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HomeMy WebLinkAboutMN-BFC-2001-05ITHACA BOARD OF FIRE COMMISSIONERS MAY 8,2001 - AGENDA I. CALL TO ORDER - 1800 HRS. II. APPROVAL OF MINUTES - April 10, 2001 III. ADDITIONS /DELETIONS TO THE AGENDA IV. PERSONS WISHING TO SPEAK TO BOARD OF FIRE COMMISSIONERS V. CORRESPONDENCE - City Contract monies reports for 1999 and 2000 received from Co. #4; 2% report for year 2000 received from Co. #4; - City Contract monies & 2% reports for year 2000 not yet received from Company #3 or Company #7; - Need 2001 Officers' lists from Companies 1, 3, 4 and 7; - Letter from City Clerk regarding use of fire stations for primary elections on September 11, 2001 (BFC meeting night - will have to relocate); and general elections on November 6, 2001. VI. MEMBERSHIP CHANGES VII. MISCELLANEOUS REPORTS: A. TOWN OF ITHACA B. AUDIT C. TOMPKINS COUNTY FIRE ADVISORY BOARD VIII. DEPARTMENT REPORTS: A. CHIEF I. Financial Reports 2. Fire Prevention Bureau 3. Public Education Report 4. Training Center Use Report 5. Monthly Inspection Report B. DEPUTY CHIEF /TRAINING C. DIRECTOR OF DEVELOPMENT IX. OLD BUSINESS X. NEW BUSINESS: XI. EXECUTIVE SESSION - IF NEEDED XII. ADJOURN ITHACA BOARD OF FIRE COMMISSIONERS MAY 8, 2001 MINUTES PRESENT: Commissioners Robert Romanowski, Paul Alexander and Greg Kirkpatrick; (2 vacancies) I. Chairperson Romanowski called the meeting to order at 1805 hrs. II. Chair Romanowski made a motion to approve the minutes of April 10, 2001 meeting as written. Seconded by Comm. Alexander. III. Additions /Deletions to the agenda: None IV. Persons wishing to speak to Board of Fire Commissioners: - Lyman Baker reported that he inquired of volunteer companies regarding their desire to bid on hosting next year's CNY Volunteer Firemen's Association convention here in Ithaca - no response. - Lyman also expressed his thanks to FF Mahlon Irish and all those who have helped restore the Steamer - looks great! V. Correspondence: - The September 11, 2001 meeting of the Board of Fire Commissioners will be held at the Ithaca Fire Department's Training Center on Pier Rd. due to Primary Elections being held at Central Fire Station. - City Contract monies reports for 1999 and 2000 received from # #4; 2% for year 2000 received from Co. #4; - City Contract monies & 2% reports for year 2000 not yet received from Company #3 or Company #7; - Still need 2001 Officers' lists from Companies 1, 4 and 7; VI. Membership Changes - data base continues to be updated. VII. Miscellaneous Reports: - Chair Romanowski provided a written copy of his report to the Town of Ithaca; - The audit was reviewed and approved; ITHACA BOARD OF FIRE COMMISSIONERS MAY 8, 2001 - MINUTES PAGE 2 - Tompkins County Fire Advisory Board - minutes from the last meeting were received. VIII. Department Reports: The following reports were distributed - see copies in the Minute Book: A. Chief's Report - Financial Reports - Fire Prevention Bureau - Public Education Report - Training Center Use Report - Monthly Inspection Report Chief Wilbur highlighted his report (see complete written report in the Minute Book): - Staff Development Officer position proposal - nothing for the Board to review at this time - hopefully soon. - July 24, 2001 - Hi -Rise Drill - County Emergency Management exercise being developed by IFD. This is a very big deal - lots of agencies involved - Red Cross, TCAT, Fire Coordinator's Office, etc. - will cost us money; however, we should be doing drills like this more often - lots of planning time - training at shift level - learning situation and find out what we need to work on. - 911 Committee - the client committee has met and work on program definition and space needs analysis are underway; the County Board Building Committee hasn't met as yet. - The Steamer is looking good - very high quality work - only work remaining is final paint on wheels and other wooden components, and reassembly. - The Training Center is very busy; classroom building was damaged during a training exercise - repairs will be complete soon - AC LaBuff is coordinating repairs; also a standpipe for training is being added. - Space needs - receiving a quote for change of front entry; other spaces being reallocated very slowly as time permits. We are still waiting for the repair and refinish of the former Co. #1 room. The following programs have need for space at Central Fire Station: Clothing, protective gear Emergency management, hazardous materials ITHACA BOARD OF FIRE COMMISSIONERS MAY 8, 2001 - MINUTES PAGE 3 EMS supplies, mannequin storage FIU, JFSIU Personal lockers IVFU, BRU /VRU Office /Admin. Support CISM File Space Chair Romanowski asked if Central renovations were included in the 2002 capital project requests. DC Dorman reported that $1m has been resubmitted for the 2nd year; this amount, as well as $20,000 that was designated for safety items has been resubmitted; the Mayor is surveying all City buildings - BPW /Engineer's office is sending out RFP's for a facilities study. Chair Romanowski offered to help if needed. Comm. Kirkpatrick said that unfortunately, a $1 m estimate two years ago should be multiplied by 1 1/2 times by the time it gets approved. Volunteer /Bunker recruitment: - 26 applications or inquiries for the volunteer or bunker program have been received to date; - 24 total bunkers tentatively committed, trained, or in process; - Letters to members to verify status and activity levels have gone out. B. Deputy Chief /Training - see complete written reports from Deputy Chief Dorman in the Minute Book. - DC Dorman and FF Deane Cook are on the 911 Center Client Committee to address our interests at Station 5; - The final inspection of the new pumper is scheduled for next week - delivery by early June. - DC Dorman will provide a complete list of capital projects that were submitted at next month's meeting. C. Director of Development - see complete written report in the Minute Book. Marcia Lynch highlighted her report: ITHACA BOARD OF FIRE COMMISSIONERS MAY 8, 2001 - MINUTES PAGE 4 - Most of the past month's work has been in development of the FIRE Act grant proposals (2) - they were mailed on April 27th with acknowledgement of their receipt on April 30. Although she feels the applications were strong, with lots of positive effort by 2 working groups, there is huge competition - 19,000 applications received with 90% from volunteer and combination departments. - Rural Utilities Service - for a National Weather Service transmitter - filed April 27th - seeking $75,000 in assistance. Local Warning Coordination Meteorologist Dave Nicosia assesses our chances of approval as excellent. - $500 received from Ithaca Downtown