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HomeMy WebLinkAboutMN-CSC-2024-02-21CIVIL SERVICE COMMISSION Regular Meeting February 21, 2024 Commissioners Present: Commissioner Abrams Commissioner Thompson Excused: Commissioner Mt.Pleasant Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Abrams called the meeting to order at 11:54 AM. APPROVAL OF MINUTES Commissioner Thompson made a motion to approve the minutes from the January 10, 2024 meeting. Seconded by Commissioner Abrams. Motion carried 2-0. NEW BUSINESS New Position Duties Statement and Adoption of Job Description: City Manager – Executive Assistant to the City Manager The Commission reviewed and discussed a New Position Duties Statement from the City Manager and the proposed job description for Executive Assistant to the City Manager. Commissioner Abrams made a motion to classify the position as Executive Assistant to the City Manager and adopt the job description as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. New Position Duties Statement and Update of Job Description: IPD – Police Captain The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Police Department and the updated job description for Police Captain. The Police Captain classification has been out of use for decades. The updates to the job description do not change the overall scope or nature of the position; they provide a more accurate description of the current tasks, activities and responsibilities. Commissioner Thompson made a motion to classify the position as Police Captain and update the job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement and Update of Job Description: DPW – Electrician The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works and the updated job description for Electrician. The revisions update the title of the position’s supervisor, decrease the time allowed to obtain an Electrician’s license from twenty-four (24) months to twelve (12) months, and require a Class B Commercial Driver License at the time of appointment. Commissioner Abrams made a motion to classify the position as Electrician and update the job description as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. Civil Service Commission February 21, 2024 Page 2 Revision of Special Requirement – Tree Trimmer The Commission reviewed and discussed a request to revise the special requirement for Tree Trimmer to require a Class B Commercial Driver License at the time of appointment rather than within six (6) months of appointment. Commissioner Abrams made a motion to revise the special requirement for Tree Trimmer to be as follows: “SPECIAL REQUIREMENT: Candidates must possess a valid New York State Class B Commercial Driver License (CDL) or a valid Commercial Driver License equivalent to a New York State Class B Commercial Driver License at the time of appointment. Said license must be maintained for the duration of employment.” Seconded by Commissioner Thompson. Motion carried 2-0. New Position Duties Statement and Revision of Minimum Qualifications: DPW – Assistant Civil Engineer The Commission reviewed and discussed a New Position Duties Statement from the Engineering Division of the Department of Public Works and proposed revisions to the minimum qualifications for Assistant Civil Engineer. The revisions update the relevant engineering degree fields for the position. Commissioner Thompson made a motion to classify the position as Assistant Civil Engineer and update the minimum qualifications to be as follows: “MINIMUM QUALIFICATIONS: (a) Possession of a Bachelor’s degree in civil engineering, civil engineering technology, or construction management; or (b) Possession of an Associate’s degree in civil engineering technology, engineering science, or a closely related field with a focus on civil or construction technology and two (2) years of full-time paid experience, or its part-time paid equivalent, in surveying, design, construction site inspection, or other civil engineering work; or (c) An equivalent combination of training an experience as defined by the limits of (a) and (b).” Seconded by Commissioner Abrams. Motion carried 2-0. Revision of Minimum Qualifications – Civil Engineer The Commission reviewed and discussed a request to revise the minimum qualifications for Civil Engineer to require a minimum educational requirement of an Associate’s degree and to refine the relevant degree fields to civil engineering and construction engineering fields. Commissioner Thompson made a motion to revise the minimum qualifications for Civil Engineer to be as follows: Civil Service Commission February 21, 2024 Page 3 “MINIMUM QUALIFICATIONS: A. Possession of a Bachelor's Degree in Civil or Environmental Engineering, Civil Engineering Technology, or Construction Management. and one (1) year of full-time paid experience, or its part-time paid equivalent, performing engineering design, specification writing, inspections or surveys; or B. Possession of an Associate's Degree in Civil Engineering Technology, Engineering Science or a closely related field with a focus on civil or construction technology and three (3) years of