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Home My WebLink AboutMN-CSC-2023-05-03CIVIL SERVICE COMMISSION Regular Meeting May 3, 2023 Commissioners Present: Commissioner Abrams Commissioner Thompson Excused: Commissioner Richardson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Abrams called the meeting to order at 12:44 PM. APPROVAL OF MINUTES Commissioner Thompson made a motion to approve the minutes from the April 5, 2023 meeting. Seconded by Commissioner Abrams. Motion carried 2-0. NEW BUSINESS New Position Duties Statement and Adoption of Job Description: DPW – Working Supervisor - Stormwater The Commission reviewed and discussed a New Position Duties Statement from DPW and the proposed job description for Working Supervisor - Stormwater. Commissioner Thompson made a motion to classify the position as Working Supervisor - Stormwater and adopt the job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. Authorization to Direct Public Hearing: Addition of Working Supervisor – Stormwater to the Non-Competitive Class Commissioner Abrams made a motion to direct a public hearing for Wednesday, May 31, 2023 at 11:30 am for the purpose of amending Appendix B – Non-Competitive Positions of the City of Ithaca Civil Service Rules by adding the title of Working Supervisor – Stormwater to the non-competitive class. Seconded by Commissioner Thompson. Motion carried 2-0. Change in Title: Human Resources Recruitment Specialist to Talent Acquisition Specialist The Commission discussed the request to change the title of the Human Resources Recruitment Specialist position to Talent Acquisition Specialist. The new title more accurately describes the position and should be better able to attract candidates with the needed skill sets. Commissioner Thompson made a motion to change the title of Human Resources Recruitment Specialist to Talent Acquisition Specialist. Seconded by Commissioner Abrams. Motion carried 2-0. Civil Service Commission May 3, 2023 Page 2 Deletion of Special Requirement: GIAC Program Assistant The Commission reviewed and discussed a request to delete the driver license requirement for GIAC Program Assistant. Driving a City vehicle is not an essential duty of the position. Commissioner Abrams made a motion to remove the driver license requirement for GIAC Program Assistant. Seconded by Commissioner Thompson. Motion carried 2-0. Addition of Special Requirement: GIAC Program Coordinator – Special Initiatives The Commission reviewed and discussed a request to add a NYS Class D driver license requirement for GIAC Program Coordinator – Special Initiatives. Driving a City vehicle is an essential duty of the position. Commissioner Abrams made a motion to add a NYS Class D (or equivalent) driver license requirement for GIAC Program Coordinator – Special Initiatives. Seconded by Commissioner Thompson. Motion carried 2-0. Revision of Special Requirements – Police Officer The Commission reviewed and discussed a request to update the special requirements for Police Officer to reflect recent changes to New York State Civil Service Law and New York State Military Law. The changes include a requirement for a pre-employment psychological evaluation, and an increase in the military age deduction. Commissioner Thompson made a motion to update the special requirements to the following: “ADDITIONAL SPECIAL REQUIREMENTS: 1. Candidates must meet all requirements for the appointment of Police Officers which are prescribed in Section 58 of the NYS Civil Service Law, including the following: AGE: Candidates must be not less than twenty (20) years of age as of the date of appointment, nor more than thirty-five (35) years of age as of the date of the written examination. Time spent on military duty or terminal leave, not exceeding a total of seven (7) years, may be subtracted from the age of any applicant who has passed his or her thirty-fifth birthday, as provided for in Section 243.10(a) of New York State Military Law. MEDICAL AND PHYSICAL FITNESS STANDARDS: Candidates must meet the medical, psychological fitness, and physical fitness requirements prescribed by the Municipal Police Training Council. 2. Candidates must meet all requirements for the appointment of Public Officers which are prescribed in Sections 3 and Section 30 of the NYS Public Officer Law, including the following: CRIMINAL RECORD: Conviction of a felony will bar candidates from appointment, and conviction of a misdemeanor may bar candidates from appointment. CITIZENSHIP: Candidates must be a United States Citizen at the time of appointment. Civil Service Commission May 3, 2023 Page 3 Seconded by Commission Abrams. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: Payroll Supervisor The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District and the proposed job description for Payroll Supervisor. Commissioner Thompson made a motion to classify the position as Payroll Supervisor and adopt the job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement: ICSD – Payroll Coordinator (2) The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District for two new positions. Commissioner Thompson made a motion to classify both positions as Payroll Coordinators. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: Food Service Couriers (2) The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District for two new positions and the proposed job description for Food Service Courier. Commissioner Thompson made a motion to classify both positions as Food Service Couriers and adopt the job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. Authorization to Direct Public Hearing: Addition of Food Service Couriers to the Non- Competitive Class Commissioner Thompson made a motion to direct a public hearing for Wednesday, May 31, 2023 at 11:30 am for the purpose of amending Appendix B – Non-Competitive Positions of the City of Ithaca Civil Service Rules by adding the title of Food Service Couriers to the non- competitive class. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: Executive Assistant for Athletics The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District and the proposed job description for Executive Assistant for Athletics. Commissioner Abrams made a motion to classify the position as Executive Assistant for Athletics and adopt the job description as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. EXECUTIVE SESSION Commissioner Abrams made a motion to go into executive session to discuss civil service examination and eligible list matters. Seconded by Commissioner Thompson. Motion carried 2-0. During executive session, the Commission took the following actions: Civil Service Commission May 3, 2023 Page 4 REQUEST TO ACCEPT LATE APPLICATION Commissioner Abrams made a motion to accept a late application for Administrative Assistant Exam #68-926. Seconded by Commissioner Thompson. Motion carried 2-0. CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Thompson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Abrams. Motion carried 2-0. Administrative Assistant #68-926 Administrative Assistant (ICSD) #75-579 Administrative Assistant (IPD) #78-508 Office Manager #63-754 Office Manager #71-431 Establishment of Eligible Lists Commissioner Abrams made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Thompson. Motion carried 2-0. Firefighter #68-336 (2 years) Police Records Supervisor #78-355 (1 year) Police Support Specialist #67-015 (1 year) Approval of Personnel Transactions Commissioner Thompson made a motion to approve the monthly personnel transactions. Seconded by Commissioner Abrams. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, May 31, 2023 at 11:30 am. With no further business, the meeting was adjourned at 1:10 pm.