Business Women's group to assist with the purchase of a digital camera for the Fire prevention Bureau; Chief Wilbur to speak at their meeting in September. - $1,200 received from United Way's "Youth and Philanthropy Council" - 40 applications, 11 recipients. - Marcia is going to put together a notebook to be kept in the office for people to be able to look at grant applications that have been filed, with information on status. IX. Old Business - - Comm. Alexander expressed kudos to Assistant Chief Guy VanBenschoten for his facilitation of the SEMO course that was held at Ithaca College - lots of agencies involved. Comm. Alexander attended on behalf of the Ithaca City School District - he reported a very good training, lots of information, good interaction - a very good effort. He applauds Guy for having foresight. He also learned that Tompkins County has a lot to improve upon. X. New Business - - Deputy Chief Dorman requested the Board to reimburse "C Shift" the amount of $34.59 that represents a lunch that had been prepared just as the 119 Ferris PI. structure fire was called in on April 23, 2001 (not eaten, and spoiled). Due to the length of the incident, IFD provided food from Wegman's for all members and mutual aid companies. Chair Romanowski made a motion to approve the request be paid from the Donation Account. Seconded by Comm. Alexander. Carried ITHACA BOARD OF FIRE COMMISSIONERS MAY 8, 2001 - MINUTES PAGE 5 unanimously. XI. Executive Session - not needed. XII. At 1835 hrs. Chair Romanowski moved to adjourn the meeting. Seconded by Comm. Kirkpatrick. Carried unanimously. Respectfully submitted, Christine M. Wilbur, Clerk Ithaca Board of Fire Commissioners CITY OF ITHACA 310 West Green Street Ithaca, New York 14850 -5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272 -1234 Fax: 607/272 -2793 Monthly Report of the Fire Chief to the Board of Fire Commissioners, for the month of May, 2001. LIFE SAFETY DIVISION Administration Career Personnel Report See attached report from Deputy Chief Dorman. 2) Operating Budget Account Status See attached charts and graphs from Administrative Assistant - Financial Camp. Note: as indicated by asterisks on the program expenditure graphs, we are attempting to adjust program budget allocations, within what was appropriated, to better account for where we had requested funds, or to reflect where we think activity will occur. In addition, there are contract adjustments (e.g. 415 account) that still need to be made for this year's budget. 3) Development Report See attached report from Director Lynch. 4) Contract negotiations. City -Town contract negotiations are still in process. Nothing to report at this time. 5) Strategic Planning Committee No report. 6) Municipal Training Officer This proposal is still being developed. There is nothing to present to the Board for consideration as yet. Fire Prevention Bureau 1) Monthly Reports for Fire Investigation Unit, Juvenile Fire Setter Intervention Unit (JFSIU), and Public Education Program: See attached charts from Assistant Chief Wheaton. 2) Fire Limits Study No work has been done on this. Safety 1) Safety Section No report. "An Equal Opportunity Employer with a commitment to workforce diversification." ��� Fire Chief's Report for May, 2001 OPERATIONS DIVISION Response 1) Monthly Call Report 08 MAY 01 page 2 See attached report from Deputy Chief Dorman, which is based on the Dispatch Center CAD records, and the tabulation from the FirePoint system. 2001 YTD shows 1,273 incidents, for an average of 9.95 per day. Average response time is 4.07 minutes, with the average duration being 19.66 minutes. 2) City Disaster Management Plan Work continues with the Tompkins County Emergency Management Group ( TCEMG), a coalition of representatives of various County and City departments and agencies. The high rise drill scheduled for 24 JUL 01 is being used as a major emergency management exercise which will involve many city and county agencies. City specific planning is not being done at this point, although the TCEMG plan may have the ability to include the City within its purview. 3) County Communications and 911 Program The client committee has met and work is program definition and space needs analysis are underway. The County Board Building Committee hasn't met as yet. Support 1) See attached report from Deputy Chief Dorman. 2) Steamer Project The only work remaining is final paint on wheels and other wooden components, and reassembly. 3) Training Center Usage and Activity Report for the month of April 2001 Per Assistant Chief LaBuff: IFD - 94 hours of training time; County - 14 hours of training time; Private - 0 hours; IPD - 18 hours; Outside Agency - 14 hours. Total Usage for April = 140 hours. An accident with a fire engine caused damage to the east wall of the classroom building. Repairs should be complete within three weeks. Standpipe addition plans have been drawn for review. General maintenance and cosmetic repairs are scheduled for May, June, and July. Fire Chief's Report for May, 2001 4) Space Needs Training 08 MAY 01 page 3 Spaces are being reallocated very slowly as time permits. We are still waiting for the repair and refinish of the former Company # 1 room. The following programs have need for space at Central Fire Station: Clothing, protective gear Emergency management, hazardous materials Ems supplies, mannequin storage FIU,JFSIU Personal Lockers IVFU, BRUNRU Office /Admin Support CISM File Space 1) See monthly training report from Deputy Chief Dorman. VOLUNTEER SERVICES DIVISION Membership Unit 1) Volunteer Recruitment Committee Bunker recruitment goals have been established. Effort continues on recruitment of bunkers for 2001 -2002, with the Membership Review Committee meeting regularly to screen potential candidates. The bulk of bunker recruitment work is complete. A follow -up meeting with the BRU will be held 09 MAY 01. Station 9 7 committed and trained 3 committed, to be trained Station 5 6 returning 1 in process, to be trained Station 6 4 committed and trained 3 in process, to be trained Total 24 for 2001 -2002 There are currently 26 applications for volunteer or bunker membership being considered. Service/Duty Unit 1) The IVFU and the Fire Chief's Office are continuing the review of the membership status of all active volunteers and bunkers. Letters have been drafted to go out to all members to verify membership status and activity levels. Re ctfully mitted w Brian H. Wilbur Fire Chief N U _ct ct W O rl O O N O O co O I G". 