The URL can be used to link to this page

Home My WebLink AboutMN-CC-2025-06-04YouTube Link:https://tinyurl.com/375wt753 Date: Location: Wednesday June 4, 2025 City Hall Council Chambers June 4th 2025 COMMON COUNCIL Meeting Minutes Voting Record 1. Call to Order 1.1 Emergency Evacuation 1.2 Reports From Municipal Officials 1.3 Agenda Review 2.1 Approval of the May 7th CC Meeting Minutes Attendance Record of Voting Members Name Present Absent/Excused Mayor - Robert Cantelmo X 1st Ward - Kayla Matos X 1st Ward - Phoebe Brown X 2nd Ward - Ducson Nguyen X 2nd Ward - Kris Haines-Sharp X 3rd Ward - David Shapiro X 3rd Ward - Pierre Saint-Perez X 4th Ward - Patrick Kuehl X 4th Ward - Tiffany Kumar X 5th Ward - Margaret Fabrizio X 5th Ward - Clyde Lederman X Also Present: Alderpersons Kumar, Brown and Kuehl were not in attendance when the meeting was called to Order. Alderperson Shapiro is absent. Discussion Summary: June 4th 2025, Common Council Regular meeting is called to order by Mayor Robert Cantelmo at 6 pm. Alderpersons Brown, Kuehl, and Kumar are not in attendance for Call to Order of the meeting. Alderperson Shapiro is absent. The Emergency Evacuation is read to the public. Item 5.4 is stricken from the agenda and moved to a future Committee meeting; the Quarterly Recognition is stricken from the agenda and will be presented at the July Common Council meeting. County Legislator Rich John from the 4th District joined Council to give a Report from the County and answered questions presented by Council. Timestamp 0:22-22:49 2. Review and Approval of Minutes Discussion Summary: Mayor Cantelmo asked for a Mover for the May 7th Common Council Meeting Minutes. Timestamp 22:51-23:01 3. Petitions and Hearings of Persons Before Council Moved By: Pierre Saint-Perez Seconded By: Kayla Matos Motion Summary: Motion to approve the May 7th 2025 Common Council Meeting Minutes. Moved by Alderperson Saint-Perez, Seconded by Alderperson Matos. All In Favor. Motion Carries 10-0 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Members of the public attended to share comments and concerns on several topics of interest in the City of Ithaca. Council Members responded to the concerns raised. Due to the number of speakers, the time allotted was 2 minutes. Mayor Cantelmo asked for a Mover for a 5 Minute Recess to address technical issues with streaming the Meeting. Timestamp 23:04-1:14:50 Council reconvened following recess and proceed with Privilege of the Floor. Timestamp 1:20:25-1:34:15 Moved By: Pierre Saint-Perez Seconded By: Kayla Matos Motion Summary: Motion for a 5 Minute Recess. Moved by Alderperson Saint-Perez, Seconded by Alderperson Matos. All In Favor. Motion Carries 10-0 Vote Passed 10-0 Carried Unanimously 3.1 Statements From The Public 3.2 Privilege Of The Floor- Comments From Council and The Mayor 4. Consent Agenda 4.1 Fire Alarm System- Ithaca Youth Bureau 4.2 Amendment to Authorized Personnel Roster-Youth Program Assistant 4.3 Grant Application for Emergency Manager Contractor- Resolution Member Approve Oppose Abstain Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Consent agenda items 4.1-4.4 were moved and approved unanimously by Council. Timestamp.1:34:16-1:34:24 Moved By: Pierre Saint-Perez Seconded By: Kayla Matos Motion Summary: Consent Agenda Moved by Alderperson Saint-Perez, Seconded by Alderperson Matos. All In Favor of approving Consent Agenda items 4.1-4.4. Motion carries Unanimously 10-0 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Abstain Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X 4.4 Stone Quarry Road over Unnamed Stream Culvert Replacement Project 5.1 Vision Zero Policy- Resolution 5.2 Recommended 2025 Draft HUD Entitlement Annual Action Plan 5. Order of Business Discussion Summary: Item 5.1 Vision Zero Policy moved and summarized by Alderperson Lederman. No discussion from Council. Timestamp 1:34:25-1:35:13 Moved By: Clyde Lederman Seconded By: Tiffany Kumar Motion Summary: Resolution Adopting a Vision Zero Policy is moved by Alderperson Lederman, Seconded by Alderperson Kumar. Motion carries 10-0. Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Item 5.2 2025 Draft HUD action plan was moved and summarized by Alderperson Saint-Perez. Anisa Mendizabal was in attendance to address questions and comments from Council. No discussion from Council. Alderperson Matos is recused for an existence or appearance of a Conflict of Interest. Timestamp 1:35:16-1:36:31 Moved By: Pierre Saint-Perez Seconded By: Ducson Nguyen Motion Summary: 2025 Draft HUD Entitlement Annual Action Plan moved by Alderperson Saint-Perez, Seconded by Alderperson Nguyen. Motion Carries 9-0 with Alderperson Matos Recused. Vote Passed 9-0 Carried Unanimously 5.3 DOT Utility Work Agreement 5.4 An Ordinance Amending Chapters 74 & 228 of the City of Ithaca Municipal Code Entitled "Moratorium on the Designation of New or the Expansion of Existing Historical Districts" 5.5 Ordinance Amending City Code Chapter 90, Article VII, Sexual Harassment Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Item 5.3 Utility Work agreement was moved and summarized by Alderperson Lederman. Resolutions were moved sequentially. No questions or comments from Council. Timestamp 1:36:41-1:38:36 Moved By: Clyde Lederman Seconded By: Pierre Saint-Perez Motion Summary: DOT Utility Work Agreement Resolutions- Water Main and Sanitary Sewer System moved by Alderperson Lederman, Seconded by Alderperson Saint-Perez. Motion Carried 10-0 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Item 5.4 is stricken from the Agenda. Item 5.5, Ordinance Amending Sexual Harassment City Code is the New 5.4. Timestamp1:38:44- 1:38:45 5.6 NYS Eminent Domain Actions- Buffalo Street Discussion Summary: New Item 5.4. Moved and summarized by Alderperson Saint-Perez. No discussion on the item. Timestamp 1:38:47-1:39:19 Moved By: Pierre Saint-Perez Seconded By: Ducson Nguyen Motion Summary: Ordinance Amending City Code Chapter 90, Article VII, Sexual Harassment moved by Alderperson Saint-Perez, Seconded by Alderperson Nguyen. All In Favor. Motion carried unanimously 10-0. Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: New Item 5.5. Moved and summarized by Alderperson Kumar. No discussion on the item. Timestamp 1:39:21-1:39:55 Moved By: Tiffany Kumar Seconded By: Ducson Nguyen Motion Summary: NYS Eminent Domain Actions- Buffalo Street moved by Alderperson Kumar, Seconded by Alderperson Nguyen. All In Favor Motion carried 10-0. Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X 5.7 NYS Eminent Domain Actions- Meadow Street 5.8 NYS Eminent Domain Actions- Wood Street Discussion Summary: New Item 5.6. Moved and summarized by Alderperson Kumar. No discussion on the item. Timestamp 1:39:56- 1:40:18 Moved By: Tiffany Kumar Seconded By: Ducson Nguyen Motion Summary: NYS Eminent Domain Actions- Meadow Street moved by Alderperson Kumar, Seconded by Alderperson Nguyen. All In Favor Motion carried 10-0 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: New Item 5.7. Moved and Summarized by Alderperson Kumar. No discussion on the item. Timestamp 1:40:20- 1:40:42 Moved By: Tiffany Kumar Seconded By: Kayla Matos Motion Summary: NYS Eminent Domain Actions- Wood Street moved by Alderperson Kumar, Seconded by Alderperson Matos. All In Favor. Motion carried 10-0 Vote Passed 10-0 Carried Unanimously 6.1 Access Oversight Committee 2026 Equipment Budget 6.2 Rent Emergency Stabilization for Tenants (REST) Act Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X 6. Member Filed Discussion Summary: Resolution for the 2026 Action Oversight Committee Equipment Budget Recommendation member filed by Alderperson Fabrizio, is moved and summarized. Alderperson Fabrizio responded to questions from Council Timestamp 1:40:43-1:42:17. Moved By: Margaret Fabrizio Seconded By: Ducson Nguyen Motion Summary: Access Oversight Committee 2026 Equipment Budget moved by Alderperson Fabrizio, Seconded by Alderperson Nguyen. All In Favor. Motion carried 10-0 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Resolution for supporting the New York State REST Act member filed by Alderperson Matos, moved and summarized. Discussion on the item led to the item being moved to an August Committee Of The Whole meeting. Timestamp 1:42:17-2:03:39 6.3 Tax Foreclosure- 201 Cleveland Ave Moved By: Patrick Kuehl Seconded By: Margaret Fabrizio Motion Summary: Resolution Supporting the REST Act moved by Alderperson Matos, Seconded by Alderperson Lederman. Tabled to August Committee Meeting. Moved by Alderperson Kuehl, Seconded by Alderperson Fabrizio. Motion carried 7-3 with Alderperson Lederman, Matos, and Fabrizio against. Vote Passed 7-3 Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Resolution authorizing conveyance of title to property obtained during a tax foreclosure proceeding back to former owner upon payment of delinquent taxes associated with fees, member filed by Alderperson Brown, is moved and summarized. Timestamp 2:03:45- 2:08:58 Moved By: Phoebe Brown Seconded By: Clyde Lederman Motion Summary: Tax Foreclosure for 201 Cleveland Ave moved and summarized by Alderperson Brown, Seconded by Alderperson Lederman. All In Favor. Motion carried 10-0 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X 7.Mayor Appointments 8.Executive Session (If Needed) Discussion Summary: Council entered into an executive session to discuss an Employment matter. Council exited Executive Session with a vote on a Resolution appointing the Superintendent of the Department of Public Works. Council entered into a second Executive Session to discuss another Employment Matter; The meeting was adjourned at the conclusion of business without a vote Timestamp 2:09:08- 2:18:48 Moved By: Kris Haines-Sharp Seconded By: Pierre Saint-Perez Motion Summary: Motion to Enter into Executive Session to discuss an Employment Matter. Moved by Alderperson Haines-Sharp, Seconded by Alderperson Saint-Perez. All In Favor. Motion Carries 10-0. Vote Passed 10-0 Carried Unanimously Member Approve Oppose Abstain Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Moved By: Pierre Saint-Perez Seconded By: Tiffany Kumar Motion Summary: Motion to Exit Executive Session. Moved by Alderperson Saint-Perez, Seconded by Alderperson Kumar. All In Favor. Motion carries 10-0 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Abstain Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Moved By: Kris Haines-Sharp Seconded By: Clyde Lederman Motion Summary: Appointment of the Superintendent of the Department of Public Works. Moved by Alderperson Haines-Sharp, Seconded by Alderperson Lederman. All In Favor. Motion Carried 10-0 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Abstain Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Moved By: Pierre Saint-Perez Seconded By: Phoebe Brown Motion Summary: Motion to Enter into Executive Session to discuss an Employment Matter. Vote Passed 10-0 Carried Unanimously Member Approve Oppose Abstain Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Moved By: Pierre Saint-Perez Seconded By: Kayla Matos Motion Summary: Motion to Exit Executive Session without a vote. Moved by Alderperson Saint-Perez, Seconded by Alderperson Matos. All In Favor. Motion carries 10-0 Vote Passed 10-0 Carried Unanimously 9.Monthly Reports To Council 9.1 City Manager's Monthly Report- June 2025 9.2 City Controller's Monthly Report- June 2025 10.Meeting Wrap Up Member Approve Oppose Abstain Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X Pierre Saint-Perez X Patrick Kuehl X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Submitted: 8-1-2025Shaniqua Lewis, Deputy City Clerk Adopted: August 6th 2025 Executive Session- RESOLUTION – Appointment of the Superintendent of the Department of Public Works WHEREAS, the Search Committee and City Manager have concluded their interviews for the Superintendent of the Department of Public Works position; and WHEREAS, the City Manager is recommending the appointment of Adam Potter to the Superintendent of the Department of Public Works position; now, therefore, be it RESOLVED, that Adam Potter be and is hereby appointed to the position of Superintendent of Public Works, effective July 7, 2025, at Grade 12, Step 5 of the 2024 Management Compensation Plan, with a salary of $150,000. Moved By Haines-Sharp Seconded by- Lederman Carried Unanimously 10-0 (Shapiro Absent) Date: Time: Location: Watch Online: Wednesday June 4, 2025 6:00 PM City Hall Council Chambers https://www.youtube.com/@CityofIthacaPublicMeetings COMMON COUNCIL REGULAR SESSION AGENDA Agenda At A Glance Consent Agenda Items- 4.1-4.4 Procedural items that are considered normal business items, have been previously discussed and approved in principle. Order Of Business- 5.1-5.6 5.1- Common Council will consider this resolution to a formal recommitment by the City of Ithaca to its previously adopted Vision Zero Plan from 2019, reaffirming and strengthening its efforts to eliminate all traffic-related fatalities and serious injuries. 5.2- Common Council is being asked to consider and potentially adopt the IURA- recommended 2025 Draft Annual Action Plan. 5.3-Common Council is being asked to approve agreements and resolutions that would authorize the New York State Department of Transportation (DOT) to perform necessary work on City-owned infrastructure water and sewer systems as part of the DOT's resurfacing project on Meadow Street/Elmira Road. 5.4- Common Council is being asked to reconsider how historic designations are made in Ithaca, with the goal of removing barriers to housing development and affordability 5.5- Common Council is being asked to bring the City Code's sexual harassment provisions up to date with current legal requirements. 5.6- 5.8- Common Council is being asked to approve the acceptance of early payment from the State for land taken via eminent domain: 621 S Meadow Street, 530 W Buffalo Street, 401 Wood Street Member Filed Items 6.1-6.3 6.1- Common Council is being asked to discuss and vote on whether to approve the AOC’s proposed $14,000 equipment budget for PEG operations in 2026, as part of the obligations under the City’s franchise agreement with Charter. 6.2- Common Council is being asked to vote on a resolution to support and endorse the Rent Emergency Stabilization for Tenants (REST) Act. 6.3- Common Council is being asked to discuss and approve whether to allow the reconveyance (return) of title to the property at 201 Cleveland Ave., Ithaca, NY to the former owner after a tax foreclosure provided that all outstanding taxes, penalties, interest, and related charges are fully paid by June 6, 2025. Date: Time: Location: Watch Online: Wednesday June 4, 2025 6:00 PM City Hall Council Chambers https://www.youtube.com/@CityofIthacaPublicMeetings June 4th 2025 COMMON COUNCIL REGULAR VOTING MEETING AGENDA 1.Call to Order - 10 Min 1.1. 1.2. 1.3. 1.4. 2.Review and Approval of Minutes - 5 Min 2.1. 3.Petitions and Hearings of Persons Before Council - 60 Min 3.1. 3.2. 4.Consent Agenda- 5 Min 4.1. 4.2. 4.3. 4.4. 5.Order of Business- 50 Min 5.1. 5.2. 5.3. 5.4. 5.5. 5.6. 5.7. 5.8. 6.Member Filed- 30Min 6.1. 6.2. 6.3. 7.Mayor Appointments- 10 Minutes 8.Executive Session (If Needed) 9.Monthly Reports To Council 9.1. 9.2. Emergency Evacuation Reports From Municipal Officials Agenda Review Proclamations and Awards- Quarterly Recognition Approval of the May 7th CC Meeting Minutes Statements From The Public Privilege Of The Floor- Comments From Council and The Mayor Fire Alarm System- Ithaca Youth Bureau Amendment to Authorized Personnel Roster-Youth Program Assistant Grant Application for Emergency Manager Contractor- Resolution Stone Quarry Road over Unnamed Stream Culvert Replacement Project Vision Zero Policy- Resolution Recommended 2025 Draft HUD Entitlement Annual Action Plan DOT Utility Work Agreement An Ordinance Amending Chapters 74 & 228 of the City of Ithaca Municipal Code Entitled "Moratorium on the Designation of New or the Expansion of Existing Historical Districts" Ordinance Amending City Code Chapter 90, Article VII, Sexual Harassment NYS Eminent Domain Actions- Buffalo Street NYS Eminent Domain Actions- Meadow Street NYS Eminent Domain Actions- Wood Street Access Oversight Committee 2026 Equipment Budget Rent Emergency Stabilization for Tenants (REST) Act Tax Foreclosure- 201 Cleveland Ave The discussion session will take place at the June 18th Committee of the Whole Council Meeting. - See Attached Reports for information. City Manager's Monthly Report- June 2025 City Controller's Monthly Report- June 2025 1 10.Meeting Wrap Up- 5 Min Public Comment Forum The public can provide short statements during this portion of the meeting. 3 minutes is the maximum time allotted, but the chair reserves the right to modify the amount of time per individual at the start of the meeting. Only the first hour of the meeting is set aside for Public Comment. Groups of 3 or more speakers are allotted more speaking time. For Longer Speaking Time - Multiple speakers on the same topic can speak as a group with one Designated Speaker to represent the Group. This will give you more time to share your thoughts and concerns during the Public Comment Forum. 3-4 Persons with One Designated Speaker - Alotted 5 minutes 5 or More Persons with One Designated Speaker - Alotted 7 minutes Can't Come to the Meeting but still want to speak? Register to Speak Virtually - https://tinyurl.com/7ts9zmku Attending the Meeting to Speak in Person? Pre-Registration Not Required Comment Cards are provided to those who attend in person. Once you have filled out your Comment Card, please hand your card to the Clerk. Your name will be called to speak in the order the cards are received. Please Note Comment Cards will be accepted up until the Public Comment Forum begins or a maximum of 30 speakers, whichever comes first. Once we have reached a maximum of 30 speakers, you can submit your comment using the Written Comment Link Below. Want to Submit a Comment and Not Speak in Person? To Submit Written Comments - https://tinyurl.com/mr9kdhw8 *Written comments submitted with be compiled and entered into the record. 