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HomeMy WebLinkAboutMN-BFC-2001-11OFFICE OF BOARD OF FIRE COMMISSIONERS CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14850 NOTICE TEL (607) 272 -1234 FAX (607) 272 -2793 THE REGULAR MEETING OF THE ITHACA BOARD OF FIRE COMMISSIONERS WILL BE HELD ON TUESDAY, NOVEMBER 13, 2001 AT 6:00 PM. AT THE ITHACA CENTRAL FIRE STATION - 310 W. GREEN ST., ITHACA, NY 14850. "An Equal Opportunity Employer with an Affirmative Action Program" CA I Recycled Paper ITHACA BOARD OF FIRE COMMISSIONERS NOVEMBER 13,2001 - AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES - October 9, 2001 III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE - Co. 3 2% report for 2000 received 11/2/01 - check dated 9/4/01 issued. - No response from Company5 from Chief 's memo of June 6, 2001 requesting updated membership lists. - Co. 4 updated membership list received 10/10/01- see membership changes - No response from Co.'s 4 and 7, requesting funds for fireworks picnic. VI. MEMBERSHIP CHANGES - - Co. 4 membership changes - Remove the following members: Nick Bellisario Michael Paglioaro E. James Crandall Ron Shipe Aimee Hart James Smith Co. 4 also noted the deaths of 2 members. VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF 1. Financial Reports 2. Fire Prevention Bureau 3. Public Education Report 4. Monthly Inspection Report B. DEPUTY CHIEF /TRAINING C. DIRECTOR OF DEVELOPMENT IX. OLD BUSINESS X. NEW BUSINESS XI. EXECUTIVE SESSION XII. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS NOVEMBER 13, 2001 MINUTES PRESENT: Commissioners Robert Romanowski, Paul Alexander, Greg Kirkpatrick; 2 vacancies I. Call to order: Chair Romanowski called the meeting to order at 1800 hrs. II. Chair Romanowski made a motion to approve minutes of the October 9, 2001 meeting as written. Seconded by Comm. Alexander. Carried unanimously. III. Additions /Deletions to the Agenda: - Memo from Volunteer /Bunker Mike Collins regarding IVFU Clothing and Personal Equipment Allowance (CPEA) Plan - will discuss under New Business. IV. Persons wishing to speak to Board of Fire Commissioners: - Lyman Baker reported that, after lengthy research, he has not come up with anything more on the history of Protective Police Company No. 8 and that he has concluded his work on the subject. He presented a Scrapbook of his findings of the company that was organized in 1868 and ends around 1950. - David Ayers, Captain of Rescue, Steamer & Chemical Co. No. 2, presented the Board with a Scrapbook - also researched and put together by Lyman Baker, of the history of the Ithaca Fire Department's Fire Service Explorer Post 145 from 1969 to 1984 that was sponsored by Co. 2. The Board thanked Lyman for all his work - and both scrapbooks will be on display at Central Fire Station for anyone who would like to look at them. Lyman indicated that he had fun with the research and hopes the history of the Ithaca Fire Department can be preserved. V. Correspondence: - Co. #3 2% report for 2000 received 11/02/01 - check dated 09/04/01 issued; - No response from Co. 5 from Chief's memo of 06/06/01 requesting ITHACA BOARD OF FIRE COMMISSIONERS NOVEMBER 13, 2001 - MINUTES PAGE 2 updated membership lists; - Co. 4 updated membership listed received 10/10/01 - membership changes later in the agenda; - No response from Co. 4 or 7 requesting funds for fireworks picnic - last report on this matter. VI. Membership Changes: - Chair Romanowski made a motion to approve the following members be removed from the rolls of Co. #4: - Nick Bellisario - Michael Pagliaro - E. James Crandall - Ron Shipe - Aimee Hart - James Smith Seconded by Comm. Kirkpatrick. Carried unanimously. - Co. 4 also noted the deaths of 2 members. VII. Miscellaneous Reports: A. Chair Romanowski provided a written copy of his report to the Town of Ithaca. B. Chair Romanowski and Comm. Kirkpatrick reviewed the audit. C. Tompkins County Fire Advisory Board meeting minutes. VIII. Department Reports: A. Chief's Report - see complete written report in the Minute Book. Chair Romanowski called for questions or concerns: - Parking tickets - effort to justify higher fines for violators has been shelved for now. There is not enough time to do the research required to do so. A revised ticket form with standard fine amounts listed has been submitted to the City Chamberlain for review and printing. - County Hazardous Materials Team discussion. Chief Wilbur provided a resolution as well as a list of Frequently Asked Questions (see Minute Book). The main purpose of IFD being the designated agency is that we probably would be called for mutual aid in any case, and this designation enables the County to qualify for reimbursements and funding. The reason the County would be the recipients is due to ITHACA