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HomeMy WebLinkAboutMN-CA-2010-11-01CITY ADMINISTRATION COMMITTEE Regular Meeting November 22, 2010 Members Present: Alderperson Coles, Alderperson Zumoff, Alderperson Mohlenhoff, Alderperson Rooker, Alderperson Clairborne, Mayor Peterson staff Present: July Holcomb (City Clerk), Dan Ramer (Chief Wastewater Treatment Plant Op), Leslie Moskowitz (Manager of Organizational Development), Valerie Saul (Deputy HR Director), Philly DeSarno (Deputy Economic Development Director), Steve Thayer (Controller), Scott Andrew (Deputy Controller), Schelley Michell -Nunn (HR Director), Denise Malone (HR Executive Assistant) Others Present: Harmony Graves (Youth Council), Chris Kalwara (Johnson Controls), Members of the Public, Members of the Media Chairperson Coles called the meeting to order at 7:00 p.m. 1. Chairperson Greeting & Opening Statement Chairperson Coles welcomed everyone to the meeting and explained the evacuation procedures. 2. Announcements Two weeks ago the City's Committee on the Martin Luther King, Jr. Freedom Walkway had an unveiling at the Community School of Music and Arts. The event included the unveiling of the drawing of what will be the statue that will be placed on the Commons; the solicitation of ideas from the public for the placement of the statue; letting the public know that this was a fundraising event and trying to make the walkway a regional attraction that would make the Ithaca community proud. There was an induction of about 7 young people to the Ithaca Youth Council. The Youth Council is a group of young people who represent the youth in the Ithaca, Dryden, and Lansing communities. They are the immediate group between the youth and adult City populations. 3. Agenda Review and Amendments. None. City Administration Committee Meeting November 22, 2010 Page 2 4. Approval of Minutes Alderperson Rooker made a motion to approve the minutes from the October 27, 2010 meeting of the City Administration Committee. Seconded by Alderperson Zumoff. Motion carried 5 -0. Chairperson Coles stated that the September 2010 meeting minutes are still being reviewed by the City Attorney. 5. Statements from the Public. None. 6. Employee Comments. None. 7. Common Council Response. None. 8. Workforce Diversity Advisory Committee (WDAC) Update The WDAC met today. They discussed the Diversity Plan report -outs by departments to Committees and how the WDAC could be of assistance to department heads. The WDAC hopes to have the opportunity to meet with each department head prior to them presenting to their respective Council Committee. Discussion took place about the City's new website. The WDAC wanted to ensure that diversity and inclusion were part of the evaluation process before the website is finalized. Mayor Peterson then mentioned that there is a Web Committee and suggested that a WDAC representative participate on the Web Committee. WDAC discussed gathering information and data to put into an annual diversity report that will be presented at the end of 2011. 9. Safety Committee Update. None. 10. Clerk's Office 1. Schedule of Fees for the Licensing of f Dogs in the City of Ithaca Moved by Alderperson Zumoff. Seconded by Alderperson Clairborne. City Administration Committee Meeting November 22, 2010 Page 3 WHEREAS, the New York State Department of Agriculture and Markets has delegated the entire responsibility of licensing dogs to municipal clerks, and WHEREAS, state -level restrictions on licensing fees have been largely eliminated, provided that the fee for an unaltered dog is at least five dollars more than the fee for an altered dog, and additional fees be collected to fund an animal population control program, and WHEREAS, new language in the New York State Law specifies that all licensing revenue will be the sole property of the municipality in which it was raised, and retains the existing provision that collected revenues be used solely for animal control related programs; now, therefore be it RESOLVED, That the Common Council of the City of Ithaca hereby establishes the following schedule of fees to become effective January 1, 2011: Dog licenses: Altered dog Unaltered dog Altered working dog Unaltered working dog Purebred license Identification tags: $15 $25 $ 5 $10 $100 Replacement tags (all) $ 1 Impoundment fees: $25 - 1St offense $50-2 d offense within a one year period $75-3 rd and subsequent offenses within a one year period and, be it further RESOLVED, That said established fees shall remain in effect until otherwise amended by Common Council. A vote on the main resolution resulted as follows: Passed unanimously. City Administration Committee Meeting November 22, 2010 Page 4 2. An Ordinance to Repeal and Re -enact Chapter 164 of the City of Ithaca Municipal Code, Entitled "Dogs and Other Animals" Moved by Alderperson Zumoff. Seconded by Alderperson Mohlenhoff. Ordinance # 2010- BE IT ORDAINED AND ENACTED by the City of Ithaca Common Council as follows: Section 1. Chapter 164 of the City of Ithaca Municipal Code, Entitled "Dogs and Other Animals" is hereby repealed in its entirety. Section 2. Chapter 164 of the City of Ithaca Municipal Code, Entitled "Dogs and Other Animals" is hereby adopted to read as follows: ARTICLE I General Provisions § 164 -1 Definitions. As used in this article, the following terms shall have the meanings indicated: DOMESTICATED PETS - Any animals, birds, reptiles or fish customarily kept in the home or place of residence which are not vicious, dangerous or otherwise obnoxious, objectionable or offensive. § 164 -2 Keeping of animals restricted. A. Prohibition. No person shall keep, pasture, breed, raise, harbor, stable or maintain any bees, poultry, chickens, turkeys, ducks, geese or any other fowl or reptiles or any swine, horses, cows, mules, sheep, goats or any other animals, except domesticated pets, within the City. B. Exception. This section shall not apply to any educational, scientific or research institution maintaining, with adequate safeguards as to public health, safety, comfort and convenience, any animals or other creatures for scientific, medical or other research purposes. City Administration Committee Meeting November 22, 2010 Page 5 § 164 -3 Animals at large. No person shall suffer any cattle, horses, goats, sheep, swine or poultry to be at large within the City. § 164 -4 Penalties for offenses. Except as provided in the Agriculture and Markets Law, a violation of this Article constitutes a civil offense punishable in accordance with §1 -1 of the City of Ithaca Municipal Code. These penalties shall be in addition to any other penalties provided by law. ARTICLE II Dogs § 164 -5 Application. This Article