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HomeMy WebLinkAboutMN-SJC-2024-10-28-Special Budget MeetingSJC MEETING “Budget” October 28, 2024 9:00 AM SJC Board members E Robert Cantelmo, City of Ithaca PZ Rod Howe, Town of Ithaca PZ Clyde Lederman, City of Ithaca PZ Rob Rosen, Town of Ithaca PZ Scott Reynolds, City of Ithaca E Ray Burger, Town of Dryden PZ Dave Warden, City of Ithaca PZ Jason Leifer, Town of Dryden PZ Rich DePaolo, Town of Ithaca P = Present, PZ = Present via zoom, E = Excused Staff PZ Wendy Cole, City of Ithaca A Peter Wernsdorfer, Camden Group PZ Scott Gibson, City of Ithaca PZ Joe Slater, Town of Ithaca PZ Mike Thorne, City of Ithaca PZ David O’Shea, Town of Ithaca PZ Ken Scherrieble, Camden Group PZ Debbie Swartz, City of Ithaca P = Present, PZ = Present via zoom, PP = Present via phone, A= Absent GUEST – Jimmy Jordan Special Budget Meeting called to order at 9:00 AM. 1) 2025 budget review - Mike Thorne • Two scenarios are attached, both restore funding for 2 full-year positions. • Attachment #1 uses $300K in fund balance. • Attachment #2 uses no fund balance. • Debt Service discussion on attachment #1 - Line 2392 Debt Service Other Governments Revenue section 2025 $1,683,489 and Lines 9710-9731 Expense section 2025 $1,683,489 zero each other. These figures are not part of today’s discussion. • There is a change in the numbers due to the Digester Mixer being repaired in-house at no expense. Deduct $150,000 expense for the anticipated Digester Mixer Repair. • Proposed by Rich DePaolo, $200,000 encumbrance in fund balance, 14.7% increase. Rod Howe, Scott Reynolds, Dave Warden, and Rob Rosen all support that proposal. • Rich DePaolo makes a motion to restore two city positions and encumber $200,000 from the fund balance to address the projected needs, second by Dave Warden. All in favor 7:0. • An updated spreadsheet was sent after the meeting. See attachment #3. Rich Depaolo adjourned the meeting at 9:26 am. The next monthly SJC meeting is November 13, 2024 at 1:00 pm, at Ithaca Town Hall, Aurora Conference Room. Revenues: J8150 2024 Change from 2025 Excess or Account #Description Budget Prior Year 2024 Budget Actual (Deficiency) 2373 Septage Service Other 680,000$ 120,000$ 800,000$ -$ (800,000)$ 2374 Sewer Service Other Governments 4,168,066$ 467,210$ 4,635,276$ -$ (4,635,276)$ 2392 Debt Service Other Governments 1,613,223$ 70,266$ 1,683,489$ -$ (1,683,489)$ 2401 Interest & Earnings 2,500$ -$ 2,500$ -$ (2,500)$ 2665 Sale of Equipment 1,500$ -$ 1,500$ -$ (1,500)$ 2680 Insurance Recoveries -$ -$ -$ -$ -$ 2770 Unclassified Revenue 1,000$ -$ 1,000$ -$ (1,000)$ Total Revenues as of 1/1/25 6,466,289$ 657,476$ 7,123,765$ -$ (7,123,765)$ Expenditures: J8150 2024 Change from 2025 Available Account #Description Budget Prior Year 2024 Budget Actual Balance Operations: 1920 Municipal Asssociation Dues 1,119$ -$ 1,119$ -$ 1,119$ 1990 