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HomeMy WebLinkAboutMN-CA-2010-06-01CITY ADMINISTRATION COMMITTEE Regular Meeting June 30, 2010 Members Present: Alderperson Coles, Alderperson Zumoff, Alderperson Mohlenhoff, Alderperson Rooker, Alderperson Clairborne, Mayor Peterson Staff Present: Brian Carman (DPW), Roxy Johnston (DPW), Yolanda Richardson (YB), Bob Adams (DPW), Hank Spencer (DPW), Tony Diehl (POL), Lisa Sperger (POL), Addisu Gebre (DPW), Aimee Hart (POL), Jim Goodreau (DPW), Frank Eggleston (DPW), Nancy Perry (DPW), Bill Gray (Supt of Public Works), Kent Johnson (DPW), Terry Henry (DPW), Ed Gottlieb (DPW), Joan Jackson (YB), Nathalie Bessou (YB), Marlon Franklin (DPW), Janet Olsen (YB), Suki Tabor (YB), Courtney McGuire (GIAC), Leslie Moskowitz (HR), Eloise Barrett (YB), Steve Thayer (Controller), Scott Andrew (Deputy Controller), 5chelley Michell -Nunn (HR Director), Denise Malone (HR Executive Assistant) Others Present: Rick Manning, Andrew Zepp (FLLT), Nels Bohn (IURA), Olin Mack (Southside Community Center), Katrina Baxter (55CC), Rick Manning, Members of the Public, Members of the Media Chairperson Coles called the meeting to order at 7:00 p.m. 1. Chairperson Greeting & Opening Statement Chairperson Coles welcomed everyone to the meeting and explained the evacuation procedures. 2. Announcements. None. 3. Agenda Review and Amendments Chairperson Coles stated that some changes have been made to the agenda. The new agenda item, Common Council, has been added after the Attorney's Office and The Human Resources will be moved after Common Council. Item 14.2 - Finance - Approval of 2008 Single Audit Report has been removed from the agenda. City Administration Committee Meeting June 30, 2010 Page 2 4. Approval of Minutes Chairperson Coles asked that the approval of the minutes be postponed until next month. 5. Statements from the Public Andrew Zepp, City resident, spoke on behalf of the Finger Lakes Land Trust (FLLT) in support of CP #292 Watershed Land Acquisition resolution. The City funds will go toward a project that the land trust is undertaking to purchase 170 acres as conservation land that includes more than 6000 feet of frontage on Six Mile Creek, approximately 20 acres of wetlands and a number of springs that seep into Six Mile Creek. The entire project will cost $500,000. The City's contribution will help leverage additional funds. This new land would be open to the public for a variety of recreational uses. City residents will also benefit in this way. 6. Employee Comments Brian Carman, CSEA Administrative Unit President, spoke concerning the reclassification and compensation study results for the Administrative and DPW Units. Nearly 10+ years ago, the NYS Department of Civil Service - Municipal Service Division in cooperation with both bargaining units and the City undertook this study with a loose set of assurances that it would be acted on. Employees were asked to complete questionnaires pertaining to their job duties. Once these questionnaires were evaluated it was determined that many employees were completing tasks that were not described in their current job descriptions. At this point, job descriptions were revised, titles were changed and the City's Civil Service Commission adopted these new job descriptions and job duties. That is when everything stopped with the study. The City has basically said to these employees tell us exactly what tasks you perform. They then revised the job description, changed the title, ignored the recommendation of this study when comparing these same duties to our peers and gave employees nothing. To date, no action has been taken to implement the compensation recommendations of this study. Mr. Carman talked about the negative impact this has on the workforce. If the City continues on this course of ignoring the recommendations of this study and the language contained in our collective bargaining agreement it leaves employees no choice but to seek other means in an attempt to be paid a fair salary as recommended in the study. In closing he asked: How would you feel if your employer had done this to you? Roxy Johnston, Vice President of the Administrative Unit, spoke in support of the compensation study. Ms. Johnston compared working with the City to a previous job, where she was paid a City Administration Committee Meeting June 30, 2010 Page 3 fair wage, given a bonus for work above and beyond her duties and paid retroactively for work outside her responsibilities. Ms. Johnston encouraged the City to move forward with the compensation study. Frank Eggleston has worked 29 years for the City. He attends the meeting to express his frustration with the lack of movement of the compensation plan. Mr. Eggleston spoke about the amount of money lost by the City for hiring, training and educating employees in their job to only have the employee leave for a higher paying job. Mr. Eggleston distributed information about the disparities in salaries and encouraged