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N bA c� P, i� U cn bjO 0 cd a O Q� N k 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O 00 ti (O Lf) It Cl) N +— 0 0 co O Q say /�a� S� aW6 °�d 10.9 l6a0 /aka J14O as4a�x� a Q 15'0 .yVozO A4a kv,�b w m V c� woo" °4a � ✓a w� a ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT May 2001 PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 49 Fire Fighters 64 On duty personnel 1 Fire Fighter on Disability Leave 1 Recruit Fire Fighter 1 Fire Alarm Superintendent 1 Director of Development 1 Administrative Secretary 1 Administrative Assistant - Financial 1 Account Clerk Typist Total employees as of 05/01/01 - 71 RESPONSE INCIDENT (CALL) SUMMARY - as reported by Tompkins County Fire Control. February 2001 NATURE OF INCIDENT MONTH TOTAL YTD TOTAL Structure Fire 4 21 Fire Outside of Structure 0 1 Vehicle Fire 7 14 Trees, Brush, Grass Fire 5 7 Refuse Fire 3 6 Rescue Call 14 56 Emergency Medical Call 94 393 Hazardous Condition, Standby 11 52 Service Call 22 115 Good Intent Call 10 27 Malicious False Call 8 28 System Malfunction 22 74 Unintentional False 55 250 Totals 255 1044 Date Printed: 5/4/01 Page 1 ITHACA FIRE DEPARTMENT BOARD OF FIRE COMMISSIONERS REPORT May 2001 MUTUAL AID CALLS (included in totals listed above) Given to: Received from: Cayuga Heights, Lansing SELECTED CALLS On 4/23/01, C Shift made an excellent stop at 119 Ferris Place. Although the fire had a very good start, the Fire Fighters quickly halted its spread. SUPPORT 1. 901 was involved in a serious accident on 4/20/01 Route 96. The vehicle was returning from a call and rear ended by another vehicle. Even though the driver of the other vehicle was not wearing a seat belt, she was not seriously injured. No IFD members were injured. 901 was taken to the original manufacturer (4 -Guys) on 5/2/01 for repairs. An estimate of the cost and time to complete the repairs is expected during the week of 5/7/01. 1 2. DC Dorman, Lt Schnurle and FF Irish will perform the final inspection and witness -s pump test on the new engine (905) being constructed at 4 -Guys on 5/23/01. Excluding any major problems, the truck should be delivered very shortly after the inspection. f 3. On 4/22/01, 904 was being used for New Member Training when the vehicle slipped out of pump gear into road drive. The vehicle crashed into the side of the Training Center classroom. Fortunately, no on was injured. We are getting estimates on repairs to the classroom. 904 has already been repaired. TRAINING Nine volunteer members completed New Member training on 4/28/01. The year to date training report is attached. Submitted by: J. Thomas Dorman, Deputy Chief Date Printed: 5/4/01 Page 2 Development Update for the Board of Fire Commissioners May 2001 (((NOTE: For ease of reading, included below are only significant updates since last month's report. I have not referenced other projects still in process.))) Filed: FIRE Act application Much effort over the past month went into preparation of IFD's FIRE Act application (official name: Assistance to Fire Fighters Grant Program.) On April 27, we submitted an application requesting more than $58,000 in federal assistance. Nearly $35,000 would establish a department -wide Wellness /Fitness program and more than $23,000 would support a "Train the Trainer" program to enable the department to initiate annual basic and refresher marine firefighting training for all department personnel. In both cases, we have committed well beyond the 30 percent local match required. Our application was received April 30 (filing deadline was May 2). Copies of the application are being sent to Congressman Hinchey and Senators Schumer and Clinton. Thanks to the working groups that assisted with this project and to AA /F Eileen Camp who helped with preparing the budget information. I am confident that our application is a strong one, in terms of the content and justification we presented; however, whether it will be strong enough to receive funding has yet to be seen. As anticipated, competition will be very intense, as latest word indicates that more than 19,000 grant applications have been received by USFA. Reportedly, at least 90 percent of those applications came from volunteer or combination departments, which will compete for the portion of the funding allocated for that sector. I am concerned that many all- volunteer departments, which may not have submitted as strong applications, will be seen as much more needy than we are. Rural Utilities Service (USDA) — Application to fund National Weather Service Transmitter This application also was filed April 27 (and received April 30). We are seeking $75,000 in assistance, based on the application filed earlier for member item funding through Senator Seward's office. This application takes advantage of $5 million which last month became available for installation of NWS transmitters to extend /improve services to rural areas (communities with populations of less than 50,000). Our project appears to fit guidelines, and local Warning Coordination Meteorologist Dave Nicosia assesses our chances of approval as excellent, based on information he has received concerning activity related to this grant program. Thanks to AC Guy VanBenschoten for his assistance with this. Received: Ithaca Downtown Business Women Annual Community Gift 2001/2002 On April 18, we received $500 to partially fund purchase of a digital camera for the Fire Prevention Bureau to use in code enforcement (building redevelopment and maintenance /GIS data base documentation, etc.) and in public education for school groups and elderly. In its award letter, the review committee indicated that the camera's "use for activities that will promote preservation of the downtown area was attractive to the committee." The organization also invited Chief Wilbur to speak at its September meeting. Remaining funding will be provided by the Eagles Club. United Way's "Youth and Philanthropy Council" At a ceremony on May 6, we received a check for $1,200 to fund a fire safety education program for senior citizens (Fire Prevention Bureau). (Notification of approval was received 3/26/01.) Will support purchase of a video and handouts from NFPA and 60 smoke detectors for giveaway upon request. Ours was one of eleven grants awarded, reportedly out of approximately 40 submitted. (Kyle LaBuff, son of AC Lee LaBuff, is one of the members of this year's council.) General: Grants Notebook I will soon put together a binder which will include copies of relevant materials related to development initiatives, including all grant applications filed, with information on status. This will be located in the Administrative Office (or another widely accessible location) and will permit any member interested easy opportunity to review the materials, etc. - Submitted by Marcia Lynch, Director of Development - 5/8/01 2 