The URL can be used to link to this page

Home My WebLink AboutMN-CC-2024-08-07YouTube Link: Date: Location: Wednesday August 7, 2024 City Hall Council Chambers COMMON COUNCIL Voting Record 1.Call to Order 1.1 Emergency Evacuation Notice 2.Agenda Review 2.1 Additions, Deletions or Changes to the Agenda 3.Reports of Municipal Officials Attendance Record of Voting Members Name Present Absent/Excused Mayor - Robert Cantelmo X 1st Ward - Kayla Matos X 1st Ward - Phoebe Brown X 2nd Ward - Ducson Nguyen X 2nd Ward - Kris Haines-Sharp X 3rd Ward - David Shapiro X 3rd Ward - Pierre Saint-Perez X 4th Ward - Patrick Kuehl X 4th Ward - Tiffany Kumar X 5th Ward - Margaret Fabrizio X 5th Ward - Clyde Lederman X Also Present: Alderperson Kuehl is absent from the meeting. Assistant City Attorney Catherine Muskin is filling in for City Attorney Victor Kessler in his absence. Discussion Summary: The August 7th Meeting of the Ithaca Common Council is called to order at 6:00 pm Timestamp 0:24 YouTube: https://www.youtube.com/watch? v=LXqqcp9Er84&list=PLfplo_VA57eoynrqxkGvi11vxHlwByjZw&index=3&t=8791s Discussion Summary: Mayor Cantelmo read the Emergency Evacuation Notice for the members of the public in attendance. Timestamp 0:29 Discussion Summary: Before turning to the agenda review the Mayor took a moment to recognize important markers for the month of August. The Month of August is Black Business Awareness Month, National Civility Month, National Immunization Awareness Month, Transgender History Month, and National Water Quality Month. There are no additions, deletions or changes to the agenda. Timestamp 1:23- 2:30 3.1 Reports from County Legislators 4. Proclamations and Awards 5. Review and Approval of Minutes 5.1 Approval of Minutes-7-10-2024 CC Minutes 6. Petitions and Hearings of Persons Before Council 6.1 Statements from the Public Discussion Summary: County Legislator Pillar was not present to give a report. Timestamp 2:38 Discussion Summary: No Awards were issued this meeting. Discussion Summary: There was no discussion from Council before approving the meeting minutes. Moved By: Pierre Saint-Perez Seconded By: Kris Haines-Sharp Motion Summary: Motion to Approve the July 10th Common Council Meeting Minutes. Timestamp 2:50 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Members from the public shared their thoughts and concerns with Council on the following topics: each member of the public was allowed 3 minutes to speak. Theresa Alt- Housing, Marian Mumford-City Homeless Coordinator, Margaret Ball-Lumumba-Reparations, Anita Graf-City Budget, Fay Gougakis- Issues on the Commons, Tom Clavel-Ranked Choice Voting, Zach Winn- Homeless Outreach Coordinator position, Jordan Clemons- Downtown Revitalization Initiative process and Unbroken Promise. Timestamp 3:09-25:40 Mayor Cantelmo requested unanimous consent from Council to allow County Legislator Pillar to present their report before moving to response from Council. 6.2 Privilege of the Floor - Mayor and Council 7.Consent Agenda 7.1 Resolution to Accept Donation from Triad Foundation 7.2 Ithaca Youth Bureau Budget Amendments- Danby Youth Commission 7.3 Budget Amendment-Tompkins County Workforce Development Board 7.4 Budget Amendment-Joint Youth Commission and Town of Ithaca 7.5 2024 Youth Bureau Budget RSS, OUT, YES, and BBBS 7.6 Community Housing and Development Fund Disbursements 8.New Business / Member Filed 8.1 Amendment to Personnel Roster-Deputy City Manager Legislator Pillar presented Council with updates from the County and responded to questions from Council. Timestamp 25:48 -40:46 Discussion Summary: Mayor Cantelmo and Council responded to the public's comments. Timestamp 40:52 -1:05:41 Discussion Summary: Council approved Consent agenda items 7.1-7.6 No discussion from Council. Timestamp 1:05:48 Moved By: Pierre Saint-Perez Seconded By: Kayla Matos Motion Summary: Motion to approve Consent Agenda Items 7.1-7.6 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Abstain Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X 8.2 Management Compensation Plan Adjustments Discussion Summary: Alderperson Nguyen moved and summarized the resolution. Discussion from Council opened with questions for the City Manager about what the responsibilities of the Deputy City Manager will be, the primary focus of the Deputy City Manager and the process of developing a job description and Civil Service Role with some discussion regarding the steps needed in developing the unarmed response unit. Timestamp 1:06:34 - 1:59:27 Moved By: Ducson Nguyen Seconded By: Kris Haines-Sharp Motion Summary: Motion to Approve Amendment to Personnel Roster- Deputy City Manager with a Roll Call Vote from the Mayor. Timestamp 1:59:33 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Moved By: Pierre Saint-Perez Seconded By: Margaret Fabrizio Motion Summary: Motion for a 5 Minute Recess. Timestamp 1:55:59 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: The resolution was moved and summarized by Alderperson Lederman. There was a lengthy discussion between council. Council members presented the Mayor and the City Manager with questions and concerns regarding the legislation. Alderperson Shapiro expressed a desire to have a discussion in an Executive Session and asked that the mayor consider his future motion. Deputy City Controller Wendy Cole responded to questions from council to clarify salary calculations. Mayor Cantelmo noted that the discomfort of talking about Salaries is not justification for an Executive Session. Assistant City Attorney Catherine Muskin helped to clarify council's understanding as to what grounds would constitute an executive session. Timestamp 2:04:51- 2:25:02 Mayor Cantelmo requested a 5 Minute recess to allow Assistant City Attorney Muskin to research the types of sanctions that could be applied should the alderperson breach confidentiality of a previous executive session. Timestamp 2:26:21 Council Reconvened after their 5 minute recess. Assistant City Attorney Muskins returned and listed the types of sanctions that could be imposed on the alderperson. Discussion on the item continued with more questions and comments from Council to the City Manager. Timestamp 2:33:20- 2:49:27 Debate on Alderperson Shapiro's motion to postpone the vote took place between council members. Alderperson Shapiro withdrew the motion, Adperson Saint-Perez entered a new motion to amend the main motion. Timestamp 2:49:50- 2:56:56 Alderperson Saint-Perez made a motion to amend; Debate on Alderperson Saint- Perez's motion to amend to strike everything pertaining to the compensation adjustments except Grade 12. Mayor Cantelmo called a Roll Call vote for clarification on votes Timestamp 2:57: 3:02:08 Moved By: David Shapiro Seconded By: Phoebe Brown Motion Summary: Alderperson Shapiro moved to enter into an Executive Session to discuss the hiring firing, medical financial credit, or employment history of a particular person or Corporation. Timestamp 2:25:09 Vote Failed 5-5 Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Moved By: Robert Cantelmo Seconded By: Pierre Saint-Perez Motion Summary: Motion for a 5 Minute Recess. Timestamp 2:26:51 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Moved By: David Shapiro Seconded By: Margaret Fabrizio Motion Summary: Motion to postpone the vote on this and ask the city manager to present this as part of the budget process Timestamp 2:49:41 Vote Withdrawn -0 Carried Unanimously Member Approve Oppose Recuse Moved By: Pierre Saint-Perez Seconded By: Margaret Fabrizio Motion Summary: Motion to Strike everything except Grade 12. Timestamp 3:00:55 Vote Failed 2-8 9.Mayor Appointments 9.1 Mayor Appointments- Planning Board Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Moved By: Clyde Lederman Seconded By: Kayla Matos Motion Summary: Main Motion to approve and Accept the Management Compensation Plan Adjustment with a Roll Call Vote from the Mayor. Timestamp 3:02:33 Vote Passed 8-2 Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Mayor Cantelmo responded to questions regarding vacancies and how they are filled. Timestamp 3:03:46-3:05:19 Moved By: Robert Cantelmo Seconded By: Motion Summary: Jennie Sutcliffe is appointed to the Planning Board. Timestamp 3:03:10 Vote Passed 10-0 Carried Unanimously 9.2 2024 Working Group-Ithaca Area Wastewater Treatment Facility 10.Report of City Controller 10.1 City Controller's Report- Month of August Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Mayor Cantelmo moved and summarized the resolution reading the resolves. The following appointments have been made to the Working Group, Mayoral Appointments: Alderpersons Lederman (Co-Chair), Matos, Special Joint Committee Member Scott Reynolds; City Manager Appointments: Superintendent of Public Works Mike Thorne, Assistant Superintendent of Public Works for Water and Sewer Scott Gibson, and Assistant City Attorney Catherine Muskin, Timestamp 3:05:27- 3:07:48 Moved By: Robert Cantelmo Seconded By: Motion Summary: Appointments to 2024 Working Group for Long Range Strategic Mangement Planning for the Ithaca Area Wastewater Treatment Facility. Timestamp Vote Passed 10-0 Carried Unanimously Member Approve Oppose Recuse Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Discussion Summary: Deputy City Controller Scott Andrew reviewed the August 2024 monthly report and responded to questions from Council. Timestamp 11.Report of City Manager 11.1 City Manager Monthly Report- Month of August 12.Reports from Council and Staff 13.Executive Session (If Needed) 14.Meeting Wrap Up 3:08:09-3:09:44 Discussion Summary: City Manager reviewed the August report with Council; Council presented the City Manager with questions and concerns. Timestamp 3:09:49 - 3:25:21 Discussion Summary: No Report from City Clerk. No Report for City Attorney. Discussion Summary: No Executive Session. Discussion Summary: Mayor announced the Capital Project Conversation is being held on September 26th and made note this is a Thursday. Meeting adjourned 9:27 pm Timestamp 3:25:34-3:27:02 Moved By: Tiffany Kumar Seconded By: Margaret Fabrizio Motion Summary: Motion to Adjourn Meeting. Timestamp 3:27:09 Vote Passed 10-0 Carried Unanimously Member Approve Oppose Abstain Robert Cantelmo X Kayla Matos X Phoebe Brown X Ducson Nguyen X Kris Haines-Sharp X David Shapiro X Pierre Saint-Perez X Tiffany Kumar X Margaret Fabrizio X Clyde Lederman X Submitted 9-4-2024 Shaniqua Lewis Deputy City Clerk City of Ithaca Date: Time: Location: Watch Online: Wednesday August 7, 2024 6:00 PM City Hall Council Chambers https://www.youtube.com/@CityofIthacaPublicMeetings COMMON COUNCIL REGULAR SESSION AGENDA 1.Call to Order 1.1. 2.Agenda Review 2.1. 3.Reports of Municipal Officials 3.1. 4.Proclamations and Awards 5.Review and Approval of Minutes 5.1. 6.Petitions and Hearings of Persons Before Council 6.1. 6.2. 7.Consent Agenda 7.1. 7.2. 7.3. 7.4. 7.5. 7.6. 8.New Business / Member Filed 8.1. 8.2. 9.Mayor Appointments 9.1. 9.2. 10.Report of City Controller 10.1. 11.Report of City Manager 11.1. 12.Reports from Council and Staff 13.Executive Session (If Needed) 14.Meeting Wrap Up Emergency Evacuation Notice Additions, Deletions or Changes to the Agenda Reports from County Legislators Approval of Minutes-7-10-2024 CC Minutes Statements from the Public Privilege of the Floor - Mayor and Council Resolution to Accept Donation from Triad Foundation Ithaca Youth Bureau Budget Amendments- Danby Youth Commission Budget Amendment-Tompkins County Workforce Development Board Budget Amendment-Joint Youth Commission and Town of Ithaca 2024 Youth Bureau Budget RSS, OUT, YES, and BBBS Community Housing and Development Fund Disbursements Amendment to Personnel Roster-Deputy City Manager Management Compensation Plan Adjustments Mayor Appointments- Planning Board 2024 Working Group-Ithaca Area Wastewater Treatment Facility City Controller's Report- Month of August City Manager Monthly Report- Month of August Report from City Clerk Report from City Attorney 1 Public Comment Forum The public can provide short statements during this portion of the meeting. 3 minutes is the maximum time allotted, but the chair reserves the right to modify the amount of time per individual at the start of the meeting. Only the first hour of the meeting is set aside for Public Comment. Groups of 3 or more speakers are allotted more speaking time. For Longer Speaking Time - Multiple speakers on the same topic can speak as a group with one Designated Speaker to represent the Group. This will give you more time to share your thoughts and concerns during the Public Comment Forum. 3-4 Persons with One Designated Speaker - Alotted 5 minutes 5 or More Persons with One Designated Speaker - Alotted 7 minutes Can't Come to the Meeting but still want to speak? Register to Speak Virtually - https://tinyurl.com/7ts9zmku Attending the Meeting to Speak in Person? Pre-Registration Not Required Comment Cards are provided to those who attend in person. Once you have filled out your Comment Card, please hand your card to the Clerk. Your name will be called to speak in the order the cards are received. Please Note Comment Cards will be accepted up until the Public Comment Forum begins or a maximum of 30 speakers, whichever comes first. Once we have reached a maximum of 30 speakers, you can submit your comment using the Written Comment Link Below. Want to Submit a Comment and Not Speak in Person? To Submit Written Comments - https://tinyurl.com/mr9kdhw8 *Written comments submitted with be compiled and entered into the record. 2 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Mayor's Office Shaniqua Lewis, TO:Common Council FROM:Mayor Robert Cantelmo DATE:August 7, 2024 RE:Additions, Deletions or Changes to the Agenda ITEM #:2.1 MEMORANDUM Council will be asked if there are any changes to be made to the agenda. 4 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Mayor's Office Shaniqua Lewis, TO:Common Council FROM:Mayor Robert Cantelmo DATE:August 7, 2024 RE:Reports from County Legislators ITEM #:3.1 MEMORANDUM 5 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Clerk's Office Shaniqua Lewis, TO:Common Council FROM:Mayor Cantelmo DATE:August 7, 2024 RE:Approval of Minutes-7-10-2024 CC Minutes ITEM #:5.1 MEMORANDUM Review and approval of the July 10th Common Council Regular Meeting Minutes 6 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Common Council Shaniqua Lewis, TO:Common Council FROM:Mayor Robert Cantelmo DATE:August 7, 2024 RE:Statements from the Public ITEM #:6.1 MEMORANDUM Members of the Public share thoughts and comments of topics of interest 7 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Clerk's Office Shaniqua Lewis, TO:Common Council FROM:Mayor Robert Cantelmo DATE:August 7, 2024 RE:Privilege of the Floor - Mayor and Council ITEM #:6.2 MEMORANDUM Mayor and Council's Response To The Public 8 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Police Department Shaniqua Lewis, TO:Common Council FROM:Thomas Kelly, IDP Chief of Police DATE:August 7, 2024 RE:Resolution to Accept Donation from Triad Foundation ITEM #:7.1 MEMORANDUM This grant will assist IPD with providing Dress Blouse uniforms to IPD officers for special events such as hirings, promotions, awards ceremonies, retirements, funerals, etc. 9 WHEREAS, The Ithaca Police Department (IPD) was recently notiﬁed that they will receive a $5,000 donation from the Triad Foundation for 2024, and WHEREAS, IPD has recommended the funds be used to purchase Dress Blouse Uniforms; now, therefore, be it RESOLVED, that the Common Council accepts the $5,000 donation from the Triad Foundation