Contingency Account 190,000$ (40,000)$ 150,000$ -$ 150,000$ 5105 Administration Salaries -$ -$ -$ -$ -$ 5110 Staff Salaries 645,856$ (119,542)$ 526,314$ -$ 526,314$ 5115 Hourly F/T 27,445$ 701$ 28,146$ -$ 28,146$ 5120 Hourly P/T 20,000$ -$ 20,000$ -$ 20,000$ 5125 Overtime 25,000$ -$ 25,000$ -$ 25,000$ 5210 Office Equipment -$ -$ -$ -$ -$ 5215 Vehicles -$ -$ -$ -$ 5225 Other Equipment 30,000$ (30,000)$ -$ -$ -$ 5405 Telephone 6,000$ -$ 6,000$ -$ 6,000$ 5410 Utilities 420,000$ 43,000$ 463,000$ -$ 463,000$ 5415 Clothing 10,000$ -$ 10,000$ -$ 10,000$ 5420 Gas & Oil 15,000$ -$ 15,000$ -$ 15,000$ 5425 Office Expense 2,500$ 500$ 3,000$ -$ 3,000$ 5430 Fees 90,000$ 10,000$ 100,000$ -$ 100,000$ 5435 Contracts 964,000$ 700,000$ 1,664,000$ -$ 1,664,000$ 5436 Overhead Charge City General Fund 231,098$ 69,208$ 300,306$ -$ 300,306$ 5440 Staff Development 20,000$ (5,000)$ 15,000$ -$ 15,000$ 5450 Advertising 200$ -$ 200$ -$ 200$ 5455 Insurance 233,698$ 23,870$ 257,568$ -$ 257,568$ 5475 Property Maintenance -$ -$ -$ -$ -$ 5476 Equipment Maintenance -$ -$ -$ -$ -$ 5477 Equipment Parts 450,000$ -$ 450,000$ -$ 450,000$ 5479 Vehicle Maintenance 2,000$ -$ 2,000$ -$ 2,000$ 5480 Building Maintenance Supplies 18,000$ -$ 18,000$ -$ 18,000$ 5494 Safety Materials & Supplies 7,000$ -$ 7,000$ -$ 7,000$ 5495 Treatment Supplies 550,000$ 200,000$ 750,000$ -$ 750,000$ 5496 Lab Supplies 86,000$ 4,000$ 90,000$ -$ 90,000$ 5499 Sludge Disposal Fees 450,000$ 100,000$ 550,000$ -$ 550,000$ 5700 Prior Year Encumbrances -$ -$ -$ -$ -$ 5720 Prior Year Equipment -$ -$ -$ -$ -$ Sub-Totals 4,494,916$ 956,737$ 5,451,653$ -$ 5,451,653$ Benefits: 9010 State Retirement 98,500$ (11,658)$ 86,842$ -$ 86,842$ 9030 Social Security 54,950$ (14,687)$ 40,263$ -$ 40,263$ 9040 Workers Compensation 28,000$ -$ 28,000$ -$ 28,000$ 9060 Health Insurance 170,000$ (40,290)$ 129,710$ -$ 129,710$ 9070 Dental Insurance 4,500$ (1,692)$ 2,808$ -$ 2,808$ 9080 Day Care Assistance 200$ (200)$ -$ -$ -$ 9089 Employee Tuition 2,000$ (1,000)$ 1,000$ -$ 1,000$ Sub-Totals 358,150$ (69,527)$ 288,623$ -$ 288,623$ Debt Service 9710 Serial Bonds 1,003,009$ 31,269$ 1,034,278$ -$ 1,034,278$ 9711 Interest on Serial Bonds 605,227$ (24,750)$ 580,477$ -$ 580,477$ 9730 Bond Anticipation Notes(BANs)992$ 50$ 1,042$ -$ 1,042$ 9731 Interest on BANs 3,995$ 63,697$ 67,692$ -$ 67,692$ Sub-Totals 1,613,223$ 70,266$ 1,683,489$ -$ 1,683,489$ Interfund Transfers 9950 Transfer to Capital Reserve -$ -$ -$ -$ -$ Sub-Totals -$ -$ -$ -$ -$ Total All Expenditures as of 1/1/25 6,466,289$ 957,476$ 7,423,765$ -$ 7,423,765$ Excess of (Expenditures) Revenues -$ (300,000)$ -$ (300,000)$ Fund Balance appropriation 300,000$ Individual Consumption Amounts (2023-2024) Cubic Feet City of Ithaca Consumption 91,879,700 Town of Ithaca Consumption 62,273,265 Town of Dryden Consumption 3,134,114 Prior Year Current Year Total Consumption Amounts (2023-2024)2022-2023 2023-2024 