BOARD OF FIRE COMMISSIONERS NOVEMBER 13, 2001 - MINUTES PAGE 3 Federal and State funding channels. We are already partnered with Cornell University's haz mat team as well as a Cortland /Ithaca team are also available for responses. - Comm. Kirkpatrick is concerned about additional training requirements as the training schedule is overloaded as it is, and he wants to be sure personnel are properly and adequately trained in this particularly important and dangerous area. Incident commanders need technical operations training and all staff would need awareness training. - Chair Romanowski is concerned about storage of materials and equipment needed as he is involved with the space needs study. Chief Wilbur described the trailer swap agreement with DPW that would help in this area, but more space is needed in all areas. - Chief Wilbur indicated the Tompkins County Fire Chiefs will also be asked for their endorsement at their upcoming meeting on Sunday; and Common Council will also be asked for their endorsement at the next Common Council meeting. - All endorsements will be for the concept of the Ithaca Fire Department's designation as a county haz mat team, in order to get in line to request funding - funding and clarification of responsibilities would then be determined. - Chair Romanowski recognizes the need for added responsibilities but worried about doing it with limited resources. - Comm. Alexander agrees that we already provide some haz mat services already - let's get the funding. After discussion, Chair Romanowski made a motion that the Ithaca Board of Fire Commissioners endorses the concept of the Ithaca Fire Department's designation as a Tompkins County Haz Mat Response Team (see resolution) subject to adequate funding and County approval of the Ithaca Fire Department's designation as the lead agency. Seconded by Comm. Alexander. Carried unanimously. B. Deputy Chief /Training - See complete written report in the Minute Book. - Deputy Chief Dorman reported an additional item: FF Ed Driscoll has ITHACA BOARD OF FIRE COMMISSIONERS NOVEMBER 13, 2001 - MINUTES PAGE 4 finally been awarded a disability retirement by NYS! This has been several years in the works and although Ed will be off our payroll, we now are seeking permission to hire his replacement. - Chair Romanowski reported on the meetings being held with DC Dorman relating to IFD space needs. A IFD Facility Users group has been formed to identify space and program needs; and DC Dorman will be meeting with Thomas Associates to relay those needs. C. Director of Development - See complete written report in the Minute Book. - Marcia Lynch reported that US Dept. of Justice sent a letter indicating they could not award grant monies to cities, only to states. We will need to refile information through NYS SEMO office - she will proceed. - The application to Wegman's for a pub ed safety trailer has not been accepted due a change in their corporate policy. IX. Old Business - Co. 9 responded to the Board's request that companies discuss what would happen to their assets if the company were to fold. See letter from Captain Mike Collins that addresses the issue. X. New Business - The Board would like those people who received recognition during the Medal Day Ceremony but couldn't attend, be invited to a Board meeting to receive their awards- make a more formal, appropriate atmosphere to make presentation. - The Board discussed Bunker Mile Collins' e -mail to Chair Romanowski regarding the "Clothing and Personal Equipment Allowance" program. After discussion, Mike will be asked to channel this information through the IVFU Problem Solving Group. XI. Executive Session - not needed ITHACA BOARD OF FIRE COMMISSIONERS NOVEMBER 13, 2001 - MINUTES PAGE 5 XII. At 1900 hrs. Chair Romanowski made a motion to adjourn. Seconded by Comm. Kirkpatrick. Carried unanimously. Respectfully submitted, Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners (Minutes will be reviewed for approval at the December 11, 2001 meeting) CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the month of November, 2001. LIFE SAFETY DIVISION Administration 1) Career Personnel Report See attached report from Deputy Chief Dorman. 2) Operating Budget Account Status Financial reports are running one month behind. Rreports for year -to -date as of 30 SEP 01 will be handed out at the meeting. 3) Development Report See attached report from Director Lynch. 4) Contract negotiations. City -Town contract negotiations are still in process. The next meeting is scheduled for 15 NOV 01. The code enforcement document has been distributed for final review and approval by all parties, and implementation by Andy Frost and Ray Wheaton. 