for the purchase of Dress Blouse Uniforms, and it further RESOLVED, that the Common Council thanks the Triad Foundation for their generous donation, and be it further, RESOLVED, that the 2024 authorized IPD Budget is hereby amended as follows: Increase Revenue Account (A3120-2705-5001) $5,000 Increase Appropriation Account (A3120-5415-5001) $5,000 10 11 12 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Ithaca Youth Bureau Shaniqua Lewis, TO:Common Council FROM:Gregg Houck DATE:August 7, 2024 RE:Ithaca Youth Bureau Budget Amendments- Danby Youth Commission ITEM #:7.2 MEMORANDUM Increase anticipated revenue from the Danby Youth Commission 13 Resolution: Amend the 2024 Youth Bureau Budget – Youth Employment Service WHEREAS the Danby Youth Commission has advised the Ithaca Youth Bureau that Youth Employment Service will receive $7,097 in funding, and WHEREAS the funding will cover wages and fringe for youth employees living in the Town of Danby; and WHEREAS these funds will allow Youth Employment Service to offer summer employment to additional teens; now therefore be it RESOLVED that Common Council hereby amends the 2024 Youth Bureau Budget as follows: Increase anticipated revenue from the Danby Youth Commission Account # A7310-2350-1202 Youth Employment Service $7,097.00 Total $7,097.00 Increase expenses: Account # A 7310-5120-1202 Part time/Seasonal $6,300.00 YES Fringe Benefits Participants $6,300 x 12.65% $797.00 Total $7,097.00 14 Ithaca Youth Bureau 1 James L. Gibbs Drive Ithaca, New York 14850 Phone: (607) 273-8364 Fax: (607) 273-2817 “Building a foundation for a lifetime.” To: Common Council From: Ever Stokes, Youth Employment Service Program Coordinator Gregg Houck, IYB Director Re: Youth Bureau Budget Amendment Date: July 9, 2024 We have been advised, by the Danby Youth Commission that we will receive $7,097 in funding to cover wages and fringe for youth employees living in the Town of Danby . We are pleased that we may be able to offer summer employment to additional teens this summer. We would like to amend the 2024 Youth Bureau budget as follows: Increase anticipated revenue from the Danby Youth Commission Account # A7310-2350-1202 Youth Employment Service $7,097.00 Total $7,097.00 Increase expenses: Account # A 7310-5120-1202 Part time/Seasonal $6,300.00 YES Fringe Benefits Participants $6,300 x 12.65% $797.00 Total $7,097.00 Thank you. 15 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Ithaca Youth Bureau Shaniqua Lewis, TO:Common Council FROM:Gregg Houck DATE:August 7, 2024 RE:Budget Amendment-Tompkins County Workforce Development Board ITEM #:7.3 MEMORANDUM Youth Bureau Budget Amendment-Tompkins County Workforce Development Board- Increase anticipated revenue from Tompkins County Workforce Development Board 16 Resolution: Amend the 2024 Youth Bureau Budget – Youth Employment Service WHEREAS the Tompkins County Workforce Development Board has advised us that we will receive $220,000 in funding for the Tompkins Summer Youth Employment Program, and WHEREAS the goal of this program is to provide short-term subsidized summer employment for eligible teens needing assistance; now therefore be it RESOLVED that Common Council hereby amends the 2024 Youth Bureau Budget as follows: Increase anticipated revenue from Tompkins County Workforce Development Board Account # A7310-4820-1202 Youth Employment Service $214,935.00 Account # A7310-4820-1400 Administration $5,065.00 Total $220,000.00 Increase expenses: Account # A 7310-5120-1202 Part time/Seasonal $176,791.00 Account # A 7210-5125 Overtime $3,000.00 Account # A 7310-5425-1202 Office Supplies $4,000.00 Account # A 7310-5440-1202 Staff Development $2,000.00 Account # A 7310-5445-1202 Travel & Mileage $1,504.00 Account # A 7310-5460-1202 Program Supplies $4,000.00 Account # A 7310-5425-1400 Part time/Seasonal $5,065.00 YES Fringe Benefits Participants $151,791 x 12.65% $19,201.56 Other PTS (Staff) $25,000 x 15.85% $3,962.50 Overtime $3,000 x 15.85% $475.50 Total $220,000.00 17 “An Equal Opportunity Employer with a commitment to workforce diversification.” Ithaca Youth Bureau 1 James L. Gibbs Drive Ithaca, New York 14850 Phone: (607) 273-8364 Fax: (607) 273-2817 “Building a foundation for a lifetime.” To: Common Council From: Ever Stokes, Youth Employment Service Program Coordinator Gregg Houck, IYB Director Re: Youth Bureau Budget Amendment Date: July 9, 2024 We have been advised, by the Tompkins County Workforce Development Board that we will receive $220,000 in funding for Tompkins Summer Youth Employment Program. We are pleased that we may be able to offer summer employment to additional teens this summer. We would like to amend the 2024 Youth Bureau budget, contingent upon confirmation of funding, as follows: Increase anticipated revenue from Tompkins County Workforce Development Board Account # A7310-4820-1202 Youth Employment Service $214,935.00 Account # A7310-4820-1400 Administration $5,065.00 Total $220,000.00 Increase expenses: Account # A 7310-5120-1202 Part time/Seasonal $176,791.00 Account # A 7210-5125 Overtime $3,000.00 Account # A 7310-5425-1202 Office Supplies $4,000.00 Account # A 7310-5440-1202 Staff Development $2,000.00 Account # A 7310-5445-1202 Travel & Mileage $1,504.00 Account # A 7310-5460-1202 Program Supplies $4,000.00 Account # A 7310-5425-1400 Part time/Seasonal $5,065.00 YES Fringe Benefits Participants $151,791 x 12.65% $19,201.56 Other PTS (Staff) $25,000 x 15.85% $3,962.50 Overtime $3,000 x 15.85% $475.50 Total $220,000.00 18 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Ithaca Youth Bureau Shaniqua Lewis, TO:Common Council FROM:Greg Houck, Director Ithaca Youth Bureau DATE:August 7, 2024 RE:Budget Amendment-Joint Youth Commission and Town of Ithaca ITEM #:7.4 MEMORANDUM Youth Bureau Budget Amendment-Joint Youth Commission and Town of Ithaca -Increase anticipated revenue from the Joint Youth Commission and Town of Ithaca 19 Resolution: Amend the 2024 Youth Bureau Budget – Youth Employment Service WHEREAS the Joint Youth Commission and the Town of Ithaca have advised the Ithaca Youth Bureau that Youth Employment Service will receive $77,985 in funding for the Joint Youth Commission First-Time Work Program, and WHEREAS the goal of this program is to provide short-term subsidized internships for eligible teens needing assistance in securing employment; now therefore be it RESOLVED that Common Council hereby amends the 2024 Youth Bureau Budget as follows: Increase anticipated revenue from Joint Youth Commission and Town of Ithaca Account # A7310-2350-1202 Youth Employment Service $76,985.00 Account # A7310-2350-1400 Administration $1,000.00 Total $77,985.00 Increase expenses: Account # A 7310-5120-1202 Part time/Seasonal $63,310.00 Account # A 7310-5120-1202 Overtime Account # A 7310-5425-1202 Office Supplies $1,600.00 Account # A 7310-5445-1202 Travel & Mileage $1,375.00 Account # A 7310-5460-1202 Program Supplies $1,393.00 Account # A 7310-5440-1202 Staff Development $1,000.00 Account # A 7310-5440-1400 Staff Development $1,000.00 YES Fringe Benefits Participants $54,000 x 12.65% $6,831.00 Other PTS (Staff) $9,310 x 15.85% Total $77,985.00 20 Ithaca Youth Bureau 1 James L. Gibbs Drive Ithaca, New York 14850 Phone: (607) 273-8364 Fax: (607) 273-2817 “Building a foundation for a lifetime.” To: City Administration Committee From: Ever Stokes, Youth Employment Service Program Coordinator Gregg Houck, IYB Director Re: Youth Bureau Budget Amendment Date: July 9, 2024 We have been advised, by the Joint Youth Commission and the Town of Ithaca that we will receive $77,985 in funding for the Joint Youth Commission First-Time Work Program. We are pleased that we may be able to offer summer employment to additional teens this summer. We would like to amend the 2024 Youth Bureau budget, contingent upon