Current Year Cubic Feet Cubic Feet As a % Total City of Ithaca 93,925,000 91,879,700 58.415% Total Town of Ithaca 61,853,530 62,273,265 39.592% Total Town of Dryden 2,988,148 3,134,114 1.993% Totals All Partners 158,766,678 157,287,079 100.000% Consumption change from prior year -0.93% 2025 Budget Required 7,423,765$ Less:Estimated Revenues 2,488,489$ Appropriated Fund Balance 300,000$ Net Required for 2025 Budget 4,635,276$ Partners Share of Net Required for 2025 Change in 2024 Share 2025 Share Share City of Ithaca Share 2,465,792$ 2,707,710$ 9.81% Town of Ithaca Share 1,623,827$ 1,835,203$ 13.02% Town of Dryden Share 78,447$ 92,363$ 17.74% Total All Partners 4,168,066$ 4,635,276$ 11.21% Rate Calculations for share of O&M IAWWTP 2025 Budget City of Ithaca 2,707,710$ 91,879,700 CF =2.947 O&M Recovery Rate per 100 Cubic Feet Town of Ithaca 1,835,203$ 62,273,265 CF =2.947 O&M Recovery Rate per 100 Cubic Feet Town of Dryden 92,363$ 3,134,114 CF =2.947 O&M Recovery Rate per 100 Cubic Feet 2025 Uniform Joint Recovery Rate =2.947 O&M Recovery Rate per 100 Cubic Feet Rate Differential Projected =12.27%increase in rate for 2025 Previous Rates: 2024 2.625 O&M Recovery Rate per 100 Cubic Feet 2023 2.193 O&M Recovery Rate per 100 Cubic Feet 2022 2.162 O&M Recovery Rate per 100 Cubic Feet 2021 2.013 O&M Recovery Rate per 100 Cubic Feet 2020 1.789 O&M Recovery Rate per 100 Cubic Feet Revenues: J8150 2024 Change from 2025 Excess or Account #Description Budget Prior Year 2024 Budget Actual (Deficiency) 2373 Septage Service Other 680,000$ 120,000$ 800,000$ -$ (800,000)$ 2374 Sewer Service Other Governments 4,168,066$ 767,210$ 4,935,276$ -$ (4,935,276)$ 2392 Debt Service Other Governments 1,613,223$ 70,266$ 1,683,489$ -$ (1,683,489)$ 2401 Interest & Earnings 2,500$ -$ 2,500$ -$ (2,500)$ 2665 Sale of Equipment 1,500$ -$ 1,500$ -$ (1,500)$ 2680 Insurance Recoveries -$ -$ -$ -$ -$ 2770 Unclassified Revenue 1,000$ -$ 1,000$ -$ (1,000)$ Total Revenues as of 1/1/25 6,466,289$ 957,476$ 7,423,765$ -$ (7,423,765)$ Expenditures: J8150 2024 Change from 2025 Available Account #Description Budget Prior Year 2024 Budget Actual Balance Operations: 1920 Municipal Asssociation Dues 1,119$ -$ 1,119$ -$ 1,119$ 1990 Contingency Account 190,000$ (40,000)$ 150,000$ -$ 150,000$ 5105 Administration Salaries -$ -$ -$ -$ -$ 5110 Staff Salaries 645,856$ (119,542)$ 526,314$ -$ 526,314$ 5115 Hourly F/T 27,445$ 701$ 28,146$ -$ 28,146$ 5120 Hourly P/T 20,000$ -$ 20,000$ -$ 20,000$ 5125 Overtime 25,000$ -$ 25,000$ -$ 25,000$ 5210 Office Equipment -$ -$ -$ -$ -$ 5215 Vehicles -$ -$ -$ -$ 5225 Other Equipment 30,000$ (30,000)$ -$ -$ -$ 5405 Telephone 6,000$ -$ 6,000$ -$ 6,000$ 5410 Utilities 420,000$ 43,000$ 463,000$ -$ 463,000$ 5415 Clothing 10,000$ -$ 10,000$ -$ 10,000$ 5420 Gas & Oil 15,000$ -$ 15,000$ -$ 15,000$ 5425 Office Expense 2,500$ 500$ 3,000$ -$ 3,000$ 5430 Fees 90,000$ 10,000$ 100,000$ -$ 