the Committee to implement the study. Kent Johnson does not understand why nothing is being done about the compensation study and asked the Committee why this study is not moving forward. Robert Adams talked about ways the City could save money such as on yard waste. The City picks up yard waste for free but pays to dispose of it. Mr. Adams also mentioned that the City sells concrete to Lansing at about $7.50 per ton and then buys it back for $8.50 per ton as gravel. Ed Gottlieb spoke in favor of implementing the recommended pay increase. Mr. Gottlieb talked about the money the City spends on advertising, recruiting, training and educating an employee into his /her job to only have that employee leave for a better paying job. Morale is low because of low pay but could be improved if employees knew that something was going to be done, even if the increase was gradual. Mr. Gottlieb acknowledged the difficult decision Common Council has to make and thanked them for letting him speak. Brian Carman thanked all of his fellow employees who took time out of their busy schedule tonight to come and show their support for the compensation study. 7. Common Council Response Alderperson Rooker thanked the employees for their comments and agreed that the City does provide a wide range of services to the community that should not come at the expense of a proper and fair wage to employees. Alderperson Rooker will personally make this a priority. Alderperson Zumoff stated that money has been set aside for the compensation study but no decision has been made on how it should be distributed. Mr. Zumoff stated that every month Common Council receives the expenses of the City from the Controller. There are places where City Administration Committee Meeting June 30, 2010 Page 4 money could be taken from because salaries are more important and, yet, there are things one must consider. Do sports teams need uniforms that the City provides or should the kids wear their own uniforms? Do we need pizza parties? There are two ways to get a large amount of money: raise taxes or lay off employees. When working on the budget, he will look for places where a reasonable amount of money could be generated such as from City Hall security. Chairperson Coles expressed her appreciation for the City's workforce. Without the workforce the City is not able to provide the needed services. This Committee asked the HR Department and the Controller's Office to come back with a proposal or plan for using the money. The HR Department has arranged a meeting to talk about the proposal. Carolyn Peterson thanked the employees for their comments and for their suggestions on how the City could save money. She encouraged the employees to continue submitting their ideas and stated that the yard waste issue is being discussed at the Board of Public Works meeting. The Mayor stated that she and the Controller are committed to meeting with HR and trying to find how the study could be moved forward. 8. Workforce Diversity (WFD) Advisory Committee Update. None. 9. Safety Committee Update. None. 10. Department of Public Works 1. Request to Amend Personnel Roster Moved by Alderperson Mohlenhoff. Seconded by Alderperson Clairborne. WHEREAS, the Acting Assistant Superintendent of Public Works is preparing for the retirement of the Motor Equipment Maintenance Supervisor in January 2011 and is planning for a smooth transition through a more appropriate distribution of the work load of that position, as well as through sufficient training of the person who will assume the position, and WHEREAS, staff is proposing that: 1) a Motor Equipment Mechanic Supervisor position be added to the day shift; 2) that this position be filled through a promotion; 3) that a Motor Equipment Mechanic position be dropped after the probationary period for the Motor Equipment Mechanic Supervisor position, and City Administration Committee Meeting June 30, 2010 Page 5 WHEREAS, this approach will allow for the appropriate training of the new Motor Equipment Maintenance Supervisor under the supervision of the present supervisor who has held the position for 12 years, and WHEREAS, staff has found funding within the Streets & Facilities budget to cover the additional costs for this transition; now, therefore, be it RESOLVED, That the Motor Equipment Mechanic Supervisor position be added to the DPW Streets & Facilities Roster and that a Motor Equipment Mechanic position be dropped from the roster once the successful candidate has become permanent, and be it further RESOLVED, That the additional funding required for these changes come from the existing Streets and Facilities budget. A vote on the main resolution resulted as follows: Motion carried 4 -0. (Alderperson Rooker was absent from the vote.) 2. Request to Amend 2010 Budget for Sale of Equipment Moved by Alderperson Zumoff. Seconded by Alderperson Mohlenhoff. WHEREAS, the Department of Public Works (DPW) Parks and Forestry Division recently sold a