confirmation of funding, as follows: Increase anticipated revenue from the Joint Youth Commission and Town of Ithaca Account # A7310-2350-1202 Youth Employment Service $76,985.00 Account # A7310-2350-1400 Administration $1,000.00 Total $77,985.00 Increase expenses: Account # A 7310-5120-1202 Part time/Seasonal $63,310.00 Account # A 7310-5120-1202 Overtime Account # A 7310-5425-1202 Office Supplies $1,600.00 Account # A 7310-5445-1202 Travel & Mileage $1,375.00 Account # A 7310-5460-1202 Program Supplies $1,393.00 Account # A 7310-5440-1202 Staff Development $1,000.00 Account # A 7310-5440-1400 Staff Development $1,000.00 YES Fringe Benefits Participants $54,000 x 12.65% $6,831.00 Other PTS (Staff) $9,310 x 15.85% $1,476.00 Total $77,985.00 Thank you. 21 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Ithaca Youth Bureau Shaniqua Lewis, TO:Common Council FROM:Greg Houck, Director Ithaca Youth Bureau DATE:August 7, 2024 RE:2024 Youth Bureau Budget RSS, OUT, YES, and BBBS ITEM #:7.5 MEMORANDUM Request to Amend the 2024 Youth Bureau Budget- Increase revenue: Outings Program, Big Brother Big Sister Program, Recreation Support Services, Youth Employment Services. 22 “An Equal Opportunity Employer with a commitment to workforce diversification.” Resolution: Youth Bureau – Request to Amend 2024 Youth Bureau Budget – RSS, OUT, YES, and BBBS WHEREAS Tompkins County Youth Services Department has advised the Ithaca Youth Bureau that the Recreation Support Services, Outings, Youth Employment Service, and Big Brother Big Sister programs will be receiving $23,440 in funding for support staff for youth with disabilities, help staff the Pathfinders program, youth employment, and mentor recruitment and match activities WHEREAS the goals of these programs are to strengthen services offered by these programs (activity support to campers with disabilities, team, skill, and friendship building, subsidized employment, and volunteer mentors and activities); now, therefore, be it RESOLVED, That Common Council hereby amends the 2024 Youth Bureau budget as follows: Increase revenue: Account # A7310-2350-1221 Outings Program $1,450 Account # A7310-2350-1206 Big Brother Big Sister Program $6,379 Account # A7310-2350-1601 Recreation Support Services $9,787 Account # A7310-5460-1202 Youth Employment Services $5,824 Total $23,440 Increase expenses: Account # A7310-5120-1221 Part time/Seasonal $1,225.00 Account # A7310-5460-1221 Program Supplies $30.84 Account # A7310-5120-1206 Part time/Seasonal $5,000.00 Account # A7310-5460-1206 Program Supplies $586.50 Account # A7310-5120-1601 Part-time/Seasonal $4,117.90 Account # A7310-5460-1601 Program Supplies $122.92 Account # A7310-5120-1602 Part-time/Seasonal $4,117.90 Account # A7310-5460-1602 Program Supplies $122.92 Account # A7310-5120-1202 Part-time/Seasonal $5,000.00 Account # A7310-5460-1202 Program Supplies $213.50 Fringe Benefits Other PTS (Staff) $14,460.80 x 15.85% $2,292.02 Other PTS (participants) $5,000 x 12.21% $610.50 Total $23,440.00 23 “An Equal Opportunity Employer with a commitment to workforce diversification.” Ithaca Youth Bureau 1 James L. Gibbs Drive Ithaca, New York 14850 Phone: (607) 273-8364 Fax: (607) 273-2817 “Building a foundation for a lifetime.” To: City Administration Committee From: Gregg Houck Re: Youth Bureau Budget Amendment Date: July 9, 2024 Our contract with County Youth Services has been amended to include additional payments totaling $23,440. Recreation, Outings, and Big Brothers Big Sisters will receive funding to support summer camps, Pathfinders, and mentoring recruitment. Recreation Support Services will receive funding for program supplies and Youth Employment Services will receive funding for YCA stipends. We are happy to be able to provide additional services and support within our existing programs. We are requesting a budget amendment to our 2024 budget as follows: Increase revenue: Account # A7310-2350-1221 Outings Program $1,450 Account # A7310-2350-1206 Big Brother Big Sister Program $6,379 Account # A7310-2350-1601 Recreation Support Services $9,787 Account # A7310-5460-1202 Youth Employment Services $5,824 Total $23,440 Increase expenses: Account # A7310-5120-1221 Part time/Seasonal $1,225.00 Account # A7310-5460-1221 Program Supplies $30.84 Account # A7310-5120-1206 Part time/Seasonal $5,000.00 Account # A7310-5460-1206 Program Supplies $586.50 Account # A7310-5120-1601 Part-time/Seasonal $4,117.90 Account # A7310-5460-1601 Program Supplies $122.92 Account # A7310-5120-1602 Part-time/Seasonal $4,117.90 Account # A7310-5460-1602 Program Supplies $122.92 Account # A7310-5120-1202 Part-time/Seasonal $5,000.00 Account # A7310-5460-1202 Program Supplies $213.50 Fringe Benefits Other PTS (Staff) $14,460.80 x 15.85% $2,292.02 Other PTS (participants) $5,000 x 12.21% $610.50 Total $23,440.00 24 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Ithaca Urban Renewal Agency Shaniqua Lewis, TO:Common Council FROM:Nels Bohn, Director of Community Development, Ithaca Urban Renewal Agency DATE:August 7, 2024 RE:Community Housing and Development Fund Disbursements ITEM #:7.6 MEMORANDUM Community Housing Development Fund Disbursements, Rounds #23 and #24 25 Page 1 of 2 Proposed Resolution City of Ithaca Common Council July 2024 Community Housing Development Fund, Round #23 - Authorize Disbursement of City Funds WHEREAS, the Community Housing Development Fund (CHDF) was established in 2009, and renewed in 2015 and 2021, by Memorandum of Understanding (MOU) among and between the City of Ithaca, Tompkins County and Cornell University to raise and award funds to increase the supply of permanently affordable housing in the County, and WHEREAS, the Common Council determined that City contributions to the CHDF should be used solely to assist those projects located within the City of Ithaca, and WHEREAS, the Program Oversight Committee, which includes three City appointees, reviews, and recommends projects for awards, including the amount and funding source, and WHEREAS, the City of Ithaca Common Council retains authority to approve, modify or reject the POC’s recommendation for use of City funds, and WHEREAS, action to authorize disbursement of City funds requires prior completion of environmental review for housing projects, and WHEREAS, the POC recommended the following affordable housing projects for Round #23 funding: Project Location Sponsor Units # Funding Funding Source S.Plain St. and Dart Drive Scattered Site Project and Village of Lansing Tompkins and Courtland Counties homes: S. Plain St.: 2 Dart Dr.:2 $100,000; IDA contribution: $70,000 Housing Trust Trumansburg For-Sale Trumansburg Neighborhood Housing Services, Inc. homes 200,000; IDA contribution: $160,000 26 Page 2 of 2 and, WHEREAS, pursuant to the MOU, Tompkins County administers the CHDF, including collection of contributions to the CHDF and distribution of funds to project sponsors upon issuance of a building permit, and WHEREAS, the proposed two-family residence is listed as a Type II action at section 175-5(C)(8) of the City Environmental Quality Review Ordinance and is not subject to further environmental review, and WHEREAS, annual City contributions to the CHDF are placed in Restricted Contingency, now; therefore, be it RESOLVED, that the Common Council for the City of Ithaca hereby authorizes an expenditure of up to $100,000 to Tompkins County for the following affordable housing project to implement a recommended funding award for round #23 of the Community Housing Development Fund: Project Name: City of Ithaca component of the S. Plain St. and Dart Drive Scattered Site Project Location: 312 S. Plain Street, Ithaca, NY Applicant: Habitat for Humanity of Tompkins and Cortland Counties, Inc. Project Summary: Construction of two semi-detached, homes to be sold to households earning between 30%-60% of the Area Median Income (AMI) And be it further, RESOLVED, That the $100,000 be appropriated from the current balance in the Housing Fund of $180,000, to fund the $100,000 City portion of the City/County/Cornell Housing Trust for the above listed project, and be it further, RESOLVED, that upon receipt of an invoice from Tompkins County, the City Controller is hereby authorized to disburse funds to implement this resolution. 