20051
1014
1989 PUMPER REPLACEMENT
$400,000.00
1016
SCBA CYLINDER REPLACEMENT
$35.000.00
--
_ YEAR TOTAL
$435,000.00
I
I
!VERSION
1.1 - 5/01/00
"Submitted, not funded, for 2000 budget.
'The cost of replacing IFD communication equipment is very dependent upon decisions
made by Tompkins County.
2Previous budgets have included small vehicles in both the Operating and Capital
- Budgets. At this point in time, IFD is not sure where to include them.
Page 1
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FIRE
COMMISSIONERS
REPORT
" 111
FROM THE FIRE PREVENTION BUREAU
ITHACA FIRE DEPARTMENT
ASSISTANT CHIEF WHEATON
C &O MONTHLY REPORT
CAUSE & ORIGIN INVESTIGATIONS FOR APRIL 2000 1 HOURS
1106100-416 N. TIOGA ST./ HOUSE
12
1/11100-208-2 10 EAST STATE ST./ HOUSE
20
1120100-322 WEST AVE(U -HALL #6) /DORM
10
212100 -616 WEST CLINTON ST/ HOUSE
20
3100100 -308 WEST STATE STREET/
3
3122100 -206 FLORAL AV/HOUSE
20
3125100 -113 DRYDEN RD /RESTAURANT
30
t /18/00 -308 E.SENECA ST /RESTAURANT 2C
t/19/00- 215 COLLEGE AV/HOUSE 2C
TOTALS FOR APRIL ARE ALL BOLD 4(
TOTALS FOR THE YEAR OF 2000 155
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MEMORANDUM
To: Fire Chief Brian Wilbur
FROM: Lt. Thomas Deis
RE: Monthly Pub Ed Report
DATE: 01MAY00
There were seven Public Education events for the month of April.
One Segment taping for a Kids' TV show done by Station 9.
One neighborhood Pub Ed event.
909 to Winner's Circle. —12 children and 10 adults
Four Station visits, all at Central.
Tots & Teens Program. 12 children 3-4 YO and 5 adults.
BJM Pre- School. 16 children 4-5 YO and —5 adults
East Ithaca Pre- School. 15 children 2 -5 YO and 10 adults
Trinity Lutheran Pre- School. 20 children 3 -5 YO and 10 adults
One School Visit. 909 visits Trinity Lutheran Pre - School, Honness Ln
909 and the C -Shift get the April award for Pub Ed Crusaders.
4L
T A
VOLUNTEER SERVICES DIVISION - MEMBERSHIP UNIT
Monthly Report to the Board of Fire Commissioners, May 2000
VOLUNTEER PERSONNEL REPORT
ACTIVE PERSONNEL PROFILE
COMPANY
CLASS I
CLASS II
CLASS III
NO CLASS.
ACTIVE (A)
27
12
5
-
ACTIVE ON LEAVE (L) *
4
-
-
-
PROBATIONARY (T)
14
1
2
-
TOTAL (A, L & T)
45
13
7
-
TOTAL - ALL CLASS.
65
UNTRAINED PERSONNEL PENDING
CLASS I CLASS II CLASS III NO CLASS.
REACTIVATED - -
APPROVED 12 - -
PENDING (ALL CLASS) 13
Included in above numbers:
Bunkers (Class 1) 16 Outside Service Providers (OSPs):
Bunkers on leave 1 Active -
Probationary 1
Approved /Untrained -
ACTIVE PERSONNEL BY COMPANY
COMPANY
CLASS I
CLASS II
CLASS III
NO CLASS.
UNTRAINED
TOTAL
1
--
4
--
-
-
4
2
2
3
4
-
-
9
3
8
2
2
-
12
4
2
--
--
-
1
3
5
6
1
--
-
2
9
6
5
3
--
-
--
8
7
1
--
--
-
--
1
9
12
--
--
-
1
13
UNDECL./OSP
4
--
--
3
8
UNAFF.BUNKER
7
--
-
-
4
11
(Active volunteer numbers reflect any resignations and removals presented to the board this month.
"Active Personnel By Company" report includes "Class t, 11 & W" categories, active and probationary
members combined. Members not yet trained (all classifications) are listed under "Untrained ".)