tractor and a vehicle at auction for $10,710, and WHEREAS, the DPW would like to use the funds to purchase a replacement tractor for the Parks Division in the near future, and WHEREAS, these funds were unanticipated in the 2010 budget; now, therefore be it RESOLVED, That Common Council hereby amends the 2010 Authorized DPW Budget as follows for the purchase of a replacement tractor in the Parks Division: Increase Revenue Account A7111 -2665 Parks Sale of Equipment $10,710 City Administration Committee Meeting June 30, 2010 Page 6 Increase Appropriation Account A7111 -5225 Parks Other Equipment $10,710 A vote on the main resolution resulted as follows: Motion carried 4 -0. (Alderperson Rooker was absent from the vote.) 3. Request to Amend CP 743, CP 519 Columbia Street Pedestrian Bridge Improvements (Water Portion) and CP 619 Columbia Street Pedestrian Bridge Improvements (Sewer Portion) Moved by Alderperson Mohlenhoff. Seconded by Alderperson Zumoff. WHEREAS, bids were received for Columbia Street Pedestrian Bridge Rehabilitation Project on May 25, 2010, and WHEREAS, the total current project budget authorization of $1,727,628 (composed of $180,000 from General Fund, $370,000 from Water & Sewer Funds, $1,077,628 from Federal ARRA Fund and $100,000 from Cornell University Transportation Fund) was based upon the engineer's pre -bid estimate of $1,959,060 (composed of $222,000 for design, $144,000 for Construction Support and Construction Inspection, $1,523,059.91 for Construction, and $70,000 for Contingency and Short Term Borrowing Expense), and WHEREAS, R. DeVincentis Construction Inc. submitted the low bid for the Columbia Street Pedestrian Bridge Rehabilitation Project in the amount of $1,943,000, and WHEREAS, the amended project budget is projected to be $2,397,628 (composed of $222,000 for design, $1,943,000 for construction, $144,000 for construction support and $88,628 for Contingency and Short Term Borrowing), and WHEREAS, the City of Ithaca Board of Public Works recommends that the Common Council increase the total project budget authorizations for the Columbia Street Pedestrian Bridge Rehabilitation Project in the amount of $670,000, and WHEREAS, the cost differences are outlines as follows: City Administration Committee Meeting June 30, 2010 Page 7 11. Authorization General Fund CP# 743 Water CP# 519 Sewer CP# 619 Total Current $180,000 $185,000 $185,000 $550,000 Proposed $403,000 $243,000 $574,000 $1,220,000 Increase $223,000 $58,000 $389,000 $670,000 now, therefore, be it RESOLVED, That the City of Ithaca Common Council amends the Capital Projects budget authorizations for the Columbia Street Pedestrian Bridge Rehabilitation Project, Capital Project #743, #519 and #619, by the sum of $670,000, for a total project authorization of $2,397,628, and be it further RESOLVED, That the Mayor be and hereby is authorized to execute this contract, and that the Superintendent of Public Works be and hereby is authorized to administer the same, once the necessary funding is in place for this $2,400,000 project, and be it further RESOLVED, That the additional funds of the $670,000 shall be derived from the issuance of Bonds. A vote on the main resolution resulted as follows: Passed unanimously. Ithaca Urban Renewal Agency (IURA) 1. Fund Add /Alt Energy Efficiency Upgrade for Southside Community Center Gym Air Conditioning Project Moved by Alderperson Clairborne. Seconded by Alderperson Zumoff. WHEREAS, the Ithaca Urban Renewal Agency (IURA) is implementing a 2007 Community Development Block Grant (CDBG) project to install air conditioning in the Southside Community Center Gym, and City Administration Committee Meeting June 30, 2010 Page 8 WHEREAS, the project was bid out seeking a base bid and included an Add Alternative for upgraded controls to improve energy efficiency, and WHEREAS, at the bid opening on June 8, 2010, a low base bid of $61,661 was received on the project, and WHEREAS, the low bidder priced the Add Alternative at $3,598 to include differential demand controlled ventilation sensors (DCV sensors), and WHEREAS, the base bid project budget, without the Add Alternative, totals $68,961 as followings: $61,661 construction contract base -bid $1,500 architect /commissioning $2,000 owner's representative (City Engineering Dept.) $100 printing $3,700 construction contingency (6 %) $68,961 Total , and WHEREAS, the IURA has $69,056.82 available to fund the project, an amount insufficient to fund the Add Alternative, and WHEREAS, the mechanical engineer who developed the bid package recommends inclusion of the upgraded control system that will save energy costs in cooling zones with sporadic occupancy, and WHEREAS, NYSERDA prequalifies the inclusion of DCV sensors in newly installed air conditioning control systems in municipal buildings for a financial incentive, and WHEREAS, City Engineering staff estimates that the DCV sensors will have a payback of less than two years in this application, and WHEREAS, Capital