full-time paid experience, or its part-time paid equivalent, performing engineering design, specification writing, inspections or surveys; or C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.” Seconded by Commissioner Abrams. Motion carried 2-0. Update of Job Description: Information Systems Desktop Specialist The Commission reviewed and discussed proposed updates to the Information Systems Desktop Specialist job description. The updates do not change the overall scope or nature of the position; they provide a more accurate description of the current tasks, activities and responsibilities. Commissioner Abrams made a motion to update the Information Systems Desktop Specialist job description as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: ICSD – Human Resources Administrative Assistant The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District and the proposed job description for Human Resources Administrative Assistant. Commissioner Thompson made a motion to classify the position as Human Resources Administrative Assistant and adopt the job description as proposed. The ICSD job description for this title is distinct from the City of Ithaca job description. Seconded by Commissioner Abrams. Motion carried 2-0. Revision of Minimum Qualifications - Crime Analyst The Commission reviewed and discussed a request to revise the minimum qualifications for Crime Analyst to better reflect the appropriate background for success in the position. Commissioner Abrams made a motion to revise the minimum qualifications for Crime Analyst to be as follows: “MINIMUM QUALIFICATIONS: A. Possession of a Bachelor’s degree in Criminal Justice, Criminology, Sociology, Public Administration, or a closely related field with similar course curriculum, and Civil Service Commission February 21, 2024 Page 4 one (1) year two of full-time paid experience, or its part-time paid equivalent, in the field of criminology, criminal justice research, or criminal justice policy; or B. Possession of an Associate’s degree in Criminal Justice, Criminology, Sociology, Public Administration, or a closely related field with similar course curriculum, and two (2) years of full-time paid experience, or its part-time paid equivalent, in the field of criminology, criminal justice research, or criminal justice policy; or C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.” Seconded by Commissioner Thompson. Motion carried 2-0. New Position Duties Statement: DPW – Administrative Assistant The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works. Commissioner Abrams made a motion to classify the position as Administrative Assistant. Seconded by Commissioner Thompson. Motion carried 2-0. Update of Job Description: City Attorney The Commission reviewed and discussed proposed updates to the City Attorney job description. The updates do not change the overall scope or nature of the position; they provide a more accurate description of the current tasks, activities and responsibilities. Commissioner Abrams made a motion to update the City Attorney job description as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. The Commission also determined that an exempt classification remains appropriate for the position. Approval of Annual Report The Commission reviewed and discussed the 2023 Annual Report to the New York State Department of Civil Service. Commissioner Thompson made a motion to approve the annual report. Seconded by Commissioner Abrams. Motion carried 2-0. EXECUTIVE SESSION Commissioner Abrams made a motion to go into executive session to discuss civil service examination and eligible list matters. Seconded by Commissioner Thompson. Motion carried 2-0. During executive session, the Commission took the following actions: Request to Disqualify Candidates from Eligible List Commissioner Thompson made a motion to disqualify a candidate from Police Officer Eligible List #68-106 pursuant to NYSCSL 50.4. Seconded by Commissioner Abrams. Motion carried 2-0. Civil Service Commission February 21, 2024 Page 5 Commissioner Abrams made a motion to disqualify a candidate from Police Officer Eligible List #68-106 pursuant to NYSCSL 50.4. Seconded by Commissioner Thompson. Motion carried 2-0. CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Thompson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Abrams. Motion carried 2-0. Accounts Receivable Specialist #85-937 Accounts Receivable Specialist Trainee #85-938 Case Manager for the Elderly and Disabled #64-767 Deputy Fire Chief #87-016 Establishment of Eligible Lists Commissioner Thompson made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Abrams. Motion carried 2-0. Communications Coordinator #60-797 (1 year) Event Permit Specialist #60-223 (1 year) School Bus Route Coordinator #73-479 (1 year) School Bus Route Coordinator #85-019 (1 year) Approval of Personnel Transactions Commissioner Abrams made a motion to approve the monthly personnel transactions. Seconded by Commissioner Thompson. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, April 3, 2024 at 11:30 am. With no further business, the meeting was adjourned at 12:48 pm.