2 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Human Resources Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Mayor Robert Cantelmo DATE:June 4, 2025 RE:Proclamations and Awards- Quarterly Recognition ITEM #:1.4 MEMORANDUM Quarterly Recognition honoring Ithaca Fire Department D Shift working 3/27/2025 Brian Weinstein, Lucas Albertsman, Macie Chasman, Jason Lawrence, Tom Pirko, Brian Quadrozzi, Christopher Baker, Ryan Harding, John Foster, Patrick Sullivan, Kevin Whitney, Keven Morse ATTACHMENTS: IFD D Shift - Nomination.pdf 4 QUARTERLY RECOGNITION NOMINATION FORM Candidate for Recognition: Reason for Nomination: Ithaca Fire D shift working 3/27/25 Brian Weinstein, Lucas Albertsman, Macie Chasman, Jason Lawrence, Tom Pirko, Brian Quadrozzi, Christopher Baker, Ryan Harding, John Foster, Patrick Sullivan, Kevin Whitney, Keven Morse Shortly after 5pm on Thursday, March 27 the Ithaca Fire Department was dispatched to a report of "a lot of smoke" in the area of 90 Abbott Lane. Upon arrival IFD units found a significant working fire in a multi family apartment building. The fire was located in a center apartment creating a significant exposure hazard due to the volume of fire. Furthermore, the life safety hazard based on the type of occupancy and construction of the building forced Ithaca firefighters to conduct significant fire attack and search functions simultaneously. The actions taken that evening led to zero firefighter and civilian injuries and also contained the fire to the apartment of origin. Ithaca Firefighters are phenomenal at their jobs! This fire though taxed all available on duty resources to there very limits. Every single firefighter on duty truly performed above and beyond the call of duty. For this reason I nominate the entire on duty shift working that evening as their actions protected countless lives and homes. Submitted By: Jared Gebel, IFD Assistant Chief Created on 7/3/18 5 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Ithaca Youth Bureau Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Gregg Houck, Director of Ithaca Youth Bureau DATE:June 4, 2025 RE:Fire Alarm System- Ithaca Youth Bureau ITEM #:4.1 MEMORANDUM Additional Funding Request - Youth Bureau Fire Alarm System. The Youth Bureau is requesting additional funding to complete a scheduled replacement of its fire alarm system. ATTACHMENTS: IYB Fire Alarm Replacement - Additional Funding Resolution.pdf IYB -Fire Alarm System Memo - May 2025.pdf 6 A Resolution to Amend Capital Project #942 for Ithaca Youth Bureau Fire Alarm System Design and Replacement WHEREAS, Capital Project #942 was established in the 2024 budget to design and replace the outdated and failing alarm system, and WHEREAS, Common Council has previously authorized combined capital funding of $85,000 for the project, which is insufficient to meet the full cost of the project, and WHEREAS, City Engineering staff, after having reviewed and established the lowest responsible bidder for the project, have updated the total cost of the project to be $140,000, and WHEREAS, replacing the fire alarm system is a critical health and safety need; now, therefore be it RESOLVED, That Common Council hereby amends Capital Project #942 by $55,000 for the project, bringing the total authorization to $140,000; and, be it further RESOLVED, That funds needed for said amendment shall be derived from [issuance of Serial Bonds or the general fund], and be it further RESOLVED, Common Council hereby authorizes the Department of Public Works to execute contracts with the low bidders for the approved Ithaca Youth Bureau Fire Alarm System Design and Replacement project. 7 M E M O R A N D U M Date: May 15, 2025 To: Common Council From: Gregg Houck, Youth Bureau Director RE: Additional Funding Request – Youth Bureau Fire Alarm System Upgrade EXECUTIVE SUMMARY The Youth Bureau is requesting an additional $55,000 in funding from Council in order to complete a necessary upgrade to its ﬁre alarm system, a critical health and safety need. PROJECT HISTORY, BACKGROUND, & ANALYSIS Inspection of our ﬁre alarm system in 2022 noted multiple failing components, many of which are no longer being manufactured. Reports have highlighted that the 38-year-old system is vulnerable to critical failure which would prevent the building from being occupied. The anticipated useful life of a ﬁre alarm system is typically 25 years. In 2024 a new system was designed with the intent to replace the current system in 2025. The new system was designed to ensure that it would be compatible with future renovations or expansions to the Youth Bureau building. Our contractor is ready to complete the work as soon as full funding is in place. KEY ISSUES IDENTIFIED - We have a critical safety issue that must be addressed. - Additional funding is necessary to address the issue - If the City was maintaining its team of skilled tradespeople, like a highly qualiﬁed electrician, major parts of projects such as this one could be managed in-house at considerable savings. Having to contract these services out will continue to cost the City more than it would cost to oﬀer competitive salaries and beneﬁts for highly qualiﬁed staﬀ in-house. QUESTIONS FOR COUNCIL I respectfully ask the Council to approve an additional $55,000 from the general fund to allow us to complete this project. BUDGET IMPLICATIONS & FUNDING Council previously approved $15,000 for design of the new system in the 2024 Capital Budget and $70,000 for construction in the 2025 Capital Budget. After a competitive bid process, the lowest bid still left the project with a $55,000 budget shortfall. 8 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Ithaca Youth Bureau Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Gregg Houck, Director DATE:June 4, 2025 RE:Amendment to Authorized Personnel Roster-Youth Program Assistant ITEM #:4.2 MEMORANDUM Resolution to amend the Youth Program Unit of the City of Ithaca Schedule of Authorized Personnel for the Year 2025. Defund: One (1) Youth Program Assistant -17.5 hours Fund: One (1) Youth Program Leader - 22 hours ATTACHMENTS: Resolution to Amend Youth Bureau 2025 Authorized Roster - May 2025.pdf IYB Amendment To Personnel Roster Memo - May 2025.pdf 9 Resolution to amend the Youth Program Unit of the City of Ithaca Schedule of Authorized Personnel for the Year 2025 WHEREAS, the Youth Bureau has assessed its current staffing needs and has identified the need for a part-time Youth Program Leader to appropriately staff the Big Brother Big Sisters program so that they can fully facilitate programming for youth that are on the waitlist for a mentor; and WHEREAS, the Youth Bureau has an authorized, unfunded Youth Program Leader – 22 Hours position; and WHEREAS, the Youth Bureau has an authorized, funded Youth Program Assistant – 17.5 Hours position; and WHEREAS, the Youth Bureau can achieve its staffing adjustments without amendments to its 2025 approved budget by defunding a currently authorized, funded position, utilizing savings from current vacancies, and reducing expenditures in seasonal staffing lines; and RESOLVED THAT, the City of Ithaca Schedule of Authorized Personnel Youth Program Unit shall be amended effective May 22nd, 2025 as follows: Defund: One (1) Youth Program Assistant – 17.5 hours Fund: One (1) Youth Program Leader – 22 hours 10 M E M O R A N D U M Date: May 15, 2025 To: Common Council From: Gregg Houck, Youth Bureau Director RE: Amendment to Authorized Personnel Roster – Ithaca Youth Bureau EXECUTIVE SUMMARY The Youth Bureau is requesting permission to amend the 2025 authorized personnel roster. PROJECT HISTORY, BACKGROUND, & ANALYSIS We continue to evaluate the changing needs of Youth Bureau programs and have determined that, to appropriately staﬀ the Big Brother Big Sisters program so that they can fully facilitate programming for youth that are on the waitlist for a Big, a Youth Program Leader who can independently supervise youth participants is needed. We originally had slated a 17.5hr Youth Program Assistant for the program, but have determined that a 22hr Youth Program Leader would more appropriately meet the current needs. KEY ISSUES IDENTIFIED - Waitlist programming ensures programmatic engagement for youth in need while awaiting a match with a mentor. In recent years we have had as many as 80-120 youth on our waiting list. Waitlist programming keeps them engaged and receiving some level of support until they can be matched. - Youth Program Assistants cannot independently supervise youth participants and would require a second staﬀ member at a higher level to facilitate programming. A Youth Leader can independently supervise youth participants. - The Big Brother Big Sister team needs additional support as their case loads continue to rise to pre- pandemic levels. QUESTIONS FOR COUNCIL I respectfully ask the Council to approve defunding the currently vacant 17.5hr Youth Program Assistant position and approve funding the existing, currently unfunded 22hr Youth Program Leader position. BUDGET IMPLICATIONS & FUNDING These changes do not require any budget amendments and would be covered within our approved 2025 budget utilizing the savings from the defunded position, savings from unﬁlled vacancies, and by reducing our seasonal staﬀ expenditures. 11 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Planning & Economic Development Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Rebecca Evans, Director of Sustainability DATE:June 4, 2025 RE:Grant Application for Emergency Manager Contractor- Resolution ITEM #:4.3 MEMORANDUM Resolution seeking Council's approval to apply for a $200,000 grant to hire a 2-year Emergency Manager consultant ATTACHMENTS: Resolution Authorizing Emergency Manager Grant Application.pdf 12 AUTHORIZATION TO APPLY FOR EMERGENCY MANAGER GRANT Whereas, the City of Ithaca has demonstrated its desire and commitment to be a leader in sustainability and social equity, as exemplified by the adoption and reaffirmation of the Ithaca Green New Deal; and Whereas, the Ithaca Green New Deal, adopted in June 2019 and reaffirmed unanimously in May 2025, included a goal of community-wide carbon neutrality by 2030; and Whereas, in addition to climate change mitigation, it is recommended that municipalities also prepare for adaptation to the effects of climate change1; and Whereas, as part of the drafting of the 2025 City of Ithaca Climate Action Plan, City staff have identified climate risks including flooding, fire, extreme heat, sustained power outages, and cascading vulnerabilities resulting from all the above; and Whereas, the City does not currently have a staff member dedicated to emergency planning and management for future disasters, nor does the internal capacity exist to add the responsibility to existing departments; and Whereas, should a disaster occur, comprehensive emergency management and disaster planning result in improved response team coordination, enhanced public safety, faster recovery times, and reduced economic losses2; therefore be it RESOLVED, that the City of Ithaca Common Council hereby authorizes City staff to submit a Park Foundation grant funding application for $200,000 to support a 2-year contract with an Emergency Manager; and be it further RESOLVED, should the City’s application be successful, the City of Ithaca Common Council hereby authorizes the City Manager, under the advice of the City Attorney, to execute a grant agreement with the Park Foundation and establish a capital project, if needed. 1 “Cities havea key role to play in tackling climate change – here's why”. United Nations Development Programme. 4 June 2024. https://climatepromise.undp.org/news-and-stories/cities-have-key-role-play- tackling-climate-change-heres-why 2 Whittsitt, A. “Emergency Management and Disaster Planning for Cities”. WSB. 14 April 2025. https://www.wsbeng.com/emergency-management-and-disaster-planning-for-cities/ 13 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Dept of Public Works-Engineering Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:John Licitra, , Civil Engineer DATE:June 4, 2025 RE:Stone Quarry Road over Unnamed Stream Culvert Replacement Project ITEM #:4.4 MEMORANDUM Memo and Resolution for a 100% NYS DOT funded culvert replacement project; A resolution seeking Common Council authorization to pay 100% of the State share of the project cost in the first instance, of which qualified costs may be reimbursed from Bridge NY funds. ATTACHMENTS: Stone Quarry Road Culvert Resolution_Updated.pdf Stone Quarry Road Culvert Project Memo_John Licitra.pdf 14 Common Council Agenda Item Proposed Resolution 6-5-2025 Authorizing the implementation and funding of 100% of the costs of a transportation project, of which qualified costs may be reimbursed from Bridge NY funds. WHEREAS, a project for the improvement of STONE QUARRY RD OVER UNNAMED STREAM CULVERT REPLACEMENT, CITY OF ITHACA, TOMPKINS COUNTY, BRIDGE NY 2023, P.I.N. 3757.68 (the "Project") is eligible for reimbursement of qualified costs from Bridge NY funding that calls for the post-reimbursement apportionment of the qualified costs to be borne at the ratio of 100 % Bridge NY funds and 0% non-Bridge NY funds; and WHEREAS, the City of Ithaca will design, let, and administer all phases of the Project. WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the costs of Engineering, ROW and Construction work for the Project or portions thereof. NOW, THEREFORE, the City of Ithaca Common Council, duly convened does hereby: RESOLVE, that the City of Ithaca Common Council hereby approves the Project; and it is hereby further RESOLVED, that the City of Ithaca Common Council hereby authorizes the City of Ithaca to pay 100% of the cost of Engineering, ROW and Construction work for the Project or portions thereof, with the understanding that qualified costs will be reimbursed from Bridge NY funding; and it is further RESOLVED, that the sum of $1,051,110 is hereby appropriated from the issuance of Serial Bonds from newly established CP #953 with later repayment from Bridge NY Funds and made available to cover the cost of participation in the above phase of the Project; and it is further RESOLVED, that the City of Ithaca Common Council hereby agrees that the City of Ithaca shall be responsible for all costs of the Project, including costs which exceed the amount of reimbursement available from the NY Bridge Funding awarded to the City of Ithaca; and it is further RESOLVED, that in the event the costs of the Project exceed the amount appropriated above, the City of Ithaca Common Council shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the City Manager thereof, and it is further 15 RESOLVED, that the City of Ithaca Common Council hereby agrees that City of Ithaca hereby commits that construction of the Project shall begin no later than twenty-four (24) months after award and the construction phase of the Project shall be completed within thirty (30) months; and it is further RESOLVED, that the City Manager of the City of Ithaca be and is hereby authorized to execute all necessary agreements, certifications or reimbursement requests with NYSDOT for State Aid and/or Bridge NY funding on behalf of the City of Ithaca in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's funding of the Project costs; and it is further RESOLVED, that the Superintendent of Public Works be and is hereby authorized to administer the above project; and it is further RESOLVED, that the City of Ithaca will be responsible for all maintenance of the Project; and it is further RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project; and it is further RESOLVED, this Resolution shall take effect immediately. 16 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 DEPARTMENT OF PUBLIC WORKS Michael J. Thorne, P.E. Superintendent Telephone: 607/274-6527 Fax: 607/274-6587 “An Equal Opportunity Employer with a commitment to workforce diversification.” MEMORANDUM TO: City Common Council Committee FROM: Johnathan Licitra, Civil Engineer DATE: 10 April 2025 RE: Stone Quarry Road over Unnamed Stream Culvert Replacement Project Please find attached a resolution seeking Common Council authorization to pay 100% of the State share of the project cost in the first instance. Originally applied for in 2021, the project was selected in 2024 by the New York State Department of Transportation Bridge NY and Culvert program to cover the cost of ROW, Preliminary Design and Final Design, and Construction and Construction Inspection. The City of Ithaca will be reimbursed for 100% of the eligible project cost up to $1,051,110 as a NYS share. -------------------------------------------------------------------------------------------------------------------- The project will include the following: • Replacing the existing large diameter culvert (61 feet long) within the 100-200 block of Stone Quarry Road to eliminate structural deficiencies. • Assisting with streambank stabilization from scour and erosion. • Enhancing a potential trail crossing for future Black Diamond trail improvements. • Coordinating with the Town of Ithaca and Bolton Point utilities. Construction is scheduled for 2027-2028, and a public information meeting will be scheduled once preliminary design is completed. If you have any questions, please call me @ 607-274- 6534 or email me jlicitra@cityofithaca.org cc: Tim Logue, Director of Engineering Services 17 Page 2 of 2 Figure 1. Culvert Location Figure 2. Additional Photos 18 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Dept of Public Works-Engineering Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Natalie Mottl DATE:June 4, 2025 RE:Vision Zero Policy- Resolution ITEM #:5.1 MEMORANDUM Voting Item- This is a resolution to eliminate traffic deaths by 2040, reduce serious injuries by 50% by 2040, eliminate racial profiling and inequitable enforcement of traffic violations, and the adoption of the Joint Safety Action Plan as a comprehensive and holistic approach to achieving Vision Zero. This resolution is one of the final deliverables for the Safe Streets and Roads for All (SS4A) project funded through an FHWA grant. https://safestreetstompkins.com/ ATTACHMENTS: TompkinsSS4A_VisionZeroResolution_CityofIthac_Natalie Mottl.pdf 19 CITY OF ITHACA ENGINEERING DIVISION 108 E. Green Street, Rm 204 Ithaca, New York 14850 OFFICE OF THE CITY ENGINEER Telephone: 607/274-6530 Fax: 607/274-6587 To: Common Council From: Natalie Mottl, Civil Engineer Date: May 1, 2025 Re: Safe Streets and Roads for All (SS4A) – A Resolution Adopting a Vision Zero Policy The City of Ithaca, Tompkins County, nine other municipalities within Tompkins County, the Ithaca-Tompkins County Transportation Council (ITCTC), and the New York State Department of Transportation (NYSDOT), have come together to prepare a comprehensive Safe Streets and Roads for All (SS4A) Joint Safety Action Plan to address motor vehicle crashes on the region’s transportation network. As the population and traffic volumes in the region continue to increase following the COVID-19 pandemic, the number of crashes resulting in fatal and serious injury have generally plateaued relative to the downward trends observed historically. The members of the Joint Safety Action Plan understand that these deaths and life-altering injuries are preventable, and the plan provides strategies and policies focused on eliminating deaths and serious injuries on the area’s roadways. A key aspect of effective Safety Action Plan development is the commitment to eliminating fatalities and serious injuries. The joint members of this plan are setting a goal to eliminate fatal crashes and reduce serious injury crashes 50% by 2040. Achieving this goal will require coordination and prioritizing safety investments as the region works together to improve safety. Each member of the project team is passing a resolution to adopt Vision Zero and the Plan Goal for 2040, which is the document being presented herein for consideration by the Common Council. 