shall apply to all areas of the City of Ithaca. A. In the event that any dog owned by a non - resident of the City of Ithaca is harbored within the City for a period of 30 days or less such dog shall be exempt from the identification and licensing provisions of this Article provided such dog is licensed pursuant to the provisions of law of the area of residence. § 164 -6 Definitions. As used in this Article, the following words shall have the meanings indicated: ADOPTION - The delivery to any natural person 18 years of age or older, for the limited purpose of harboring a pet, of any dog, seized or surrendered. ALTERED - Refers to a dog that has been spayed or neutered. AT LARGE - An unleashed dog not under control of the owner and off the premises of the owner DANGEROUS DOG - Any dog which a. without justification attacks a person or domestic animal, as defined in this chapter, and causes physical injury or death, or b. behaves in a manner which a reasonable person would believe poses a serious and unjustified imminent threat of serious physical injury or death to one or more persons or domestic animal, or without City Administration Committee Meeting November 22, 2010 Page 6 justification attacks a "Working Dog" and causes physical injury or death. The term "Dangerous dog" does not include a "Police Work Dog ", while being used to assist one or more law enforcement officers in the performance of their official duties. DOG - means any member of the species canis familiaris. DOG CONTROL OFFICER - any individual appointed by the City to assist in the enforcement of this Article or any authorized officer, agent or employee of an incorporated humane society or similar incorporated dog protective association under contract with the City to assist in the enforcement of this Local Law. HARBOR - to provide food or shelter to any dog. IDENTIFICATION TAG - a tag issued by the City of Ithaca which sets forth an identification number, together with the name of the municipality, the State of New York, contact information, including telephone number for the municipality, and such other information as the licensing municipality deems appropriate. OWNER - If the dog is licensed, the owner is considered the person who purchased the dog license or in whose name the dog was last licensed. If a dog is not licensed, the term of "owner" shall designate and cover any person who has custody or control of, harbors, or is otherwise responsible for any animal which is kept, brought or comes within the City limits. Any person owning or harboring a dog for a period of one week prior to the filing of any complaint charging a violation of this Article shall be held and deemed to be the owner of such dog for the purpose of this Article. In the event any dog found to be in violation of this Article shall be owned by a minor (under 18 years of age), the head of the household in which said minor resides shall be deemed to have custody and control of said dog and shall be responsible for any acts of said dog and violation of this Article. PERSON - any individual, corporation, partnership, association or other organized group of persons, municipality, or other legal entity. UNALTERED - any dog that is not spayed or neutered. City Administration Committee Meeting November 22, 2010 Page 7 WORKING DOG - any dog that is trained as a Guide Dog, Hearing Dog, Police Work Dog, Service Dog, Therapy Dog, War Dog or Working Search Dog as defined by Article 7 of the New York State Agriculture & Markets Law. § 164 -7 Prohibited Acts. A. Except as otherwise set forth in this section, any owner of a dog or any other person who harbors any dog in the City of Ithaca shall be in violation of this Article if such dog: (1) Is not restrained by an adequate collar and leash when not on the property of the owner or any other person harboring or having custody or control of the dog. (2) Engages in unreasonable howling and /or barking or other noise, audible beyond the property line of the property where the dog is harbored, that disturbs or annoys any person of reasonable sensitivities other than the person owning or harboring such dog. Unreasonable howling or barking or other noise shall include, but not be limited to, the following: (a) Howling, barking or other noise made by a dog and continuing for more than three cumulative minutes in any sixty- minute period; or (b) Howling, barking or other noise made by a dog which is determined to be unreasonable, taking into account the following factors: [1] The proximity of the noise to residential property. [2] The time of the day or night when the noise occurs. [3] The time duration of the noise. [4] Whether the noise is repetitive. [5] The volume of the noise. [6] The existence of complaints concerning the noise from persons Iiving or working in the vicinity of the noise and who are affected by it. [7] Malicious provocation resulting from such activity as trespass, vandalism or badgering. City Administration Committee Meeting November 22, 2010 Page 8 (3) Causes damage or destruction to public or private property or defecates (unless the solid waste is promptly picked up and removed by the owner or other person responsible for the dog) or otherwise commits a nuisance on public or private property other than on the property of the person owning or harboring such dog. This provision shall not apply for a service animal for people with disabilities in performance of its trained duties. (4) Chases or otherwise harasses any person in such manner as reasonably to cause intimidation or to put such person in reasonable apprehension of bodily harm or injury when not on the noncommercial property of the person owning or harboring such dog. (5) Chases, leaps on or otherwise harasses: (a) Any bicycle, motorcycle, automobile or any other vehicle or device used by persons for travel or as a conveyance or any riders or occupants thereof. (b) Any cat, dog, or domestic animal. (6) Is unlicensed when four months of age or older or unlicensed due to failure to renew a dog license. (7) Is not wearing a current and valid dog license identification tag while at large, whether or not restrained by an adequate collar and leash. (8) Is not redeemed within five days after the owner has been notified, either personally or by mail, that said dog has been seized and impounded pursuant to the Agriculture and Markets Law, § 118. (9) Harasses, attacks, annoys or otherwise interferes with a service animal for people with disabilities which provides assistance for mobility and other major life functions to people with disabilities. B. Exemption. Effective as of January 1, 2009, Subsection A(1) above shall not apply to owners whose dogs are off -leash in the