27 Page 1 of 2 Proposed Resolution City of Ithaca Common Council June/July 2024 Community Housing Development Fund, round #24 - Authorize Disbursement of City Funds WHEREAS, the Community Housing Development Fund (CHDF) was established in 2009, and renewed in 2015 and 2021, by Memorandum of Understanding (MOU) among and between the City of Ithaca, Tompkins County and Cornell University to raise and award funds to increase the supply of permanently affordable housing in the County, and WHEREAS, the Common Council determined that City contributions to the CHDF should be used solely to assist those projects located within the City of Ithaca, and WHEREAS, the Program Oversight Committee, which includes three City appointees, reviews, and recommends projects for awards, including the amount and funding source, and WHEREAS, the City of Ithaca Common Council retains authority to approve, modify or reject the POC’s recommendation for use of City funds, and WHEREAS, action to authorize disbursement of City funds requires prior completion of environmental review for housing projects, and WHEREAS, the POC recommended the following affordable housing projects for Round #24 funding: Project Location Sponsor Units # Funding Funding Source Freese Road Apartments Town of Dryden INHS 53 new rental units $100,000 Tompkins County: $50,000 Town of Dryden: $50,000 Meadow on Seneca City of Ithaca Rehabilitation Support Services (RSS) 70 new rental units $100,000 City of Ithaca: $100,000 Cayuga Street Redevelopment City of Ithaca Urban Encore, LLC 18 rental units in 2 rehabilitated buildings $300,000 Cornell: $120,000 Tompkins County (IDA Contribution): $180,000 28 Page 2 of 2 Compass Redevelopment Phase II Village of Trumansburg Better Housing for Tompkins County (BHTC) At least 2 new for-sale units (Note: 7 units proposed but less funding provided than requested) $120,135 Cornell: $80,000 Tompkins County: $5,135 Tompkins County (IDA Contribution): $35,000 and, WHEREAS, pursuant to the MOU, Tompkins County administers the CHDF, including collection of contributions to the CHDF and distribution of funds to project sponsors upon issuance of a building permit, and WHEREAS, on January 23, 2024, the City Planning and Development Board, acting as lead agency, issued a negative declaration that the Meadow on Seneca project will result in no significant impact, and WHEREAS, annual City contributions to the CHDF are placed in Restricted Contingency, now; therefore, be it RESOLVED, that the Common Council for the City of Ithaca hereby authorizes an expenditure of up to $100,000 to Tompkins County for the following affordable housing project to implement a recommended funding award for round #24 of the Community Housing Development Fund: Project Name: Meadow on Seneca Location: 116 N. Meadow Street, Ithaca, NY Applicant: Rehabilitation Support Services, Inc. Project Summary: Construction of a 70-unit rental housing project including 35 units set aside with dedicated supportive service funding for special needs households, that may include survivors of domestic violence, persons with serious mental illness, or households experiencing chronic homelessness. And be it further, RESOLVED, That Common Council hereby transfers an amount not to exceed $100,000 from Restricted Contingency Account A1990-5000 Housing Funds to Account A8020-5435 Planning Contracts, and be it further, RESOLVED, That the $100,000 be appropriated from the current balance in the Housing Fund of $180,000 (post transfer), to fund the $100,000 City portion of the City/County/Cornell Housing Trust for the above listed project, and be it further, RESOLVED, that upon receipt of an invoice from Tompkins County, the City Controller is hereby authorized to disburse funds to implement this resolution. 29 M E M O R A N D U M Date: June 8, 2024 To: Ithaca Common Council From: Nels Bohn, Director of Community Development, Ithaca Urban Renewal Agency RE: Community Housing Development Fund Rounds #23 and #24 Award Recommendations The purpose of this memo is to request two authorizations to disburse City funds to implement rounds #23 and #24 funding award recommendations of the Community Housing Development Fund (CHDF). BACKGROUND The CHDF is a collaborative funding program to expand the supply of affordable housing units in Tompkins County. Core funding partners include the City of Ithaca, Tompkins County and Cornell University. The City and County annually contribute $100,000/year which is matched by a $200,000 contribution from Cornell University. The Towns of Ithaca and Dryden have recently participated in the program with lesser contributions. To date the fund has committed $6.5 million in funding to assist 819 housing units. Additional funding is now provided from the Tompkins County Industrial Development Agency (TCIDA) when developers of CIITAP-assisted projects make payments to the CHDF to comply with the TCIDA’s workforce housing policy. In rounds #23 and #24, $445,000 was available from TCIDA. Funding recommendations are developed by the Program Oversight Committee (POC) that includes representatives from each funding partner. The City’s representatives on the POC are Ducson Nguyen, Chris Proulx, and Kris Haines-Sharp, with George McGonigal serving as an alternative member. CHFD ROUNDS #23 AND #24 AWARD RECOMMENDATIONS The CHDF funding recommendations are contained in the tables within each resolution. Please note that each funder has their own internal criteria for the use of their funds. City funds are only eligible to assist projects located within the City. BUDGET IMPLICATIONS & FUNDING The City budget appropriates $100,000 per year as its contribution to the CHDF. The proposed resolution disburses budgeted funds. NEXT STEPS No funds will be disbursed until a building permit is issued for each assisted project. Upon securing full project funding and issuance of a building permit, Tompkins County will submit an invoice to the City. 30 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 City Manager's Office Shaniqua Lewis, TO:Common Council FROM:Deb Mohlenhoff DATE:August 7, 2024 RE:Amendment to Personnel Roster-Deputy City Manager ITEM #:8.1 MEMORANDUM Amend personnel roster for the office of the city manager to add one Deputy City Manager 31 Amendment to Personnel Roster – City Manager’s Office – Deputy City Manager WHEREAS, in 2022, the Common Council proposed a Deputy Chief of Staff position to support the implementation of the City’s Reimagining Public Safety initiatives; and WHEREAS, in 2023 a City working group redefined the role to a Deputy City Manager and the group’s recommendations were adopted by Council in April of 2023; and WHEREAS, the City has identified it crucial to hire a Deputy City Manager to design and implement an unarmed response unit as an alternative to law enforcement, as well as coordinate the City’s public safety initiatives; and WHEREAS, the Common Council has previously budgeted for the Deputy City Manager position; and WHEREAS, that the Civil Service Commission approved the creation of the job description for the full time, non-competitive Deputy City Manager as requested during the scheduled meeting held on July 5, 2024, now, therefore be it RESOLVED, that the personnel roster for the office of the city manager is amended to add one Deputy City Manager; and be it further RESOLVED, that the position of Deputy City Manager shall be derived from the A1230- 5105, line approved with the 2024 departmental budget. 