20 A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF ITHACA ADOPTING A VISION ZERO POLICY WHEREAS, this resolution is a recommitment to the “Resolution Supporting the City of Ithaca’s Vision Zero Plan to Eliminate All Traffic-Related Fatalities and Serious Injuries” adopted by Common Council on March 6, 2019; and WHEREAS, the life and health of all persons living and traveling within the City of Ithaca are our utmost priority, and no one should die or be seriously injured while traveling on our city streets; WHEREAS, Vision Zero is the concept that traffic deaths and serious injuries on our roadways are unacceptable; WHEREAS, Vision Zero is a holistic strategy aimed at eliminating all traffic fatalities and severe injuries suffered by all road users while increasing safe, healthy, and equitable mobility for all; WHEREAS, streets and transportation systems have traditionally been designed primarily to move cars efficiently, and Vision Zero supports a paradigm shift by designing streets and transportation systems to move all people safely, including people of all ages and abilities, pedestrians, bicyclists, public transit users, scooter riders, and motorcyclists, as well as drivers and passengers of motor vehicles; WHEREAS, Vision Zero recognizes that people will sometimes make mistakes, so the road system and related policies should be designed to ensure that those inevitable mistakes do not result in severe injuries or fatalities; therefore, transportation planners and engineers and policymakers are expected to improve the roadway environment, policies, and other related systems to lessen the severity of crashes; WHEREAS, two people in the City of Ithaca lost their lives to traffic deaths from 2020 to 2024, and traffic crashes are among the leading cause of deaths in the United States;1 WHEREAS, the City of Ithaca’s transportation infrastructure serves an increasing number of vulnerable road users such as pedestrians and bicyclists; WHEREAS, pedestrians and bicyclists are involved in three percent of collisions and account for 100 percent of traffic deaths in the City of Ithaca;2 WHEREAS, the injury rate for pedestrians involved in collisions is approximately 96 percent, and the injury rate for bicyclists involved in collisions is approximately 82 percent;3 1 Institute for Traffic Safety Management & Research. Traffic Safety Statistical Repository website: https://www.itsmr.org/traffic-safety-statistical-repository/. 2025. 2 Ibid. 3 Ibid. 21 Adapted from 2022 ChangeLab Solutions Resolution Template Page 2 WHEREAS, speed is recognized as a major determining factor of survival in a crash;4 WHEREAS, the City of Ithaca is working toward reducing vehicle speeds because the likelihood of a pedestrian surviving a crash is 10 percent if hit by a vehicle moving 40 mph;5 WHEREAS, children, older adults, people of color, people with disabilities, people who are unhoused, and people with low income face a significantly disproportionate risk of traffic injuries and fatalities;6 WHEREAS, people of color are disproportionately affected by racial profiling and inequitable enforcement of traffic violations;7,8,9 WHEREAS, making streets safer for all people using all modes of transportation will encourage people to travel on foot, by bicycle, and by public transit, which supports a healthier, more active lifestyle and reduces environmental pollution; WHEREAS, successful Vision Zero programs are a result of all stakeholders, including government at all levels, industry, non-profit/advocacy, researchers, and the general public, collaborating to preventing fatalities and serious injuries on our roadways; NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Ithaca, State of New York, as follows: The City of Ithaca adopts the goal of eliminating traffic deaths and a 50% reduction in serious injuries by 2040 and endorses Vision Zero as a comprehensive and holistic approach to achieving this goal. The City of Ithaca adopts the goal of eliminating racial profiling and inequitable enforcement of traffic violations. The City of Ithaca adopts the Joint Safety Action Plan as a comprehensive and holistic approach to achieving Vision Zero. 4 Institute of Transportation Engineers; Road to Zero Coalition; and RTZ Safe System Working Group. Safe System. Institute of Transportation Engineers website: ite.org/technical-resources/topics/safe-systems/. 5 Ferrier K. Landmark national study urges safety over speed. Vision Zero Network website: visionzeronetwork.org/safety- over-speed. July 25, 2017. 6 Fox J, Shahum L. Vision Zero Equity Strategies for Practitioners. Oakland, CA: Vision Zero Network; 2017. 7 Targeted Fines and Fees Against Communities of Color: Civil Rights and Constitutional Implications. Washington, DC: US Commission on Civil Rights; 2017. 8 Investigation of the Ferguson Police Department. Washington, DC: Civil Rights Division, US Department of Justice; 2015. 9 Bingham S, Calhoun S, Case A, et al. Paying More for Being Poor: Bias and Disparity in California’s Traffic Court System. San Francisco, CA: Lawyers’ Committee for Civil Rights of the San Francisco Bay Area; 2017. 22 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Ithaca Urban Renewal Agency Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Anisa M. DATE:June 4, 2025 RE:Recommended 2025 Draft HUD Entitlement Annual Action Plan ITEM #:5.2 MEMORANDUM Voting Item- Council is requested to review and approve the IURA-recommended 2025 Draft Annual Action Plan for allocating Program Year 2025-2026 HUD Entitlement funds. ATTACHMENTS: 2025 Draft Action Plan - IURA Resolution & Ch_Anisa Mendizabal.pdf 2025 Draft Action Plan Chart - IURA-Recommended - 03-28-25 (rev. beneficiaries & PI alloc.) - 04-11-25.pdf Draft Action Plan Memo to CC - 2025 draft AAP - 5-6-2025.pdf 23 Proposed Resolution City of Ithaca Common Council June 4, 2025 Draft 2025 Action Plan: City of Ithaca — HUD Entitlement Program WHEREAS, the City of Ithaca (City) is eligible to receive an annual formula allocation of funds to address community development needs through the U.S. Department of Housing & Urban Development (HUD) Entitlement program from the Community Development Block Grant (CDBG) Program and the HOME Investment Partnerships (HOME) Program funding sources, and WHEREAS, the City contracts with the Ithaca Urban Renewal Agency (IURA) to administer, implement, and monitor the City’s HUD Entitlement Program in compliance with all applicable regulations, and WHEREAS, on an annual basis, an Action Plan must be submitted to HUD to access HUD Entitlement Program funding allocated to the City, and WHEREAS, the 2025 Action Plan identifies a specific list of budgeted community development activities to be funded from the 2025 HUD Entitlement Program allocation and associated funds administered by the IURA, and WHEREAS, the IURA employed an open and competitive project selection process for development of the 2025 Action Plan in accordance with the City’s Citizen Participation Plan, and WHEREAS, a two-part Public Hearing to review 2025 Annual Action Plan proposals was held on February 28, 2025 and March 7, 2025, and WHEREAS, due to the delayed adoption of the Federal 2025 budget, the U.S. Department of Housing and Urban Development (HUD) has yet to release the 2025 CDBG and HOME funding allocations to the City, and WHEREAS, anticipated funds to be allocated through the 2025 Action Plan funding process include the following: $636,000.00 CDBG 2025 Allocation $160,000.00 CDBG 2025 Projected Program Income $232,000.00 HOME 2025 Allocation $ 5,997.48 HOME Recaptured/Unallocated (R/U) $ 6,055.80 HOME 2024 Project #1, “The Beacon” (CANCELLED) $1,040,053.28 Total, and WHEREAS, the IURA developed a draft 2025 Action Plan for public comment and Common Council consideration that includes contingencies to accommodate the possibility that actual HUD allocations may differ from anticipated allocations; now, therefore, be it 24 RESOLVED, that the Common Council hereby adopts the attached summary table titled “2025 HUD Entitlement Program (City of Ithaca, NY) – IURA Recommended Draft Action Plan,” dated March 28, 2025, for allocating the 2025 HUD Entitlement Program award, along with associated funds listed above; and be it further RESOLVED, should the City’s 2025 HOME allocation be greater than anticipated, the increase will be distributed on an equal percentage basis among recommended projects whose requests were scaled down from their request. Fully funded projects will not be increased unless there is a remainder to be distributed after the scaled projects have been fully funded, and be it further. RESOLVED, should the City’s 2025 HOME allocation be less than anticipated, the decrease will be distributed on an equal percentage basis to Project #1, 209 W. State St. – CHDO Set-Aside Project (INHS), Project #3, Housing Scholarship Program (The Learning Web, Inc.), and Project #5, Security Deposit Assistance for Vulnerable Families (Catholic Charities of Tompkins/Tioga Counties), and be it further, RESOLVED, should the City’s 2025 CDBG allocation be greater than anticipated, the increase will be distributed on an equal percentage basis among recommended projects whose requests were scaled below their funding request. Fully funded projects will not be increased unless there is a remainder to be distributed after the scaled projects have been fully funded, and be it further, RESOLVED, should the City’s 2025 CDBG allocation be less than anticipated, the decrease will be distributed on an equal percentage basis among projects with the exception that Project #4, and Projects #13, and #15 in the Public Services category shall remain fully funded (except in the case that the Public Services 15% cap requires that these projects also require scaling), and be it further RESOLVED, that staff shall be authorized to round final funding amounts to the nearest $100, eliminate any Public Services project with funding of less than $3,000, and be it further, RESOLVED, that the Urban Renewal Plan shall be amended to include activities funded in the adopted 2025 Action Plan (as represented by the accompanying chart). 25 2025 HUD Entitlement Program (City of Ithaca, NY) ― IURA Recommended Draft Action Plan IURA-Adopted: 3/28/25 (last updated on 4/11/25) Total CDBG Total HOME TOTAL $796,000.00 $244,052.48 $1,040,052.48HOUSING 1 209 W. State St.*Ithaca Neighborhood Housing Services, Inc. (INHS) $ 199,900 $ 24,698,756 $ 24,898,656 65,200.00$ 34,800.00$ 100,000.00$ Assist 7 affordable units within a 56-unit mixed income senior housing project with ground floor daycare at 205 - 217 W. MLK, Jr./State Street. 2 610 W. Court St.Habitat for Humanity of Tompkins and Cortland Counties $ 95,000 $ 330,000 $ 425,000 80,000.00$ -$ 80,000.00$ Support for a project resulting in the construction of one new, 4-bedroom, 2-bathroom affordable home for a LMI, first-time homebuyer household of 6. 3 Housing Scholarship Program The Learning Web, Inc. $ 95,340 $ 76,668 $ 172,008 92,696.24$ 92,696.24$ Funds will be used for Tenant-Based Rental Assistance and utilities for 5 unaccompanied homeless youth in scattered site apartments chosen and leased by 4 Minor Repair Program Ithaca Neighborhood Housing Services, Inc. (INHS) $ 45,000 $ 140,672 $ 185,672 45,000.00$ 45,000.00$ Funding towards salary/benefits to provide at least 40 LMI homeowners with maintenance and repairs focused on health/safety issues, accessibility, and providing links to other programs and services. 5 Security Deposit Assistance for Vulnerable Households Catholic Charities of Tompkins/Tioga Counties $ 96,000 $ 29,976 $ 125,976 93,356.24$ 93,356.24$ Funding towards security deposits for 90 LMI households (incl. elderly, disabled, single parents) at risk of homelessness to access safe/stable housing and 6 Housing, Daycare, & Commercial Property Black Hands Universal $ 225,000 $ 35,000 $ 260,000 -$ -$ Funding towards acquisition and rehabilitation of 614 W. State Street to add 2 units units of affordable rental housing, including at least one unit that will be made code-compliant for provision of in-home daycare. $ 25,311,071 $ 26,067,311 190,200.00$ 220,852.48$ 411,052.48$ ECONOMIC DEVELOPMENT 7 ReUse, IT, & Clean Energy Job Skills Training Finger Lakes ReUse, Inc. $ 148,541 $ 356,527 $ 505,068 148,540.00$ 148,541.00$ Funding for participant stipends to provide job-training opportunities for LMI populations (including unemployed, formerly incarcerated, persons with disabilities, individuals in recovery, and youth); and place at least 20 individuals into permanent unsubsidized employment. 8 Hospitality Employment Training Program (HETP)Greater Ithaca Activities Center, Inc. (GIAC) $ 95,400 $ 106,443 $ 201,843 95,400.00$ 95,400.00$ Staff, supplies, stipends, and professional fees to train 20 and place 14 LMI adults with employment barriers (e.g., people with disabilities, formerly 9 Work Preserve Job Training: Job Placements Historic Ithaca, Inc. $ 67,500 $ 202,353 $ 269,853 67,500.00$ 67,500.00$ Funding for staff wages/benefits leading to job placements of 6 LMI individuals (e.g. youth, adults, homeless, formerly incarcerated, people with barriers, new [#]Economic Development Loan Fund IURA $ 170,000 $ - $ 170,000 13,760.00$ 13,760.00$ Capitalize loan fund for business loans resulting in job creation (including underwriting and delivery). $ 481,441 $ 665,323 $ 1,146,764 325,200.00$ -$ PUBLIC FACILITIES/INFRASTRUCTURE 10 Southside Community Center Upgrades Southside Community Center $ 95,400 $ 58,000 $ 153,400 58,000.00$ 58,000.00$ The overall goal of this project is to transition Southside Community Center from a youth recreation center to a more sustainable and resilient community hub. $ 95,400 $ 58,000 $ 153,400 58,000.00$ -$ 58,000.00$ PUBLIC SERVICES 11 (ReMAP) for Ithaca Households in Finger Lakes ReUse, Inc. $ 25,944 $ 246,031 $ 271,975 6,400.00$ 6,400.00$ Provide essential materials and delivery services to 25 households transitioning from homelessness to housing. 12 2-1-1 Information & Referral Helpline Human Services Coalition of Tompkins County, Inc. (HSC) $ 20,000 $ 80,000 $ 100,000 16,000.00$ 16,000.00$ Staff salaries/fringe to provide sufficient 2-1-1 contact center coverage to meet community needs and for enhanced housing navigation services, benefiting at least 2,200 LMI callers, and 24 individuals in need of housing navigation. 13 A Place to Stay for Homeless Women Catholic Charities of Tompkins/Tioga Counties $ 10,000 $ 57,836 $ 67,836 10,000.00$ 10,000.00$ Funding for case management support focused on the most vulnerable times and deepest needs for formerly homeless women in A Place to Stay, as they transition to permanency. 14 Housing Scholarship Program Personnel Support (connected to #3 above) The Learning Web, Inc. $ 36,786 (same as #3 above) $ 36,786 12,000.00$ 12,000.00$ Funds will be used for a portion of case management, mental health counseling, and administrative oversight needed to support participants and administrate the Housing Scholarship Program. 15 ISP Catholic Charities of Tompkins/Tioga Counties $ 30,000 $ 70,000 $ 100,000 30,000.00$ 30,000.00$ Funding for staff salaries/benefits to support 100 people maintain stability with direct services and referrals. 16 Work Preserve Job Training: Job Readiness (connected to #10 above)Historic Ithaca, Inc. $ 20,000 (same as #9 above) 15,000.00$ 15,000.00$ Funding for staff salaries to provide 10 LMI youth and adults with job-readiness training, workplace evaluations, and support in transitioning to other services 17 Security Deposit Assistance Intensive Staffing (connected to #5 above) Catholic Charities of Tompkins/Tioga Counties $ 6,000 $ 11,792 $ 17,792 6,000.00$ 6,000.00$ Funds will pay for staff time to support high-need security deposit applicants with assistance in navigating services and finding rental units; most will be homeless. 18 Bike Works Community Bike Shop Bike Walk Tompkins (Center for Community Transportation) $ 30,000 $ 96,800 $ 126,800 -$ -$ Funding to increase access to bicycles as an affordable form of transportation and increase access to free bicycle maintenance and skills training. 19 Bridging Gaps: Empowering Recovery through Service and Service In Unity Inc. $ 30,000 $ 140,000 $ 170,000 -$ -$ Funding towards salaries, insurance, and marketing costs to benefit people in all forms of recovery such as substance abuse, mental health, caregivers, domestic violence, and reentry. 20 Food Subsidy Program West Haven Farm $ 79,200 $ - $ 79,200 -$ -$ Funding to provide nutritious, locally grown produce at no-cost to 40 low-income persons in Ithaca. 