fenced portion of the area owned by the City (and managed by New York State pursuant to an agreement between the City and the state) and known as the "Festival Lands," which lands are adjacent to Allan H. Treman State Marine Park and which are shown as Parcel B on a survey map of Cass Park dated August 15, 2001, by T.G. Miller, PC (which fenced area City Administration Committee Meeting November 22, 2010 Page 9 subject to this exemption may extend onto immediately adjacent state parklands), provided that such owners are in compliance with all rules and regulations duly established for such off -leash area. § 164 -8 Enforcement. All peace officers in the City, the Tompkins County Society for the Prevention of Cruelty to Animals and its employees, pursuant to contract with the City, and all employees of any bog Control Officer appointed by the Common Council shall administer and enforce the provisions of this article and for such purpose shall have the authority to issue appearance tickets pursuant to Article 150 of the Criminal Procedure Law. Appearance tickets may require payment by mail of a designated fine or appearance in Ithaca City Court and shall be in such form as may be prescribed by the Judge of the Ithaca City Court. In assessing penalty, the Judge of the Ithaca City Court may take into account the status, upon proper documentation or other supporting evidence, of an attacked animal as a service animal for people with disabilities which provides assistance in mobility, and other major life functions, to people with disabilities. § 164 -9 Filing of complaints. Any person who observes a dog causing damage or destruction to property of a person other than its owner or committing a nuisance upon the premises of a person other than its owner may file a signed complaint, under oath, with the City Judge of the City of Ithaca, specifying the objectionable conduct of the dog, the date thereof, the damage caused, a description of the dog and the name and residence, if known, of the owner or other person harboring said dog. § 164 -10 Appearance before City Judge. Upon receipt by the City Judge of any complaint against the conduct of any particular dog, the City Judge may summon the alleged owner or other person harboring said dog to appear in person before him /her. If the summons is disregarded, the City Judge may permit the filing of an information and issue a warrant for the arrest of such person. § 164 -11 Minor owner; responsibility of head of household. In the event that any dog found to be in violation of this article is owned by a person under 17 years of age, the head of the household in which said person City Administration Committee Meeting November 22, 2010 Page 10 resides shall be deemed to be the owner or person harboring such dog and responsible for the acts of said dog for purposes of this article. § 164 -12 Presumption. The fact that a dog is at large in the City of Ithaca elsewhere than on the premises of the owner or person harboring such dog or in the area described in 164 -7 (B) above, shall be presumptive evidence that the dog has been permitted to be at large with the knowledge of the owner or person harboring the dog. § 164 -13 Licensing. All dogs being harbored in New York State are required to be licensed pursuant to Article 7 of the New York State Agriculture & Markets Law. A. Application for Original License. [1] The owner of any dog reaching the age of four months shall immediately make application to the City Clerk for a dog license on a form provided by the City Clerk's Office. No license shall be required for any dog which is under the age of four months and which is not at large, or any dog that is residing in a pound or shelter maintained by or under contract or agreement with the state or any county, city, city or village, duly incorporated society for the prevention of cruelty to animals, duly incorporated humane society or duly incorporated dog protective association. [2] In the case of a dog being redeemed or a dog being adopted from a shelter or pound the City Clerk and the manager of the facility shall establish a licensing procedure that is agreeable and beneficial to both the City of Ithaca and the shelter or pound. B. Rabies Vaccination Required. All applications for a dog license shall be accompanied by a valid rabies certificate signed by a licensed veterinarian provided such certificate or affidavit shall not be required if the same is already on file with the clerk or, in lieu thereof, a statement certified by a licensed veterinarian stating that the dog is too young to be vaccinated or because of old age or another reason, the life of the dog would be endangered by the administration of vaccine. In the case of a dog being redeemed or adopted from a shelter, copies of all documentation shall be forwarded to the City Clerk. Such records shall be kept on file by the City Clerk and be made available upon request for City Administration Committee Meeting November 22, 2010 Page 11 rabies and other animal disease control efforts. C. Spay /Neuter Certificates. In the case of an altered dog, every application shall also be accompanied by a certificate signed by a licensed veterinarian or an affidavit signed by the owner, showing that the dog has been spayed or neutered. In lieu of the spay or neuter certificate an owner may present a statement certified by a licensed veterinarian stating that he has examined the dog and found that because of old age or other reason, the life of the dog would be endangered by spaying or neutering. In such case, the license fee for the dog shall be the same as for a spayed or neutered dog. D. License. Upon receiving a complete application, the required documents and the fee, the City Clerk shall issue a license and identification tag. E. Expiration of License. An original license shall be issued for a period of one year, and shall expire on the last day of the month of the period for which it was issued. F. License Renewal. [1] The license renewal will be mailed to dog owners prior to the month of expiration by the City Clerk. [2]A new rabies certificate shall be required if the one on record has expired or expires within 30 days of the date of renewal. [3]A spay /neuter certificate shall not be required if one is already on file with the City Clerk. In a case where the dog has been altered during the preceding year, the certificate shall be presented to the City Clerk in order to receive the reduced fee for an altered dog. [4]Renewing licenses early or late will not change the renewal month; however, owners having more than one dog may request common renewal dates for their licenses which may be granted at the discretion of the City