Situation Type Summary YTD 08 MAY 01 Prepared 5/8/01 Page 1 # of F.S. Civ. F.S. Civ. Sit, lation Type Dollar Loss Incid's Injury Injury Death Death 1uu Fire, other 1 0 0 0 0 111 Building fire 188,900 13 0 0 0 0 113 Cooking fire, confined to cont 2 0 0 0 0 114 Chimney or flue fire, confined 6,000 3 0 0 0 0 116 Fuel burner /boiler malfunction 1 0 0 0 0 118 Trash or rubbish fire, contain 9 0 1 0 0 120 Fire in mobile prop. used as a 5,000 1 0 0 0 0 130 Mobile property (vehicle) fire 7,400 3 0 0 0 0 131 Passenger vehicle fire 6,850 7 0 0 0 0 140 Natural vegetation fire, other 3 0 0 0 0 142 Brush, or brush and grass mixt 3 0 0 0 0 143 Grass fire 1 0 0 0 0 150 Outside rubbish fire, other 1 0 0 0 0 151 Outside rubbish, trash or wast 500 3 0 0 0 0 154 Dumpster or other outside tras 2 0 0 0 0 16n Special outside fire, other 100 2 0 0 0 0 1, Cultivated trees or nursery st 3 0 0 0 0 212 Overpressure rupture of steam 1 0 0 0 0 300 Rescue, emergency medical call 89 0 0 0 0 311 Medical assist, assist EMS cre 141 0 0 0 0 321 EMS call, excluding vehicle ac 185 0 0 0 0 322 Vehicle accident with injuries 42 0 0 0 0 323 Motor vehicle /pedestrian accid 2 0 0 0 0 340 Search, other 2 0 0 0 0 350 Extrication, rescue, other 2 0 0 0 0 356 Trench /below grade rescue 1 0 0 0 0 381 Rescue or EMS standby 4 0 0 0 0 400 Hazardous condition, other 13 0 0 0 0 410 Flammable gas or liquid condit 2 0 0 0 0 411 Gasoline or other flammable Ii 6 0 0 0 0 412 Gas leak (natural gas or LPG) 8 0 0 0 0 413 Oil or other combustible liqui 1 0 0 0 0 11 Carbon monoxide incident 7 0 0 0 0 440 Electrical wiring /equipment p 8 0 0 0 0 441 Heat from short circuit (wirin 1 0 0 0 0 442 Overheated motor 4 0 0 0 0 Situation Type Summary YTD 08 MAY 01 Prepared 5/8/01 Page 2 # of F.S. Civ. F.S. Civ. Sifi-ation Type Dollar Loss Incid's Injury Injury Death Death 443 Light ballast breakdown 1 0 0 0 0 445 Arcing, shorted electrical equ 6 0 0 0 0 460 Accident, potential accident, 2 0 0 0 0 463 Vehicle accident, general clea 1 0 0 0 0 500 Service Call, other 39 0 0 0 0 510 Person in distress, other 3 0 0 0 0 511 Lock -out 8 0 0 0 0 520 Water problem, other 9 0 0 0 0 521 Water evacuation 5 0 0 0 0 522 Water or steam leak 5 0 0 0 0 531 Smoke or odor removal 6 0 0 0 0 540 Animal problem, other 2 0 0 0 0 541 Animal problem 2 0 0 0 0 542 Animal rescue 1 0 0 0 0 550 Public service assistance, oth 14 0 0 0 0 551 Assist police or other governm 1,000 12 0 0 0 0 5:._ Public service 2 0 0 0 0 554 Assist invalid 1 0 0 0 0 555 Defective elevator, no occupan 2 0 0 0 0 561 Unauthorized burning 1 0 0 0 0 600 Good intent call, other 24 0 0 0 0 611 Dispatched & canceled en route 2 0 0 0 0 631 Authorized controlled burning 1 0 0 0 0 632 Prescribed fire 1 0 0 0 0 641 Vicinity alarm (incident in of 2 0 0 0 0 650 Steam, other gas mistaken for 5 0 0 0 0 651 Smoke scare, odor of smoke 17 0 0 0 0 652 Steam, vapor, fog or dust thou 1 0 0 0 0 661 EMS call, party transported by 1 0 0 0 0 671 Hazmat release investigation w 4 0 0 0 0 700 False alarm or false call, oth 5 0 0 0 0 710 Malicious, mischievous false c 26 0 0 0 0 i Municipal alarm system, malici 1 0 0 0 0 712 Direct tie to FD, malicious /fa 2 0 0 0 0 714 Central station, malicious fal 8 0 0 0 0 715 Local alarm system, malicious 7 0 0 0 0 Prepared 5/8/01 Sit, ration Type 7;iu System malfunction, other 731 Sprinkler activation due to ma 733 Smoke detector activation due 734 Heat detector activation due t 735 Alarm system sounded due to ma 740 Unintentional transmission of 741 Sprinkler activation, no fire 743 Smoke detector activation, no 744 Detector activation, no fire - 745 Alarm system sounded, no fire Total for all incidents Situation Type Summary YTD 08 MAY 01 # of F.S. Dollar Loss Incid's Injury Civ. Injury F.S. Civ. Page 3 Death Death 63 0 0 0 0 2 0 0 0 0 37 0 0 0 0 5 0 0 0 0 12 0 0 0 0 42 0 0 0 0 5 0 0 0 0 250 0 0 0 0 31 0 0 0 0 18 0 0 0 0 215,750 1271 0 1 0 0 500 J 350 300 250 200 150 100 50 0 Situation Type Graphs YTD 08 MAY 01 Number of Incidents by Situation Type incidents 1` 74 32 31 30 73 32 74 Code: Description Code: Description 74 Smoke detector activation, no 32 Vehicle accident with injuries 32 EMS call, excluding vehicle ac 74 Unintentional transmission of 31 Medical assist, assist EMS cre All Others 30 Rescue, emergency medical call 73 System malfunction, other )000 180000 160000 140000 120000 100000 80000 60000 40000 20000 0 Dollar Loss by Situation Type 11 13 13 11 12 55 15 Code: Description 11 Building fire 13 Mobile property (vehicle) fire 13 Passenger vehicle fire 11 Chimney or flue fire, confined 1 Fire in mobile prop. used as a Code: Description 55 Assist police or other governm 15 Outside rubbish, trash or wast All Others Situation Type Summary YTD 08 MAY 01 Prepared 5/8/01 Page 1 # of F.S. Civ. F.S. Civ. 'ion Type Dollar Loss Incid's Injury Injury Death Death 100 Fire, other 1 0 0 0 0 111 Building fire 188,900 13 0 0 0 0 113 Cooking fire, confined to cont 2 0 0 0 0 114 Chimney or flue fire, confined 6,000 3 0 0 0 0 116 Fuel burner /boiler malfunction 1 0 0 0 0 118 Trash or rubbish fire, contain 9 0 1 0 0 120 Fire in mobile prop. used as a 5,000 1 0 0 0 0 130 Mobile property (vehicle) fire 7,400 3 0 0 0 0 131 Passenger vehicle fire 6,850 7 0 0 0 0 140 Natural vegetation fire, other 3 0 0 0 0 142 Brush, or brush and grass mixt 3 0 0 0 0 143 Grass fire 1 0 0 0 0 150 Outside rubbish fire, other 1 0 0 0 0 151 Outside rubbish, trash or wast 500 3 0 0 0 0 154 Dumpster or other outside tras 2 0 0 0 0 1' Special outside fire, other 100 2 0 0 0 0 173 Cultivated trees or nursery st 3 0 0 0 0 212 Overpressure rupture of steam 1 0 0 0 0 300 Rescue, emergency medical call 89 0 0 0 0 311 Medical assist, assist EMS cre 141 0 0 0 0 321 EMS call, excluding vehicle ac 185 0 0 0 0 322 Vehicle accident with injuries 42 0 0 0 0 323 Motor vehicle /pedestrian accid 2 0 0 0 0 340 Search, other 2 0 0 0 0 350 Extrication, rescue, other 2 0 0 0 0 356 Trench /below grade rescue 1 0 0 0 0 381 Rescue or EMS standby 4 0 0 0 0 400 Hazardous condition, other 13 0 0 0 0 410 Flammable gas or liquid condit 2 0 0 0 0 411 Gasoline or other flammable Ii 6 0 0 0 0 412 Gas leak (natural gas or LPG) 8 0 0 0 0 4" Oil or other combustible liqui 1 0 0 0 0 424 Carbon monoxide incident 7 0 0 0 0 440 Electrical wiring/equipment p 8 0 0 0 0 441 Heat from short circuit (wirin 1 0 0 0 0 442 Overheated motor 4 0 0 0 0 Situation Type Summary YTD 08 MAY 01 Prepared 5/8/01 Page 2 # of F.S. Civ. F.S. Civ. Situation Type Dollar Loss Incid's Injury Injury Death Death 443 Light ballast breakdown 1 0 0 0 0 445 Arcing, shorted electrical equ 6 0 0 0 0 460 Accident, potential accident, 2 0 0 0 0 463 Vehicle accident, general clea 1 0 0 0 0 500 Service Call, other 39 0 0 0 0 510 