21 Beyond the Box Certification Initiative Ultimate Reentry Opportunity (URO) $ 67,131 $ - $ 67,131 -$ -$ Funding to promote inclusive hiring for 15 justice-impacted individuals, deliver reentry and trauma-informed training, and enhance retention by addressing systemic barriers. 22 Career Resources Project Black Hands Universal $ 60,850 $ 10,000 $ 70,850 -$ -$ Funding to train and graduate LMI 15 people in the trades, so they can enroll in apprenticeship programs or begin their careers. $ 415,911 $ 712,459 $ 1,108,370 95,400.00$ -$ 95,400.00$ ADMINISTRATION 23 CDBG Administration (20%)IURA $ 127,200.00 $ - $ 127,200.00 $ 127,200.00 127,200.00$ Planning, administration, and monitoring for CDBG program. 24 HOME Administration (10%)IURA $ 23,200.00 $ - $ 23,200.00 23,200.00$ 23,200.00$ Planning, administration, and monitoring for HOME program. $ 150,400 $ - $ 150,400.00 127,200.00$ 23,200.00$ 150,400$ $ 1,899,392 $ 26,746,854 $ 28,626,246 $796,000.00 $244,052.48 $1,040,053.48 $34,800.00 *CHDO Set-Aside Eligible Projects: 1 (grey boxes = not eligible under that column/program) PUBLIC SERVICES SUBTOTAL: ADMINISTRATION SUBTOTAL: TOTALS: PUBLIC FACILITIES SUBTOTAL: # R/U = Recaptured/Unallocated (from prior years) │ LMI = Low & Moderate Income (80% or less of AMI) │ AMI = Area Median Income (Tompkins County) │ FTE = Full-Time Equivalent │ PI = Program Income Project Summary Description ECONOMIC DEVELOPMENT SUBTOTAL: HOUSING SUBTOTAL: Funding RequestSponsorProject Total Project CostMatching Funds (Sec. & Unsec.) Public Services Funding Cap = 15% of CDBG Award: $‭95,400 ANTICIPATED AVAILABLE FUNDING 26 M E M O R A N D U M Date: May 6, 2025 To: Ithaca Common Council From: Anisa Mendizabal, Community Development Planner, Ithaca Urban Renewal Agency RE: 2025 Draft Annual Action Plan The purpose of this memo is to provide background and context for the May 14, 2025 Public Hearing on the 2025 Draft Annual Action Plan (AAP or Plan) and for the resolution to adopt these Plans at the Common Council’s June 4, 2025 meeting. BACKGROUND Last year, Common Council adopted the City’s 2024-2028 Consolidated Plan (Con Plan), a ﬁve-year strategy for use of Entitlement funds from the U.S. Department of Housing and Urban Development (HUD). HUD requires Entitlement communities like Ithaca to create a Con Plan every ﬁve years to analyze local housing and community development needs, establish goals, and develop a strategy to guide future local HUD Entitlement funding investment decisions. We are now preparing for the second program year of the Con Plan. HUD requires Annual Action Plans (AAPs) to be created each program year to specify the activities that will be funded to implement the Consolidated Plan’s ﬁve-year strategy. The Draft 2025 Annual Action Plan is the Year 2 Plan for investment of local HUD funds. Adoption of the Draft 2025 AAP is required before submission to HUD by its June 15, 2025 deadline. BUDGET IMPLICATIONS & FUNDING This action has no signiﬁcant impact on the City’s budget as activities are funded through the HUD Entitlement Program. QUESTION FOR COUNCIL Council is requested to review and approve the IURA-recommended 2025 Draft Annual Action Plan for allocating Program Year 2025-2026 HUD Entitlement funds. The resolution associated with this item (included here) will come forward for a vote on June 4, 2025. NEXT STEPS IURA Staﬀ will collect and summarize public comments on the IURA-recommended 2025 Draft Annual Action Plan for inclusion in the June 4, 2025 Common Council Agenda Packet. If adopted, IURA staﬀ will submit the Plan to HUD on or before its June 15, 2025 deadline. HUD then will have 45 days to review the Plan. The City of Ithaca’s HUD Program Year begins on August 1, 2025. 27 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Water and Sewer Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Scott Gibson, Assistant Superintendent of Water and Sewer DATE:June 4, 2025 RE:DOT Utility Work Agreement ITEM #:5.3 MEMORANDUM Voting Item- The DOT will be resurfacing Meadow Street/Elmira Road from the south City line to the north end. As part of that effort, they will need to raise City Water & Sewer manhole frames and cover, and valve box tops. These corresponding work agreements and resolutions would provide the necessary permission to allow the DOT to work on our infrastructure. The documents are currently in review by the City Attorney and could change slightly in their nature and intent by the time of the Council meeting. ATTACHMENTS: DOT- final PIN 3057.67- City of Ithaca - Resolution-Water.pdf PIN 3057.67- HC-140 Utility Work Agreement- C 2_Scott Gibson.pdf DOT-final PIN 3057.67- City of Ithaca - Resolution-Sanitary.pdf PIN 3057.67- HC-140 Utility Work Agreement- C_Scott Gibson.pdf PIN 3057.67 Utility Plans_Scott Gibson.pdf 28 PIN: _3057.67 Annual Resolution Granting the State of New York Authority to Perform the Adjustment for the Owner and Agreeing to Maintain Facilities Adjusted Via State-Let Contract Calendar Year 2025 RESOLUTION WHEREAS, the New York State Department of Transportation proposes the construction, reconstruction, or improvement of MBC – Elmira Road to North Ithaca City Line, Routes 13,34 and 96 in the City of Ithaca, Tompkins County, and WHEREAS, pursuant to Section 10, Subdivision 24, of the State Highway Law, the State will include as part of the construction, reconstruction or improvement, a relocation and adjustment to municipally owned facilities, meeting the requirements of the owner at the expense of the State, shown on contract plans and addressed in an HC-140, having a copy of this Resolution attached; and WHEREAS, the service life of the relocated and or replaced utilities has not been extended; and WHEREAS, the City of Ithaca wishes to enact a single resolution to cover all applicable instances of construction, reconstruction, or improvement for the Calendar Year 2025. NOW, THEREFORE, BE IT RESOLVED: That the City of Ithaca approves of the relocation of and adjustment to their water valves and the work performed by the State and that the City will maintain or cause to be maintained the adjusted facilities; and BE IT FURTHER RESOLVED: That this resolution is approved beginning January 1, 2025, and will remain in effect through December 31, 2025; and BE IT FURTHER RESOLVED that the City Manager has the authority to sign, with the concurrence of the City Attorney, any and all documentation that may become necessary as a result of this project as it relates to the City of Ithaca and BE IT FURTHER RESOLVED: That the clerk of the City of Ithaca is hereby directed to transmit five (5) certified copies of the foregoing resolution to the New York State Department of Transportation. Moved By: Seconded By: Vote: ******************************** I, Alan Karasin, duly appointed and qualified City Clerk of the City of Ithaca, do hereby CERTIFY that the foregoing resolution was adopted at a meeting duly called and held in City Hall, 108 E Green Street, Ithaca, NY, a quorum being present on the day of , and that said copy is a true, correct and compared copy of the original resolution so adopted and that the same has not been revoked or rescinded. WITNESSETH, my hand and seal this day of . ____________________________________ Alan Karasin, City Clerk 29 WITNESSETH, my hand and seal this day of . ____________________________________ Alan Karasin, City Clerk 30 HC-140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #5A Page 1 of 4 UTILITY WORK AGREEMENT Since the construction, reconstruction, or maintenance of the transportation project described below, identified as: Project Identification No.: 3057.67 F.A. Project No. ROW Declaration No.: Map Nos.: Parcel Nos.: County of: Tompkins Contract No.: D265489 City of Ithaca, Tompkins County necessitates the adjustment of utility facilities as hereinafter described, the owner, City of Ithaca of said facilities herewith agrees with the State of New York acting through the Commissioner of Transportation that this agreement shall apply to the accommodation of these utility facilities. Any adjustment of said facilities will be accomplished under the terms of this agreement, in accordance with the Rules and Regulations Governing the Accommodation of Utilities within the State Highway Right-of-Way, in compliance with the attached Special Note entitled “Coordination with the Utility Schedule”, and in accordance with the contract plans, specifications, proposal, amendment(s) or change order(s). I. Existing watermain throughout the project limits presently located on ___________________________State_____________________ Right-of-Way (indicate State, County, City, Town, Village, Private, etc.) as shown on the plans for the proposed transportation project are to be adjusted as follows: (describe type, size, capacity, location, etc.) The states contractor shall adjust the following facilities: 32 valves along Rt 13 (south), 61 valves along Rt 13 (north), 30 valves along Fulton St, 14 valves along Buffalo St, 5 valves along Washington St, and 6 valves along West Green St. for an estimated $ 31 HC-140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #5A Page 2 of 4 UTILITY WORK AGREEMENT II. Financial Responsibility (check appropriate boxes): The facilities to be adjusted under the terms of this agreement are subject to Section 52 of the State Highway Law, and the cost of this adjustment is the sole responsibility of the owner. Subdivision 24 of Section 10 of the State Highway Law enables the Commissioner of Transportation to provide at the expense of the State, for adjustment to a municipally owned utility when such work is necessary as a result of State highway work. (Municipal Agreement if required.) Subdivision 24-b of Section 10 of the State Highway Law enables the Commissioner of Transportation to participate in the necessary expenses incurred for adjustment of privately, publicly or cooperatively owned facilities, municipal utility facilities, or facilities of a corporation organized pursuant to the State Transportation Corporations Law. (Privately Owned Property Agreement or Reimbursement Agreement required.) Subdivision 27 of Section 10 of the State Highway Law enables the Commissioner of Transportation, upon the request of a municipality, to perform for and at the expense of such municipality specified work to be included within a State-let contract. (Betterment Resolution required.) Subdivision 33 of Section 10 of the State Highway Law enables the Commissioner of Transportation, upon the request of a public utility corporation, to perform for and at the expense of such public utility corporation specified work to be included within a State-let contract. Subdivision 13 of Section 30 of the State Highway Law enables the Commissioner of Transportation to enter into an agreement to reimburse with public funds the owner for necessary expenses incurred as a result of this adjustment, or to replace the facilities in kind. The owner will develop and keep a record of costs in accordance with the New York State Department of Transportation (NYSDOT) Reimbursement Procedures, and when federal funds participate in the cost, the Federal Highway Administration (FHWA) Federal-Aid Policy Guide Part 645, or as indicated below: 32 HC-140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #5A Page 3 of 4 UTILITY WORK AGREEMENT III. Physical Adjustment Method (check appropriate boxes): The actual adjustment or design engineering will be performed by the following method (s): Contract let by the Commissioner. Contract let by the Owner, (check applicable statement, i.e., a or b) a. Best Interests of State. b. Utility not sufficiently staffed or equipped. By the Owner’s forces. IV. Betterment, Salvage, and Depreciation Credits Due the Project (check appropriate boxes): There will be no extension of service life, improved capacity nor any other betterment of the facility (as defined by the NYSDOT Utility Reimbursement Procedures and by FHWA Federal-Aid Policy Guide Part 645) as a result of the adjustments made pursuant to this agreement. There is betterment described as follows: The owner will not claim reimbursement for that betterment portion of the work, but will duly account for it as required by applicable NYSDOT and FHWA procedures. The owner hereby agrees to deposit with the Comptroller of the State of New York the amount of $ to cover the cost of the betterment as described above. The owner agrees to comply with the requirements of the NYSDOT Utility Reimbursement Procedure and FHWA Federal-Aid Policy Guide Part 645 with the respect to salvage and depreciation credits when applicable. V. General Covenants The owner hereby agrees to accept full title and responsibility for the adjusted facility in writing upon satisfactory completion of the work. Such acceptance will acknowledge the owner’s responsibility to maintain the facility in accordance with all applicable codes, standards and regulations, including his obligation, where applicable, to remove any or all of the facility from the highway at the order of the Commissioner of Transportation, all in accordance with the Rules and Regulations Governing the Accommodation of Utilities within the State Highway Right-of-Way. All compensable claims covered by this agreement will be included in one of the following: A. Privately Owned Property Agreement executed prior to the performance of the work. B. Municipal Agreement executed prior to performance of the work. C. Reimbursement Agreement executed prior to performance of the work. D. Such other agreement as approved by NYSDOT Office of Legal Affairs. 33 HC-140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #5A Page 4 of 4 UTILITY WORK AGREEMENT VI. References The following documents are herewith incorporated in this agreement by reference (check appropriate boxes) Federal Highway Administration’s Federal-Aid Policy Guide Part 645. Contract documents : Contract number PIN 3057.67 Plan sheets No. Owner’s plan sheets Owner’s estimate sheets form No. Resolution dated , by Granting the State of New York authority to perform the adjustment for the owner. Agreeing to maintain facilities adjusted via State-let contract. Authorizing deposit of funds by the owner. Certification by the owner or his agent that he has the legal authority to enter into this agreement. (Print/Type Name) Owner or Agent (Signature) Title Date Main Office Utilities Engineer Sherman Lane Title Date 34 PIN: _3057.67 Annual Resolution Granting the State of New York Authority to Perform the Adjustment for the Owner and Agreeing to Maintain Facilities Adjusted Via State-Let Contract Calendar Year 2025 RESOLUTION WHEREAS, the New York State Department of Transportation proposes the construction, reconstruction, or improvement of MBC – Elmira Road to North Ithaca City Line, Routes 13,34 and 96 in the City of Ithaca, Tompkins County, and WHEREAS, pursuant to Section 10, Subdivision 24, of the State Highway Law, the State will include as part of the construction, reconstruction or improvement, a relocation and adjustment to municipally owned facilities, meeting the requirements of the owner at the expense of the State, shown on contract plans and addressed in an HC-140, having a copy of this Resolution attached; and WHEREAS, the service life of the relocated and or replaced utilities has not been extended; and WHEREAS, the City of Ithaca wishes to enact a single resolution to cover all applicable instances of construction, reconstruction, or improvement for the Calendar Year 2025. NOW, THEREFORE, BE IT RESOLVED: That the City of Ithaca approves of the relocation of and adjustment to their sanitary manholes and the work performed by the State and that City will maintain or cause to be maintained the adjusted facilities; and BE IT FURTHER RESOLVED: That this resolution is approved beginning January 1, 2025, and will remain in effect through December 31, 2025; and BE IT FURTHER RESOLVED that the City Manager has the authority to sign, with the concurrence of the City Attorney, any and all documentation that may become necessary as a result of this project as it relates to the City of Ithaca and BE IT FURTHER RESOLVED: That the clerk of the City of Ithaca is hereby directed to transmit five (5) certified copies of the foregoing resolution to the New York State Department of Transportation. Moved By: Seconded By: Vote: ******************************** I, Alan Karasin, duly appointed and qualified City Clerk of the City of Ithaca, do hereby CERTIFY that the foregoing resolution was adopted at a meeting duly called and held in City Hall, 108 E Green Street, Ithaca, NY, a quorum being present on the day of , and that said copy is a true, correct and compared copy of the original resolution so adopted and that the same has not been revoked or rescinded. WITNESSETH, my hand and seal this day of . ____________________________________ Alan Karasin, City Clerk 35 HC-140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #6A Page 1 of 4 UTILITY WORK AGREEMENT Since the construction, reconstruction, or maintenance of the transportation project described below, identified as: Project Identification No.: 3057.67 F.A. Project No. ROW Declaration No.: Map Nos.: Parcel Nos.: County of: Tompkins Contract No.: D265489 City of Ithaca, Tompkins County necessitates the adjustment of utility facilities as hereinafter described, the owner, City of Ithaca of said facilities herewith agrees with the State of New York acting through the Commissioner of Transportation that this agreement shall apply to the accommodation of these utility facilities. Any adjustment of said facilities will be accomplished under the terms of this agreement, in accordance with the Rules and Regulations Governing the Accommodation of Utilities within the State Highway Right-of-Way, in compliance with the attached Special Note entitled “Coordination with the Utility Schedule”, and in accordance with the contract plans, specifications, proposal, amendment(s) or change order(s). I. Existing sanitary sewer system throughout the project limits presently located on ___________________________State_____________________ Right-of-Way (indicate State, County, City, Town, Village, Private, etc.) as shown on the plans for the proposed transportation project are to be adjusted as follows: (describe type, size, capacity, location, etc.) The states contractor will the following facilities: 