Clerk, provided that all other licensing and renewal requirements are met. Licensing fees will not be prorated, refunded, or waved when accommodating such a request. [5] Upon renewal the City Clerk shall provide a validated license to the owner that is valid for a period of one year and shall expire on the last day of the month of the period for which it was issued. G. License Fees. City Administration Committee Meeting November 22, 2010 Page 12 [1] All applications for original licenses or renewals shall be accompanied by a fee established by the City of Ithaca Common Council. The total fee for an unaltered dog shall be at least $5 dollars more than the total fee for an altered dog. [2] All revenue derived from such fees shall be used for controlling dogs, enforcing this Article and Article 7 of New York State Agriculture and Markets Law, and to subsidize education programs and the spaying or neutering of dogs. [3]License fees are not refundable or partially refundable in the event that a dog is lost, stolen, sold, given away, surrendered or deceased before the expiration of the license. [4] An additional fee of $5 dollars shall be charged for all dogs that are identified as unlicensed during an enumeration. Such additional fee shall be used to pay the expenses incurred while conducting the enumeration. [5] An assessment of $3.00 for each unaltered dog and $1.00 for each altered dog shall be collected for the purpose of carrying out population control efforts as mandated by Article 7 of New York State Agriculture and Markets Law. Money derived from such assessment may be used to subsidize the spaying and neutering of cats as well as dogs pursuant to Article 7 of New York State Agriculture and Markets Law. H. Identification of dogs. [1] When a dog is originally licensed, a City of Ithaca identification number will be assigned and an identification tag shall be issued, which shall be worn by the dog at all times. [2]No identification tag shall be affixed to the collar of any dog other than the one to which it was assigned. [3] Working dogs shall be assigned a special tag for identifying the designation of such dog in addition to the City of Ithaca identification tag. Both tags shall be worn by the dog at all times. [4] Lost tags shall be replaced at the expense of the owner at a fee set by the City of Ithaca Common Council. I. Change of Address / Change of Ownership. City Administration Committee Meeting November 22, 2010 Page 13 [1] When there is a change of address for the owner of record, the owner shall notify the City Clerk's Office of such change. [2] In the event of a change in the ownership of any dog licensed in the City of Ithaca, the new owner shall immediately make application for a license for such dog. Additionally, the original owner of record shall notify the City Clerk's Office of the change of ownership. Such original owner of record shall be liable for any violation under this Article until such filing is made or until the dog is licensed in the name of the new owner. [3] If any dog which has been licensed in the City of Ithaca is lost, stolen or deceased, the owner of record shall notify the City Clerk's Office within ten days of the discovery of such loss, theft or death. J. Purebred Licenses. [1] The owner of two or more purebred dogs registered by a nationally recognized registry association may make an application to the City Clerk for a purebred license in lieu of the individual licenses. [2]At the time of application, the City Clerk shall assign a Purebred License identification number. [3] Application for a purebred license shall be on a form provided by the City Clerk and shall include rabies vaccination certification for every dog listed on the license. Copies of registry papers for every dog or a comprehensive list of registry numbers and associations shall be required. All dogs over four months of age must be listed and included in the purebred license. [4] Purebred Iicenses shall be issued for one year and renewed annually. [5]All applications for and renewals of purebred licenses shall be accompanied by a fee as set by the City of Ithaca Common Council. In addition, an assessment of $3.00 for each unaltered dog and $1.00 for each altered dog shall be added for the purpose of carrying out population control efforts as mandated by Article 7 of New York State Agriculture and Markets Law. No fee or portion thereof shall be refundable once the license is issued. [6]No purebred license is transferable. Upon change of ownership of any dog licensed under a purebred license, the new owner shall immediately City Administration Committee Meeting November 22, 2010 Page 14 make application for a license, except when the new owner holds a valid purebred license and adds the dog to such purebred license. [7] Identification tags may be requested by a holder of a purebred license. All purebred tags shall include the identification number assigned to the purebred license and the cost shall be paid by the owner at a fee set by the City of Ithaca of Ithaca Common Council. 5 164 -13 Conditions for Keeping bogs. All premises occupied by dogs shall be kept in a clean, sanitary condition. Adequate food, water, shelter and space must be provided for each dog owned. For the purpose of this Section, "adequate" shall mean sufficient for age, size and number of dogs on the premises. § 164 -14 Liability of Owner. A. If a domestic or companion animal is injured or killed as a result of being attacked, chased or worried by any dog, the owner of said dog shall be liable for damage. The owner of such injured or killed animal may make a complaint to the bog Control Officer or a police officer who shall proceed pursuant to the Dangerous bog Section of Article 7 of New York State Agriculture and Markets Law. B. In no event shall the City of Ithaca be held liable for any damage done by any dog. § 164 -15 Enforcement /Appearance Ticket. All police officers in the City, the Tompkins County Society for the Prevention of Cruelty to Animals and its employees, pursuant to contract with the City, and all employees of any bog Control Officer appointed by the Common Council shall administer and enforce the provisions of this article and for such purpose shall have the authority to issue appearance tickets. City Administration Committee Meeting November 22, 2010 Page 15 § 164 -16 Seizure, Impoundment, Redemption and Adoption. A. Any dog belonging to a person found in violation of any of the provisions of this Local Law may be seized pursuant to the provisions of New York State Agriculture and Markets Law. B. Any dog believed to be dangerous and which poses an immediate threat to the public safety may be seized. C. Any dog may