VSD Membership Unit
Monthly Report to the Board of Fire Commissioners
Page 2
MEMBERSHIP ACTIVITY
VOLUNTEER PROGRAM
SINCE LAST REPORT
YEAR TO DATE
INQUIRIES
6
18
APPLICATIONS
3
5
ACCEPTED
1
REJECTED
-
-
WITHDRAWN
-
1
REACTIVATIONS
-
-
OTHER
-
-
BUNKER PROGRAM
SINCE LAST REPORT SEASON TO DATE
INQUIRIES 8 45
APPLICATIONS 4 10
ACCEPTED 3 6
REJECTED - -
WITHDRAWN 1 1
TRANSFERS 1* 1
OTHER - -
COMMENTS:
* Represents one trained probationary member who will join the Bunker Program in FA '00
OTHER ITEMS:
Membership Review Committee
The Membership Review Committee met on May 4 and approved two bunker candidates. Another early
entry bunker candidate was approved following an interview with Chief Wilbur on May 5. (This candidate,
Cory Giroux, will be our second second- generation" bunker; his dad, Gary Giroux bunked with AC
VanBenschoten in the 1970s.)
New Member Basic Training
With the exception of a CPR certification class later this month for those not currently certified, the spring
New Member Training class ended on May 7, with six members advancing to Class I status. The other
two in the class will become "yellow tag" after completing one missed lesson each. From all accounts,
this has been a superior class. The weekend -based training schedule, our publicizing the classes well in
advance and demanding consensus on the training dates before the class began has appeared to work
well for trainees and the department. Shrinkage that occurred during the class was less than that
VSD Membership Unit
Monthly Report to the Board of Fire Commissioners
Page 3
experienced during earlier classes. We are hoping to schedule a graduation for this class, which may be
difficult in view of the end -of -term academic schedules.
Probationary Member Shift Assignments
The new members will receive shift assignments shortly. Of probationary members who have already
been assigned to shifts, two have met with their shift officers and Chief Wilbur. Three others have yet to
participate. Of those, two have failed to respond to my attempts so far to schedule the sessions, their
activity has been minimal, and they soon will be dropped from membership, if they fail to follow through
with this commitment.
Bunker Program
A very preliminary tally of anticipated bunker strength for 2000 -01, reflecting new bunkers accepted so
far, shows a possible 9 bunkers at South Hill Station, 4 at West Hill and 9 at Station 9, for a preliminary
total of 22, based on present information. Based on our past experience, this number will certainly
change many times between now and the start of Bunker Training.
Based on fall academic schedules, AC LaBuff and I agreed on the following dates for this year's Bunker
Training. Training will begin Friday, July 28 with an evening orientation. The full -day sessions will begin
Monday, July 31 and end Friday, August 18.
Physical Performance Assessment
IFD will offer the PPA on Friday, May 19 and again on Thursday, July 27, just before the start of Bunker
Training. Since we were unable to conduct the PPA Orientation which had been planned for April 30, we
have left open the possibility of offering an additional PPA date in early summer, if it is needed.
- Submitted by Marcia E. Lynch, Volunteer Coordinator, 5/9/00
CITY OF ITHACA
310 WEST GREEN STREET
ITHACA, NEW YORK 14850
OFFICE OF TEL (607) 272 -1234
BOARD OF FIRE COMMISSIONERS FAX (607) 272 -2793
TO: ITHACA BOARD OF FIRE COMMISSIONERS
FROM: Chris Wilbur, Clerk
RE: Interesting Reading
DATE: May 9, 2000
The attached excerpts from past BFC meetings were provided by former
Commissioner Lyman Baker. Interesting that the topics that were being
discussed aren't that much different than today!
"An Equal Opportunity Employer with an Affirmative Action Program" �i�i Recycled Paper
REGULAR MEETING
BOARD OF FIRE COMMISSIONERS
The regular meeting of the Board of Fire Commissioners was held
Tuesday, June 10, 1986 at Central Fire Station at 1935 hours.
Members present were Chairman Howard Teeter, Robert Anderson and
Karl Schmid.
The audit was presented and approved for payment.
Chief Olmstead presented the monthly report, which was accepted.
The following motion was made by Comm. Schmid: "That up to $300.00
each from the Donation Fund Checking Account be approved for Co. #2
and Co. #6 to defray expenses for travel, fees, and lodging at the
Central N.Y. Firemens Assoc. Convention." The motion was seconded
by Howard Teeter and unanimously approved.