5) County Communications and 911 Program Work on all phases of this project continues. Possible solutions to the parking problem have been identified and are under review by the various stakeholders involved. Interviews for the new Director of Communications and Emergency Management position will be conducted later this month. 6) Memorial Day/Medal Day The Memorial and Medal Day ceremonies were conducted on 13 OCT 01. A special ceremonial parade was held to transport the 1896 Steamer from Central Fire Station to the Ithaca Veteran Volunteer Firemen's Association facility at 638 Elmira Road. 7) 2002 Budget Common Council adopted the budget for 2002 at their regular meeting of 07 NOV 01. Fire Prevention Bureau 1) Monthly Reports for Fire Investigation Unit, Juvenile Fire Setter Intervention Unit (JFSIU), and Public Education Program: See attached charts from Assistant Chief Wheaton. 2) Fire Limits Study Nothing new to report this month. "An Equal Opportunity Employer with a commitment to workforce diversification.° Ito #% Fire Chief's Report for November, 2001 3) Parking Tickets Safety 09 NOV 01 page 2 The effort to justify higher fines for violators has been shelved for now. There is not enough time to do the research required to do so. A revised ticket form with standard fine amounts listed has been submitted to the City Chamberlain for review and printing. 1) Safety Section Wellness and Fitness Program. Work continues on the development of the program. A committee is meeting regularly to develop this initiative. Ithaca College is on board now and we will be finalizing details of that relationship soon. Monies for the fitness equipment has been received, and the equipment is on order. Educational sessions are scheduled to start this month. OPERATIONS DIVISION Response 1) Monthly Call Report See attached reports and graphs. 2) City Disaster Management Plan County Plan Much of the work on the County operational plan is done, and work on functional annexes is still in progress. A rewrite of the "Empire Plan" terrorism annex will be done to establish a current document for our use. 3) County Hazardous Materials Team Attached is the resolution sent out via e -mail. Attached to that is a frequently asked questions (FAQ's) page to help explain the program. Support 1) See attached report from Deputy Chief Dorman. 2) Steamer Project As noted last month, FF Irish is researching the boiler status, with the goal of again receiving an operating permit. The Steamer was moved to 638 Elmira Road on 13 OCT 01. The next step is for a final agreement to be written and agreed upon. This will include a commitment to fund the installation of hinged doors on the glass enclosure housing the Steamer now. Fire Chief's Report for November, 2001 3) Training Center Usage and Activity Report for the month of October 2001 Private users: 12 Hours Outside County users: 7 Hours Ithaca FD: 40 Hours Tompkins County: 10 IPD: 8 Hours Total Hours: 57 4 Seasons Landscapes will do plowing and leaf removal for 2001 / 2002. 09 NOV 01 page 3 4) Space Needs Monies for dealing with space issues are being redirected to addressing pressing security needs. 5) Marine Facility No report. Training 1) See monthly training report from Deputy Chief Dorman. VOLUNTEER SERVICES DIVISION Membership Unit 1) Volunteer Recruitment Committee No report. Service/Duty Unit 1) Membership verification and roster preparation are still in process, with letters going out to members not meeting criteria for active membership. 2) Company Rosters and Reports Compnay 3 has reconciled their accounts, including dealing with a stale dated 2% check from last year. A new check will be issued by the Chamberlain's Office. 3) Volunteer Standby Hours for October Doner 7.5, Maas 13, Begg 44, Strizack 58, Brodsky 24, Fisher 93, Kourkotis 64, Keller 81, Jessel 70.5, Stangle 50.5, Doebler 78, Jupiter 10, Gould 6, Kantasi 16.5, Gilligan 12.5, Tuckerman 6 . Respectfully submitted, f-rv"-, /04-94 Brian H. Wilbur Fire Chief Tompkins County Hazardous Materials Team Proposal 11/9/01 Frequently Asked Questions page 1 of 2 1) Will other Fire Depts. In the county want to be included with membership on this team? The team would be based on the Ithaca Fire Department's Hazardous Materials Unit. If other departments or their members wanted to be involved, we would need to consider that request at the time it is made. 2) Since we are so cramped for space right now, where would the storage facilities for permanent and disposable equipment be located? On vehicles, in stations, in trailers, in new facilities to be constructed. This is an issue —we are out of space. Fulfilling any component of our mission right now is made more difficult because of the space shortages. 