100,000$ 5435 Contracts 964,000$ 700,000$ 1,664,000$ -$ 1,664,000$ 5436 Overhead Charge City General Fund 231,098$ 69,208$ 300,306$ -$ 300,306$ 5440 Staff Development 20,000$ (5,000)$ 15,000$ -$ 15,000$ 5450 Advertising 200$ -$ 200$ -$ 200$ 5455 Insurance 233,698$ 23,870$ 257,568$ -$ 257,568$ 5475 Property Maintenance -$ -$ -$ -$ -$ 5476 Equipment Maintenance -$ -$ -$ -$ -$ 5477 Equipment Parts 450,000$ -$ 450,000$ -$ 450,000$ 5479 Vehicle Maintenance 2,000$ -$ 2,000$ -$ 2,000$ 5480 Building Maintenance Supplies 18,000$ -$ 18,000$ -$ 18,000$ 5494 Safety Materials & Supplies 7,000$ -$ 7,000$ -$ 7,000$ 5495 Treatment Supplies 550,000$ 200,000$ 750,000$ -$ 750,000$ 5496 Lab Supplies 86,000$ 4,000$ 90,000$ -$ 90,000$ 5499 Sludge Disposal Fees 450,000$ 100,000$ 550,000$ -$ 550,000$ 5700 Prior Year Encumbrances -$ -$ -$ -$ -$ 5720 Prior Year Equipment -$ -$ -$ -$ -$ Sub-Totals 4,494,916$ 956,737$ 5,451,653$ -$ 5,451,653$ Benefits: 9010 State Retirement 98,500$ (11,658)$ 86,842$ -$ 86,842$ 9030 Social Security 54,950$ (14,687)$ 40,263$ -$ 40,263$ 9040 Workers Compensation 28,000$ -$ 28,000$ -$ 28,000$ 9060 Health Insurance 170,000$ (40,290)$ 129,710$ -$ 129,710$ 9070 Dental Insurance 4,500$ (1,692)$ 2,808$ -$ 2,808$ 9080 Day Care Assistance 200$ (200)$ -$ -$ -$ 9089 Employee Tuition 2,000$ (1,000)$ 1,000$ -$ 1,000$ Sub-Totals 358,150$ (69,527)$ 288,623$ -$ 288,623$ Debt Service 9710 Serial Bonds 1,003,009$ 31,269$ 1,034,278$ -$ 1,034,278$ 9711 Interest on Serial Bonds 605,227$ (24,750)$ 580,477$ -$ 580,477$ 9730 Bond Anticipation Notes(BANs)992$ 50$ 1,042$ -$ 1,042$ 9731 Interest on BANs 3,995$ 63,697$ 67,692$ -$ 67,692$ Sub-Totals 1,613,223$ 70,266$ 1,683,489$ -$ 1,683,489$ Interfund Transfers 9950 Transfer to Capital Reserve -$ -$ -$ -$ -$ Sub-Totals -$ -$ -$ -$ -$ Total All Expenditures as of 1/1/25 6,466,289$ 957,476$ 7,423,765$ -$ 7,423,765$ Excess of (Expenditures) Revenues -$ -$ -$ -$ Fund Balance appropriation -$ Individual Consumption Amounts (2023-2024) Cubic Feet City of Ithaca Consumption 91,879,700 Town of Ithaca Consumption 62,273,265 Town of Dryden Consumption 3,134,114 Prior Year Current Year Total Consumption Amounts (2023-2024)2022-2023 2023-2024 Current Year Cubic Feet Cubic Feet As a % Total City of Ithaca 93,925,000 91,879,700 58.415% Total Town of Ithaca 61,853,530 62,273,265 39.592% Total Town of Dryden 2,988,148 3,134,114 1.993% Totals All Partners 158,766,678 157,287,079 100.000% Consumption change from prior year -0.93% 2025 Budget Required 7,423,765$ Less:Estimated Revenues 2,488,489$ Appropriated Fund Balance -$ Net Required for 2025 Budget 4,935,276$ Partners Share of Net Required for 2025 Change in 2024 Share 2025 Share Share City of Ithaca Share 2,465,792$ 2,882,956$ 16.92% Town of Ithaca Share 1,623,827$ 1,953,980$ 20.33% Town of Dryden Share 78,447$ 98,341$ 25.36% Total All Partners 4,168,066$ 4,935,276$ 18.41% Rate Calculations