Reserve #24 - Energy Program Improvements - was established to fund energy efficiency improvements such as the DCV sensors and has an unobligated balance of $68,000; now, therefore be it City Administration Committee Meeting June 30, 2010 Page 9 RESOLVED, That the Common Council hereby authorizes the expenditure of funds in the amount not to exceed $5,000 from Capital Reserve #24 Energy Program Improvements for the purpose of upgrading controls on the 5outhside Community Center Gym Air Conditioning project to include Demand Control Ventilation sensors that will improve energy efficiency, and be it further RESOLVED, That the City Controller is hereby authorized to implement this resolution. A vote on the main resolution resulted as follows: Passed unanimously. 12. Attorney's Office 1. Authorization of $25,000 Expenditure from Capital Project #292 Watershed Land Acquisition Moved by Alderperson Rooker. Seconded by Alderperson Zumoff. WHEREAS, the City of Ithaca relies upon Six Mile Creek as its drinking water source; and WHEREAS, the City recently decided to rebuild its water filtration system at Six Mile Creek, which decision commits the City to continued reliance upon that source for decades to come; and WHEREAS, more than 20 years ago the City established a capital account for "watershed protection," which account has been utilized on several occasions to purchase land in the vicinity of Six Mile Creek (mainly within the Town of Ithaca), in some instances for water quality purposes (i.e., upstream of the 60- foot -dam) and in some instances to protect the recreational and /or ecological value of the land (i.e., downstream of the dam), and which account has been replenished from time to time after such expenditures; and WHEREAS, said Capital Project #292 Watershed Land Acquisition currently contains $120,000; and City Administration Committee Meeting June 30, 2010 Page 10 WHEREAS, the Finger Lakes Land Trust seeks to purchase a 170 -acre parcel of land that borders on the headwaters area of Six Mile Creek (with 6,000 feet of creek frontage and numerous springs that feed the creek), in the Town of Dryden, in order to provide permanent protection of the land from development, and to make parts of it available for public visitation and appreciation; and WHEREAS, the Land Trust has requested modest financial support for this acquisition from Tompkins County, the Town of Dryden and the City of Ithaca; and WHEREAS, City residents will reap tangible benefits from the protection of the property in question, with regard to water quality and the availability of additional land for low- impact recreation; now therefore be it RESOLVED, that the City of Ithaca Common Council hereby supports the efforts of the Finger Lakes Land Trust to acquire and protect the Berntsson property on Irish Settlement Road in the Town of Dryden (tax map parcel 63- 1 -18); and be it further RESOLVED, that the Mayor, upon the advice of the City Attorney, be and hereby is authorized to execute a memorandum of understanding between the City and the Land Trust, setting forth the type of protection and benefits to the City to be provided by the Land Trust, with regard to this property, and the use of any funds made available by the City; and be it further RESOLVED, that upon the execution of said memorandum, the allocation of $25,000 from Capital Project #292 Watershed Land Acquisition is hereby authorized, which sum shall be provided to the Land Trust for the sole purpose of supporting the acquisition of said property. A vote on the main resolution resulted as follows: Passed unanimously. City Administration Committee Meeting June 30, 2010 Page 11 13. Common Council 1. A Resolution Authorizing a Grant Submission for Park Development under the Environmental Protection Act and Land and Water Conservation Fund, for the Design and Construction of the Stewart Park Performance Pier Moved by Alderperson Zumoff. Seconded by Alderperson Mohlenhoff. WHEREAS, the New York State Department of State has announced the availability of grant funding for Parks Development under the Environmental Protection Act and Land and Water Conservation Fund, and WHEREAS, Common Council desires to submit an application for the design and construction of a performance pier and trailhead plaza at Stewart Park, and WHEREAS, this project furthers the City's goal of providing improved waterfront access to all citizens and visitors, including children and those with mobility impairment and WHEREAS, the project implements the Cayuga Lake Waterfront Revitalization Plan, furthers progress on the Cayuga Waterfront Trail, a six mile multi -use loop that connects all significant attractions and interprets historic resources along Ithaca's waterfront, is listed as a "Key Park Rehabilitation Project" in the Stewart Park Rehabilitation Action Plan, and restores meaning to a site around the pavilions that have lost their historic function for gathering, performance and viewing Cayuga Lake, now, therefore, be