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HomeMy WebLinkAboutMN-CSC-2024-01-10CIVIL SERVICE COMMISSION Regular Meeting January 10, 2024 Commissioners Present: Commissioner Abrams Commissioner Mt.Pleasant Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Abrams called the meeting to order at 12:05 PM. ELECTION OF CHAIRPERSON Commissioner Mt.Pleasant made a motion to elect Commissioner Abrams as Chairperson of the Civil Service Commission. Seconded by Commissioner Thompson. Motion carried 3-0. APPROVAL OF MINUTES Commissioner Mt.Pleasant made a motion to approve the minutes from the December 6, 2023 meeting. Seconded by Commissioner Thompson. Motion carried 3-0. DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE SECRETARY Commissioner Thompson made the following motion: WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held on January 10, 2024, has reviewed the functions and responsibilities of the Commission and the Executive Secretary and has determined that certain functions may be carried out more efficiently and effectively by the Executive Secretary. NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service Commission be delegated and is authorized to carry out the following functions on behalf of the Ithaca Civil Service Commission:  Certify payrolls;  Approve and/or disapprove permanent, provisional and other temporary appointments to competitive class positions;  Approve and/or disapprove appointments to non-competitive, labor and exempt class positions;  Approve and/or disapprove personnel transactions including, but not limited to, appointments, promotions, demotions, resignations, retirements, lay-offs, removals, transfers, reinstatements, leaves of absence, and suspensions;  Manage and administer the examination process including, but not limited to, ordering examinations, preparing and issuing exam announcements, ordering exam materials, receiving and securing exam materials, approving and disapproving requests for alternate test dates or testing accommodations, administering examinations to Civil Service Commission January 10, 2024 Page 2 candidates, calculating and awarding seniority points, and receiving and processing exam results;  Manage eligible lists including, but not limited to, certifying eligibles for appointment, canvassing eligible lists, and restricting or reinstating candidates from or to eligible lists;  Approve and/or disapprove applications for examination, employment or promotion;  Determine eligibility for transfer or reinstatement, within the parameters set forth in NYS Civil Service Law and the City of Ithaca Civil Service Rules;  Establish qualifications for promotional examinations;  Approve and/or disapprove claims for veterans and disabled veterans credits;  Review and recommend classification of positions;  Maintain and manage roster records, personnel files, and other employment records;  Prepare, maintain and manage the official records of the Ithaca Civil Service Commission, including meeting agendas, meeting minutes, job descriptions, duties statements, examination records, eligible lists, and annual reports;  Prepare and maintain the City of Ithaca Civil Service Rules. AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the appointment of Deputy Director of Human Resources Valerie Saul as its Executive Secretary. Seconded by Commissioner Abrams. Motion carried 3-0. NEW BUSINESS New Position Duties Statement and Adoption of Job Description: DPW - Assistant Director of Engineering Services The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works and the proposed job description for Assistant Director of Engineering Services. Commissioner Mt.Pleasant made a motion to classify the position as Assistant Director of Engineering Services and adopt the job description as proposed. Seconded by Commissioner Thompson. Motion carried 3-0. Update of Job Description and Revision of Special Requirement: Head School Automotive Mechanic The Commission reviewed and discussed proposed updates to the Head School Automotive Mechanic job description. The updates do not change the overall scope or nature of the position; they provide a more accurate summary of the current tasks, activities and responsibilities of the position. The Ithaca City School District is also requesting that Passenger and School Bus endorsements be added to the Class B Commercial Driver License requirement. Commissioner Mt.Pleasant made a motion to revise the Head School Automotive Mechanic job description as proposed. Seconded by Commissioner Thompson. Motion carried 3-0. Civil Service Commission January 10, 2024 Page 3 Update of Job Description and Addition of Special Requirement: School Bus Mechanic/Bus Driver The Commission reviewed and discussed proposed updates to the School Bus Mechanic/Bus Driver job description. The updates do not change the overall scope or nature of the position; they provide a more accurate summary of the current tasks, activities and responsibilities of the position. The Ithaca City School District is also requesting that a special requirement be added to require a New York State Motor Vehicle Inspector’s license within six months of appointment. Commissioner Mt.Pleasant made a motion to revise the School Bus Mechanic/Bus Driver job description as proposed. Seconded by Commissioner Thompson. Motion carried 3-0. EXECUTIVE SESSION Commissioner Abrams made a motion to go into executive session to discuss civil service examination and eligible list matters. Seconded by Commissioner Thompson. Motion carried 3-0. During executive session, the Commission took the following actions: Reinstatement of Candidate to Eligible List Commissioner Mt.Pleasant made a motion to reinstate a candidate to Police Officer Eligible List #68-106 in restricted status. The candidate will remain in restricted status until the candidate meets the medical requirements for Police Officer. Seconded by Commissioner Abrams. Motion carried 3-0. CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Thompson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Mt.Pleasant. Motion carried 3-0. Code Inspector #66-884 Director of Code Enforcement #74-209 Firefighter #85-537 Housing Inspector #65-115 Senior Code Inspector #78-334 Approval of Personnel Transactions Commissioner Thompson made a motion to approve the monthly personnel transactions. Seconded by Commissioner Mt.Pleasant. Motion carried 3-0. The next Civil Service Commission meeting will be held Wednesday, February 21, 2024 at 11:30 am. With no further business, the meeting was adjourned at 12:35 pm.