3) Costs: a) Will there be a cost assessment to the other departments for "services rendered" by the IFD? It all depends on how the agreement is structured between the fire department and the County. It is possible that each response to an outside district would result in a billing for services rendered. b) What will be the impact on the Town of Ithaca financially and should they be made aware of this discussion early on? The Ithaca Fire Department currently maintains a hazardous materials capability. The cost for that is already distributed between the City and the Town (Only). The concept of a regional team would be to make the financial demand on everyone more equitable. C) Where will the initial "start up" money come from to greatly expand the IFD capability, including training and certification for both Bio & Chemical incidents? Start -up is already done; we have the capability now. What we don't have is the day -to -day resources required to provide the on -going training needed, nor to fully equip a team appropriately. d) What is different now as far as costs go? With "traditional" haz mat, we have the ability to bill the shipper, owner, or other entity for services rendered so that costs are recovered. With chemical or biological terrorism, we do not. Developing the ability to share the costs of preparedness, response, and mitigation to such an incident, without developing expensive and redundant capability, seems like good practice. 4) Should this program be of such a priority that it should be implemented before any of the above questions are fully resolved? The Ithaca Fire Department is already committed to deliver these services on a mutual aid basis. If someone calls, we will go. There are needs that are still being defined right now, and it is entirely possible that County fire departments may not agree that the Ithaca Fire Department should be designated as the County team. My interest is in being in the pipeline to receive any state or federal funds that may come to support regional hazardous materials teams. Currently, the City and Town of Ithaca support our capability by themselves. Tompkins County Hazardous Materials Team Proposal 11/9/01 Frequently Asked Questions page 2 of 2 5) How will you be able to balance the manpower requirement for participation with all the other duties that the department now has since we are shorthanded? Management of risk is what we do. Much of our ongoing discussion is aimed at making the community aware of what those risks are. In most cases, we are talking about probabilities and the potential for a large -scale incident, or several smaller incidents, to outstrip the resources we can bring to bear at any given time. This is a double -edged sword for us. On the one hand, taxpayers want us to be busy, to limit idle time. On the other hand, when we say we need resources to properly deliver those additional services related to efficient commitment of people, we are confronted with the question of "Can you, or why do you need to, do this ?" Our question back is "If not the fire department, then who ?" 6) Given that this program is fully implemented, will the department have sufficient people to both handle a haz -mat problem and other emergencies at the same time? As with most of our current duties, the fire department has been in the business for a long time. This stuff is not new. What is new are additional regulations governing how we deliver the services, an increased awareness of the importance of doing things safely, with proper equipment, and new dimensions to old problems, e.g. bio- terrorism. Tompkins County Hazardous Materials Response Team Resolution Whereas, the current national situation involving the threat of weapons of mass destruction /mass effect has the potential for local implications; and, Whereas, there is not a comprehensive and consistent hazardous materials response capability throughout Tompkins County; and, Whereas, § 204 -f of the New York State General Municipal Law requires each county to develop a plan for fire service response to hazardous materials incidents; and, Whereas, there is an exigent need for law enforcement agencies in Tompkins County to be able to rely on a hazardous materials capability; and, Whereas, grant and other resources related to the national effort to develop a comprehensive response capability will be channeled to County hazardous materials teams; and, Whereas, § 209 -y of the New York State General Municipal Law authorizes Tompkins County to establish a County hazardous materials team; now, therefore be it Resolved, the Board of Representatives of Tompkins County hereby designates the Ithaca Fire Department Hazardous Materials Unit as the Tompkins County Hazardous Materials Team; and, be it further Resolved, the Tompkins County Hazardous Materials Response Plan is to be revised to incorporate this designation, while still recognizing the authority and responsibility of local fire departments. Statistical Summary BFC Report - 09 NOV 01 YTD There are 7,150 records in the Incidents Table. Between Monday, January 1, 2001 and Friday, Jovember 9, 2001 there were 3,305 incidents. Currently there are an average of 10.56 incidents per day. Average response time for the department is 4.12 minutes. The average duration of an incident is 20.58 minutes. 