20 manholes along Rt 13 (south), 15 manholes along Rt 13 (north), and 27 manholes along Fulton St. for an estimated $ 36 HC-140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #6A Page 2 of 4 UTILITY WORK AGREEMENT II. Financial Responsibility (check appropriate boxes): The facilities to be adjusted under the terms of this agreement are subject to Section 52 of the State Highway Law, and the cost of this adjustment is the sole responsibility of the owner. Subdivision 24 of Section 10 of the State Highway Law enables the Commissioner of Transportation to provide at the expense of the State, for adjustment to a municipally owned utility when such work is necessary as a result of State highway work. (Municipal Agreement if required.) Subdivision 24-b of Section 10 of the State Highway Law enables the Commissioner of Transportation to participate in the necessary expenses incurred for adjustment of privately, publicly or cooperatively owned facilities, municipal utility facilities, or facilities of a corporation organized pursuant to the State Transportation Corporations Law. (Privately Owned Property Agreement or Reimbursement Agreement required.) Subdivision 27 of Section 10 of the State Highway Law enables the Commissioner of Transportation, upon the request of a municipality, to perform for and at the expense of such municipality specified work to be included within a State-let contract. (Betterment Resolution required.) Subdivision 33 of Section 10 of the State Highway Law enables the Commissioner of Transportation, upon the request of a public utility corporation, to perform for and at the expense of such public utility corporation specified work to be included within a State-let contract. Subdivision 13 of Section 30 of the State Highway Law enables the Commissioner of Transportation to enter into an agreement to reimburse with public funds the owner for necessary expenses incurred as a result of this adjustment, or to replace the facilities in kind. The owner will develop and keep a record of costs in accordance with the New York State Department of Transportation (NYSDOT) Reimbursement Procedures, and when federal funds participate in the cost, the Federal Highway Administration (FHWA) Federal-Aid Policy Guide Part 645, or as indicated below: 37 HC-140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #6A Page 3 of 4 UTILITY WORK AGREEMENT III. Physical Adjustment Method (check appropriate boxes): The actual adjustment or design engineering will be performed by the following method (s): Contract let by the Commissioner. Contract let by the Owner, (check applicable statement, i.e., a or b) a. Best Interests of State. b. Utility not sufficiently staffed or equipped. By the Owner’s forces. IV. Betterment, Salvage, and Depreciation Credits Due the Project (check appropriate boxes): There will be no extension of service life, improved capacity nor any other betterment of the facility (as defined by the NYSDOT Utility Reimbursement Procedures and by FHWA Federal-Aid Policy Guide Part 645) as a result of the adjustments made pursuant to this agreement. There is betterment described as follows: The owner will not claim reimbursement for that betterment portion of the work, but will duly account for it as required by applicable NYSDOT and FHWA procedures. The owner hereby agrees to deposit with the Comptroller of the State of New York the amount of $ to cover the cost of the betterment as described above. The owner agrees to comply with the requirements of the NYSDOT Utility Reimbursement Procedure and FHWA Federal-Aid Policy Guide Part 645 with the respect to salvage and depreciation credits when applicable. V. General Covenants The owner hereby agrees to accept full title and responsibility for the adjusted facility in writing upon satisfactory completion of the work. Such acceptance will acknowledge the owner’s responsibility to maintain the facility in accordance with all applicable codes, standards and regulations, including his obligation, where applicable, to remove any or all of the facility from the highway at the order of the Commissioner of Transportation, all in accordance with the Rules and Regulations Governing the Accommodation of Utilities within the State Highway Right-of-Way. All compensable claims covered by this agreement will be included in one of the following: A. Privately Owned Property Agreement executed prior to the performance of the work. B. Municipal Agreement executed prior to performance of the work. C. Reimbursement Agreement executed prior to performance of the work. D. Such other agreement as approved by NYSDOT Office of Legal Affairs. 38 HC-140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #6A Page 4 of 4 UTILITY WORK AGREEMENT VI. References The following documents are herewith incorporated in this agreement by reference (check appropriate boxes) Federal Highway Administration’s Federal-Aid Policy Guide Part 645. Contract documents : Contract number PIN 3057.67 Plan sheets No. Owner’s plan sheets Owner’s estimate sheets form No. Resolution dated , by Granting the State of New York authority to perform the adjustment for the owner. Agreeing to maintain facilities adjusted via State-let contract. Authorizing deposit of funds by the owner. Certification by the owner or his agent that he has the legal authority to enter into this agreement. (Print/Type Name) Owner or Agent (Signature) Title Date Main Office Utilities Engineer Sherman Lane Title Date 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Common Council Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Alderperson Clyde Lederman DATE:June 4, 2025 RE:An Ordinance Amending Chapters 74 & 228 of the City of Ithaca Municipal Code Entitled "Moratorium on the Designation of New or the Expansion of Existing Historical Districts" ITEM #:5.4 MEMORANDUM Voting Item- Common Council desires to halt the imposition of new costs on property owners and housing developers caused by the City of Ithaca Municipal Code provisions governing historic districts and landmarks. ATTACHMENTS: CL_ILPC Moratorium Ordinance_V6 (1).pdf Memo_Historic Districts and Landmarks Moratorium Ordinance_V2 (1).pdf 86 1 EXPLANATION: underscored text is new law to be added; [struckthrough] text in brackets is old law to be omitted. An Ordinance Amending Chapters 73 and 228 of the City of Ithaca Municipal Code Entitled: “Moratorium on the Designation of New or the Expansion of Existing Historical Districts” Whereas, the Common Council seeks to alleviate the housing shortage existing within the City of Ithaca through the removal of City-imposed regulations that increase the cost of the construction of new housing; Whereas, the existing City of Ithaca Municipal Code provisions governing the designation of structures or resources as landmarks, or the inclusion of geographic areas in historic districts without the consent of owners leaves property owners in the City of Ithaca with little recourse to prevent the addition of significant costs for repairing or building new structures on their properties; and, Whereas, the Common Council desires to halt the imposition of new costs on property owners and housing developers caused by the City of Ithaca Municipal Code provisions governing historic districts and landmarks; therefore, Ordinance 2025 – Be It Ordained and Enacted by the Common Council of the City of Ithaca as follows: Section 1. Legislative Findings, Intent, and Purpose. The Common Council makes the following findings: 1. The Landmarks Preservation Commission is authorized, pursuant to Chapter 73 of the City of Ithaca Municipal Code, to make recommendations to the Common Council for the designation of structures or resources as landmarks. 2. The process for the designation of new structures or resources as landmarks, pursuant to Chapters 73 and 228 of the City of Ithaca Municipal Code, does not require owner consent. 3. The designation of new landmarks increases the cost of developing new housing and making improvements to existing housing and is therefore antithetical to efforts to alleviate the housing shortage existing within the City of Ithaca. Based upon the above findings, the intent and purpose of this ordinance is to create a five-year mortarium on the expansion of existing or establishment of new historic districts. 87 2 EXPLANATION: underscored text is new law to be added; [struckthrough] text in brackets is old law to be omitted. Section 2. Amendment to Chapter 73 of the City of Ithaca Municipal Code. § 73-4(C) of the City of Ithaca Municipal Code is hereby amended to read as follows: Recommending designation by Common Council of identified structures or resources as landmarks and historic districts[.]: Provided, the Commission shall not recommend to the Common Council the expansion of any existing historic district, the establishment of a new historic district, or the designation of any identified structures or resources as landmarks, except for those within historic districts existing as of August 31, 2025, during the period beginning on September 1, 2025 and concluding on the earlier of: (i) August 31, 2030, or (ii) if the Common Council should adopt a comprehensive plan pursuant to Section 28-A of the General City Law at any time after September 1, 2025, the date of the adoption of such new comprehensive plan. Section 3. Amendment to Chapter 228 of the City of Ithaca Municipal Code. § 228-3(A) of the City of Ithaca Municipal Code is hereby amended to read as follows: As set forth in § 73-4, the Ithaca Landmarks Preservation Commission is responsible for recommending to Common Council the designation of identified structures or resources as individual landmarks and historic districts within the City[.]: Provided, nothing in this Article shall be construed to authorize the Commission to recommend to the Common Council the expansion of any historic district existing as of August 31, 2025, the establishment of a new historic district, or the designation of any identified structures or resources as landmarks, except for those within existing historic districts, during the period beginning on September 1, 2025 and concluding on the earlier of: (i) August 31, 2030, or (ii) if the Common Council should adopt a comprehensive plan pursuant to Section 28-A of the General City Law at any time after September 1, 2025, the date of the adoption of such new comprehensive plan. Section 4. Severability Clause. Severability is intended throughout and within the provisions of this Ordinance. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, then that decision shall not affect the validity of the remaining portions of this Ordinance. Section 5. Effective Date. This ordinance shall take effect on September 1, 2025, and in accordance with law upon publication of notices as provided in the Ithaca City Charter. 88 1 MEMORANDUM For: Mayor Robert Cantelmo Members of the Common Council From: Alderperson Clyde Lederman Date: May 11, 2025 Subject: Historic Districts Moratorium Ordinance (May 14, 2025 Committee of the Whole Agenda Item 3.3) Dear Colleagues: This memo accompanies the proposed ordinance, “Moratorium on the Designation of New or the Expansion of Existing Historical Districts” to provide a rationale for its enactment and other relevant supplementary information. Summary of Provisions The ordinance creates a moratorium on the expansion of existing historic districts, the creation of new historic districts, and the designation of landmarks outside of existing historic districts. The moratorium expires when the City adopts its next comprehensive plan or in five years, whichever comes first. It does not prohibit the designation of landmarks in existing historic districts or prevent the Planning Department from conducting survey work related to historic preservation. These outcomes are achieved by placing the above-described moratorium on the authority of the Ithaca Landmarks Preservation Commission set forth in § 73-4(C) of City Code to recommend to the Common Council the designation of historic districts and landmarks. Since the Planning Department’s historic preservation and neighborhood planner’s derives from their role as the secretary to the Ithaca Landmarks Preservation Commission, the moratorium would foreclose on the Planning Department bringing forward recommendations for the expansion of existing or designation of new historic districts as well. Rationale for Enactment In Ithaca, inclusion in a historic district requires that virtually all changes to the exterior of a structure be approved by a City commission and comply with very specific design criteria. This lengthy, restrictive process often requires homeowners to spend far more time and money than their non-historic district neighbors to complete simple changes, such as adding news windows or porch railings to their homes. Moreover, the specific design criteria in each historic district overrides existing zoning, imposing additional height, density, among other, limitations that functionally prevent housing development. 89 2 Respectfully Submitted, Clyde Lederman Alderperson, Fifth Ward Cc: City Manager Deb Mohlenhoff City Attorney Victor Kessler City Clerk Alan Karasin Deputy City Clerk Shaniqua Lewis Director of Planning & Development Lisa Nicholas Historic Preservation & Neighborhood Planner Brian McCracken Encl: Ordinance: “Moratorium on the Designation of New or the Expansion of Existing Historical Districts” 90 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Attorney's Office Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Victor Kessler, City Attorney DATE:June 4, 2025 RE:Ordinance Amending City Code Chapter 90, Article VII, Sexual Harassment ITEM #:5.5 MEMORANDUM Voting Item- An Ordinance Amending Article VIII of Chapter 90 of the Ithaca City Code, “Sexual Harassment”. Revision to City Code provisions on sexual harassment to reflect changes in state and federal law ATTACHMENTS: Updated Chapter 90 Ordinance for SH Amendment (5.12.25).pdf Memo to Common Council on Ch 90 Revision (5.12.25).pdf 91 An Ordinance Amending Article VIII of Chapter 90 of the Ithaca City Code, “Sexual Harassment” WHEREAS, the Common Council of the City of Ithaca last amended the substance of Article VIII of Chapter 90 of the Ithaca City Code on April 5, 2000; and WHEREAS, in the time since the last substantive amendment, there have been significant changes to related state and federal law; and WHEREAS, the Common Council of the City of Ithaca now desires to amend Chapter 90 of the Ithaca City Code to ensure compliance with the aforementioned changes, as well as any subsequent changes in law, now, therefore ORDINANCE 2025-__ BE IT ORDAINED AND ENACTED by the Common Council of the City of Ithaca as follows: Section 1. Legislative findings, intent, and purpose. The Common Council of the City of Ithaca makes the following findings: • Sexual harassment is a serious form of misconduct; • The City has a legal and ethical obligation to take all appropriate measures to ensure a harassment-free workplace; • City staff are most appropriately situated to ensure that the City’s sexual harassment policy remains compliant with any and all changes to local, state, or federal law. Based upon the above findings, the intent and purpose of this Ordinance is to affirm the City's commitment to maintaining work environments free from sexual harassment, and to ensure that the City’s policies and procedures for responding to reports of sexual harassment are consistent with relevant law. Section 2. Amendments to Article VIII of Chapter 90 of the Ithaca City Code Sections 90-55 through 90-58.1 of the Ithaca City Code are hereby removed in their entirety. Section 90-54 of the Ithaca City Code is hereby amended to read as follows: § 90-54. Statement of policy. A. It is the policy of the City of Ithaca, in its capacity as an employer, to provide and maintain a work environment which is free from unlawful discrimination. Sexual harassment is a 92 form of unlawful discrimination and is prohibited in each and every City work environment and each and every situation which directly impacts a City work environment. B. The City of Ithaca considers sexual harassment to be a form of employee misconduct and considers this type of misconduct to be a serious offense. Allegations of sexual harassment will be investigated thoroughly and, if substantiated, will be met with appropriate corrective and/or disciplinary action commensurate with the seriousness of the offense(s), up to and including discharge. C. The City of Ithaca shall maintain a comprehensive policy governing the City’s response to reports of sexual harassment. The Human Resources Department shall periodically review and update said policy to ensure compliance with all applicable local, state, and federal laws. Section 3. Severability Clause Severability is intended throughout and within the provisions of this Ordinance. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, then that decision shall not affect the validity of the remaining portions of this Ordinance. Section 4. Effective Date This ordinance shall take effect immediately and in accordance with law upon publication of notices as provided in the Ithaca City Charter. 