it RESOLVED, that Carolyn Peterson, as Mayor for the City of Ithaca, is hereby authorized and directed to file an application for funds from the New York State Office of Parks, Recreation and Historic Preservation in accordance with the provisions of Title 11 of the Environmental Protection Act of 1993 in an amount not to exceed $240,000 for a total project cost of $320,000 and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance to the City of Ithaca to design and construct a performance pier at Stewart Park, and be it further City Administration Committee Meeting June 30, 2010 Page 12 RESOLVED, that the 25% local share of this grant application will be derived from in -kind services and community contributions through the Cayuga Waterfront Trail Initiative and the Chamber of Commerce and no City funds will be expended. A vote on the main resolution resulted as follows: Passed unanimously. 14. Human Resources (HR) Department 1. Director's Report. HR Director Michell -Nunn reported on the following: Undoing Racism Workshops: 26 employees participated in the Undoing Racism Workshops. Last week a follow up session was held. Most of the employees who participated in the workshops and who attended the follow up session want to continue to meet to talk about race. Dates have been scheduled through the month of September. The follow up session can serve as a continuation of an educational opportunity and the means for people to be more comfortable in having conversations around race in the work environment. Search Committee: The search for an Assistant City Attorney has been completed. The recommendation will be on the Common Council agenda. Diversity and Inclusion Award: The announcement for the Diversity and Inclusion Award has been sent out. Nominations are being accepted. Common Council members are able and encouraged to nominate employees or committees who further the City's values in this area. Employee Recognition Picnic: Due to lack of funding there will be no Employee Recognition Picnic this year. The HR Department has received suggestions and recommendations for ways to bring the workforce together because it has been viewed as a very valuable experience for the employees. The Diversity Award and the years of service award will be given out to employees by department. HR Report: Chairperson Coles thanked Ms. Michell -Nunn for the electronic HR report. City Administration Committee Meeting June 30, 2010 Page 13 15. Finance /Controller 1. Request to Approve Civil Service Agreement for the Year 2010 -2011 Moved by Alderperson Mohlenhoff. Seconded by Alderperson Clairborne. RESOLVED, That the Mayor and City Clerk be authorized and directed to execute an agreement between the City of Ithaca and Ithaca City School District for performance of services by the City in connection with Civil Service matters for the period July 1, 2010 to June 30, 2011 in the amount of $50,355 payable to the City of Ithaca on or before November 1, 2010. A vote on the main resolution resulted as follows: Passed unanimously. 2. Approval of 2008 Single Audit Report: This item was removed from the agenda. 3. Bond Resolution Moved by Alderperson Zumoff. Seconded by Alderperson Rooker. The City borrows funds twice a year (January and August). To borrow these funds, Common Council must first authorize the issuance of the bonds. This request is to approve the authorization of Capital Projects approved by Council since the last authorization in December 2009. The projects needed for authorization include projects approved since January 2010 and any Council previously authorized projects not yet included in a bond resolution. The total issuance for August will be $1,654,774 plus renewal of the BANS (Bond Anticipation Notes) coming due. Of the new money, $807,774 is General Fund bonds. The other $847,000 is for Water and Sewer Fund bonds. The largest amount of the $1,654,774 authorization relates to the GIAC Renovation Project ($400,000) and the Water and Sewer Stormwater Site Improvements ($400,000). The funds would be borrowed through the BANS at interest rates between .25% and 1.00 %. City Administration Committee Meeting June 30, 2010 Page 14 A vote on the main resolution resulted as follows: Passed unanimously. 