200 150 100 50 0 500 400 300 200 100 0 Incidents by Hour of the Day o �� I 3 11", I� I�1IIIv HI I I III I I I r I I g 1111� I §311 80000 70000 60000 50000 40000 30000 20000 10000 0 O 0 O O 0 O 0 O O O O O O T - - - r r � r T T N N N N Incidents by Day of the Week 110g i"'1,10 up SUN MON TUE WED THU FRI SAT Dollar Loss by Hour of the Day 0 0 0 0 0 0 0 0 0 0 r r - r r r r r r N N N N Loss Statistical Summary BFC Report - 09 NOV 01 YTD There are 7,150 records in the Incidents Table. Between Monday, January 1, 2001 and Friday, Jovember 9, 2001 there were 3,305 incidents. Currently there are an average of 10.56 incidents per day. Average response time for the department is 4.12 minutes. The average duration of an incident is 20.58 minutes. 80000 60000 40000 20000 0 1200 1000 800 600 400 200 0 8 6 4 2 0 Dollar Loss by Day of the Week SUN MON TUE WED THU FRI SAT Incidents by First Responding Unit CO Ln O M O It N � C0 CO M O O O O CO C'') V O O Ch It W O O O O O O O O) O O O Average Response Time by Unit q !° CO CC) O CY) O It N It C`') CO C`') O O O O CO C7 It O CO Cl) It It O O O O C) O W O O O W O s� N z Runs Development Update for the Board of Fire Commissioners November 2001 Filed: Community Foundation of Tompkins County Two applications filed 10/15, seeking $1,800 for the Juvenile Firesetter Intervention Program and $2,500 for the Critical Incident Stress Management Program. The JFS proposal would establish a countywide resource center of materials for counseling of the juvenile firesetter (repackaging of a major element of our proposal to FEMA last year). For CISM, the proposal would fund training for three IFD personnel and one from the county CISM team to receive outside training that would support personnel training and policy development related to CISM> Federal Emergency Management Agency "CHER -CAP" program This application , which seeks $11,000 to support local expenses related to a Comprehensive HAZMAT Emergency Response - Capability Assessment Program (CHER -CAP), is still under review. Although FEMA staff invited us to apply for this, we're told the regional director is reviewing it, since the normal policy of going through the State Emergency Management Office (SEMO), at their direction, was not followed. Rural Utilities Service (USDA) — Application to fund National Weather Service Transmitter Memorandum of Agreement with National Weather Service has been signed by the Mayor, all necessary paperwork has been filed with NWS regional office through Dave Nicosia in Binghamton, and we are waiting to receive word of final, official approval from RUS. Dick Srnka and others are working on technical installation details. A second potential equipment vendor has contacted us, which could potentially reduce costs for this project. Park Foundation — Volunteer program support $41,800 sought. No further developments on this since last month. May be considered at a foundation meeting at month's end. U.S. Department of Justice — Anti- Terrorism funding According to our contact at the Office of Justice Programs, all requests are currently on hold as the agency reevaluates its policies, apparently in light of September 11. We are assured that our concept proposal for funding to support for a multi- agency emergency management drill is still active. Received: Governor's Traffic Safety Committee Child safety seat program/tech training Although we have not yet received official paperwork, staff has confirmed that we are receiving $7,100 to support this program. Word first came through the Ithaca Police Department, which had also filed, but whose request was not awarded since IPD had no trained technicians on staff. (We have two, Ernie Williams and Bill Baker.) Funding will support a four -day -long training class here, which will be scheduled for next spring. This grant will enable IFD to to establish an IFD car seat safety check service. Closed: Wegmans — Application to fund Fire Safety Interactive Learning Center We have just learned that Wegmans Corporate grant review board, citing issues including the economy, has decided not to fund our request for this project (pub. ed. safety trailer). In an application filed last July, we had asked for $43,500. We are continuing to investigate other potential sources of support for this project. As a follow -up to our unsuccessful application to fund this project under the city's Community Development Block