Person in distress, other 3 0 0 0 0 511 Lock -out 8 0 0 0 0 520 Water problem, other 9 0 0 0 0 521 Water evacuation 5 0 0 0 0 522 Water or steam leak 5 0 0 0 0 531 Smoke or odor removal 6 0 0 0 0 540 Animal problem, other 2 0 0 0 0 541 Animal problem 2 0 0 0 0 542 Animal rescue 1 0 0 0 0 550 Public service assistance, oth 14 0 0 0 0 551 Assist police or other governm 1,000 12 0 0 0 0 553 Public service 2 0 0 0 0 554 Assist invalid 1 0 0 0 0 555 Defective elevator, no occupan 2 0 0 0 0 561 Unauthorized burning 1 0 0 0 0 600 Good intent call, other 24 0 0 0 0 611 Dispatched & canceled en route 2 0 0 0 0 631 Authorized controlled burning 1 0 0 0 0 632 Prescribed fire 1 0 0 0 0 641 Vicinity alarm (incident in of 2 0 0 0 0 650 Steam, other gas mistaken for 5 0 0 0 0 651 Smoke scare, odor of smoke 17 0 0 0 0 652 Steam, vapor, fog or dust thou 1 0 0 0 0 661 EMS call, party transported by 1 0 0 0 0 671 Hazmat release investigation w 4 0 0 0 0 700 False alarm or false call, oth 5 0 0 0 0 710 Malicious, mischievous false c 26 0 0 0 0 711 Municipal alarm system, malici 1 0 0 0 0 712 Direct tie to FD, malicious /fa 2 0 0 0 0 714 Central station, malicious fal 8 0 0 0 0 715 Local alarm system, malicious 7 0 0 0 0 Prepared 5/8/01 F `ion Type 730 System malfunction, other 731 Sprinkler activation due to ma 733 Smoke detector activation due 734 Heat detector activation due t 735 Alarm system sounded due to ma 740 Unintentional transmission of 741 Sprinkler activation, no fire 743 Smoke detector activation, no 744 Detector activation, no fire - 745 Alarm system sounded, no fire Total for all incidents Situation Type Summary YTD 08 MAY 01 # of F.S. Dollar Loss Incid's Injury Civ. Injury F.S. Civ. Page 3 Death Death 63 0 0 0 0 2 0 0 0 0 37 0 0 0 0 5 0 0 0 0 12 0 0 0 0 42 0 0 0 0 5 0 0 0 0 250 0 0 0 0 31 0 0 0 0 18 0 0 0 0 215,750 1271 0 1 0 0 500 450 400 350 300 250 200 150 100 50 0 Situation Type Graphs YTD 08 MAY 01 Number of Incidents by Situation Type Incidents IIP' t It IF I ■ It II 11 A 11 74 32 31 30 73 32 74 Code: Description Code: Description 74 Smoke detector activation, no 32 Vehicle accident with injuries 32 EMS call, excluding vehicle ac 74 Unintentional transmission of 31 Medical assist, assist EMS cre All Others 30 Rescue, emergency medical call 73 System malfunction, other 200000 180000 160000 140000 120000 100000 80000 60000 40000 20000 0 Dollar Loss by Situation Type 11 13 13 11 12 55 15 Code: Description 11 Building fire 13 Mobile property (vehicle) fire 13 Passenger vehicle fire 11 Chimney or flue fire, confined 12 Fire in mobile prop. used as a Code: Description 55 Assist police or other governm 15 Outside rubbish, trash or wast All Others Loss FIRE COMMISSIONERS REPORT Q•� APRIL 2001 FROM THE FIRE PREVENTION BUREAU ITHACA FIRE DEPARTMENT ASSISTANT CHIEF WHEATON a a .j w N OC LLW J J_ Z w F- 2: cc J O Z a vJ i Z _ J .2 z O w f N z O Q H N z 0 Q z O N D O x W Q U I N N J O O O O F 01 m W U W n x z w n z o E LO Z z m � v E v m i r M N N .- O n W N 7 M I a sanOH O N r Ic V N O N O IO J N O 0 0 0 0 sanoH z a J d O O O O N a x O O O O N Q co O O O O N LL o O O <o w F- 2: cc J O Z a vJ i Z _ J .2 z O w f N z O Q H N z 0 Q z O N D O x W Q U I III! N N 4 O O O 01 m W W n x z n z o E LO o m � v E v m i r M N N .- O n W N 7 M I sanOH O III! z 0 N W N Q U C9 z 0 z w a z 0 LU W Q U 3 w z ■ N N O O 01 m W = n Z 0 o m � v M m I O N co Ic V N O N O IO V N O 0 0 0 0 sanoH z 0 N W N Q U C9 z 0 z w a z 0 LU W Q U 3 w z ■ H-1 N O m = n z 0 m � v M N O co Ic V N O O S3svo O O H-1 C &O MONTHLY REPORT CAUSE & ORIGIN INVESTIGATIONS FOR APRIL 2001 1 HOURS 01/ 14107- 306 SECOND ST. /HOUSE FIRE 15 01 /19101- 233 ELMIRA RD. /MERCANTILE FIRE 10 02/06/01- WEST CAMPUS #3 1FIRE 15 02110101- 120 BRINDLEY ST./FIRE 15 02/12/01- WILLARD STRAIGHT HALL/FIRE 12 02116101- 208 WILLIAMS ST. /FIRE 10 03119101 -135 WEST HAVEN RD./AUTO FIRE 10 03130101 -36 ABBATT LANE/FIRE 18 03131101-509 WEST CLINTON ST. /FIRE 22 4/4/01 -318 SOUTH ALBANY ST. /FIRE 12 4/23/01-119 FERRIS PL. /FIRE 30 4/26/01 -202 KING ST. /BRUSH FIRE 8 14/26/01-312 FOURTH ST./TRASH FIRE 5 TOTALS FOR APRIL ARE ALL BOLD 55 TOTALS FOR THE YEAR OF 2001 182 Page 1 PUBLIC EDUCATION- 2001 - MONTHLY ACTIVITY TYPE DATE CONTACT TIME # OF PERSONS ITHACA COLLEGE PUB ED 4/10/01 4.5 800 COOPERTIVE EXTENSION PUB ED 4/12/01 5 17 GIAC PUB ED 4/18/01 1 30 115 THE KNOLL FIRE DRILL 4/24/01 1 18 REMO REUBENS PUB ED 4/13/01 1 2 CENTRAL RIDE -ALONG 4/19/01 5 2 STATION 9 RIDE -ALONG 4/26/01 1 10 TOTALS 18.5 879 APRIL PUBLIC EDUCATION- 2001 - MONTHLY Page 1 YEARLY REPORT 2001 MONTH CONTACT TIME # OF PERSONS JANURARY 0 0 FEBURARY 0 0 MARCH 16 722 APRIL 18.5 879 MAY 0 0 JUNE 0 0 JULY 0 0 AUGUST 0 0 SEPTEMBER 0 0 OCTOBER 0 0 NOVEMBER 0 0 DECEMBER 0 0 TOTAL 34.5 1601 MONTH CONTACT TIME # OF PERSONS PUBLIC EDUCATION- 2001 -MARCH Page 1 27 APR 01 CITY OF ITHACA 310 )Vest Green Street Ithaca, New York 14850-549. OFFICE. OF THE FIRE CHIEF Telephone: 60, 2 -2 -124 Fax: 00, 2- 2 -2 -93 r-� Ms. Cynthia Yahn P.O. Box 6803 Ithaca, N.Y. 14851 -6803 Dear Cynthia: First, let me apologize for not doing my homework more thoroughly prior to the last letter I sent. According to the City Clerk's records, your term as an Ithaca Fire Commissioner was up as of 30 JUN 00, and there was never a reappointment made by the Mayor. Having said that, let me now thank you for your many efforts on behalf of the Ithaca Fire Department. Your perspective and willingness to go after important issues were most helpful, and provided me with many opportunities to look at things differently than I might have otherwise. The many reports you made to Common Council on the activities the Board was involved with, and the issues facing the Board and the Department, were always well received, and I think very valuable to this organization. As a very busy person in our own right, you made time for us and I thank you for that. Until you are more properly recognized, please accept my humble appreciation for the commitment you made to further the cause of fire and life safety in the Ithaca Community. If I may ever be of service to you I hope you will not hesitate to call. Sincerely yours, J;il Brian H. Wilbur Fire Chief cc: R. Romanowski is All Fyual Opportunitc F.mpION,cr tcith a commitment to workforce dixersification." :r 'A/ /C/ A4 7`i�11/.�% �/=�i � - L'/,�iCG k/ /LBO -IAIE .8nw.ev �7iSc'uss,�� -77/ft .5i1 S:o,E�/ .4.,v) 7'h C . �E s c�Lrs t� �- T � cs s n/� 13� ✓� ,¢ ��yo�iry �'.�,���,e ��vb .� /`JUN /�clo.�L rRArrdi.,ri� oG�r c�.,e, �2i �� .�t,�,c y /990 'S' .�•Utv TiYEs.� ox. : eft' aoT 5 "5,5Z_5 S ,4AW 1,voex -o .e/lc,*s e c 7�A'C A.)T.�e,E "%'Vv ,ffci c% 2 EI r sc Gtcl.