The following motion was made by Comm. Anderson, seconded by Comm.
Teeter and unanimously approved: "That $2,100.00 be transferred from
the Donation Fund Savings Account into the Checking Account."
The following payments from the Donation Fund Checking Account
were approved: $225.00 to Bools Florist for nine memorial wreaths;
$36.97 to Edward Olmstead, Jr. ($5.29 for soda at 107 Landmark Sq.
fire & $31.68 for training breakfasts); $26.51 to Edward M.
Olmstead, Jr./food for training 4/20/86, $22.42 to Shortstop/soda
for training 5/21-22, and $56.74 to Pudgie's Pizza/ food for
training Apr.& May (paid out during month).
Firefighter Steven Craven requested $48.10 to replace a watch that
was lost during training. The request was approved pending a
letter signed by the Captain of Co. #2.
The Commissioners directed Chief Olmstead to withhold $2,000.00
from Company #4, pending a meeting with the newly elected officers.
Commissioner Schmid was asked to draft a letter to the officers.
The letter should congratulate them on their election and ask them
to meet with the Commission to discuss plans for the future.
The Board unanimously passed the following resolution: "That, for a
period of one year, from July 1, 1986 to June 30, 1987, the City
Chamberlain be authorized and instructed to reinvest monies in the
Active Firemens Relief Fund Accounts at the most advantageous rates
without further authorization from the Board of Fire Comm."
Commissioner Schmid noted that this was Howard Teeter's last
meeting as a Commissioner and thanked him for his warm welcome and
insights into the department.
The Board went into Executive Session at 2015 hours and passed the
following resolution: "That the City Chamberlain be authorized and
instructed to pay from the Active Firemens Relief Fund a bill in
the amount of $328.95 for a needy member of Co. #7."
The meeting adjourned at 2030 hours. The next regular meeting will
be July 8, 1986.
BOAR - OF* IS ERS
Howard A. Teeter, Chairman
REGULAR MEETING
BOARD OF FIRE COMMISSIONERS
The regular meeting of the Board of Fire Commissioners was called
to order at 1930 hours on January 13, 1987 at Central Fire Station.
Present were Commissioners Anderson and Cornelius, Chief Olmstead,
Montgomery May of Town of Ithaca, \,olunteers, paidmen, and members
of the,media.
The audit was presented and approved.
Chief Olmstead presented the monthly report which was accepted.
The following new members were accepted: Terry A. Poole, Co. #6;
Christopher Katz and Anthony Bellavigna, Co. #5.
Reimbursement from the Donation Fund Checking Account was approved
in the amount of $21.44 to Edward M. Olmstead, Jr. for training
breakfast 12/21/86.
A resolution was proposed and accepted commending Firefighter
Thomas D. Sanford, who retired January 4, 1987 after more than 20
years of service. A copy wall be forwarded to the Common Council
of the City of Ithaca for reading at their next regularly scheduled
meeting.
A request from the Ithaca School Board to use the front room for
election from 12 noon to 9:00 p.m. on May 5, 1987 was approved.
Chief Olmstead presented the results on bids received: Fire
Clothing- Motion and approved to accept highlighted low bids. work
Clothing- Motion and approved to accept all of the low bids except
for tee shirts. Repairs to 939 - Tabled until additional information
can be obtained in writing in regards to the lowest alTlount at which
we would be committed to pay in order to get a more accurate
estimate of total repair costs. Bids on 4x4's to replace 943 &
961- Motion and approved to accept State Contract bid for 2 Dodge
Ramchargers.
The Board discussed Chief Olmstead's memo regarding changes in the
volunteer application process. Also, a letter from Co. #6
expressing their concerns over paragraphs 1 and 4 and their
agreement with 2 and 3 was discussed. Chairman Anderson appointed
Commissioner Cornelius as a committee of one to research the
physical requirement guidelines that Dr. Costello is looking for
and to discuss with them the company captains.
The following resolution was passed for the disposal of Station 5,
"Be it resolved that since no other city department has shown on
interest in using Station 5 at 136 W. State St., therefore Station
5 should be declared surplus to the fire department and sold
subject to our memo of December 10, 1986."