93 M E M O R A N D U M Date: May 12, 2025 To: Common Council From: Catherine Muskin, Assistant City Attorney RE: Amendment to Chapter 90, Article VIII of City Code, “Sexual Harassment” EXECUTIVE SUMMARY Staﬀ recommends an update to the section of the City Code related to sexual harassment (Chapter 90, Article VIII). The current language in the Code is inconsistent with language in state and federal law. The proposed changes will ensure that City law and policy conform to state and federal requirements, and ensure that City policy is updated to accommodate any future changes in state and federal law. PROJECT HISTORY, BACKGROUND, & ANALYSIS Sexual harassment is a form of sex discrimination, and it is unlawful under local, state, and federal law. The City has obligations to its employees to respond to all reports of sexual harassment. The last time Chapter 90, Article VIII of the Code was substantively revised was in April 2000.1 Signiﬁcant changes have been made to sexual harassment laws on the federal and State level in the last twenty-ﬁve years. For example, New York State’s 2018 legislation concerning sexual harassment and gender discrimination in the workplace required annual training and updated legal deﬁnitions to these terms. These and other recent updates have not been incorporated into the Code, which largely restates requirements as they existed at the turn of the century. In determining the appropriate language to use to modernize Chapter 90, our oﬃce researched other municipalities' codes. No city reviewed has a standalone sexual harassment ordinance. Instead, municipalities maintain sexual harassment policies, as required by law, which are periodically reviewed and updated to reﬂect changes in law. Rather than revising the Code to reﬂect a quarter century of legal developments, and requiring the Common Council to pass new legislation each time there any subsequent change to the related law(s), staﬀ recommends retaining the portions of the Code that reﬂect the City’s longstanding commitment to ensuring workplaces free of sexual harassment, while empowering the Human Resources Department to maintain an up-to-date policy that addresses both the substance and the process for responding to allegations of sexual harassment. 1 A minor update occurred in 2021 which simply reﬂected the recent change in government structure. 94 BUDGET IMPLICATIONS & FUNDING The proposed amendment is budget neutral. NEXT STEPS Common Council has four potential paths forward: • Approve the accompanying ordinance to revise the City Code to comply with changes in State and federal law and accommodate any such future changes. • Direct staﬀ to revisit the recommended language to reﬂect a diﬀerent articulated policy goal. • Direct staﬀ to rewrite the Code to mirror the precise language of the law as it currently stands, and commit as a Council to updating the Code each and every time the law changes. • Do nothing. For the reasons discussed above, staﬀ advises that Common Council approves the draft ordinance as written. The revision will make the Code consistent with the City’s legal obligations at both the state and federal level, will make the Code more evergreen, and will accommodate future changes to state and federal law without requiring further City legislation. 95 ARTICLE VIII Sexual Harassment § 90-54. Statement of policy. A. It is the policy of the City of Ithaca, in its capacity as an employer, to provide and maintain a work environment which is free from unlawful discrimination. Sexual harassment is a form of unlawful discrimination and is prohibited in each and every City work environment and each and every situation which directly impacts a City work environment. B. The City of Ithaca considers sexual harassment to be a form of employee misconduct and considers this type of misconduct to be a serious offense. Allegations of sexual harassment will be investigated thoroughly and, if substantiated, will be met with appropriate corrective and/or disciplinary action commensurate with the seriousness of the offense(s), up to and including discharge. B.C. The City of Ithaca shall maintain a comprehensive policy governing the City’s response to reports of sexual harassment. The Human Resources Department shall periodically review and update said policy to ensure compliance with all applicable local, state, and federal laws. § 90-55. Federal definition adopted. According to Federal Equal Employment Opportunity Commission (EEOC) guidelines, "sexual harassment" is defined as follows. "Unwelcome sexual advances, requests for sexual favors and other verbal or h sical conduct of a sexual nature when: 1. Submission to such conduct is made, explicitly or implicitly, a term or condition of an individual's emplo ment; 2. Submission to or rejection of such conduct by an individual is used as the basis for emplo ment decisions affectin such individual; o 3. Such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile or offensive workin environment." A. The City of Ithaca hereby adopts the above definition of sexual harassment. The definition applies to the conduct of a supervisor towards a subordinate; the conduct of one employee towards another employee; the conduct of an employee towards a job applicant; and the conduct of a nonemployee towards a City employee. B. Examples of sexual harassment. Examples of sexual harassment include but are not limited to: (1) Abusive verbal language related to an employee's sex, sexual innuendoes, jokes and other sexually suggestive comments or references to sex or gender-specific traits. 96 Abusive written notes, email, graffiti, telephone calls or facsimiles that are sexual in 97 nature. (2) Sexual propositions, insults or threats. (3) Persistent unwanted sexual/romantic attention. (4) Leering, whistling or other sexually suggestive or insulting sounds or gestures. (5) Displaying pictures, calendars, cartoons or other material with sexual content. (6) Coerced or unwelcome touching, patting, brushing up against, pinching, kissing, stroking, massaging, squeezing or tickling. (7) Subtle or overt pressure for sexual favors. (8) Coerced sexual intercourse (e.g., as a condition of employment. § 90-56. Reporting and investigation of complaints. A. Questions about the policy. If any City employee or officer is subject to, or witnesses, a situation which he or she believes constitutes sexual harassment or has any questions about the City sexual harassment policy or on how to proceed, the employee should contact the Human Resources Department. B. Confidentiality. (1) The City of Ithaca has a commitment to respect the privacy and anonymity of both victims and accused harassers, within legal constraints. Confidentiality will be maintained throughout the investigatory process to the extent practical and appropriate under the circumstances. (2) All individuals who are involved in the complaint and/or investigation process are obliged to maintain the confidentiality of the proceedings. The maintenance of confidentiality does not mean that the accused will not be made aware of the complaint and its specifics. C. Reporting complaints. Any City officer or employee is required to report an incident of suspected harassment or employment discrimination to his or her supervisor, department head or the Director of Human Resources as soon as possible after an alleged incident. The person reporting the harassment does not have to be the intended target of the harassment. When a supervisor or department head receives a complaint, he or she will contact the Human Resources Department immediately to determine how to investigate and address the complaint. D. Types of complaints. (1) Informal complaints. Some situations may be resolved in an informal manner by the department head or supervisor without the need for a formal complaint and investigation. Disciplinary action may not be taken against the alleged harasser without a formal complaint being filed, and a finding, after investigation, that there is probable cause to believe harassment occurred. 98 (2) Formal complaint. A formal complaint must be in writing and must include the act(s) complained about, identify the person or persons alleged to have committed such act(s) and indicate the approximate dates, if known, when the act(s) occurred. Employees and officers can fill out the form themselves or ask for help from their supervisor, department head or the Human Resources Director. A formal complaint shall be filed with the Department of Human Resources. E. Investigation procedure. (1) Once a formal complaint has been received, the Human Resources Director will commence a prompt investigation of the allegations in the complaint and will report the results of the investigation to the complainant's department head or to the City Manager, as appropriate. The investigation should be concluded within 60 days of the filing of the formal complaint. The investigation may be expanded if more allegations are uncovered during the investigation. (2) The investigation may include but is not limited to: (a) Identifying the alleged harasser. (b) Separately interviewing the complainant and/or witnesses. (c) Meeting with the person accused to inform her/him of the complaint and informing her/him that retaliation is prohibited. (d) Interviewing the accused person regarding the allegations. (e) Interviewing witnesses provided by the accused person. (f) Determining whether or not there is probable cause to believe that the allegations are true. (3) Prompt reporting of a complaint is strongly encouraged as it allows for rapid response to and resolution of objectionable behavior. Complaints should be filed within one year of the alleged harassment. F. Protection from retaliation. Federal and state law and City of Ithaca policy prohibit any form of retaliation against a person who files a discrimination complaint or is a witness in a discrimination complaint procedure. § 90-57. Post-investigation and appeal procedures. A. Unfounded complaints. If, after an investigation, a complaint is determined to be unfounded, the Human Resources Director will inform the complainant(s) and the accused that the complaint is unfounded. The Human Resources Department will maintain a confidential record of the investigation. B. Complaint founded. If a complaint is founded, the Human Resources Director and the Department Head or City Manager will meet with the person accused and his/her union representative, if the accused is represented, and explain the findings of the investigation. The accused will have an opportunity to accept the findings and any corrective and/or 99 disciplinary action, or to oppose the findings and file a grievance through his/her collective bargaining unit. The Human Resources Department will maintain a confidential record of the investigation. C. In the event that either the employee alleging sexual harassment or the employee being charged with sexual harassment is not covered by a labor contract, he/she may exercise his/ her appeal rights provided for by Civil Service Law, § C-26.1 of the City Charter or Article I of Chapter 90 of the Code of the City of Ithaca, as appropriate. D. Corrective and disciplinary action. Corrective and disciplinary action for sexual harassment may include any or all of the following: attending individualized training; verbal warning; written reprimand; work restrictions, salary reduction or limitation; suspension; dismissal. E. Filing complaints with outside agents. This internal complaint and investigation process does not substitute for or remove the rights of employees or officers to bring charges of sexual harassment with local, federal and state agencies. Those agencies have specific time limits within which complaints can be brought, and employees or officers should consult each agency as to the proper procedure or time limit. F. Support services. Individuals involved in sexual harassment complaints are encouraged to seek assistance through the Employee Assistance Program or the Human Resources Department. § 90-58. Responsibilities of managers and supervisors. A. All managerial and supervisory staff of the City of Ithaca shall be responsible for enforcing this policy and shall have particular responsibility for ensuring that the work environment under their supervision is free from sexual harassment and its effects. B. All managerial and supervisory staff who receive sexual harassment complaints will be responsible for immediately forwarding such complaints to either their department head or the Director of Human Resources for investigation. C. The City shall conduct training for managerial and supervisory staff in each department on the issues surrounding sexual harassment, its effects and its appearances and the role and responsibility of supervisory personnel in preventing incidents of sexual harassment and resolving sexual harassment complaints. D. The City shall also distribute this policy to all City employees and conspicuously post this policy at all City work sites. Copies of this policy will also be distributed to new employees as they are hired who will be required to sign a statement that they have read and understood the policy. The City shall also conduct training for all City employees on the concept and definition of sexual harassment, the issues surrounding it and ways in which to deal with sexual harassment. § 90-58.1. Severability. Severability is intended throughout and within the provisions of this article. If any section, subsection, sentence, clause, phrase or portion of this article is held to be invalid or unconstitutional by a court of competent jurisdiction, then that decision shall not affect the validity 100 of the remaining portions of this article. 101 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Attorney's Office Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Victor Kessler, City Attorney DATE:June 4, 2025 RE:NYS Eminent Domain Actions- Buffalo Street ITEM #:5.6 MEMORANDUM Voting Item- Resolutions to Ratify Agreements for Advance Payment in Connection with NYS Eminent Domain Actions ATTACHMENTS: Advance Payment Resolution Memo and Maps.pdf Buffalo St Advance Payment Resolution.pdf 102 MEMORANDUM To: Common Council Date: May 1, 2025 Re: Advance Payments for State Appropriation of Land for Route 13 Corridor Council Members, Accompanying this memorandum you will find three resolutions authorizing the City Manager to accept advance payments relating to eminent domain actions by the State.1 Briefly, the State is in the process of making improvements to the Route 13 corridor. As part of those improvements, it needs to acquire some strips of City-owned property at 621 S Meadow, 530 W Buffalo, and 401 Wood. The appropriation maps filed by the State are included with this memorandum for reference. The State is authorized to acquire the land with or without the City’s consent. Passing these resolutions will enable the City to receive payment for the appropriations within four to six weeks of execution of the appropriate paperwork. The City will receive a total of $18,560. If Council elects not to pass the resolutions, the City will still receive $18,560, but not until some indefinite date in the future. Please do not hesitate to reach out if you should have any questions. I will be available when this item is discussed before Council to address any concerns. Sincerely, Victor J. Kessler City Attorney 1 You may notice that the resolutions look slightly different from our typical resolution: this is a state-provided form resolution. CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF THE CITY ATTORNEY Victor J. Kessler, City Attorney Telephone: 607/274-6504 Robert A. Sarachan, Assistant City Attorney Fax: 607/274-6507 Catherine E. M. Muskin, Assistant City Attorney James F. Kenniff, Assistant City Attorney Isaac S. Gaylord, Assistant City Attorney 103 104 105 106 107 108 109 110 111 112 113 RESOLUTIO OF THE GOVERNING BODY OF THE City of Ithaca RA TIFYI GA AGREEMENT FOR ADVANCE PAYMENT A D AUTHOR1z1NG ..; ______________ (OFFICER'SNAME)To ExEcuTE CLOSING PAPERS ON BEHALF OF City of Ithaca WHEREAS, the State of New York has taken or is in the process of taking a portion of the land owned by City of Ithaca through the process of eminent domain for the purposes of improving 530 Buffalo Street W; WHEREAS, the State has offered to pay City of Ithaca the sum of $950.00 for a portion of City of Ithaca's property along 530 Buffalo Street Was depicted on Map(s) 133, as Parcel(s) 177; WHEREAS, an agreement to accept said money (an Agreement for Advance Payment) has been signed on behalf of City of Ithaca by v ______________ (oFF1cER' NAME), WHEREAS, the V (NAME OF GOVER ING BODY (i.e. Board orDir«lorsl) ---------------------- 0 f the City oflthaca is the governing body of the City of Ithaca; and WHEREAS, the V ( AME OF GOVERNING BODY (i.,. Board orDire<lors() ----------------------is meeting on this-,/ __ day of -../ , ../20_, after proper notice to consider this matter; and WHEREAS, the City of Ithaca wishes to ratify the Agreement for Advance Payment and to appoint ...; ______________ (OFFICER'S NAME) as ..; _____________ (OFFICER'S TITLE), as the person to execute closing papers on behalf of the City of Ithaca; IT IS, UPON MOTION DULY MADE AND SECONDED, RESOLVED THIS-../ DAYOFv ______ ,../20_; THAT, the Agreement for Advance Payment is hereby accepted and ratified; THAT, v ________________ (OfflCER'SNAME) is hereby designated as the person to execute any and all closing papers with regard to this transfer to the State of New York. Certification of the Secretary of the ..; __________________ ( AME Of GOVERNING BODY (i.,. Board of Dire<lors() of the City of Ithaca The undersigned Secretary of the v hereby certifies that the (NA..,...M=E~O=F~G=o=v=ERN~IN,..,.G=-=-Bo""'o'""Y.,...,l.,...i.e--,. Bc--o-ar...,.d--,of=D..,...ir-ec-10-rs""'I) ____ _ foregoing resolution was made, seconded and approved by a vote of the V (-NA_M_E-Of_G..,...O.,...VE-R--,N-IN~G--,B=O-D.,...\'--,(i.-e.