�'L 5a c9.4AS ojr- 77V r�V "e L/'�ji¢C�- �a,�i��•cJ r✓�e�L s Tp .4ep ecU'4c T/y-4 /,i/,e /r✓C ,e�'l� Ci94Trc, , O/C TJ/ /s /V 15 ^Fe57- "e —cw-;7 % /,fls %S��c�cJ IN 71 4 100/ l�c�fJG�T' �v�3M� C ic)4 -5 .ra j d�.�. rvaP.IJV6 G ®P- T!#>s i4�vTc,�,¢Tf�i� /—,4,,4r r� 5*,44, -y .U4.�� irJatrLO � ve 2i J /Ei¢oM ,dpr- .�1tJ11'eU ALGr�T�o�s �K 4 ' &A&At i% 4f P41 1 4efc t Vc, .4,wi) .4 D /,t2fc° Tt /a_ OA P,4g ✓4j4cper Vjc,� "T 3,41-4,Qy X-A;E , 7WZ f� �Q rc oR �loivtc ��/aL T JVWnlG eAA cz dews 10�,2- . 4441- r Df &eW,9Z rme l vk, a5CA9011-6A1 %� Pi'S/ DL{1 Z %(1L© eg ,i% T`lrc /i 55i S�i�N AI(XZ Cl'i/lt,- IAA v'.(LA. 144"D ZX�04FA210 'c f A..,,771- r?Ye- 10x. L1/ a0S 11Ci v: A1A4;" Sl�arvs /i✓vi�,�i0,5 �'tt ��3' /Tra,u �,oc��D d� f��� �.��ec���t� lE�IT� J�•r�ea,�/� ,�Je�+ iS //-) jf /,f LO (?.G' M M • 9� `J /1 �iP�' G. J,rq - 54f LTC— 1 a A. CC J`'/1 * 5- AS 'fie i4eGl��'•P.rZ t D S; T,� i rf E CtL;�4 ui ?a.7%ox1 e5 f- Z Cc, HfNi77�eXS /S /N,P�"e35 'TG H '4 NAC-� Ma,U -� CbLL ,et c,¢.7' _ .4c'Ceko y G -1-b /Fo �Lc_�,2ps rly k)ea4 Y3s ivr_/p � 7zE (Ir-4/01 7-* /5 AA.= A-UZAAc� ©g App.2cx 16124y -- f)177.1 ,v AVf, /Q ?;,HE G3F yH.,c.! ,4V,D 4tL) ,4vKA4Y-,z D OF i/V' d of z/ it /,v, / ! Aek 740kX dA" LNO I A, /V, ✓. /J�Cr Ate. %( a e vex S4j/, , ✓sJi!' VE,V C.cf / %� tic q eex . °tiY� C �+trfEQ M,3 -h-i� •- XX,4dt p fe z we it . Cayuga Medical Center at Ithaca Cayuga Medical Center Corporation 2001 Annual Meeting AGENDA Coffee and Dessert - 6:30 p.m. Call to Order - 7:00 p.m. 1. Welcome and Remarks - John Elliott, President, Board of Directors 2. Approval of the minutes 2000 Annual Meeting - Johri Elliott 3. Report from the Board of Directors - Proposed By -laws Amendment- John Elliott 4. Presentation and election of candidates for a three year term to the Board of Directors - Barbara Brock, Chairwoman, 2000 Nominating Committee Robert Abrams Paul Steiger Cal Organ Mack Travis 5. Presentation and election of the members of the membership and nominating committee - Barbara Brock, Chairwoman, 2000 Nominating Committee For a one year term, 2001 -2002 Andi Gladstone Thad Hetherington For a two year term, 2001 -2003 Eleanor Carey Lee Shurtleff 6. Program George Ferrari David Wilson - Board appointee Ted Day Alice Colquitt - Board appointee Health Care in the Technology Age - Bonnie H. Howell - President /CEO and Medical Center staff This short program will be followed by a tour of the new cardiac catherization laboratory. 101 Dates Drive Ithaca, New York 14850 -1383 607274.4011 607274.4527 fax www.cayugamed.org Affiliated with Weill Medical College of Cornell University CAYUGA MEDICAL CENTER AT ITHACA BYLAWS PROPOSED AMENDMENTS are explained in italics, deleted material in strikeout, and new material in bold italics. Amendment #1: The Medical Staff Bylaws have been amended to clarify which licensed health care professionals are members of the medical staff. This amendment puts the Governing Body bylaws in synch with the medical staff bylaws: DEFINITIONS 5. The term "medical staff" means all New York State licensed physicians, and dentists, podiatrists, clinical psychologists, certified midwives and such other licensed healthcare professionals as defined in the medical staff bylaws privileged to attend patients in the Medical Center. Amendment #2: Presently there is no limit to the term for the members of the Membership & Nominating Committee. This amendment clarifies the terms of office for the members of this committee: ARTICLE III. MEMBERSHIP B. Membership & Nominating Committee B.1. There shall be a Membership & Nominating Committee chosen each year from among members of the corporation which shall have not less than seven (7) nor more than nine (9) members of whom 2 shall be members of the Board of Directors. Each Membership & Nominating Committee will nominate its successor for election by the general membership at the succeeding annual meeting. The members of the Membership & Nominating Committee shall serve staggered two (2) year terms so that in each year the terms of one -half of the committee expire. Committee members may serve no more than two (2) terms. Amendment #3: Last year we tinkered with the language regarding filling vacancies on the Membership & Nominating Committee, but we did not quite get it right. Article III, Membership, Section B2, gives the Board Chairman the power to fill vacancies on that committee. This amendment deletes conflicting language in Article 111, Section C2. Article III. MEMBERSHIP C.2. Members 1,441-1-1 fill vaeaneies en and seleet the entire member-ship and neminating- eemmittee —They may undertake other activities as requested by the board or as the members may decide. Amendment #4: Previously the Performance Improvement and Credentials Committee were one committee, but these two functions have been separated into two distinct committees. There is no longer a Joint Conference Committee or function. This amendment corrects the name of the Performance Improvement Committee and adds the Credentials Committee to the list of standing committees: Article VII. BOARD COMMITTEES A. Rules and Procedures A.1. Committees of the Board shall be either standing or special. Standing committees shall be an Executive Committee, a Personnel /Finance Committee, a Planning /Community Relations Committee, a Quality Performance Improvement /^redeat a s T^^ Genfe' -epee Committee, a Nominating Committee, a Credentials Committee, and such other standing committees as the Board may authorize. B. Standing Committees B.3. The Performance Improvement/Greden-tials;/je}nt Een €erenee Committee shall: 2 Amendment #5: This amendment adds duties of the Credentials Committee to the list committee functions: B. 6. The Credentials Committee reviews and makes recommendations regarding initial appointment, reappointment, and renewal or modification of clinical privileges and membership in the Medical Staff. The committee shall consist of seven (7) physician members (including the immediate past - president of the Medical Staff, who shall chair the committee), and two (2) members of the Board of Directors appointed by the Chairman of the Board. The Medical Center President /CEO and Executive Assistant to the Medical Staff shall be ex- officio members of the Credentials Committee. The Governing Body Sub - Committee for Credentials provided for in Article XX shall be a sub - committee of the Credentials Committee. Amendment #6: Presently, the Medical Center president ICED grants temporary privileges to applicants to the medical staff while their applications are being processed. The Joint Commission has issued new regulations which permit the Board to delegate its credentialing responsibility to a committee which can expedite the approval process thereby eliminating the need for temporary