32 M E M O R A N D U M Date: July 17, 2024 To: Common Council From: Deborah Mohlenhoff, City Manager RE: Deputy City Manager Executive Summary On July 5, 2024, the Deputy City Manager job description was approved by the Civil Service Commission. Please see the job description attached. Also attached is a chart of the main responsibilities of the role. This role was initially designed in early 2022 as a Deputy Chief of Staff position to support the implementation of the City’s Reimagining Public Safety initiatives. In 2023, a new City working group redefined the role to a Deputy City Manager and the working group’s recommendations were adopted by council in April of 2023. The working group recommended that the City establish a Deputy City Manager position to: o Develop and codify a holistic crisis response approach to oversee its implementation; o To oversee IPD, Crisis Co-Response team, LEAD, and RPS-coordination o To initiate a pilot program with IPD; and, o To implement strategies to build relationships between officers and community organizations; Per the report from the working group: “The Deputy City Manager must be committed to implementing the City-only changes put forward by Common Council and work with the CJC and other non-City organizations to see through reimagining public safety process. They must have the requisite labor, management, and coordination skills and expertise to move these changes forward. They will need to be an excellent communicator and liaison with the public, especially the Black, Brown, and LGBT+ communities. The new Deputy City Manager must be able to collaborate well with the Community Justice Center, the Ithaca Police Department and with community organizations such as GIAC and Southside. The Deputy City Manager must be an excellent recruiter of new police officers and community responders, attracting people who are willing to embrace the reimagining ideals.” In April 2024, the City Manager recommended that the Deputy City Manager role be slightly expanded as a part of the implementation of the Encampment Protocol passed by Common Council in December of 2023. 33 Initial Tasks for the Deputy City Manager will include: -designing and supervising an unarmed response unit -convening and coordinating efforts of the LEAD program, the CJC, and other partner agencies -implement a ‘Community Concerns’ reporting mechanism through SeeClickFix -submit a monthly report to Council with Public Safety specific updates -overseeing and fully implementing the Encampment Response Protocol NEXT STEPS: Mid- July: Post job and recruit applicants Early August: Interview applicants -search committee consists of City Manager, Acting City Attorney, Mayor, and HR Director Late August: Selection and Appointment 34 Jurisdiction: City of Ithaca Jurisdictional Class: Non-competitive/pjc Adopted: 07/05/24 DEPUTY CITY MANAGER DISTINGUISHING FEATURES OF THE CLASS: This executive leadership position plays a pivotal role in ensuring the effective and efficient provision of services to City residents, shaping and maintaining the City's reputation, ensuring the safety and well-being of its citizens, and fostering a strong sense of community. The Deputy City Manager is a key advisor to the City Manager and a vital member of the City's leadership team, and is responsible for steering strategic initiatives, serving as coordinator and point-of-contact for community partner programs, enhancing operational efficiency, and promoting transparent communication between the City government and its residents. The work is performed under the administrative direction of the City Manager, with broad leeway allowed for the exercise of independent judgment in assigned areas of responsibility. Supervision is exercised over City staff as assigned. Does related work as required. KEY RESPONSIBILITIES AND TYPICAL WORK ACTIVITIES: Strategic Leadership and Oversight: Provide strategic direction and oversight for the City’s communications, community engagement, and public safety initiatives. Ensure that City policies and programs align with the City’s goals and serve the community's best interests. Public Safety Coordination: Develop and implement strategies that enhance public safety, emergency preparedness, and response. Oversee community policing and fire prevention efforts, ensuring resources are allocated efficiently to protect public welfare. Community Engagement: Lead and expand community engagement initiatives to foster a collaborative relationship between City government and residents. Develop innovative outreach programs and platforms for public participation, ensuring diverse community voices are heard and considered in City governance. Communications Management: Oversee the Department of Information and Community Engagement, ensuring clear, consistent, and transparent communication strategies that effectively convey the City’s initiatives, achievements, and emergency information to the public and media. Interdepartmental Collaboration: Act as a liaison among various City departments, facilitating collaboration and information sharing to achieve cohesive community-oriented outcomes. Work closely with the City Manager to integrate cross-functional efforts in policy development and project implementation. Policy Development: Assist the City Manager in the formulation and implementation of City policies, ensuring they align with the community’s needs and priorities. Crisis Management: Lead and coordinate the City’s response to crises, emergencies, or sensitive issues, ensuring timely, accurate, and empathetic communication with the public. Budget and Resource Allocation: Develop and manage the budgets for communications, community engagement, and public safety departments. Ensure resources are allocated effectively to meet strategic objectives and community needs. Staff Supervision: Provide leadership and guidance to department heads and staff, fostering a culture of accountability, professional development, and excellence in public service. Stakeholder Engagement: Engage with key stakeholders, including community organizations, business leaders, and governmental agencies, to build partnerships and collaborative initiatives that benefit the City. Council Support: Provide support and guidance to the Common Council, including preparing reports, making presentations, and advising on strategic issues 35 Deputy City Manager Page 2 FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Thorough knowledge of the practices and procedures of public administration, especially as they relate to city government in New York State; thorough knowledge of municipal budgetary principles, practices, and procedures; thorough knowledge of municipal programmatic and planning functions; strong leadership skills, with the ability to inspire, motivate, and guide diverse teams toward achieving common goals; strong written communication skills, including report writing, accounting, and public relations; strong oral communications skills, including the ability to analyze complex problems and propose realistic solutions in the concise and clear manner; ability to separate technical from policy choices, and the ability to define the implications of those choices for the Common Council; ability to plan, oversee and supervise the work of professional staff, while maintaining good working relationships; ability to motivate, coach and mentor staff; ability to engage effectively with a wide range of stakeholders, including City staff, elected officials, community leaders, and the public; demonstrated commitment to Ithaca’s values of diversity, equity, inclusion and environmental and social justice; proven experience with and