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Home My WebLink AboutMN-CSC-2023-04-03CIVIL SERVICE COMMISSION Regular Meeting April 5, 2023 Commissioners Present: Commissioner Abrams Commissioner Thompson Excused: Commissioner Richardson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Abrams called the meeting to order at 11:48 AM. APPROVAL OF MINUTES Commissioner Thompson made a motion to approve the minutes from the February 15, 2023 meeting. Seconded by Commissioner Abrams. Motion carried 2-0. NEW BUSINESS Revision of Minimum Qualifications and Special Requirement – Electrical Inspector The Director of Code Enforcement and current Electrical Inspector have reviewed the minimum qualifications and special requirements for the Electrical Inspector position, and have recommended revisions to align the qualifications and special requirements with current practices and standards. After review and discussion, Commissioner Abrams made a motion to amend the minimum qualifications and special requirements to the following: MINIMUM QUALIFICATIONS: A. Possession of an Associate's degree in electrical construction, electrical technology or closely related field AND five (5) years of full-time paid experience, or its part-time paid equivalent, as an electrician; or B. Graduation from high school or possession of a high school equivalency diploma AND possession of certifications from the International Association of Electrical Inspectors as an Electrical Inspector for one and two family dwellings and as an Electrical Inspector for general construction AND five (5) years of full-time paid experience, or its part-time paid equivalent, as an electrician; or C. Graduation from high school or possession of a high school equivalency diploma AND six (6) years of full-time paid experience, or its part-time paid equivalent, as an electrician, at least one (1) year of which must have included inspecting or supervising residential and commercial electrical work; or D. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C). Note: College degrees must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by Civil Service Commission April 5, 2023 Page 2 the U.S. Department of Education and/or U.S. Secretary of Education. If an applicant’s degree was awarded by an educational institution outside the United States and its territories, the applicant must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found at https://www.cs.ny.gov/jobseeker/degrees.cfm. Applicants are responsible for payment of the required evaluation fee. SPECIAL REQUIREMENTS: A. Candidates must obtain certification from the City of Ithaca as a Licensed Electrician within two years of the date of appointment and must maintain said certification for the duration of employment. B. Candidates must obtain certification as a Code Enforcement Official from the New York State Department of State, as required by Title 19, Part 1208 of the Official Compilation of Codes, Rules and Regulations of the State of New York (NYCRR), within twelve months of permanent appointment, and must maintain said certification for the duration of employment. C. Possession of a valid New York State Class D driver license or a valid driver license equivalent to a New York State Class D driver license at the time of appointment and maintenance of said license for the duration of employment. Seconded by Commission Thompson. Motion carried 2-0. Revision of Special Requirement: Building Inspector, Code Inspector, Housing Code Supervisor, Housing Inspector, Plumbing Inspector, Senior Code Inspector, Senior Plan Examiner The positions of Building Inspector, Code Inspector, Housing Code Supervisor, Housing Inspector, Plumbing Inspector, Senior Code Inspector, and Senior Plan Examiner are all required to obtain certification as a Code Enforcement Official from the New York State Department of State. The Department of State has reduced the time period for obtaining this certification from eighteen months to twelve months, effective April 27, 2023. Commissioner Thompson made a motion to amend the relevant special requirement on each of these job descriptions to read as follows: “Candidates must obtain certification as a Code Enforcement Official from the New York State Department of State, as required by Title 19, Part 1208 of the Official Compilation of Codes, Rules and Regulations of the State of New York (NYCRR), within twelve months of permanent appointment, and must maintain said certification for the duration of employment.” Seconded by Commissioner Abrams. Motion carried 2-0. Civil Service Commission April 5, 2023 Page 3 Change in Title and Revision of Special Requirement – Director of Code Enforcement The Commission reviewed and discussed a request to restore the previous title of Director of Code Enforcement to the position that was retitled Supervisor of Buildings and Code Enforcement in April 2021. The Director of Code Enforcement title is more reflective of the managerial status of the position, and the position title has remained Director of Code Enforcement in the City Charter. The time period for the position to become certified as a Code Enforcement Official also needs to be amended to reflect the updated state regulation. Commissioner Abrams made a motion to change the title of the Supervisor of Buildings and Code Enforcement position back to its original title of Director of Code Enforcement, and to amend the time period for obtaining NYS Code Enforcement Official certification to twelve months. Seconded by Commissioner Thompson. Motion carried 2-0. Reclassification Request: IPD – Financial Clerk to Administrative Assistant The Commission reviewed and discussed the proposed reclassification of the Financial Clerk position at the Ithaca Police Department to Administrative Assistant. Commissioner Abrams made a motion to reclassify the position to Administrative Assistant. Seconded by Commissioner Thompson. Motion carried 2-0. New Position Duties Statement: ICSD – Administrative Assistant (3) The Commission reviewed and discussed New Position Duties Statements from the Ithaca City School District for new positions at Belle Sherman Elementary School, Boynton Middle School and South Hill Elementary School. Commissioner Thompson made a motion to classify all three positions as Administrative Assistants. Seconded by Commissioner Abrams. Motion carried 2-0. Update of Job Description – Director of Sustainability The Commission reviewed and discussed proposed updates to the Director of Sustainability job description. The updates do not change the overall scope or nature of the position; they provide more concrete detail on the purpose and goals of the position. Commissioner Thompson made a motion to revise the Director of Sustainability job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: GIAC – GIAC Program Coordinator – Special Initiatives The Commission reviewed and discussed a New Position Duties Statement from GIAC and the proposed job description for GIAC Program Coordinator – Special Initiatives. Commissioner Abrams made a motion to classify the position as GIAC Program Coordinator – Special Initiatives and adopt the job description as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. Civil Service Commission April 5, 2023 Page 4 EXECUTIVE SESSION Commissioner Abrams made a motion to go into executive session to discuss civil service examination and eligible list matters. Seconded by Commissioner Thompson. Motion carried 2-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Abrams made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Thompson. Motion carried 2-0. Assistant Fire Chief #70-953 Deputy Fire Chief #79-027 Deputy Fire Chief #62-723 Facilities and Maintenance Manager #64-542 Establishment of Eligible Lists Commissioner Thompson made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Abrams. Motion carried 2-0. Community Service Officer #62-448 (1 year) Electrical Technician #62-347 (1 year) Information Management Specialist #62-815 (1 year) Parking Operations Supervisor #79-115 (1 year) Public Information Specialist – Ithaca City School District #65-725 (1 year) Addition of Candidates to Continuous Recruitment Eligible Lists Commissioner Thompson made a motion to add candidates to the continuous recruitment eligible lists. Seconded by Commissioner Abrams. Motion carried 2-0. Approval of Personnel Transactions Commissioner Abrams made a motion to approve the monthly personnel transactions. Seconded by Commissioner Thompson. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, May 3, 2023 at 11:30 am. With no further business, the meeting was adjourned at 12:18 pm.