Grant program earlier this year, we are participating in this weekend's Northside Planning Initiative Neighborhood Summit. We are working to build community support for this effort and expect to seek funding through CDBG again next year. Implementation: IFD Wellness /Fitness program — FIRE Act funding Federal funding has finally been transferred to the City's account, so the more than $30,000 in equipment has been ordered and should be here by about the first of the year. Training to be provided under the grant begins this month, and the committee continues to meet regularly to implement the various aspects of this program. Marine Safety Training Center — Seward Member Item Funding Extension papers for the $25,000 in design funding have been filed with the Office of Fire Prevention and Control. I am beginning to research potential opportunities for operational funding. Previously, Assemblyman Luster invited us to submit a small member item proposal to him on this late this year; we must still put together our proposal. Eagles Club JFS unit is purchasing items including needed computer equipment with the $1,500 received from the Eagles. Ithaca Agency The agency has agreed to redirect the portion of its gift which had been directed to digital camera equipment to the Fallen Firefighters Memorial, bringing its total contribution to the memorial to $700. (We will be approaching other potential sources for funding for this project.) Funds subsequently received from the Eagles Club for a digital camera will be used to support the camera previously purchased with Ithaca Agency funding. In Progress: National Fire Protection Association "Risk - Watch" program This application is prepared and ready to go, but we're waiting to send it in until we have formal approval from the Ithaca City School District, which we believe will make our application even stronger. This is a joint application with the Newfield FD under a "mentorship grant' program, which would fund program training and start-up materials for a pilot child safety program, Grades K -8. Application deadline is not until next February, but we want to file before the end of this month, if possible. FM Global Arson Grant Program I have obtained application materials for the quarterly arson grant program of this organization (Factory Mutual Insurance Company), which provides risk management services for Cornell University. We will soon prepare a proposal for support under this program. 501(c)(3) status No new developments on this since last month's report. - Submitted by Marcia Lynch, Director of Development — 11 /8/01 2 MONTHLY REPORT ACTIVITIES OF IFD HEALTH & SAFETY COMMITTEE Since my last report to the Board, the IFD Health & Safety committee met on 12 SEPT, 16 OCT, and 12 NOV, with each meeting lasting two to three hours. Attendance at meetings continues to be very good, and the only change to the membership of the Committee since its reorganization has been the addition of Andy Olmetti, the City's Health & Safety Coordinator, as an ex officio member. The Committee examined a draft policy regarding wheel chock use for IFD vehicles several times, and signed off on a version which was then forwarded on to the Fire Chief. The Committee has also looked at comprehensive drafts of policy of how to investigate IFD injuries and/or vehicular accidents as well as how to set up a unit of the Department to do that. The Committee is continuing to make suggestions to the Deputy Chief on how to "fine- tune" both documents. The Committee spent a great deal of time designing, distributing, and evaluating a Department -wide survey about the indoor air quality at all of the IFD fire stations. The vast majority of respondents felt that that there are significant problems with the indoor air quality, especially at Central and at Station 9. The inability of those building systems to maintain enough fresh air exchange and to maintain comfortable humidity levels were the most commonly cited concerns. The Committee will now work to ensure that the limited funding available will be allocated most efficiently on testing and remediation. Other issues that the Committee has addressed and work is continuing on include: 1. Hearing conservation. 2. Seat belts and apparatus safety. 3. Ways to protect FFs working in traffic. 