be seized, which has been judged to be a Dangerous Dog pursuant to New York State Agriculture and Markets Law and whose owner has failed to obey a Ithaca City Court order pertaining to said Dangerous Dog. D. Every dog impounded dog shall be properly cared for, sheltered, fed and watered. E. Each dog which is not identified, whether or not licensed, shall be held for a period of 5 days from the day seized during which period the dog may be redeemed by its owner. Said owner shall provide proof that the dog has been licensed pursuant to this Article and pay an impoundment fee established by the City of Ithaca Common Council. F. In the case of an identified dog, the owner of record shall be promptly notified by the Dog Control Officer of the seizure and the procedure for redemption either personally or by certified, return receipt requested mail. If notification is personally given, the dog shall be held for a period of 7 days after the day of notice, during which period the dog may be redeemed by the owner. If such notification is made by mail, the dog shall be held for a period of 9 days from the date of mailing, during which period the dog may be redeemed by the owner. Said owner shall provide proof that the dog has been licensed pursuant to this Article and pay an impoundment fee established by resolution of the City of Ithaca Common Council. G. Any dog unredeemed at the expiration of the appropriate redemption period shall be made available for adoption or euthanized pursuant to the provision of New York State Agriculture and Markets Law. H. If the owner of any unredeemed dog is known, such owner shall be required to pay the impoundment fees. City Administration Committee Meeting November 22, 2010 Page 16 I. The seizure of any dog shall not relieve any person from any violation of this Article or New York State Agriculture and Markets Law. § 164 -17 Complaint. 1. Any person who observes a dog in violation of this Article may file a complaint, under oath, with a City- designated Dog Control Officer or Agency specifying the nature of the violation, the date thereof, a description of the dog, the location of the violation and the name and residence, if known, of the owner of such dog. Such complaint may serve as the basis for enforcing the provisions of this Article. 2. Upon receipt by the City- designated Dog Control Officer or Agency of any such complaint, that Officer or Agency shall issue an appearance ticket to the alleged owner of the dog to appear before the Ithaca City Court at a date and time specified. § 164 -18 Penalties for offenses Except as provided in the Agriculture and Markets Law, a violation of this Article constitutes a civil offense punishable in accordance with §1 -1 of the City of Ithaca Municipal Code. These penalties shall be in addition to any other penalties provided by law. § 164 -19 Disposition of fines Notwithstanding any other provision of law, all moneys collected as fines or penalties by any municipality as a result of any prosecution for violations of the provisions of this Article or Article 7 of the New York State Agriculture and Markets Law and all bail forfeitures by persons charged with such violations shall be the property of the municipality and shall be paid to the financial officer of such municipality. Such moneys shall be used only for controlling dogs and enforcing this Article. Said revenue may also be used to subsidize the spaying or neutering of dogs, any facility as authorized under Article 7 of the New York State Agriculture and Markets Law, and subsidizing public humane education programs in responsible dog ownership. City Administration Committee Meeting November 22, 2010 Page 17 Section 3. Severability. If any clause, sentence, paragraph, section, Article or part of this ordinance, now or through supplementation or amendment in the future, shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, section, Article or part thereof directly involved in the controversy in which such judgment shall have been rendered. Section 4. Effective Date. This ordinance shall take effect on January 1, 2011, and upon publication of notice as provided in the Ithaca City Charter. Alderperson Zumoff made a motion to amend the Ordinance as follows: § 164 -6 Definitions. At Large: Dog not under control of the owner and off the premises of the owner. 5 164 -13 Licensing. G. License Fees. [5} An assessment of $3.00 for each unaltered dog and $1.00 for each altered dog shall be collected for the purpose of carrying out population control efforts as mandated by Article 7 of New York State Agriculture and Markets Law. Money derived from such assessment may be used to subsidize the spaying and neutering of cats as well as dogs pursuant to Article 7 of New York State Agriculture and Markets Law. This assessment is included in the license fee determined by Common Council. § 164 -13 Licensing. J. Purebred Licenses. [5] All applications for and renewals of purebred licenses shall be accompanied by a fee as set by the City of Ithaca Common Council. Tig eddit:eg An assessment of $3.00 for each unaltered dog and $1.00 for each altered dog, she'! be e-' for the purpose of carrying out population control efforts as mandated by Article 7 of New York State Agriculture and Markets Law, is included in the license fee determined by Common Council. No fee or portion thereof shall be refundable once the license is issued. Seconded by Alderperson Rooker. Motion carried unanimously. A vote on the main resolution as amended resulted as follows: Passed unanimously. City Administration Committee Meeting November 22, 2010 Page 18 11. Department of Public Works 1. Johnson Controls Energy Savings Project Moved by Alderperson Rooker. Seconded by Alderperson Zumoff. WHEREAS, the Ithaca Area Wastewater Treatment Facility's Special Joint Committee (hereinafter SJC) entered into an agreement with Johnson Controls, Inc. (hereinafter JCI) to develop a performance contract for the Special Joint Committee's municipal owners consideration on June 12, 2009, based on capital improvements which produce energy savings from lighting system modifications, installation or upgrades to energy management systems, energy efficiency improvements to building envelope, HVAC Systems, and replacement of the digester mixing equipment, cogeneration facility, heat exchanging equipment, boilers and aeration blowers and dissolved oxygen control systems, and WHEREAS, a Request for Proposals entitled "Energy Savings Performance Contract for Ithaca Area Wastewater Treatment Facility" was issued on September 2, 2010, and WHEREAS, JCI responded and met all stipulated requirements of the aforementioned RFP, and WHEREAS, the identified facility