A memo will be sent to all volunteer- companies, the paid
firefighters union and the Ithaca Veteran Volunteer Firemens
Association requesting copies of their fiscal report to the New
York State Controller on the receipt and disbursement of the 2%
foreign fire insurance for the year January 1, 1986 thru Dec= ;mber'
S1 , 1986. Blank copieZI of the reporting form and a copy of a
compleLed sample wi11 be attached.
An annual accounting will also be requested from each volunteer
company on how the $2,000 annual fee from the City was expended.
Any money received prior t�; 19.0 or' monies earned from fund raisers
does riot have to be disclosed.
The Board went into executive sess_or' at 2105. A request from a
needy veteran member of Co. #4 was discussed and tabled until the
son -in -law can obtain more detailed bills showing any amounts
outstanding that h&vc not beer', covered by medicare or insurance.
The following resolutions were passed, (1) "That the City
Chamberlain be instructed and authori ed to pay from the Active
F i remens Relief Fund b i l l s and reimbursement for- b i li s already
paid, totaling $60-2.6-2 for a needy member of Co. #7 ", (2) That the
City Chamberlain be instructed and authorized to pay from the
Active Firemens Relief Fund bi11s totaling $201.12 for a reedy
member of Co. #7."
T1'e meeting was adjourned at 2130 hours.
The next regular meeting will be February 10, 1987.
BOARD OF FIRE COMMISSIONERS
ert L. Anderson, Sr.,
Chairman
. -
°
BOARD OF FIRE COMMISSIONERS
JANUARY 12, 1988
MINUTES
1. Chairperson Schmid called the meeting to order at 7:30 P.M.
2. Two new Fire Commissioners (representing the Town of Ithaca)
were introduced: Gloria Howell and Robert Earl.,
3. Commissioners Cornelius and Earl reviewed the audit. Hearing
no objections, the audit was approved in the amount of
$3,588.99.
After a discussion of the audit review procedure, it was
decided that awitem-by-item review was no longer necessary.
The Commissioners will be given a list of vendors and the
amounts due - if there is a question, vouchers and purchase
orders will be available to answer the question.
^ 4= Ralph Nash, City Attorney, was on hand to answer questions and
concerns the Commissioners have regarding "2% monies". The
following is a summary of their discussion:
- Funding of an audit of accounts that the Commissioners are
responsible for can be paid for with funds from that account.
This would be considered a "reasonable expenditure".
- A description of the manner in which this account is to
be administered was reviewed: 50% of the fund is used for
Volunteer Firemen's Relief (to help the sick, indigent or
needy volunteer). 50% of the fund is divided among the
volunteer companies. A $909000 balance must always be main-
tained in the account.
- Commissioners cannot distinguish between "active" or
"inactive" volunteer companies or volunteers in determining
distribution of these funds. All funds must be divided
equally. Fire Commissioners have the responsibility for
defining the makeup of a volunteer company.
- The Commissioners are concerned with accountability of
these funds from the various volunteer companies and the manner
in which the Board administers the fund. It was agreed that to
ask the volunteer companies for an accounting of these funds
was not unreasonable and an audit of the entire account
was in order.
- Commissioners Schmid and Cornelius will put together a
list of information that they would like an auditor to
work on, and solicit quotes from 2 or 3 CPA firms.
- A request from Jack Ward regarding reimbursement of fees
(in connnection with a law suit relative to 2% funds) was
referred to the City Attorney for his reveiw and recommenda-
tion.
~ ~ '
MINUTES
BOARD OF FIRE COMMISSIONERS
JANUARY 12, 1988
PAGE 2
- In answer to questions regarding the disposition of the
law suit, and the wording of the City Charter as it relates to
distribution of 2% funds, Common Council is the only group
that can effect a change in the City Charter.
- Mr. Nash advised the Commissioners that, in his opinion, it
was not necessary for the Firefighter's Union to reimburse the
two payments they received during the lawsuit.
- At present, the City Chamberlain is delegated the respon-
sibility of investing the funds in this account. The Commis-
sioners will ask her for a report of where the funds are
invested and at what percentage rate.
5. Monthly Reports: The Fire Chief presented the monthly reports.
Hearing no objections, the reports were accepted.
6. A motion was made to approve an amendment to Rules and Regula-
tions relative to a past practice with the bargaining unit and
"mutuals". After a discussion, the vote was as follows:
Wn Commissioners Moravec, Howell and Cornelius
Commissioners Earl and Schmid.