administrative privileges in these cases. This amendment creates a sub - committee of the Board, as is now authorized by the Joint Commission, and corrects references to the Credentials Committee and the Performance Improvement Committee. Comparable amendments have been proposed for the medical staff bylaws and have been approved by the medical staff bylaws committee, the medical board, and the medical staff. To provide the context, the full text of the existing provisions are shown below: Article IX. MEDICAL STAFF C. Medical Staff Membership and Clinical Privileges C.I. Final action on all matters relating to Medical Staff membership status, clinical privileges and corrective action shall be taken by the Board. The Board shall and does hereby delegate to the Medical Staff the responsibility and authority to investigate and evaluate all matters relating to Medical Staff membership status (including appointment and reappointment), clinical privileges and corrective action, and shall require that the Staff make recommendations thereon. In taking final action, the Board shall consider Staff recommendations submitted pursuant to Section C.2 -3., provided that the Board shall act in any event if the Staff fails to adopt and submit any such recommendation within the time periods required by the Medical Staff bylaws. Such Board action without a staff recommendation shall be based on 3 the same kind of documented investigation and evaluation of current ability. C.2. Following a positive recommendation from the Medical Board, in order to expedite appointment, reappointment, or renewal or modification of clinical privileges, the Board hereby delegates the authority to render those decisions to a committee which shall consist of the chair of the Credentials Committee, who shall serve as the chair of the committee, and at least two Board members. This committee shall be referred to as the Governing Body Sub - Committee for Credentials. The Board chairman shall appoint the board members of the committee. The committee shall review and evaluate the qualifications and competence of the practitioner applying for appointment, reappointment, or renewal or modification of clinical privileges and shall render its decision. A positive decision of the Governing Body Sub - Committee for Credentials results in the status or privileges requested. The committee shall meet as often as necessary as determined by its chairperson. As authorized by the New York not- for - profit law, any action which could be taken at a meeting of the committee may be taken by unanimous written consent of the committee members. The full Board shall consider and ratify all positive committee decisions at its next regularly scheduled meeting. If the committee's decision is adverse to an applicant, the matter shall be referred back to the Medical Board for further evaluation. An applicant is ineligible for review under this expedited process if at the time of appointment, or if since the time of reappointment, any of the following has occurred: • The applicant has submitted an incomplete application; • The Medical Board has made an adverse recommendation or with limitation; * There is a current challenge or a previously successful challenge to licensure or registration; * The applicant has received an involuntary termination of medical staff membership at another organization; * The applicant has received involuntary limitation, reduction, denial, or loss of clinical privileges; or * There has been a final judgment adverse to the applicant in a professional liability action. C.3.3. The Medical Staff bylaws shall contain provisions for the Staff to adopt and submit to the Board or the Governing Body Sub - Committee for Credentials specific written recommendations on all matters of Medical Staff membership status (including appointment and reappointment). Its recommendations are to be submitted in a manner that will allow the Board or the Governing Body Sub - Committee for Credentials to take informed action. C.3-4. In acting on matters of Medical Staff membership status, the Board or the Governing Body Sub - Committee for Credentials shall consider the staff's recommendations, the Medical Center's and the community's needs, and such additional criteria as are set forth in the Medical Staff Bylaws. In granting and defining the scope of clinical privileges to be exercised by each practitioner, the Board or the Governing Body Sub - Committee for Credentials shall consider the staff's recommendations, the supporting information on which they are based and such criteria as are set forth in the Medical Staff bylaws. No aspect of membership status nor specific clinical privileges shall be limited or denied to a practitioner on the basis of sex, race, creed, color, national origin, disability, religion or sexual orientation. C.45. The terms and conditions of membership status in the Medical Staff, and of the exercise of clinical privileges, shall be as specified in the Medical 4 Staff bylaws. Each member of the Medical Staff shall have appropriate authority and responsibility for the care of that member's patients, subject to such limitations as are contained in these bylaws and in the bylaws, rules and regulations for the Medical Staff and subject, further, to any limitations included in or attached to that member's appointment, and shall serve at the pleasure of the Board. Each Medical Staff member shall faithfully observe all ethical principles of the medical profession. D. Procedures D.1. The procedure to be followed by the Medical Staff and the Board in acting on matters of membership status, clinical privileges, corrective action, and monitoring quality of care programs shall be specified in the Medical Staff bylaws. D.2. The Medical Staff shall, through the Medical Board, review all applications for staff privileges and shall send its written recommendations, with justifying rationale, to the Board of Directors or to the Governing Body Sub - Committee for Credentials for its approval. If the Board of Directors or the Governing Body Sub - Committee for Credentials does not concur with a recommendation from the Medical Staff concerning a practitioner's clinical privileges, the recommendation shall be referred to the PerFerman ^^ improvement / Credentials joint Genferenee Committee for a review of the recommendation and its rationale. Once the Perfer anee impre ement /Credentials/joint Genference Committee has finished its deliberations, it shall make a full report, including its recommended action, to the Board of Directors. The Board of Directors shall then reconsider the Medical Staff's recommendation in light of the report from the Quality Assur-anee-/ Credentials/Te int Genferenee Committee and shall take final action on the practitioner's clinical privileges at that time. D.3. The Board shall and does hereby require that any action taken by the Medical Staff or its Medical Board or by the Board, the effect of which is to deny, revoke, suspend or reduce a practitioner's staff category admitting prerogatives or denial of privileges, shall, except under circumstances for which specific provision is made in the Medical Staff bylaws, be accomplished in accordance with the Board - approved Fair Hearing Plan then in effect. Such Plan may be an integral part of the Medical Staff bylaws and shall provide for procedures to assure fair treatment and afford opportunity for the presentation of all pertinent information. D.4. Removal from office of a physician or dentist serving as a medical - administrative officer for grounds unrelated to that physician's or dentist's professional clinical capability or to the exercise of clinical privileges may be accomplished in accordance with the usual personnel policies of the Medical Center, or the terms of such officer's employment agreement, contract or other arrangement, if any, unless otherwise stated in the personnel policy, or otherwise stated in the employment agreement, contract or other arrangement. To the extent that the grounds for removal include matters relating to competence in performing professional clinical tasks, in supervising the professional activities of practitioners under that physician's or dentist's discretion or in exercising clinical privileges, resolution of the matter shall be in accordance with the principles of due process and the Board - approved Fair Hearing Plan in the Medical Staff bylaws. D.5. Implementation of a quality of care program shall be a function of the Medical and Administrative Staffs acting through the Performance Improvement/Gredentials/.Feint Gen €erenee Committee. 5 Cayuga Medical Center Corporation Minutes 2000 ANNUAL CORPORATE MEETING Date: April 27, 2000 Convened at: 7:00 p.m. Previous Minutes Approved: April 27, 2000 Adjourned at: 8:23 p.m. Next Scheduled Meeting: To be announced (April, 2001) A copy of the Medical Center's 1999 Annual Report was distributed to each attendee prior to the start of the meeting. AGENDA ITEM: Call to Order - - Opening Remarks: Jolu1 Elliott, President of the Board of Directors, welcomed members and friends to the 20t1i Annual Corporate Meeting. Dr. Elliott provided a review of the medical center's accomplishments in 1999 and spoke in particular to Bonnie Howell's 20 years as President/ CEO, successful Joint Commission Survey and Y2K preparations, the addition of a fixed MRI and the opening of Cortland Convenient Care, among others. AGENDA ITEM: Approval of minutes of previous meeting: Minutes of the April 8, 1999 meeting were approved as distributed. AGENDA ITEM: Report from the Board of Directors - Proposed By -laws Amendment- John Elliott. Dr. Elliott explained to the membership that last year the Bylaws were amended to give the Board of Directors the authority to fill vacancies on the Board of Directors for the remainder of the term of a board member who had left the board. In this year's review of the Bylaws, it was discovered that one section still left the responsibility for filling vacancies on the Board of Directors with the members. The proposed amendment would eliminate this inconsistency by deleting the words "the Board" from Article III. Membership, Section C. Rights and Duties. Dr. Elliott presented the change, called for a vote, and received unanimous approval from the membership to amend the Bylaws accordingly. AGENDA ITEM: Presentation and election of candidates for Board of Directors - John Elliott. Dr. Elliott introduced those members of the Board of Directors who were present and then introduced Barbara Brock, representative of Ithaca Women's' Club and Chair of the 1999 -2000 Nominating Committee. AGENDA ITEM: Presentation and election of candidates for a three year term to the Board of Directors - Barbara Brock, Chairperson. Mrs. Brock presented the slate and asked that one vote be cast for the ballot. The slate was unanimously approved by the corporate membership Those elected to serve a three year term are. Mary Pat Dolan Lowell Garner, M.D. Richard Miller Elizabeth Rawlings AGENDA ITEM: Presentation and election of the members of the 1999 -2000 nominating committee - for a one -year term. Mrs. Brock presented the slate and asked that one vote be cast for the ballot. The slate was unanimously approved by the corporate membership. Those elected to serve a one year term are: Barbara Brock Thad Hetherington Alice Colquitt George Totman George Ferrari David Wilson Andi Gladstone AGENDA ITEM: Program The evening's program focused on Health Care for our Community Now and for the Future. Presentations were delivered by Bonnie H. Howell, President and CEO, John Rudd, VP of Finance, Alan Pedersen, VP /HR, Rob Mackenzie, M.D., VP, Medical Affairs, and Joe Fitzgerald, VP. The program addressed the changes in health care; the strategic planning process and financial implications; the impact of health care changes on physicians; and an update on the new cardiac catherization program.. The meeting was adjourned at 8:23 p.m. Cayuga Ai Medical Center at Ithaca March 26, 2001 Robert Romanowski Ithaca Fire Department 160 Bundy Road Ithaca, New York 14850 Dear Mr. Romanowski: The 21St Annual Meeting of the Cayuga Medical Center at Ithaca Corporation will be held on Thursday, April 26, 2001, in the Garden Cafe of Cayuga Medical Center. The meeting will begin at 6:30 p.m. with coffee and dessert. The business portion of the meeting will begin at 7:00 p.m. Corporate member organizations participate in a variety of activities including: election of directors to vacancies on the Board of Directors of Cayuga Medical Center at Ithaca, and consideration of any revisions to the Bylaws. As a member of the corporation, you will be voting for four Directors, each to serve a three -year term. In addition, you will be ratifying a slate of candidates to serve on the Membership and Nominating Committee. The packet you received today includes proposed bylaw revisions, the agenda for the 2001 Annual Meeting, minutes from last year's annual meeting, and the list of nominees for 2001 election to the Board of Directors and the Membership and Nominating Committee (found on the agenda). We look forward to seeing you on April 26, 2001. Sincerely yours, Barbara Brock, Chairperson Membership and Nominating Committee 101 Dates Drive Ithaca, New York 14850 -1383 607274.4011 607274.4527 fax www.cayugamed.org Affiliated with Weill Medical College of Cornell University