improvement measures to be included in the performance contract are projected to reduce energy consumption at the facility by 69% and reduce the facility green house gas emissions by 961 tons of carbon dioxide per year, and WHEREAS, JCI has submitted a proposed program of improvement and draft performance contract for review consisting of approximately $8.03 million in improvements or modifications under a contract that guarantees a specified level of energy savings over the period of the contract (15 years), and WHEREAS, Approximately $ 6.9 million of the identified improvements are improvements that would need to be made within the next five years to replace City Administration Committee Meeting November 22, 2010 Page 19 aging digester gas storage, cogeneration, aeration blowers, dissolved oxygen controls and boiler equipment and infrastructure at the facility, and WHEREAS, the facility improvements associated with the building envelope and HVAC systems and the purchase of a 5 kW photovoltaic solar panel are being funded by a $406,179 NYSERDA grant, and WHEREAS, That as a qualified responder recommended by IAWWTF Chief Operator, JCI was approved by the SJC on October 13, 2010, for development of the performance contract, and be it further RESOLVED, That Common Council hereby authorizes the Ithaca Area Wastewater Treatment Facility Energy Improvements in the amount not to exceed $8,030,000, and be it further RESOLVED, That Common Council authorizes the Ithaca Area Wastewater Treatment Facility Chief Operator to negotiate a contract based on the proposal submitted by JCI, and be it further, RESOLVED, That Common Council hereby authorizes the Mayor to sign said contract, and be it further RESOLVED, That said agreement shall be contingent on the approval of the contract by the Towns of Ithaca and Dryden, and be it further RESOLVED, That in accordance with the performance contract to be negotiated between the IAWWTF Chief Operator and JCI, funding for said project minus the $406,179 NYSERDA grant award will be made by the owners based on the following schedule, Owners Percentage Project Cost City of Ithaca 57.14 $ 4,354,193.14 Town of Ithaca 40.88 $ 3,115,145.52 Town of Dryden 1.98 $ 150,880.34 $ 7,620,219.00 City Administration Committee Meeting November 22, 2010 Page 20 either through a municipal lease negotiated by the City Controller's Office, the issuance of Serial Bonds which are to include interest rates as stipulated by the City of Ithaca Controller, or by the individual owners own funding mechanism, based on the above schedule, and be it further RESOLVED, That the performance contract to be negotiated between the IAWWTF Chief Operator and JCI will guarantee energy savings to offset the project funding costs as follows, Owners City of Ithaca Town of Ithaca Town of Dryden Percentage 57.14 40.88 1.98 A vote on the main resolution resulted as follows: 12. Common Council 1. Apprenticeship Policy Working Group - Report Energy Savings $ 5,593,037.48 $ 4,001,459.08 $ 193,808.44 $ 9,788,305.00 Passed unanimously. Alderperson Clairborne distributed a letter from the Apprenticeship Policy Review Working Group about the Findings and Recommendations on the Apprenticeship Policy. The letter gave background information on the policy and the findings by the Group. The Group recommended "that the "Apprenticeship Policy" that was established by resolution of the Common Council of the City of Ithaca, on January 5, 2005, be repealed." 2. Repeal of the of the City of Ithaca's Apprenticeship Policy Moved by Alderperson Rooker. Seconded by Alderperson Clairborne. WHEREAS, in 2001 the New York State Legislature adopted a new law (Labor Law, Section 816 -b) that gives municipalities the option of requiring contractors and subcontractors for a construction contract (to which the municipality is a direct or City Administration Committee Meeting November 22, 2010 Page 21 indirect party) to have apprenticeship agreements (providing for the approved training and placement of apprentices); and WHEREAS, in January 2005 Common Council exercised its authority under said statute and adopted a resolution that required that all City construction contracts for more than $500,000 "must include contractors that participate in New York State certified apprenticeship programs," that this requirement is to be imposed upon "all bidders and all subcontractors under the bidder," is to apply to "each apprenticeable trade or occupation represented in their workforce," and that all bidders and their subcontractors "must abide by the apprentice -to- journeyman ratio for each trade prescribed therein," but that 25% of the monetary value of the general contract may be exempted from the apprenticeship requirement "to permit the use of small or specialty subcontractors who would otherwise be excluded ;" and WHEREAS, by 2009 the Mayor and the Council were made aware by staff of certain problems and concerns associated with the implementation of the City's Apprenticeship Policy; and WHEREAS, as a result of these concerns, Common Council decided in December 2009 to suspend the Apprenticeship Policy until August 5, 2010, and to ask for a "working group" (including staff and Council members) appointed to research the matter to make a recommendation on the subject to Common Council before August 5, 2010; and WHEREAS, this working group, chaired by Alderperson J.R. Clairborne, met regularly over the past year and heard directly from union representatives, affected contractors and others; and WHEREAS, the working group sought an extension until November 10, 2010 (Common Council Resolution of August 4, 2010), to allow the group additional time to complete its examination of, and deliberation about, the issue of the Apprenticeship Policy or possible alternative approaches to the goal of enhancing employment readiness and opportunities for City residents - particularly those who are young and /or disadvantaged - and to provide a recommendation to the Mayor and the Chair of the City Administration Committee; and City Administration Committee Meeting November 22, 2010 Page 22 WHEREAS, the working group, having identified several flows with the Apprenticeship Policy (including the substantial expense incurred by the City in selecting only those contractors with an accredited apprenticeship policy without a showing that this extra expense results in the local job creation that was originally intended; internal administrative problems associated with the selection process for qualified bidders whose apprenticeship programs qualify for consideration, etc), concluded that the existing Apprenticeship Policy had not yielded the intended results as outlined in the original Resolution establishing the policy, and that as such its continued implementation was not justified, and WHEREAS, the 2009 -2013 City of Ithaca Consolidated Plan, which sets priorities for spending of HUD Entitlement Funds in Ithaca, establishes a goal of Job Training and Placement in the City and job- training programs and /or job- creating activities have been funded yearly since 2004 under this program, and WHEREAS, the working group supports these activities and the exploration of additional job- creating opportunities, possibly in conjunction with the IURA, and WHEREAS, the working group has submitted a report to the Mayor and the Common Council with its findings and recommendations, now therefore be it RESOLVED, That the "Apprenticeship Policy" that was established by resolution of the Common Council of the City of Ithaca, on January 5, 2005, be and hereby is repealed. A vote on the main resolution resulted as follows: Passed unanimously. 