commitment to the principles of quality management; proven ability to handle crisis situations and make critical decisions under pressure; ability to successfully work with and serve a diverse local community; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A.Possession of a Master’s Degree in Public Administration, Public Policy, Public Affairs, Business Administration, Communications, or a closely related field with similar course curriculum, and five (5) years of administrative or management experience working for a municipal government or non-profit organization, at least three (3) years of which must have been in a senior management or executive leadership role; or B.Possession of a Bachelor’s Degree and seven (7) years of administrative or management experience working for a municipal government or non-profit organization, at least five (5) years of which must have been in a senior management or executive leadership role. Note: College degrees must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education and/or U.S. Secretary of Education. If an applicant’s degree was awarded by an educational institution outside the United States and its territories, the applicant must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found at https://www.cs.ny.gov/jobseeker/degrees.cfm. Applicants are responsible for payment of the required evaluation fee. SPECIAL REQUIREMENTS: The Deputy City Manager is a public officer of the City of Ithaca. Pursuant to Article 3 of New York State Public Officers Law, the holder of this position must be at least eighteen (18) years old, a United States citizen, and cannot have been convicted of a felony. The Deputy City Manager must also meet residency requirements established in the City of Ithaca Charter. . 36 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 City Manager's Office Shaniqua Lewis, TO:Common Council FROM:Deb Mohlenhoff City Manager DATE:August 7, 2024 RE:Management Compensation Plan Adjustments ITEM #:8.2 MEMORANDUM A Resolution Updating the Salary Schedule of the Managerial Compensation Plan 37 M E M O R A N D U M Date: July 17, 2024 To: Common Council From: Deborah Mohlenhoff, City Manager RE: Management Compensation Plan Adjustments EXECUTIVE SUMMARY This memo proposes a new salary schedule for management personnel in Ithaca. The justification is based on three critical factors: the lack of cost-of-living pay increases over the past ten years, the necessity to remain competitive in the current job market, and the need to avoid salary compression with recent salary increases in the City's bargaining units. Lack of Pay Increases While other employees benefit from collective bargaining that provides annual increases and regular reviews of benefit packages, the management group is not unionized and therefore does not benefit from collective bargaining. Common Council, (on the recommendation of the Mayor in the previous system), has unilateral authority to adjust management salaries and benefits. In the past 10 years, management has only received an increase of 3% in the past two budgets. The Consumer Price Index, however, has increased by roughly 30% over the same time period. (https://www.bls.gov/cpi/factsheets/calculating-percent-changes.htm) The end result of this stagnation in salary adjustments means that management personnel are making less money today in inflation-adjusted dollars than they were 10 years ago. Remaining Competitive in the Current Job Market To attract and retain top talent, it is essential that the City of Ithaca offers competitive salaries. Competitive salaries are crucial in attracting highly qualified candidates to fill vacant management positions, particularly in this tight labor market. The City has struggled and will continue to struggle to fill key positions with the leaders the City needs to continue providing critical services to residents. With respect to our existing workforce, talented and experienced management personnel may seek employment opportunities elsewhere given the disparity between what the market will pay for their labor and what the City is able to offer. This can lead to a loss of institutional knowledge, increased recruitment costs, and operational inefficiencies due to leadership turnover in the City’s departments. Avoiding Salary Compression During recent rounds of collective bargaining, the City has appropriately committed to significant salary increases for its employees represented by the City’s bargaining units. However, as a result, the pay differential between management and non-management personnel is rapidly narrowing due to the negotiated salary increases outpacing increases for unrepresented employees. We will soon see many subordinate employee 38 salaries surpass those of their supervisors. Compression is also a factor when newer employees are hired at higher salaries than existing employees, as was the case with the Police Chief. This article nicely summarizes the variety of challenges posed by pay compression: https://www.forbes.com/sites/forbeshumanresourcescouncil/2023/03/17/what-every-employer-needs-to- know-about-pay-compression/ In 2022, a Management Compensation study conducted by the Burke Group, found that the Step 5 salaries for management were at or within 2-3% of market rate, while salaries for Steps 1-4 were on average below market rate (Step 1 salaries, for example, were on average 14% below market rate). City employees receive annual step increases until reaching the top step level, at which point wages stagnate until Council approves an updated pay scale. Accordingly, while some (but not all) management employees might eventually reach a salary competitive with market rates by topping out at their respective grades, most employees are hired at lower steps that are non-competitive. Even for those employees earning the top step level, their wages decrease compared to market salaries for comparable work due to the lack of an annual cost-of-living adjustment: market salaries tend to increase by 3-5% annually while the City's management compensation plan remains flat between Council-approved increases. RECOMMENDATION When considering salary or benefit changes, the immediate and anticipated long-term financial resources of the organization must be balanced with impacts on recruitment and the retention and morale of current employees. Due to the factors discussed above, I believe that the City’s recent experiences with recruitment and retention, along with the potential for negative morale and productivity impacts if wages should continue to stagnate, outweigh the financial costs of a modest market-based increase to compensation. Please see attached a recommended new salary schedule for members of the City’s management staff. This proposes a moderate budget adjustment that would take effect September 1, 2024. We can cover the costs of these increases for the rest of 2024 with existing unused funds in various salary lines (from open positions, delayed hires, and retirements, etc.) The new salary schedule, if approved, would then be calculated into the 2025 budget. This chart outlines the cost associated with different start dates. July 1, 2024 August 1, 2024` Sept 1, 2024 Oct 1, 2024 salary total if start at date $ 175,427.78 $ 146,258.93 $ 117,200.78 $ 89,232.41 additional fringe $ 45,646.31 $ 38,056.57 $ 30,495.64 $ 23,218.27 total $ 221,074.08 $ 184,315.50 $ 147,696.42 $ 112,450.69 QUESTIONS FOR COUNCIL Are you comfortable with a September 1 start date of the new plan? NEXT STEPS If agreeable, bring a resolution back to council with the approval for the new plan. 39 Ithaca Common Council Proposed Resolution A Resolution Updating the Salary Schedule of the Managerial Compensation Plan WHEREAS, the Common Council is committed to attracting and retaining talented employees