4. Controller's Report. Controller Thayer reported on the following: Interest Rate: With the authorization of the bond resolution the interest rate will be favorable for the City, between %% and 1 %. Financial Activity: The Controller's Department is working to catch up on the City's financial activity. The 2008 single audit report will be ready for the next meeting. Capital Projects (2011): The 2011 capital project process has started. The Committee has looked at a five -year plan for capital programming needs. There are several projects that will total over one hundred million dollars that have been submitted by various City departments for the next five years. For 2011, there are over ten million dollars in project submittals. The City cannot afford to fund that large of a funding stream. So, some difficult decisions will have to be made by the Mayor and Common Council. Budget Process (2011): The guidelines for the 2011 budget have been distributed to departments and are due back by August 1St Pension Cost (2011): The City's contributions to the pension fund for 2011 will increase some 60 %. Sales Tax (2010): Through the first part of 2010, the collections have been up about 1012% as compared to 2009. Parking Revenue (2010): The collections continue to come in under the budgeted amount of $2,062,000. The Controller reported this to the Board of Public Works, who formed a subcommittee to work on ways to make adjustments to the parking charges for the remainder of the year. Health Insurance (2010): Health insurance claims continue to run well above the City's budget for 2010. City Administration Committee Meeting June 30, 2010 Page 15 Health Consortium: The Consortium still has two issues that have to be resolved before the Consortium can be stablished. The two issues are the representation of unions on the Board of Directors and the creation of the $2,200,000 reserves to establish the Consortium. State Budget: There are some approvals in place now: CHIP Funding: The Consolidated Highway Improvement Program (CHIP) funding was approved at the same level of $350,000. State Aid: The City will see $141,753 reduction in State Aid. There will not be a negative impact to the City since this amount was budgeted for 2010. Procurement Reform: Procurement reform items that were approved: competitive benefit limits have increased from $10,000 to $20,000 for purchase contracts and the property tax cap for municipalities. NYS Retirement Incentive Program: The New York State retirement incentive program was approved. It has two parts. Part A is a targeted incentive which provides one additional month of service credit for each year of credited service to eligible members up to a maximum of 3 years. Part B is not a targeted incentive but allows for members who are at least 55 years of age and have at least 25 years of service to retire without a benefit reduction. The incentives are for Tier 2, 3 and 4 members unless the members' position is deemed critical to the maintenance of the public health and safety for the City. The incentives are not for members of the Police and Fire retirement system. To participate in these programs, the City must approve them by the August Common Council meeting. Consumer Price Index (CPI): The CPI for May was at 3.3 %, the year to date is at 3.44 %. 16. Reports 1. Mayor's Report. The Mayor reported on the following: Capital Projects: The process for Capital Projects is underway and is being done differently. Before recommendations or decisions are made, department heads City Administration Committee Meeting June 30, 2010 Page 16 have been invited to meetings to talk about what they have submitted for 2011 and for their 5 year multi year project suggestions. Special Common Council Meeting: Tomorrow, the Mayor will complete the agenda for a Special Council meeting to be held on July 14, 2010 regarding the Bridge fencing and suicides. Assistant City Attorney: The filling of the Assistant City Attorney position will be on the Common Council agenda for approval. Committee of the Whole (COW) Meeting: A special COW meeting has been scheduled for August to give a report on capital projects planning. 2. Sub- Committee Updates 3. Council Members' Announcements Alderperson Clairborne updated the Committee on the work of the Apprenticeship Policy Working Group. The legislation that Common Council passed to suspend the current policy expires in August. To adhere to this timeline, the group will request a repeal of the current policy and replace it with a policy that allows the City to have more control over the spending, the use of the money and the outcomes. And, instead of the current policy, where bids go toward those contractors with the apprenticeship policy regardless of where those companies are located or where their workforce might live, the new policy would benefit people locally first. More on this policy will be provided at the July meeting. 4. Next Month's Meeting: July 28, 2010. 5. Executive Session: Alderperson Zumoff made a motion to go into Executive Session to discuss collective bargaining. Seconded by Alderperson Rooker. The vote was as follows: Ayes (4): Clairborne, Coles, Rooker, Zumoff Abstains: (1): Mohlenhoff Motion carried 4 -0 -1. City Administration Committee Meeting June 30, 2010 Page 17 Alderperson Mohlenhoff left the meeting at 9:00 p.m. Alderperson Clairborne made a motion to come out of Executive Session. Seconded by Alderperson Rooker. Motion carried 4 -0. (Alderperson Mohlenhoff was absent from the vote.) Chairperson Coles reported that no action was taken in Executive Session. 17. Adjournment With no further business and on a motion by Alderperson Zumoff, the meeting was adjourned at 9:30 p.m.