The motion carried.
(A copy of the Amendment is in the Minute Book)
7. Commissioner Schmid made a motion to approve P.K. Reeves as a
new member of Co. #3 (physical is complete). Mr. Earl seconded
the motion. Carried unanimously.
S. Commissioner Earl made a motion to accept, with thanks, a $100
donation to the Department from Abbott Associates.
Mr. Cornelius seconded the motion. Carried unanimously.
A letter of thanks will be sent from the Department.
9. A payment of $24.25 to the Shortstop for food for training
was approved.
10. A request from the School District to hold School elections in
Central Fire Station in May was approved; however with a note
to the School District that they may want to find an alternate
site for this election only due to renovations taking place in
the station about the same time.
11. At 9:10 P.M. the Commissioners went into executive session to
discuss a personnel matter and to hear requests from needy
members.
12. At 9:25 P.M. the Commissioners resumed open session. �
m
^ �
~.
MINUTES
January 12, 1988
Page 3
Commissioner Earl moved approval of the Chief's recommendation
to suspend a volunteer/bunk+r member of the Ithaca Fire Dept.
pending the outcome of a police matter, Seconded by Mr.
Schmid. Carried unanimously.
The following requests were approved:
$265.54 for a needy member of Co. #1;
$346.00 for a needy member of Co. #7;
$429.39 for a needy member of
The meeting adjourned at 9:30 P.M.
Respectfully submitted,
Karl F. Schmid, Chairperson
Board of Fire Commissioners
,
`
^
Minutes
June 14, 1988
Page 2
7. Commissioner Howell made a motion to approve Company #7'5
request to take Engine 907 to a parade in Locke, NY dependent
on the availability of the engine and a driver. Seconded by
Comm. Moravec. Carried unanimously.
8. Commissioner Schmid addressed the Board and audience as this
is his last meeting. Because of personal and professional
commitments, he has asked the Mayor not to reappoint him as a
Fire Commissioner.
Comm. Schmid thanked the Department, Commissioners and
volunteers for their support during his time on the Board.
He has learned a great deal about City Government and the Fire
Department. He expressed the following concerns:
- Volunteer recruitment and retention - needs constant
evaluation and should be a main issue of the Board and
administration;
- Concerned about 2% funds - The Board is trustee of the funds
until they are dispensed, after which it no longer has any
control over the fund. While Schmid cannot be certain, he
suspects that some volunteer companies, especially some of the
less active ones and the volunteers, probably have
considerable amounts of 2% funds accumulated. Numbers ranging
far in excess of $100,000 have been discussed by people and
seem likely. Speaking as a tax payer, it seems irresponsible
to have a system that allows companies to accumulate such
large sums of public funds without accruing benefit to anyone.
The entire concept of 2% funds needs to be reviewed at the
State level.
9. The meeting adjourned at 2055 hrs.
Respectfully submitted,
.
�
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Karl F. Schmid, Chairman
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Cayuga
Ai Medical Center
at Ithaca
Cayuga Medical Center Corporation
2000 Annual Meeting
AGENDA
Coffee and Dessert - 6:30 p.m.
Call to Order / Introductions and Opening Remarks
John Elliott, President, Board of Directors
1. Approval of the minutes 1999 Annual Meeting - John Elliott
2. Report from the Board of Directors - Proposed By -laws Amendment- John
Elliott
3. Presentation and election of candidates for a three year term to the Board of
Directors - Barbara Brock, Chairman, 2000 Nominating Committee
Mary Pat Dolan
Richard Miller
Lowell Garner, M.D.
Elizabeth Rawlings
4. Presentation and election of the members of the 2000 -2001 nominating
committee - for a one year term
Barbara Brock
Alice Colquit
George Ferrari
David Wilson
5. Program
Andi Gladstone
Thad Hetherington
George Totman
Health Care for Our Community Now and for the Future -
Bonnie H. Howell - President /CEO and Administrative Staff
John Rudd, VP of Finance, Alan Pedersen, VP /HR
Rob Mackenzie, M.D. VP Medical Affairs, Joe Fitzgerald, VP
101 Dates Drive
Ithaca, New York 14850 -1383
607.274.4011
6n7 97A 4527 fax
Affiliated with Cornell University Medical College
Cayuga
Medical Center
at Ithaca
Bylaws Proposed Revision
Amendment approved by the Board of Directors on March 30,
2000:
Last year the Bylaws were amended to give the Board of Directors the
authority to fill vacancies on the Board for the remainder of the term of a
board member who had left the board. In this year's review of the Bylaws, it
was discovered that one section still left the responsibility for filling vacancies
on the Board of Directors with the members. The proposed amendment would
eliminate this inconsistency by deleting the words "the Board" from Article III.