4. Ways to get more FFs to working incidents. Respectfully submitted, C�,,,` ©� - ,,,,,�_ Chris O'Connor Chair, H &S Committee prepared 12 NOV 01 ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT November 2001 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 49 Fire Fighters 64 On duty personnel 1 Recruit Fire Fighter 1 Fire Alarm Superintendent 1 Director of Development 1 Administrative Secretary 1 Administrative Assistant - Financial 1 Account Clerk Typist *Note — 1 Lieutenant on Military Service Leave Total employees as of 11/01/01 - 70 MUTUAL AID CALLS — From: Newfield To: Enfield (2), Varna SELECTED CALLS — On 10/24/01, B Shift responded to a structure fire at 573 Spencer Road. They quickly extinguished a small attic fire and provided excellent salvage work to protect the owner's property. SUPPORT 933 was at Tracy Freightliner for a number of repairs, primarily a body mounting brace that had broken. The vehicle has returned and seems to be operating well. Ladder certification tests begin on 11/13/01. TRAINING — See Attached Submitted by: J. 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Cj) CD a _M o �T O O T n O 3 al 3 'mow O✓ CD C (D 7 N N CD O C CG N O fD ^ O A rt z O C v m 0 O CA) 1 00 W O N W = O C N Nov-13-01 11:37 Ithaca Fire Station 9 607 273 0825 P.02 NERITON FfjRE CONIPANY #9 Co,-A-Emc Ar fthaca,lkoard of Hrc Comn-11ISSR)PRI 4b4i(:a, "evt York i4k' r -6 Dear Chairmin Rkinianox,ski: .1 1 .. 0 avil -svl'dng In, regarjs tt, Concerris ftom both ( 116ILFW11bur and ) our boarU NgarUirl' .yf r1rP in tjl� event th.'It lhev ore ml Iumovr -'JA v. 14t condl mi 9- this tha—, Iv ?-I ..... c-- a fv, fMa 1. 1", I The quosfioun ). herome. in kiny transfer or I iquidaiion ofeonipany -,assels. vvhat are the Pertinent laws. local, state avid fiederal. Concerns ivizardi:ng the legality Of the IrWisler of Issas inchide ti,e efflects ofour non-oroftt and Wx-exemr� status, restrictions on 211-1 money ani�: theassets purchased therewi I h and i-estrictions on remaining City` or It hae a con i mc t mo, tic Nr. While 4seell-.s th,ij in t?;.ozv annmi4,-h ti) Ows problem wolid he to sininlv snec-ifv certai.n r d devInve ihe. pnmm r!V d(411TIO OY1911 SNICifiv thAt ffw� Fn tilt, Jnr I rw-d 717 i�IF,Yi, While I understand tilt: ii.eed to oroceed wfth this process, - please, wikdj.'rsuind ifiai. it is Llif jc)r a hre, company to pum tOr WS CNvn. den".19C alld that it Ulay WkC a;iW1ii11CW1( Luflou!IL of wni� Lo k, t.11 iron out all thae issues. Notietheless. Company 1) remairis cammilte�.J to puritung ttits C-h(ang", N., our constitution as soon ?.s possible. V � C [_ it13Ic7:1I1 Robert S Romanowski From: Michael C. Collins <mcc17 @cornell.edu> To: <elborom @usadatanet.net> Sent: Tuesday, November 13, 2001 4:00 PM Subject: IFD Clothing /Personal Equipment Allowance for Volunteers Ithaca Volunteer Firefighter's Unit Clothing and Personal Equipment Allowance (CPEA) Plan (Draft Revision 2) 12 June 2001 Michael C. Collins 4477 Overview All volunteer firefighters (Classes I and II, Fire Police and Bunkers) will receive an annual Clothing and Personal Equipment Allowance (CPEA) based on annual service hours (Table A) as defined by the Volunteer Standby Requirements or Bunker Rules and Regulations, as appropriate, with a minimum of $100 per year for any volunteer completing their minimum annual standby requirements. The CPEA may be used to purchase items through the department from the approved volunteer /bunker equipment list, or may be "cashed -out" up to 40 %. Specifics The approved volunteer /bunker equipment list will include all items on the career gear list, or volunteer equivalents of equal quality at the same price. Additional volunteer specific items will be on the list. A proposed volunteer specific list is attached. The "year" for purposes of CPEA will be from 1 April - 1 April. At the end of each year, the IVFU CPE coordinator will, in conjunction with the DCO, compute annual hours and CPEA for each volunteer /bunker firefighter. The CPE coordinator will then distribute, to each volunteer /bunker firefighter receiving CPEA for that year, the current approved volunteer /bunker equipment list and CPEA notification /order form(s). The CPE coordinator will receive orders and forward them to the appropriate person for procurement. Volunteer /bunker firefighters can receive duty credit for approved training, IVFU and PSG meetings and other functions, VRU /BRU /MRC functions or other department work as approved by the Fire Chief of his designees (DCO, IVFU Leaders). Bunker firefighters can receive an "advance" on their CPEA for credit time on the books. The CPE coordinator will record the advance and subtract it from the following year's CPEA. In no event will bunker firefighters receive CPEA more than once for any hours worked Volunteer /bunker firefighters who purchased items on, or similar to items on, the approved volunteer /bunker equipment list, may, by submitting receipts, receive a "cash -out" of more than 40 %. This "grandfather clause" will only apply to purchases prior to a specified date (1 July 2001 ?) and for items not on the approved list, must be Pagel of 3 11/13/01 approved by the "Grandfather Approval Committee." All receipts must submitted the first year, but if the receipts exceed