3. HUD Entitlement Program - Reaffirm Job Training as a Priority Community Development Need Moved by Alderperson Clairborne. Seconded by Alderperson Zumoff. WHEREAS, the City of Ithaca is making considerable efforts to increase the number of jobs in the city and is consistently advocating for quality employment opportunities for city residents, in particular young people in the city, and City Administration Committee Meeting November 22, 2010 Page 23 WHEREAS, maintaining a qualified and skilled labor force is essential to a healthy and dynamic local economy, and WHEREAS, it is desirable to establish employment principles to guide future decisions of the City, and WHEREAS, in January 2005 Common Council exercised its authority under New York State Labor Law, Section 816 -b, and adopted a resolution that implemented what became the City's Apprenticeship Policy, and WHEREAS the City's Apprenticeship Policy was intended to increase the number of training and job opportunities for local residents, however, it has been determined that in its implementation this intent was not fully realized, and WHEREAS although the Common Council for the City of Ithaca is repealing the Apprenticeship Policy in December 2010, it wishes to implement in its place a program that will more fully accomplish the job- training and job- creation goals that were envisioned by the same, and WHEREAS, the City receives an annual formula allocation of funds to address community development needs through the HUD Entitlement Program from the Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME), and WHEREAS, the Common Council has designated the Ithaca Urban Renewal Agency (IURA) as the lead agency to develop and administer the HUD Entitlement Program on behalf of the City, and WHEREAS, the Common Council adopted the 2009 -2013 City of Ithaca Consolidated Plan (Consolidated Plan) that identifies goals, objectives and strategies for use of HUD Entitlement Program funding to address community development needs, and WHEREAS, the Consolidated Plan establishes 15 locally identified priority community development needs, of which one is "job training and placement opportunities for low- and moderate - income persons," and City Administration Committee Meeting November 22, 2010 Page 24 WHEREAS, the Consolidated Plan further identifies "children, teens, young adults and people of color" as focus populations targeted for assistance in public service programming, and WHEREAS, since 2004 the IURA has recommended HUD Entitlement funding for several job training and placement programs including the commercial driver's license program, the pre- construction preparedness program, and the Significant Elements job- training project; now, therefore, be it, RESOLVED, That the Common Council for the City of Ithaca hereby reaffirms its finding in the 2009 -2013 City of Ithaca Consolidated Plan that job training and employment placement is a top priority community development need, particularly for young adults and persons of color, and be it further, RESOLVED, That the Ithaca Urban Renewal Agency, in its role as lead agency to develop the City's HUD Entitlement Program, is strongly encouraged to seek out and develop effective job training and placement projects, especially for teens, young adults and people of color, for funding through the HUD Entitlement Program through 2013. Alderperson Mohlenhoff made a motion to amend the resolution as follows: 5t" Whereas: WHEREAS, Although the City's Apprenticeship Policy was intended to increase the number of training and job opportunities for local residents, it has been determined that in its implementation this intent was not fully realized although the Apprenticeship Programs are still available through local unions and continue to provide valuable job skill development and services, and 6t" Whereas: WHEREAS although the Common Council for the City of Ithaca is repealing the Apprenticeship Policy in December 2010, the Common Council also wishes to implement in its place a program that will more fully accomplish the job - training and job- creation goals that were envisioned by the same, and Seconded by Alderperson Zumoff. Motion carried unanimously. A vote on the main resolution as amended resulted as follows: Passed unanimously. City Administration Committee Meeting November 22, 2010 Page 25 13. Human Resources 1. Standard Work Day and Reporting Resolution Moved by Alderperson Mohlenhoff. Seconded by Alderperson Rooker. BE IT RESOLVED, that the City of Ithaca hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees' Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body: Title Name Social 5ecuri ty Numb er (Last 4 digits) Registrat ion Number 5tandar d Work Day (Hrs /do y) Term Begins /E nds Participate s in Employer's Time Keeping System (Y /N) Days /Mo nth (based on Record of Activities ) Elected Officials Council Daniel Cogan 6 1/1/10 - 12/31/11 N 10.75 Appointed Officials City Administration Committee Meeting November 22, 2010 Page 26 On this day of , 20, (Signature of clerk) Date enacted: I, , clerk of the governing board of the Of (Name of Employer) the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the day of , 20_ on file as part of the minutes of such meeting, and that some is a true copy thereof and the whole of such original. I further certify that the full board, consists of such members were present at such meeting and that in favor of the above resolution. IN WITNESS WHEREOF, I have hereunto Set my hand and the seal of the (Name of Employer) A vote on the main resolution resulted as follows: members, and that of of such members voted (seal) Passed unanimously. 