for share of O&M IAWWTP 2025 Budget City of Ithaca 2,882,956$ 91,879,700 CF =3.138 O&M Recovery Rate per 100 Cubic Feet Town of Ithaca 1,953,980$ 62,273,265 CF =3.138 O&M Recovery Rate per 100 Cubic Feet Town of Dryden 98,341$ 3,134,114 CF =3.138 O&M Recovery Rate per 100 Cubic Feet 2025 Uniform Joint Recovery Rate =3.138 O&M Recovery Rate per 100 Cubic Feet Rate Differential Projected =19.53%increase in rate for 2025 Previous Rates: 2024 2.625 O&M Recovery Rate per 100 Cubic Feet 2023 2.193 O&M Recovery Rate per 100 Cubic Feet 2022 2.162 O&M Recovery Rate per 100 Cubic Feet 2021 2.013 O&M Recovery Rate per 100 Cubic Feet 2020 1.789 O&M Recovery Rate per 100 Cubic Feet Revenues: J8150 2024 Change from 2025 Excess or Account #Description Budget Prior Year 2024 Budget Actual (Deficiency) 2373 Septage Service Other 680,000$ 120,000$ 800,000$ -$ (800,000)$ 2374 Sewer Service Other Governments 4,168,066$ 567,210$ 4,735,276$ -$ (4,735,276)$ 2392 Debt Service Other Governments 1,613,223$ 70,266$ 1,683,489$ -$ (1,683,489)$ 2401 Interest & Earnings 2,500$ -$ 2,500$ -$ (2,500)$ 2665 Sale of Equipment 1,500$ -$ 1,500$ -$ (1,500)$ 2680 Insurance Recoveries -$ -$ -$ -$ -$ 2770 Unclassified Revenue 1,000$ -$ 1,000$ -$ (1,000)$ Total Revenues as of 1/1/25 6,466,289$ 757,476$ 7,223,765$ -$ (7,223,765)$ Expenditures: J8150 2024 Change from 2025 Available Account #Description Budget Prior Year 2024 Budget Actual Balance Operations: 1920 Municipal Asssociation Dues 1,119$ -$ 1,119$ -$ 1,119$ 1990 Contingency Account 190,000$ (40,000)$ 150,000$ -$ 150,000$ 5105 Administration Salaries -$ -$ -$ -$ -$ 5110 Staff Salaries 645,856$ (119,542)$ 526,314$ -$ 526,314$ 5115 Hourly F/T 27,445$ 701$ 28,146$ -$ 28,146$ 5120 Hourly P/T 20,000$ -$ 20,000$ -$ 20,000$ 5125 Overtime 25,000$ -$ 25,000$ -$ 25,000$ 5210 Office Equipment -$ -$ -$ -$ -$ 5215 Vehicles -$ -$ -$ -$ 5225 Other Equipment 30,000$ (30,000)$ -$ -$ -$ 5405 Telephone 6,000$ -$ 6,000$ -$ 6,000$ 5410 Utilities 420,000$ 43,000$ 463,000$ -$ 463,000$ 5415 Clothing 10,000$ -$ 10,000$ -$ 10,000$ 5420 Gas & Oil 15,000$ -$ 15,000$ -$ 15,000$ 5425 Office Expense 2,500$ 500$ 3,000$ -$ 3,000$ 5430 Fees 90,000$ 10,000$ 100,000$ -$ 100,000$ 5435 Contracts 964,000$ 700,000$ 1,664,000$ -$ 1,664,000$ 5436 Overhead Charge City General Fund 231,098$ 69,208$ 300,306$ -$ 300,306$ 5440 Staff Development 20,000$ (5,000)$ 15,000$ -$ 15,000$ 5450 Advertising 200$ -$ 200$ -$ 200$ 5455 Insurance 233,698$ 23,870$ 257,568$ -$ 257,568$ 5475 Property Maintenance -$ -$ -$ -$ -$ 5476 Equipment Maintenance -$ -$ -$ -$ -$ 5477 Equipment Parts 450,000$ -$ 450,000$ -$ 450,000$ 5479 Vehicle Maintenance 2,000$ -$ 2,000$ -$ 2,000$ 5480 Building Maintenance Supplies 18,000$ -$ 18,000$ -$ 18,000$ 5494 Safety Materials & Supplies 7,000$ -$ 7,000$ -$ 7,000$ 5495 Treatment Supplies 550,000$ 200,000$ 750,000$ -$ 750,000$ 5496 Lab Supplies 86,000$ 4,000$ 90,000$ -$ 90,000$ 5499 Sludge Disposal Fees 450,000$ 100,000$ 550,000$ -$ 550,000$ 5700 Prior Year Encumbrances -$ -$ -$ -$ -$ 5720 Prior Year Equipment -$ -$ -$ -$ -$ Sub-Totals 4,494,916$ 956,737$ 5,451,653$ -$ 5,451,653$ Benefits: 9010 State Retirement 98,500$ (11,658)$ 86,842$ -$ 86,842$ 9030 Social Security 54,950$ (14,687)$ 40,263$ -$ 40,263$ 9040 Workers Compensation 28,000$ -$ 28,000$ -$ 28,000$ 9060 Health Insurance 170,000$ (40,290)$ 129,710$ -$ 129,710$ 9070 Dental Insurance 4,500$ (1,692)$ 2,808$ -$ 2,808$ 9080 Day Care Assistance 200$ (200)$ -$ -$ -$ 9089 Employee Tuition 2,000$ (1,000)$ 1,000$ -$ 1,000$ Sub-Totals 358,150$ (69,527)$ 288,623$ -$ 288,623$ Debt Service 9710 Serial Bonds 1,003,009$ 31,269$ 1,034,278$ -$ 1,034,278$ 9711 Interest on Serial Bonds 605,227$ (24,750)$ 580,477$ -$ 580,477$ 9730 Bond Anticipation Notes(BANs)992$ 50$ 1,042$ -$ 1,042$ 9731 Interest on BANs 3,995$ 63,697$ 67,692$ -$ 67,692$ Sub-Totals 1,613,223$ 70,266$ 1,683,489$ -$ 1,683,489$ Interfund Transfers 9950 Transfer to Capital Reserve -$ -$ -$ -$ -$ Sub-Totals -$ -$ -$ -$ -$ Total All Expenditures as of 1/1/25 6,466,289$ 957,476$ 7,423,765$ -$ 7,423,765$ Excess of (Expenditures) Revenues -$ (200,000)$ -$ (200,000)$ Fund Balance appropriation 200,000$ Individual Consumption Amounts (2023-2024) Cubic Feet City of Ithaca Consumption 91,879,700 Town of Ithaca Consumption 62,273,265 Town of Dryden Consumption 3,134,114 Prior Year Current Year Total Consumption Amounts (2023-2024)2022-2023 2023-2024 Current Year Cubic Feet Cubic Feet As a % Total City of Ithaca 93,925,000 91,879,700 58.415% Total Town of Ithaca 61,853,530 62,273,265 39.592% Total Town of Dryden 2,988,148 3,134,114 1.993% Totals All Partners 158,766,678 157,287,079 100.000% Consumption change from prior year -0.93% 2025 Budget Required 7,423,765$ Less:Estimated Revenues 2,488,489$ Appropriated Fund Balance 200,000$ Net Required for 2025 Budget 4,735,276$ Partners Share of Net Required for 2025 Change in 2024 Share 2025 Share Share City of Ithaca Share 2,465,792$ 2,766,125$ 12.18% Town of Ithaca Share 1,623,827$ 1,874,795$ 15.46% Town of Dryden Share 78,447$ 94,355$ 20.28% Total All Partners 4,168,066$ 4,735,276$ 13.61% Rate Calculations for share of O&M IAWWTP 2025 Budget City of Ithaca 2,766,125$ 91,879,700 CF =3.011 O&M Recovery Rate per 100 Cubic Feet Town of Ithaca 1,874,795$ 62,273,265 CF =3.011 O&M Recovery Rate per 100 Cubic Feet Town of Dryden 94,355$ 3,134,114 CF =3.011 O&M Recovery Rate per 100 Cubic Feet 2025 Uniform Joint Recovery Rate =3.011 O&M Recovery Rate per 100 Cubic Feet Rate Differential Projected =14.69%increase in rate for 2025 Previous Rates: 2024 2.625 O&M Recovery Rate per 100 Cubic Feet 2023 2.193 O&M Recovery Rate per 100 Cubic Feet 2022 2.162 O&M Recovery Rate per 100 Cubic Feet 2021 2.013 O&M Recovery Rate per 100 Cubic Feet 2020 1.789 O&M Recovery Rate per 100 Cubic Feet