--,B-oa-rd-o...,.f--,Di-,e-ct-or-sl-) --- at a meeting held at ,/ _________________ on the v __ day of v _______ ., -../20 __ , ( IEETING LOCATION) Signed this ,/ __ day of -,/ ______ , -../20 __ ,/ __ ~~-=-~-------------(SIGNATURE) ../By: --,-,(P=R=1N=T""'N.,-,A-,-M=E.,...) -------------- Secretary of the ,/ ______________ _ (NAME OF GOVERNING BODY (i.e. Board of Directors I) Of the City of Ithaca Deborah Mohlenhoff Deborah Mohlenhoff Common Council Common Council 4th June 25 Deborah Mohlenhoff City Manager 4th June 25 Deborah Mohlenhoff City Clerk________Common Council City Clerk________Common Council Common Council 108 E Green Street, Ithaca, NY 4th June 25 City Clerk________Common Council 114 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Attorney's Office Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Victor Kessler, City Attorney DATE:June 4, 2025 RE:NYS Eminent Domain Actions- Meadow Street ITEM #:5.7 MEMORANDUM Voting Item- Resolutions to Ratify Agreements for Advance Payment in Connection with NYS Eminent Domain Actions ATTACHMENTS: Meadow St Advance Payment Resolution.pdf 115 RESOLUTION OF THE GOVERNING BODY OF THE City of Ithaca RATIFYING AN AGREEMENT FOR ADVANCE PAYMENT AND AUTHORIZING ...; ______________ (OFFICER'S NAME) TO EXECUTE CLOSING PAPERS ON BEHALF OF City of Ithaca WHEREAS, the State ofNew York has taken or is in the process of taking a portion of the land owned by City of Ithaca through the process of eminent domain for the purposes of improving 621 Meadow Street S; WHEREAS, the State has offered to pay City of Ithaca the sum of $10,380.00 for a portion of City of Ithaca's property along 621 Meadow Street S as depicted on Map{s) 123, as Parcel(s) I 66; WHEREAS, an agreement to accept said money (an Agreement for Advance Payment) has been signed on behalf of City of Ithaca by v ______________ (oFFICER'S NAME), WHEREAS, the V (NAME OF GOVERNING BODY (i.e. Board or Directors!) ---------------------- 0 f the City of Ithaca is the governing body of the City of Ithaca; and WHEREAS, the ...; _________ ~ ____________ (NAME OF GOVERNING BODY (i.e. Board orDir«torsl) is meeting on this.../ __ day of v , .../20_, after proper notice to consider this matter; and WHEREAS, the City of Ithaca wishes to ratify the Agreement for Advance Payment and to appoint ...; ______________ (OFFICER'S NAME), as ...; _____________ (OFFICER'S TITLE), as the person to execute closing papers on behalf of the City of Ithaca; IT IS, UPON MOTION DULY MADE AND SECONDED, RESOLVED THIS.../ DAY OF.../ ______ , .../20_; THAT, the Agreement for Advance Payment is hereby accepted and ratified; THAT, v <omcER's NAME> is hereby designated as the person to execute any and all closing papers with regard to this transfer to the State of New York. Certification of the Secretary of the ...; _________________ _;(NAME OF GOYER ING BODY (i.e. Board or Dir«lorsl) of the City of Ithaca The undersigned Secretary of the .../----------~~-------hereby certifies that the (NAME OF GOVERNING BODY Ii.•. Board of Directorsj) foregoing resolution was made, seconded and approved by a vote of the v (~NA~M~E~O~F~G~O~V~E=R~N~IN~G~B~O~D~Y ~fi.-,.~Bo-a-rd~o~fD-i-re-cto-r-sl) __ _ at a meeting held at v ____ ~-~---------on the v __ day of v ______ , .../20 __ , (I\IEETI G LOCATION) Signed this v __ day of .../ ______ , .../20 __ ...; __ ...,..,,,...,,..,,-=.,,.--------------(SIGNATURE) .../By : ______________ _ (PRINT NAME) Secretary of the .../ ______________ _ (NA IE OF GOVERNING BODY fi.e. Board of Directors I) Of the City of Ithaca Deborah Mohlenhoff Deborah Mohlenhoff Common Council Common Council 4th June 25 Deborah Mohlenhoff City Manager 4th June 25 Deborah Mohlenhoff Common Council Common Council City Clerk________ City Clerk________ Common Council 108 E Green Street, Ithaca, NY 4th June 25 City Clerk________ 116 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Attorney's Office Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Victor Kessler, City Attorney DATE:June 4, 2025 RE:NYS Eminent Domain Actions- Wood Street ITEM #:5.8 MEMORANDUM Voting Item- Resolutions to Ratify Agreements for Advance Payment in Connection with NYS Eminent Domain Actions ATTACHMENTS: Wood St Advance Payment Resolution.pdf 117 RESOLUTIO OF THE GOVERNI G BODY OF THE The City of Ithaca RATIFYI GA AGREEME T FORADVA CE PAYMENT A D AUTHORIZING ...; _______________ (OFFICER' NAME) TO EXECUTE CLOSING PAPERS ON BEHALF OF The City of Ithaca WHEREAS, the State ofNew York has taken or is in the process of taking a portion of the land owned by The City of Ithaca through the process of eminent domain for the purposes of improving 40 I Wood Street; WHEREAS, the State has offered to pay The City of Ithaca the sum of$7,230.00 for a portion of The City of Ithaca's property along 401 Wood treet as depicted on Map(s) 121 , as Parcel(s) 161 & 162; WHEREAS, an agreement to accept said money (an Agreement for Advance Payment) has been signed on behalf of The City of Ithaca by -../ ______________ (oFFICER's AME), WHEREAS, the ..; ______________________ (NAME OF GOVERNING BODY (i .•. &ard orm.-.<10.-s() of the The City of Ithaca is the governing body of the The City of Ithaca; and WHEREAS, the -../ ______________________ (NAME OF GOVERNING BODY (i.e. Board of Dire<1orsl) is meeting on this-../ __ day of -../ , -../20_, after proper notice to consider this matter; and WHEREAS, the The City of Ithaca wishes to ratify the Agreement for Advance Payment and to appoint ...; ______________ (OFFICER'S NAME). as ...; _____________ (OFFICER'S TITLE), as the person to execute closing papers on behalf of the The City of Ithaca; IT IS, UPON MOTIO DULY MADE AND SECONDED, RESOLVED THIS-../ DAY OF-../ ______ , -../20_; THAT, the Agreement for Advance Payment is hereby accepted and ratified; THAT,-../ com ER's NAME) is hereby designated as the person to execute any and all closing papers with regard to this transfer to the tate of New York. Certification of the Secretary of the ..; __________________ (NA 1E OF GOVERNING BODY (i.e. Board ofDirworsl) of the The City of Ithaca The undersigned Secretary of the -../ hereby certifies that the (NA-:-:M::::E""'O"'F-::G""'O""YE::-:RN:-:-:-:::'INc:-:'G""'B=o=-=o=-=-y:-:-li:-.e--:. B::-o-ar-=-d --=or=o~i,-ec-,o-rs""'I) ____ _ foregoing resolution was made, seconded and approved by a vote of the -../ (::N:-:-:-Al\:-:-1=-E -=-o=-F G=-o=v=E=R-:,-:N.,..,I '""G:--,B:--::o=o-Y-li,-,.~B-oa-rd-o~f-Di:-re-cl-or-sl-) --- at a meeting held at -../_==:-:-:::-::-=::-:-==---------on the -../ __ day of-../ ______ , -../20 __ , (I\IEETING LOCATION) Signed this -../ __ day of -../ ______ , -../20 __ ...; __ =7':-:-=::-:=,:--------------(SIGNATURE) -../By: --:-:(P:-:::R-:::IN-::::T:-:N77A7M:-:::E:-) -------------- Secretary of the -../ (N-A.,..,1\1=-E=O-::-F -::-GO-::-V-:-E_R_I _G_B_O_D_Y_ii-.c.-B-oa-rd_o_f_Di-re-ct-or-s]-) - Of the The City of Ithaca Deborah Mohlenhoff Deborah Mohlenhoff Common Council Common Council 4th June 25 Deborah Mohlenhoff City Manager 4th June 25 Deborah Mohlenhoff Common Council Common Council Common Council 108 E Green Street, Ithaca, NY 4th June 25 Common Council City Clerk________ City Clerk________ City Clerk________ 118 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Alderperson Margaret Fabrizio DATE:June 4, 2025 RE:Access Oversight Committee 2026 Equipment Budget ITEM #:6.1 MEMORANDUM Approval of AOC 2026 Equipment Budget ATTACHMENTS: RESOLUTION 2026 AOC Budget Recomendations.pdf 119 Resolution Access Oversight Committee (AOC) May 22, 2025 Approval of AOC 2026 Equipment Budget WHEREAS, Section 15.12 of the Franchise Agreement of January 2003 between the City of Ithaca and the franchisee Time Warner Entertainment-Advance/Newhouse Partnership (TWC) (“Franchise Agreement”), subsequently assigned to Charter Communications, Inc. d/b/a Spectrum Networks (Charter) after Charter's 2016 acquisition of TWC, requires the participating municipalities (City of Ithaca, Town of Ithaca, Village of Cayuga Heights) to provide the franchisee with an annual written budget for Public, Educational and Governmental access operations (PEG) by June 30 of each calendar year; and WHEREAS, Section 15.12 of the Franchise Agreement requires that Charter directs PEG Access Staff to provide the Access Oversight Committee (AOC) with budget recommendations for the following year by April 30; and WHEREAS, the City of Ithaca's Ordinance #2003-17, Par 18-4-G, requires the Access Oversight Committee (AOC) to provide the Participating Municipalities with a recommended budget for the following year by May 31; and WHEREAS, the Franchise Agreement authorizes Charter to collect $0.15 per subscriber per month to be used for the purchase of PEG equipment and facilities; and WHEREAS, the AOC has reviewed PEG’s current equipment and facilities and anticipates that new or replacement equipment and facilities will likely be needed; and WHEREAS, the AOC recommended a $14,000 contingency to purchase equipment as needed for the functioning of PEG operations, pending receipt and AOC approval of line-item estimates, therefore be it RESOLVED, That the Common Council of the City of Ithaca accepts the AOC recommended budget for Spectrum Network’s 2026 annual budget for Public, Educational and Governmental access. 120 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Common Council Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Alderperson Kayla Matos DATE:June 4, 2025 RE:Rent Emergency Stabilization for Tenants (REST) Act ITEM #:6.2 MEMORANDUM This resolution expresses our support for the New York State REST Act. The REST Act proposes amendments to the Emergency Tenant Protection Act of 1974, aiming to empower municipalities across New York State to address housing emergencies more effectively. ATTACHMENTS: Kayla M- City of Ithaca Resolution for REST Act.pdf 121 WHEREAS, in 2019, the New York State Legislature passed the Housing Stability Tenant Protection Act (HSTPA) which, among other things, allowed localities outside of New York City and its surrounding localities to opt in to the Emergency Tenant Protection Act (ETPA) of 1974; and WHEREAS, in 2023 City of Ithaca approved the allocation of $50,000 in its 2024 budget to conduct a vacancy study to determine whether a housing emergency exists. WHEREAS, four localities that have since attempted to opt-in to ETPA in response to local housing affordability crises have failed to identify a vacancy rate of below 5%, thus deeming them ineligible to adopt rent stabilization; and WHEREAS, four localities have identified a vacancy rate of below 5%, however, due to multiple lawsuits by real estate interests, three housing emergency declarations have been rescinded or revoked; and WHEREAS,of the total eight vacancy studies that have been conducted since 2019, only one study has identified a vacancy rate of below 5% and withstood legal challenges, although it is still defending its Rent Guidelines Board in court; and WHEREAS, NYS Senator Brian Kavanagh and Assemblywoman Sarahana Shrestha have introduced the Rent Emergency Stabilization for Tenants (REST) Act, a bill which would expand the eligibility for, and applicability of, ETPA for upstate New York and Long Island; and WHEREAS, the REST Act would grant localities the ability to utilize publicly accessible data, rather than be confined to the unfunded yet required vacancy study, to opt in to ETPA; and WHEREAS, additional public data may include, but will not be limited to, existing rates of homelessness, housing supply statistics, the number of tenants that are rent burdened, and other statistics that demonstrate the need for rent stabilization, thus saving localities thousands of dollars; and WHEREAS, the REST Act would grant localities more liberty in determining eligibility for rent stabilization by changing the year-built requirement to 15 years before the current date, and giving municipalities the power to determine the unit-count requirement, so that ETPA is aligned with local conditions in outer-NYC municipalities; NOW, THEREFORE, BE IT RESOLVED, that the City of Ithaca supports and endorses the REST Act which would address the issue of ETPA covering so few tenants in our city, and allow us to overcome the bureaucratic chaos innate to the required vacancy studies; and BE IT FURTHER RESOLVED, that the City of Ithaca supports and endorses expanding access to ETPA, as was the intent of HSTPA in 2019; and 122 BE IT FINALLY RESOLVED that the City Clerk is directed to send a copy of this resolution to Governor Kathy Hochul, New York State Senator Lea Webb, New York State Assembly Member Anna Kelles, Senate Judiciary Chair Brad Hoylman, Assembly Judiciary Chair Charles Lavine, Senate Housing Chair Brian Kavanagh, and Assembly Housing Chair Linda Rosenthal. 123 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Common Council Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Alderperson Phoebe Brown DATE:June 4, 2025 RE:Tax Foreclosure- 201 Cleveland Ave ITEM #:6.3 MEMORANDUM A Resolution Authorizing Conveyance of Title to Property Obtained During Tax Foreclosure Proceedings Back to Former Owner(s) Upon Payment of Delinquent Taxes and Associated Fees ATTACHMENTS: PB-Tax Forclosure 201 Cleveland Ave.pdf 124 A Resolution Authorizing Conveyance of Title to Property Obtained During Tax Foreclosure Proceedings Back to Former Owner(s) Upon Payment of Delinquent Taxes and Associated Fees WHEREAS, on October 29, 2024, the City filed a proceeding in rem pursuant to Article 11 of the Real Property Tax Law (“RPTL”) to foreclose on the property located at 201 Cleveland Ave., Ithaca, NY (Tax Map No. 79.-5-11), with unpaid taxes dating back to 2023; and WHEREAS, pursuant to RPTL §1110 and as indicated in the Petition and Notice of Foreclosure, the last day to redeem delinquent taxes was April 30, 2025; and WHEREAS, outstanding taxes and associated charges for the parcel at 201 Cleveland Ave. were not timely redeemed during the authorized redemption period; and WHEREAS, RPTL §1110 does not authorize redemption of properties following the expiration of the redemption period; and WHEREAS, title to the property is anticipated to be awarded to the City prior to the scheduled County tax auction on June 12, 2025; and WHEREAS, RPTL §§1136(4) and 1166 permit the governing body of a tax district to authorize reconveyance of title obtained through foreclosure proceedings back to the former owner(s) without a public auction, upon payment of all taxes, penalties, interest, and other lawful charges owed; and WHEREAS, the governing body wishes to authorize City staff to reconvey title to this property to the former owners provided such payment is made on or before June 6, 2025; now, therefore, be it RESOLVED, that the City Chamberlain and City Manager, subject to the advice of the City Attorney, are hereby authorized and directed to convey title to the property obtained during this year’s tax foreclosure proceedings (Index No. EF2024-0824) back to the former owner(s) in a manner consistent with the requirements of the RPTL, provided payment of all outstanding taxes, penalties, interest, and other charges for the property is made to the Chamberlain’s Office on or before June 6, 2025; and be it further 125 RESOLVED, that the City Chamberlain and City Manager, subject to the advice of the City Attorney, are authorized to execute any and all documents necessary to effectuate said transfer; and be it further RESOLVED, that if payment for all outstanding amounts is not made on or before June 6, 2025, the property shall be disposed of by public auction as contemplated by the RPTL. 126 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 City Manager's Office Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:City Manager DATE:June 4, 2025 RE:City Manager's Monthly Report- June 2025 ITEM #:9.1 MEMORANDUM Monthly Depts Report to Common Council- June 2025 City Staff & City Manager Workplan - June 2025 ATTACHMENTS: 0604_CM Monthly Depts Report to CC .pdf 2025 CM June Workplan Update.pdf 127 M E M O R A N D U M Date: June 4, 2025 To: Common Council From: Deborah Mohlenhoﬀ, City Manager RE: Monthly Department Activity Report: May 2025 I am pleased to provide this monthly report to Council that will serve as an opportunity to highlight the work of our city departments in the past month and give key updates on ongoing initiatives. The City’s Department Heads submit these items each month to the City Manager. City Attorney The Attorney’s Oﬃce continues to provide legal support and advice to the Common Council, City Manager, and City departments. May was a busy month for unglamorous legal work: contracts, permits, land use issues, FOIL review, and employment matters consumed much of the Oﬃce’s time. In more interesting news, the Attorney’s Oﬃce researched and submitted proposed legislation to Council updating the provisions of the City Code relating to sexual harassment to bring them in line with state and federal requirements. Finally, the redemption period for tax foreclosures has closed; properties that were not timely redeemed will be included in the County’s auction, which will be held online this year. More information is available at https://www.tompkinscountyny.gov/All-Departments/Finance-Department/Auction . Public Information & Technology/City Clerk Events and Community Outreach • The City is committed to enhancing community engagement and transparency. In the coming months, we will introduce new outreach initiatives and feedback mechanisms to foster two-way communication with residents. These eﬀorts will support participatory budgeting, increase transparency, and further strengthen community involvement. • As summer approaches, Ithaca Fest is underway, the Summer Concert Series is about to begin, and a variety of activities are taking place throughout the city. In April, the City processed 19 noise ordinance permits, 5 special event permits, 4 mobile vending permits, 3 Commons use permits, and assisted with 6 public assembly permits and oversaw the completion of 31 See-Click-Fix reports. 128 Information Technology • We have successfully upgraded our surveillance systems in several City facilities and on the Commons. Plans are in place to expand these improvements to additional locations in the near future. Additionally, we are replacing many of our networking devices to enhance security, data protection, and system redundancy. Clerk’s Oﬃce • The Clerk’s Oﬃce continues to provide exceptional customer service. In April, the team issued 26 dog licenses, 6 one-day marriage oﬃciant permits, 22 marriage licenses, 45 marriage license transcripts, and 8 domestic partnership registrations. Ithaca Youth Bureau Youth Development • As of May 20th, 289 teens have applied for approximately 170 spaces in the Youth Employment Service (YES) Summer Jobs Program. The YES staﬀ team have completed 218 one-on-one 30-45 minute interviews with applicants over the last nine weeks. All staﬀ maintain a rotating presence at in-school outreach and interview appointments, as well as virtual after-school appointments. The team utilizes an equity-based matching protocol which considers personal factors and structural barriers to employment. Those scoring highest (having greatest need/facing signiﬁcant barriers) are prioritized for placement. Teens are then matched in order of descending priority score. 