Membership, Section C. Rights and Duties.
Current language:
C.2. Members will fill vacancies on the Board and select the Entire
Membership & Nominating Committee. They may undertake other activities
as requested by the Board or as the members may decide.
Proposed Revision:
C.2. Members will fill vacancies on the and select the entire
Membership & Nominating Committee. They may undertake other activities
as requested by the Board or as the members may decide.
101 Dates Drive
Ithaca, New York 14850 -1383
607.274.4011
607.274.4527 fax
Affiliated with Cornell University Medical College
.r
Cayuga
Medical Center
at Ithaca
Cayuga Medical Center Corporation
Minutes
1999 ANNUAL CORPORATE MEETING
Date:
Convened at:
Previous Minutes Approved
Adjourned at:
Next Scheduled Meeting:
April 8, 1999
7:00 p.m.
April 9,1999
8:20 p.m.
To be announced (April, 2000)
A copy of the Medical Center's 1998 Annual Report was distributed to
each attendee prior to the start of the meeting.
AGENDA ITEM:
Call to Order - - Opening Remarks
John Elliott, President of the Board of Directors, welcomed
members and friends to the 19th Annual Corporate Meeting.
AGENDA ITEM:
Approval of Minutes of Previous Meeting
Minutes of the April 7,1998 meeting were approved as distributed.
AGENDA ITEM:
Report from the Board of Directors -
Proposed By -laws Amendment- John Elliott.
In presenting the bylaws changes Mr. Elliott explained that the
majority of bylaw changes are precipitated by the fact that we were
able to pay off the mortgage in December. Therefore sections
regarding obligations to the County that no longer apply as of the
101 Dates Drive
Ithaca, New York 14850 -1383
607.274.4011
607.274.4527 fox
Affiliated with Cornell University Medical College
meeting of the mortgage obligation were deleted. Most other items
were housekeeping items, an opportunity to eliminate duplications
or inconsistencies and to tighten up items regarding conflict of
interest and the new compliance policy.
AGENDA ITEM:
Presentation and election of candidates
for Board of Directors - John Elliott.
Mr. Elliott introduced those members of the Board of Directors who
were present.
Special acknowledgement: Frank Proto, who is going off the Board of
Directors was recognized for serving three consecutive three year terms as a
County Appointee. This was an opportunity to acknowledge his work and
thank him.
AGENDA ITEM:
Presentation and election of candidates for a three year
term to the Board of Directors - Barbara Brock, Chairperson.
Mrs. Brock presented the slate and asked that one vote be cast for
the ballot. The slate was unanimously approved by the corporate
membership.
Alice Colquitt
Carl Haynes
David Wilson
AGENDA ITEM:
Yoke San Reynolds
Mary Lee Seibert
Presentation and election of the members of the 1999 -2000
nominating committee - for a one -year term.
Mrs. Brock presented the slate and asked that one vote be cast for
the ballot. The slate was unanimously approved by the corporate
membership.
Barbara Brock Thad Hetherington
Alice Colquitt George Totman
George Ferrari David Wilson
Andi Gladstone
Special acknowledgements. Mrs. Marian Kira and Mr. Ted Day, members of
the 1999 Nominating Committee, were each recognized for many years of
service both on the nominating committee and on the Board of Directors.
They are retiring from their nominating committee duties. Mr. Elliott thanked
them for their years of dedication and hard work on behalf of the Medical
Center and the community.
AGENDA ITEM:
Program
The evening's program included a State of the Hospital address by
Bonnie H. Howell, president and CEO of Cayuga Medical Center at
Ithaca, and presentations as follow:
Community Health Initiatives
School Health Initiatives, Alan Pedersen, VP Human Resources
The New Geripsych Program, Tina Gohar, Geriatric Social Worker, Behavioral Services
Enhanced Nursery Services, Terri Koski, RN, Director, Maternal -Child Health Unit
The meeting was adjourned at 8:20 p.m.