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HomeMy WebLinkAboutMN-SJC-2009-04-08 SJC MEETING April 8, 2009 SJC Members Staff Wade Wykstra, Chair Bill Gray Mayor Carolyn Peterson Supervisor Herb Engman Erik Whitney Scott Gibson Supervisor MaryAnn Sumner Jeff Soule Pat Leary Rich DePaolo Steve Thayer Dan Walker Mary Tomlan Joel Zumoff Guests Christopher Kalwara, Johnson Controls Susan Brock, Attorney Tim Logue, City Engineer Wade called the meeting to order at 12:34PM. Carolyn introduced Joel Zumoff as the replacement for Dan Cogan. Approval of March 2009 minutes – Scott noted that the waste discussed in his Engineering Report should be identified as frac waste. Ca rolyn noted typo errors . Pat Leary asked for clarifications and rearranging of paragraphs. Rich asked for an addition to the Johnson Controls discussion. MaryAnn moved to accept the correc tions to be reviewed at the May meeting. Seconded by Pat, the motion pa ssed without dissent. Johnson Controls – Chris Kalwara Chris initiated a conference call with two engi neers from his firm to review and present additional information on the preliminary assess ment for the Energy Reduction study. The cost estimate is $1.868M to implement the base project. The base project annual energy savings is estimated to be $152,000. The cost of the audit is $97,500. He reviewed the distributed slides and explained the core items of the project. He noted that the numbers are conservative as they have done prelimin ary engineering but not detailed engineering at this point. Detailed engineering wi ll take approximately 16 weeks. The board decided to defer this for resolution at the May meeting. 1 Waterfront Trail – Tim Logue Tim presented a draft resolution for the board to consider a permanent easement across the IAWWTP property and the adjustment of the fen ce line to construct, use, and maintain the Cayuga Waterfront Trail. After discussion, it was requested that the draft re solution be updated to reflect more definitively the distance that the fence would be m oved and reintroduced at the May meeting. Financial Report – Steve Thayer Steve distributed the curr ent financial reports. All of the final numbers for 2008 have been received. The final encumbrances are currently being reviewed. We are positive $340,000 for the year. The final fund ba lance will be reported at the May meeting. The first quarter share from all three partners has been receive d. The second quarter payment is due April 15 th . We have a positive balance of $168,400 for 2009. The only active Capital Project for the past m onth is the Miscellaneous Plant Improvements. Operators Report Summary – Jeff Soule The new septage line has been completed. The actiflo system was down for 2 days to be cleaned and serviced. The annual pretreatment report has b een sent out to EPA and DEC. Rich asked if he could see the report. Jeff said yes. The Emerson complaint is being finalized. Our bi-annual maintenance for the s ub-station is scheduled for the 3 rd week in April. We request approval from the SJC to have S&W prepare an estimate and bid package for the upgrade of the fire alarm system. The updated quote from Westfire Systems is $33,635. We have budgeted $25,645 and have requested an encumbrance of $10,000. Rich asked for an explanation as to why this has to go to bid (#33,635 project) and the Johnson Controls Energy Project ($1.8M) does not. Bill explained that you’re allowed not to bid it if you choose to go through the Energy Contract approach. The Energy project is el igible for funding under the Federal Stimulus Package. 2 Steve explained that Johnson Cont rols is on State contract which also allows you to not have to bid. Also, we look for the best possible financing. Stearns & Wheler are proceeding with th e design of the septage receiving station. We had a violation (2 nd test for settleable solids) on March 21 that has since been adjusted and corrected. A violation occurred at the beginning of the month when a reading did not get recorded. Test result data (2 years) for effluent phenols ha s been forwarded to DEC. This is not in our permit but it is something that we check intern ally every three months. We have a meeting scheduled with Fred Gillette of NYSDEC for Friday, April 10 th . Bill noted that DEC called us regarding pheno ls after they received a call asking about phenols. Rich stated that he made a fact-f inding call to Fred Gi llette regarding phenols and the SPDES permits. Records have been made available in re sponse to a FOIL request from Walter Hang. Jeff Soule, Jose Lozano, and Ed Gottlieb attended the 5 th Annual Biosafety Symposium in Albany, NY. Caustic digesters a nd prion destruction were topi cs that were discussed. We are working with DOH (Department of Hea lth) and TCSW (Tompkins County Solid Waste) to set up a waste pharmaceutical collection day. There is a ques tion of how it would be funded. We are researching the various issues involved in doing this. A Job Description and New Duties Statement form has been submitted to HR (Human Resources) for the Instrumentati on/Operator Trainee position. Four candidates were interviewed for the Chief Operator position. Engineering Report Summary – Scott Gibson A meeting has been scheduled with the Owner of Crane Hogan to discuss their delay claim. MRB Consultants will be sending a final draft of the MAHL study sampling and analysis plan by mid-April. The septage line replacement has been completed by the Water & Sewer staff. Cornell Hydrolysate Waste – Pat presented the latest draft resolution which incorporates the comments brought forth at the Ma rch meeting. Dan Hoffman has reviewed it and made a few changes to the conditions. Susan refined the fi ndings statement to clarify the proposed actions on the various Environmental Impact Statements. Susan explained the changes to th e new draft resolution. She also noted that the proposed action always included hydrolysate discharge to the IA WWTF. After all tests were completed, it was concluded that anaerobic digesti on is the preferred method to use with discharge to the plant. This is stated in the EIS. 3 4 Herb asked Susan if we can conduct our own envi ronmental review or if we have to depend on the review that has already been done and just issue a findings statement. Susan responded that if we are listed as an involved agency in the original EIS process, then we are precluded from doing another environmental review. The original EIS was done in 2002. Carolyn asked if there is anythi ng in the EIS regarding the water quality of the lake water. No action was taken on the hydrolysis. Personnel Erik announced that Dan Ramer has been selected as the new Chief Operator. The board went into Executive Session. On a motion, the meeting was adjourned. The next meeting is scheduled for May 13, 2009 at 12:30PM.