58 priority teens have already been matched and oﬀered a placement for the summer. • Under-resourced and marginalized youth face academic, social, and emotional challenges that can hinder their success in school and beyond. The Paul Schreurs Memorial Program (PSMP) and the College & Career Discovery Program (CCDP) have been addressing these challenges in the Ithaca community through mentorship, academic support, and enrichment. Now, there is an opportunity to merge the strengths of PSMP and CCDP into a uniﬁed, resilience-focused program. This new combined program, slated to launch this fall, will be trauma-informed and mindfulness-focused, aiming to build resilience in at-risk, marginalized, and underserved middle and high school students while preserving the eﬀective components of the existing programs. By combining staﬀ, resources, and expertise, the uniﬁed program can provide comprehensive support – academically, socially, and emotionally – to help youth thrive despite adversity. The combined team is working with Deputy Director, Suki Tabor, to develop the new program. • Big Brother Big Sisters will soon be accepting applications for a part-time Youth Program Leader to facilitate programming for youth who are currently on the waitlist to be matched with a Big. In recent years, the waitlist has had anywhere from 80-120 youth. As always, we encourage members of our community to consider volunteering as a Big. It is an amazing opportunity to support young people. Recreation • Many of our earlier Spring programs have or are wrapping up, and the 2nd half of Spring programs will begin soon. Summer registration has been fully underway with most of our large camp sessions full beyond what spots have been saved for our special case families who have been going through the NYS CCAP process. We still have a variety of ½ day camp options. 129 • During May, we hosted two events: o Expressive Arts Open House with many ﬁne and pottery art on display along with a theatre performance and a dance class performance. It was quite well attended and received by all. Photos are posted on our FB event page. o Junior Olympics is an annual event that is oﬀered as a collaborative event with the IHS Tracks Team which had 98 kids pre-registered along with ~50 kids from 3 area teams/programs in attendance from GIAC, Dryden and Newﬁeld. • We recently held interviews for the vacant Administrative Assistant position for the Recreation Division and identiﬁed a preferred candidate. • Anthony Maggio has been promoted to Recreation Program Coordinator. In this role, he will take on greater responsibility in the overall operation of our summer camp programs as well as continue to grow and nurture our expressive arts programs, early childhood programs, and special interest programs. Hiring for this role is an important step toward strengthening the overall staﬃng of the Recreation Division. • Ithaca Bike Rental is currently open for the season. Spring hours for May 2 – June 22 are: o Monday - Thursday: closed o Friday - 2pm - 6pm o Saturday - Sunday: 11am – 6pm Recreation Support Services • Afterschool programs are wrapping up until September. This month some afterschool programs will visit the D&K horse ranch, some will have barbeques, and everyone will get ice cream! • The adult programs will also wrap up this month and then transition in July to new all-day outdoor activities. On June 12th, we'll have our popular monthly BINGO event and on June 16th there will be a Cayuga Lake boat tour. Both of these events will be attended by at least 50 people. • We have hired 18 seasonal RSS camp staﬀ who will provide 1:1 support at the inclusion programs at Cass and Stewart. We have 21 youths with disabilities this summer in our program, 11 are at Cass and 10 are at Stewart. This is the largest camp inclusion program we have ever oﬀered. Even with the increase in service, we still have many families on the waiting list, indicating the rising need for summer assistance for youth with disabilities. We will present this need to NYS-OPWDD in the hopes of securing additional funding for the future. Parks • 2025 Roller Skate series began with trying out a Saturday morning skate on May 17th & the Friday Night skates began on the 23rd. For more details, visit Roller Skating @ Cass - Cass Park, Ithaca. There is a Facebook event series created where public can mark interest and get reminders - 2025 Family Friday Night Roller Skate Series | Facebook • Timothy Ellis has been hired for the Recreation Facility Maintenance Worker position at Cass Park. • Work continues to develop a ﬁnancially viable plan for the Cass Park Pavilion/Restrooms and Union Field Restrooms/Storage projects. The initial bids came in well over budget, so City staﬀ and our consultants at Barton and Loguidice are re-evaluating the projects and exploring alternatives that might be more cost-eﬀective before the projects are re-bid. 130 IYB Department Wide • Construction of the new participant/visitor parking lot for the Youth Bureau is nearly complete. We are awaiting the installation of our solar parking lot lights, our new ﬂagpole, and some remaining signage. We are also awaiting the installation of accessible door controls for the new main entrance. In the meantime, we are looking at investing in some landscaping, new benches, and cleaning/painting the covered walkway to make things more inviting. • In collaboration with the PIT Department, we are exploring security measures for the Youth Bureau building, including cameras and access control systems. • The Department’s three new, leased 12-passenger vans and its one new, leased 15-passenger van have been manufactured and are in various stages of preparation for delivery. We expect some of them as early as next week. • We are currently accepting applications for a full-time Executive Assistant. Applications are due by June 6th Police Department • Our 3 candidates at the Syracuse Academy are doing well. • IPD is interviewing two potential lateral candidates. • IPD would like to extend our appreciation to our community partners including IFD, TCSO, Probation, NYSP, Ithaca College, and Cornell for supporting this year's Ithaca Festival. Fire Department • IFD’s four new Fireﬁghters graduated from their 15-Week Fire Academy on May 22, 2025. They are now beginning their IFD-speciﬁc training. They will return to the NYS Fire Academy for two additional one- week training courses to complete their Rope Rescue Operations and Hazmat Technician. • The IFD promotional examination for Fire Lieutenant is scheduled for June 28, 2025. • The new Heavy Rescue is complete, and the vehicle is in service! • The new EHFS is approximately 95% completed. We anticipate June 2025 completion and move-in. A hose uncoupling (a ﬁre department version of ribbon cutting) is being planned for the end of June. More information to follow soon! • IFD’s annual hydrant maintenance continues across the district. • Five IFD oﬃcers attended a Blue Card train-the-trainer in Phoenix, AZ. Blue Card is a nationally recognized program that enables ﬁre departments to have a comprehensive approach to implementing the Incident Command System (ICS) at ﬁre department incidents. The trainers will work to update IFD procedures and train the entire staﬀ. This will be a major IFD initiative for 2025. • IFD responded to a house ﬁre on Kendal. No injuries were reported, but two pets were lost. 131 Human Resources • Employee Health & Safety is coordinating trainings for DPW. • EHS also completed the First Aid/AED/CPR pilot training program. Public Works Engineering • Sidewalk construction contract fully underway • Youth Bureau new parking lot nearly complete, IYB building set to get ﬁre alarm system upgrade. Also kicking oﬀ a building condition and possible expansion study • Cass Park Bathroom Buildings and Pavilion Improvement bids came in over budget. Rethinking strategy • Addition to the large pavilion in Stewart Park complete (for IYB storage and related to Warton Studio project) • Safety Action Plan nearly complete • Active Transportation Plan about halfway complete, draft plan to roll out for public engagement this spring/early summer • Route 13 urban boulevard preliminary engineering nearly complete • Busy season has begun for street work permitting Streets & Facilities • Completed installation of curbing & sidewalk on Cook St. (Blair to College Ave.) • Continued with catch basin rehabilitations in preparation for 2025 Streets Contract (citywide) • Started installation of curbing and sidewalk on the south side of Catherine St. (Eddy St. to College Ave.) • Started with Water and Sewer utility patch repairs on 200 block of S. Albany St. • Continued with Asset Management Inventory and software rollout. Crews are now using the system for work order and materials tracking. Started Phase II of the Asset Management Inventory rollout. • Received Bids for 2025 Streets Rehabilitation (Bothar Construction) Water & Sewer • Wrapping up water main work on S. Albany Street and will move to 300 block of N. Albany when school is out to avoid conﬂict with bus activity. • Assorted new water and sewer services. • Solved a large-scale sewer backup that occurred at the Cherry Street Pumping Station that was threatening the Town of Ithaca sewer system, the Inlet, and service areas along W. State, Tabor Street, and Cherry Street. • Meetings with the DEC, EFC, Town of Ithaca, Town of Dryden, and project consultant to discuss next steps in the DEC's intent to require the Ithaca WWTP to begin treating for Nitrite. The plant was never designed for this and would need substantial upgrades over the next several years to make this happen. Current estimates are between $150 and $180M. This would more than double the current City sewer rates. • Continued work on the WWTP SCADA systems and laboratory HVAC upgrades. 132 • Water Plant is about to embark on an approved $230,000 ﬁlter membrane replacement project. This is one of 4 membrane cassettes with the remaining three requiring replacement over the next three years. • Water Plant upgrading its SCADA system • Completed televised inspection of the Meadow Street sewer interceptor. In anticipation of rehabilitation work coupled with the Buﬀalo Street PS replacement. • Hired a new Civil Engineer • Hired a new Financial Management Assistant • Hired a new Plumbing Inspector • Had a kickoﬀ meeting with our consultant, Ramboll, on the City raw water main bypass capital project which would eliminate a section of 200' - 24" leaking main that is under threat from erosion. • Instructed Ramboll to prepare a phased scope of services to replace/rehabilitate the City water reservoir dam, gate house, and intake. This is an estimated $30M project that was already designed under the water plant rebuild project back in 2016. The general project was to rehabilitate the dam, perform necessary dredging, restore operation of the reservoir drain (sluice gate) and install a new intake structure. Since 2016, the gatehouse has further deteriorated and is now structurally unsound. Staﬀ are not permitted to enter without safety precaution (the gatehouse houses the operating valves for the raw main and houses the debris screens for the intake), the DEC is now putting pressure on us to address deﬁciencies with the dam and we are now putting in stop gap procedures to ensure optimum drinking water quality conditions while we await a solution on a new intake structure. 133 CITY STAFF & CITY MANAGER WORK PLAN 2025 Leadership Team Workplan *Highlighted Rows have updated information from last month. *Green Rows have been completed. Project Name Staff Lead Project Summary/Goals Council's Role Systems of Government Updates/Notes Upgrade Public Communication Dominick R. modernizing communication methods, expanding outreach/building audiences, and improving access to city information. Comms & Public Info strategies and to plan for the June Sr Staff meeting •Will host Sr Staff meeting in June with these strategies as a focus of the meeting •Working on finalizing details for a process for writing and issuing press releases and establishing a PR calendar •Working on implementation of a new communications tool called "Civic Send" service delivery, share resources, and address regional challenges strategy and collaborate on a joint response accessibility, transparency, and ease of navigation. continuity, knowledge transfer, and workforce sustainability.Superintendent of Public Works as a pilot term investment, maintenance, and space utilization.co-lead with the Dir of Planning The items in this section were identified as citywide priorities from the City's leadership team staff retreat held on January 13, 2025. The City Manager's report will provide continuous updates on these items monthly. They are listed here in the priority order ranked by the staff. We will continue to work on identifying project details and staff leads as the projects move forward. We are structuring our work around the 9 Systems of Government used in the City Manager's 100 Day Plan last January. The 'Council's Role' column will be completed when the item reaches the level of input or approval from Council. 134 Technology Updates & Training Alan K./Scott K.Modernize city technology tools and provide targeted training to staff to improve efficiency and service delivery. accountability, and financial controls; determine appropriate fee structure for departments that accept credit cards. new electronic receipt processing per department, eliminating current tedious manual entry processes stability, aligns with best practices, and ensures sustainable engagement, community services, and inclusive programming.establish a CJC hub in the City to meet this need wide response plans, interagency coordination, and staff training.working on establishing parameters for a 2 year pilot to establish alternative funding sources to ease financial burdens on residents.and cost savings ideas programs, and decision-making processes; update the City's to ensure that City policies are reviewed with an equity lens before consistency, clarity, and compliance across city operations; develop an annual review process; ensure easy access to the policies by all staff. city issues and implements new policies and reviews existing ones satisfaction, and foster a positive organizational culture.in Stewart Park on September elected officials to enhance governance and policy implementation.Common Council to interface directly with City Departments streamline communication, and improve access to policies and 135 City Manager Work Plan - Additional Items Project Name Staff Lead Project Summary/Goals Council's Role Systems of Government Updates/Notes Parking Working Group increase enforcement, and maximize revenues. Budget & Finance Encampment Working Group Dominick R. that clarify the city's role in addressing homelessness and encampments in the City with a focus on public safety, housing Continuous Improvement CJC and RPS Dominick R. Integrate Reimagining Public Safety initiatives to advance police reform, determine alternative response methods, and increase Diversity & Equity programs and holding focus groups for input on the presented plan DRI Tom K. projects to enhance economic development and urban vibrancy. (Pending successful award announcement.) Budget & Finance UPDATE: Planning to submit for next year is underway. Food Trucks Scott R. balance business opportunities with community needs. Customer Service Financial Audits inc. NYS Wendy C. requirements through comprehensive audits and fiscal oversight; Identify barriers to completion of audits; bring the City up to current Budget & Finance in June Fleet Leasing Analysis Rebecca E. vehicle fleet for municipal operations. Budget & Finance the leasing program COMPLETED PIT Re-Org Public Information & Technology department to streamline services related to positions brought council this summer The items in this section are identified as additional priorities for the City Manager's workplan. The City Manager's report will provide continuous updates on these items monthly. This will also serve as the submission of required annual goals to the Common Council by February 15. These are not in priority order. 136 Water Bill Minimum Fee Scott G.Review and propose a new fee structure that creates a minimum water infrastructure fee to establish financial sustainability and ensure transparency and affordability for residents. brought forward. Contract negotiations Deb M. responsibility with employee and service provider needs.as an observer to negotiations; council will vote on contracts once ratified by the bargaining unit. Personnel & Exec) Cannabis Enforcement Victor K. of licensed dispensaries. brought forward. Governance enforcement to review a possible strategy ARPA Final Reporting Wendy C.Budget & Finance COMPLETED Controller Search Deb M.Mgmt. & Leadership DPW Superintendent Search Deb M.Mgmt. & Leadership FEMA Flood Maps Mike T./Lisa N. and policy changes to mitigate flood risks; develop programs to assist Customer Service City Hall Annex Alan K. the lease of offices on Cayuga St. Personnel Capital Projects Process Deb M.Streamline and enhance the planning, approval, and execution of Budget & Finance •Preparing a memo for a discussion with Council in June aligns financial planning with city priorities. Town-City Fire Contract Deb M.Budget & Finance Odd-Even Mark V.Customer Service NO UPDATES Busking Scott R.Customer Service NO UPDATES 137 Towing Policy Dominick R.Assess and update towing regulations to ensure fair enforcement and efficient vehicle removal practices; explore aligning and transferring towing responsibilities to the County. 138 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Controller's Office Shaniqua Lewis, Deputy City Clerk TO:Common Council FROM:Deputy Controller DATE:June 4, 2025 RE:City Controller's Monthly Report- June 2025 ITEM #:9.2 MEMORANDUM ATTACHMENTS: Controller's June Council Report.pdf 139 General Fund Labor Costs bud act ytd % 5105 5307409 1855728 34.96 5110 21303128 8031602 37.7 5115 3865039 1253656 32.44 5120 1472764 413779 28.1 5125 1456060 815183 55.99 Month in review Chamberlains office - Hired new full time Customer Service rep Issued # of Tax certificates to STR owners Continued work on openGov to prepare for upcoming budget season Continued work on new Debtbook software Hired intern for the summer to assist Controller & Chamberlains office Month ahead Prepare for next round of borrowing Payroll preparing for high volume of annual hiring of summer seasonals 140