the CPEA, the "extended cash -out" may be carried over until it has been used up. Why this is reasonable Clothing and Personal Equipment are not compensation for doing a job, they are tied directly to service and are items needed for the efficient function and morale of any firefighter. This system those of serve more need more equipment. This make sense in lieu of the wear and tear that firefighting puts on any equipment. The highest tier in the system is a number of annual hours comparable to that of a career firefighter, and a CPEA comparable to that of a career firefighter. Since wear and tear on gear does not recognize the color of t- shirts, having equal CPEA for equal service (and equal wear and tear on gear) makes sense. How much are we talking about, really? Experienced volunteer working the minimums: $100 per year New volunteer working the minimum: $100 per year Volunteer working 14 hours per week: $250 per year Bunker working 30 shift rotations per year (8 months): $250 per year Bunker working all 42 shift rotations per year (12 months): $350 per year Do we have the money? Projected expense, 2001 Category Number CPEA (each) Extension 8 Month Bunkers 10 250 2500 12 Month Bunkers 4 350 1400 1000 Hour Volunteers 2 300 600 400 Hour Volunteers 2 150 300 240 Hour Volunteers 3 100 300 120 Hour Volunteers 3 100 300 Total 24 5400 Reasonable Projection, 2002 Category Number CPEA (each) Extension 8 Month Bunkers 16 250 4000 12 Month Bunkers 8 350 2800 1000 Hour Volunteers 2 300 600 400 Hour Volunteers 4 150 600 240 Hour Volunteers 6 100 600 120 Hour Volunteers 6 100 600 Total 42 9200 "Worst" Case Scenario Category Number CPEA (each) Extension 8 Month Bunkers 20 250 5000 12 Month Bunkers 8 350 2800 1000 Hour Volunteers 4 300 1200 400 Hour Volunteers 4 150 600 Page 2 of 3 11/13/01 240 Hour Volunteers 15 100 1500 120 Hour Volunteers 20 100 2000 Total 71 13100 Note that even the "Worst" case scenario is still comparable to the city contracts to the fire companies ($1500 x 8 = $12,000). Table A Hours Served CPEA 120$100 300$150 500$200 700$250 900$300 1100$350 1300$400 1500$450 1700$500 1900$550 2100$600 The actual amount for the 4/1/00 - 3/30/01 period is $4300. Collins Page 3 of 3 11/13/01 MONTHLY REPORT ACTIVITIES OF IFD HEALTH & SAFETY COMMITTEE Since my last report to the Board, the IFD Health & Safety committee met on 12 SEPT, 16 OCT, and 12 NOV, with each meeting lasting two to three hours. Attendance at meetings continues to be very good, and the only change to the membership of the Committee since its reorganization has been the addition of Andy Olmetti, the City's Health & Safety Coordinator, as an ex officio member. The Committee examined a draft policy regarding wheel chock use for IFD vehicles several times, and signed off on a version which was then forwarded on to the Fire Chief. The Committee has also looked at comprehensive drafts of policy of how to investigate I FD injuries and/ or vehicular accidents as well as how to set up a unit of the Department to do that. The Committee is continuing to make suggestions to the Deputy Chief on how to 'line-tune" both documents. The Committee spent a great deal of time designing, distributing, and evaluating a Department -wide survey about the indoor air quality at all of the IFD fire stations. The vast majority of respondents felt that that there are significant problems with the indoor air quality, especially at Central and at Station 9. The inability of those building systems to maintain enough fresh air exchange and to maintain comfortable humidity levels were the most commonly cited concerns. The Committee will now work to ensure that the limited funding available will be allocated most efficiently on testing and remediation. Other issues that the Committee has addressed and work is continuing on include: 1. Hearing conservation. 2. Seat belts and apparatus safety. 3. Ways to protect FFs working in traffic. 4. Ways to get more FFs to working incidents. Respectfully submitted, CL ©, Chris O'Connor Chair, H &S Committee prepared 12 NOV 01 01: Z7111ACA' ,46j1 Jf /�, C'n/ ,lbee -- .C5 L -rx! ,0 �� Cva�,�ci -�ii� /, /A&X -, e C'o•c!i,4ri ZAri.. /D:Yi*cA �Y C,o.7)T/i, /1), $ • %i�L �.4 le T f1 /S i1d d /d416; ,µ' 4c46, [`�Ur C'•�C� y, T /�E � t�> �l. e,', re � 1/� r1 T 4- ""i 4014z. " /151� 5 Alo tc c %vim ,&) - 7-1-16 tSTeeA/yee rV46 04",ve-P 47- lro/e �5r,,;Liz . e3 Aj k3 � v C -'e4L? f7zd-il-AZ : 46 kgu— /iii �iC IF %ACS �p G d�t��i� A[,4- H441,C1Z GAC/ �iY Q S 6dt/1iS� /e x? f> &42i a� 60 C Glt AA 5; ff4VL I4E.aQ(1 PX e 5 /Z ti -4 "r1on/5 480 U I 71'14E lel"10,114J fl/ AIAIAAC /lTTOi A1Z-y 4Ar -C-.4L %N Vc')A ✓l- 5i /t t- 1,4. �,� -rc°�' Ss / WlrH- 4A0rrAWS n c; TD %7i5C �o,� ��7 ► �'� rlewr�.:s� -ip . rRa�# _rte ��Ar 1AIC.,0�>€!) - TV 5��o €. tt,'�sr� Vi4kAr1et' .