2. Adoption of Compensation Study for CSEA DPW Unit Employees Moved by Alderperson Mohlenhoff. Seconded by Alderperson Clairborne. City Administration Committee Meeting November 22, 2010 Page 27 WHEREAS, the City of Ithaca wishes to implement a compensation structure that is based on an objective job evaluation system and that achieves both internal and external equity for employees represented by the CSEA DPW Unit, and WHEREAS, the NYS Department of Civil Service and the Human Resources Department have recommended the adoption of a point factor evaluation system and corresponding compensation structure for CSEA DPW Unit employees, and WHEREAS, the CSEA DPW Unit voted in favor of adopting and implementing the recommended compensation structure, now, therefore, be it RESOLVED, That the recommended 2011 CSEA DPW Unit Compensation Plan and the recommended point factor evaluation system be adopted and implemented in accordance with the procedure and schedule recommended by the Human Resources Department, beginning February 6, 2011, and be it further RESOLVED, That effective February 6, 2011, CSEA DPW Unit employees shall contribute 20% of the appropriate health insurance premium; provided, however, that if this increased health insurance contribution would result in a net salary decrease for an employee, that employee's health insurance contribution shall be modified or frozen as recommended by the Human Resources Department, and be it further RESOLVED, That effective February 6, 2011, the option to cash -in leave time will be eliminated for any CSEA DPW Unit employee whose salary increases by $3000 or more as a direct result of the implementation of the compensation study. A vote on the main resolution resulted as follows: Passed unanimously. 4. Director's Report. HR Director Michell -Nunn reported on the following: Information Sessions: Excellus BC /BS and Medco (new prescription provider) participated in information sessions to update the workforce and retirees on the changes related to the Consortium and the Health Care Reform. Changes will go into effect on January 1, 2011. City Administration Committee Meeting November 22, 2010 Page 28 Diversity Training: Employees and WDAC members attended diversity training at Cornell University. 14. Finance /Controller 1. Request Authorization to cover Red Accounts Moved by Alderperson Zumoff. Seconded by Alderperson Clairborne. RESOLVED, That the City Controller be empowered to make transfers within the 2010 Budget Appropriations, as needed, for the remainder of the 2010 fiscal year. A vote on the main resolution resulted as follows: Passed unanimously. 2. Request to Amend 2010 Budget for Various Grants and Reimbursements Moved by Alderperson Clairborne. Seconded by Alderperson Mohlenhoff. WHEREAS, the City has received various Grants and Reimbursements that were unanticipated and need to be accounted for, and WHEREAS, the Grants and reimbursements total $19,144 as follows: Community Celebrations $9,350 Police Vehicle Repair 1,351 Commons Cleanup 310 Police Auction and Misc. Revenue 8,133 ; now, therefore, be it RESOLVED, That Common Council hereby amends the 2010 budget as follows to account for said receipt and expenditures of funds: Increase Revenue Accounts: A1012- 2379Community Celebrations $ 9,350 A3120 -2665 Sale of Equipment 5,431 City Administration Committee Meeting November 22, 2010 Page 29 A3120- 2680Insurance Reimbursement 1,351 A3120- 2770Miscellaneous Revenue 21702 A5411- 2300Public Works Services 310 $19,144 Increase Appropriations Accounts: A1012- 5435Community Celebrations Contracts $9,350 A3120 -5205 Police Furniture 8,133 A3120- 5476 -5001 Police Equipment Maintenance 1,351 A5411- 5475Property Maintenance 310 $19,144 A vote on the main resolution resulted as follows: Passed unanimously. 3. Bond Resolution Moved by Alderperson Clairborne. Seconded by Alderperson Mohlenhoff. A resolution was put forth authorizing the issuance of $5,638,645 Bonds for the City of Ithaca to pay the cost of certain capital improvements in and for the City. The capital improvements to be financed by the bond resolution and the specifics about each capital improvement are included in the resolution. A vote on the main resolution resulted as follows: Passed unanimously. 4. Controller's Report. Controller Thayer reported on the following: Budget (2011): The 2011 budget process is complete. There are many challenges ahead and discussions regarding staffing levels and services that will take place in 2011. The 2011 budget is on line and can be accessed under Link News. Sales Tax: Sales tax will be about a 4% increase or $450,000 over 2009. This is about 1% or $115,000 over our current budget. City Administration Committee Meeting November 22, 2010 Page 30 Parking Revenues: The City has collected $1,876,000 to date in parking revenues. This is about $185,000 under budget. Fine Revenues: The City budgeted $1,076,000 for 2010. Fine revenues are on pace to be slightly over budget. Building Permit Revenues: Building permit revenues are on pace to exceed the budgeted amount of $250,000 by about $50,000. Overtime: The City budgeted $901,000 for 2010. Overtime is projected to be over budget about $149,000. Health Insurance Cost: Health insurance claims remain very high for 2010. The budget for 2010 is $7,235,000 and the health insurance cost will exceed this amount. The Consortium premium rates are expecting to go up 92 percent in 2011. Without the Consortium, the increase in renewal rates would have been about 34 %. Pension Cost: The 2010 pension payment is $3,155,000. This payment is due by February 1, 2011. To receive a discount the City must make the payment by December 15, 2010. 17. Reports 1. Mayor's Report. The Mayor reported on the following: NYCOM Legislative Meeting_: The Mayor updated the Committee on the discussion at the NYCOM Legislative meeting. 2. Sub- Committee Updates. None. 3. Council Members' Announcements Sweat Free Uniforms: After reading the City Attorney's memo, Chairperson Coles will follow up on the language about items purchased above $10,000 that had to go out to bid. According to Controller Thayer this amount has increased to $20,000. Controller Thayer will look to see if the City has spent over $20,000 per year on uniforms. If so, this might have an impact on the City's Sweat Free legislation. City Administration Committee Meeting November 22, 2010 Page 31 Shopping Carts: There is still an uproar in the community about shopping carts being taken away from various stores and left throughout the City. Chairperson Coles will work on this matter with help from Alderpersons Mohlenhoff and Rooker. 4. Next Month's Meeting: December 20, 2010. 18. Adjournment With no further business and on a motion by Alderperson Mohlenhoff, the meeting was adjourned at 9:25 p.m.