and recognizes the need to provide a competitive compensation package in order to do so; and WHEREAS, managerial compensation has not kept pace with increases in the consumer price index in recent years, leading to wage stagnation; and WHEREAS, due to a tight labor market, the City has struggled to fill key leadership positions needed to continue providing critical services to residents; and WHEREAS, while other City employees benefit from collective bargaining that provides annual increases and regular reviews of benefit packages, managerial personnel cannot collectively bargain and rely on Council for approval of compensation adjustments; and WHEREAS, the pay differential between management and non-management personnel continues to narrow due to negotiated salary increases outpacing increases for unrepresented employees, leading to wage compression and disincentivizing internal promotions; and WHEREAS, the Common Council desires to provide a cost-of-living adjustment in order to appropriately compensate managerial personnel and to aid with retention and recruitment efforts; and WHEREAS, the Controller’s Office has confirmed that the 2024 operating budget as approved has sufficient funding to support the costs associated with the proposed new salary schedule with a start date of September 1; now, therefore be it RESOLVED, that the current salary schedule included as part of the management compensation plan is hereby replaced with the new salary schedule accompanying this resolution; and be it further RESOLVED, that all management employees shall retain their current step and grade and be compensated according to the same step and grade as reflected in the new salary schedule (i.e. an employee at step 3 of grade 10 of the pre-increase schedule would move to step 3 of grade 10 of the updated schedule), with step increases to continue as previously scheduled for each such employee; and be it further 40 RESOLVED, that, unless otherwise required by contract or law, compensation for management employees hired at off-step salaries shall be determined by assigning said employee to the step level that most closely reflects their salary under the pre-increase salary schedule, and providing compensation at the corresponding step of the updated salary schedule (i.e. an employee hired off-step at a salary that most closely reflects step 3 of grade 10 of the pre-increase schedule would be assigned to step 3 of grade 10 of the updated schedule; an employee hired off-step above the highest level of the step range for the applicable grade would be assigned to step 5 of that grade under the new schedule) with future step increases to be provided in accordance with existing policies; and be it further RESOLVED, that the new salary schedule will become effective September 1, 2024; and be it further RESOLVED, that funding for these adjustments through the end of fiscal year 2024 shall be derived from unspent funding in the authorized 2024 budget allocated to unfilled positions; the Controller is hereby authorized to reallocate said funds as necessary and appropriate to effectuate this Resolution; and be it further RESOLVED, that the revised salary schedule shall be incorporated into the 2025 and subsequent budgets unless and until a new salary schedule is approved by a subsequent act of the Common Council. 41 PROPOSED MANAGERIAL EMPLOYEE GRADE PLAN revised to show new proposed top salary and stay consistent with 20% from step 1-5 and 9% per grade Grade Point Range Title Step 1 Step 2 Step 3 Step 4 Step 5 12 490-529 Deputy City Manager 125000 131250 137500 143750 150000 12 490-529 City Attorney 505 125000 131250 137500 143750 150000 12 490-529 Controller 505 125000 131250 137500 143750 150000 12 490-529 Fire Chief 495 125000 131250 137500 143750 150000 12 490-529 Police Chief 500 125000 131250 137500 143750 150000 12 490-529 Superintendent of Public Works 525 125000 131250 137500 143750 150000 11 450-489 Assistant Superintendent of Public Works (S&F)455 114678 120412 126146 131880 137614 11 450-489 Assistant Superintendent of Public Works (W&S)465 114678 120412 126146 131880 137614 11 450-489 Deputy Fire Chief 450 114678 120412 126146 131880 137614 11 450-489 Deputy Police Chief 450 114678 120412 126146 131880 137614 11 450-489 Director of Human Resources 450 114678 120412 126146 131880 137614 11 450-489 Director of Planning and Development 480 114678 120412 126146 131880 137614 10 410-449 Assistant City Attorney 410 105121 110377 115633 120889 126145 10 410-449 Director of Public Information and Technology 420 105121 110377 115633 120889 126145 10 410-449 GIAC Director 410 105121 110377 115633 120889 126145 10 410-449 Youth Bureau Director 410 105121 110377 115633 120889 126145 9 370-409 City Chamberlain 380 96254 101067 105880 110693 115505 9 370-409 Deputy Controller 370 96254 101067 105880 110693 115505 9 370-409 Deputy Director of Human Resources 370 96254 101067 105880 110693 115505 9 370-409 Deputy GIAC Director 375 96254 101067 105880 110693 115505 9 370-409 Deputy Youth Bureau Director 370 96254 101067 105880 110693 115505 9 370-409 Director of Code Enforcement 400 96254 101067 105880 110693 115505 9 370-409 Director of Engineering Services 390 96254 101067 105880 110693 115505 8 330-369 Deputy City Chamberlain 345 88554 92982 97410 101838 106265 8 330-369 Deputy Director of Economic Development 345 88554 92982 97410 101838 106265 8 330-369 Deputy Director of Planning and Development 340 88554 92982 97410 101838 106265 8 330-369 Director of Sustainability 340 88554 92982 97410 101838 106265 8 330-369 Information Systems Manager 350 88554 92982 97410 101838 106265 8 330-369 Manager of Organizational Development 330 88554 92982 97410 101838 106265 7 290-329 Equity Talent Acquisition Specialist 315 81241 85303 89365 93427 97489 7 290-329 Manager of Parking and Commons Operations 315 81241 85303 89365 93427 97489 6 250-289 Deputy City Clerk 260 74533 78260 81987 85714 89440 5 below 250 Employee Health and Safety Coordinator 245 68380 71799 75218 78637 82056 40 hours/week 42 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Planning & Economic Development Shaniqua Lewis, TO:Common Council FROM:Lisa Nicholas DATE:August 7, 2024 RE:Mayor Appointments- Planning Board ITEM #:9.1 MEMORANDUM Mayor is appointing Jennie Sutcliffe to the planning board for a 3-year term beginning August 12th with a term ending December 31, 2027 43 Mayor’s Appointments Planning Board Resolved that Jennie Sutcliffe be appointed to the Planning Board beginning August 12th, 2024 for a four (4) year term to expire Decem ber 31st, 2027 44 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Mayor's Office Shaniqua Lewis, TO:Common Council FROM:Mayor Robert Cantelmo DATE:August 7, 2024 RE:2024 Working Group-Ithaca Area Wastewater Treatment Facility ITEM #:9.2 MEMORANDUM Mayor Appointments and City Manager Appointments to the 2024 Working Group for Long- Range Strategic Management Planning for the Ithaca Area Wastewater Treatment Facility 45 2024 Working Group for Long-Range Strategic Management Planning for the Ithaca Area Wastewater Treatment Facility WHEREAS, on June 20, 2024, the Common Council of the City of Ithaca debated a time-critical revision to the Contract staffing for the Wastewater Treatment Plant Operations; and WHEREAS the Wastewater Treatment Plant is owned by three municipalities and oversight is provided by the Special Joint Committee (SJC); and WHEREAS the City of Ithaca Department of Public Works has responsibility for staffing and contracting any services for the plant, a highly regulated, critical facility that protects the water quality in Cayuga Lake; and WHEREAS there is no option to scale back operations, which must operate within the parameters set by the NYSDEC; and WHEREAS beyond the immediate staffing needs, the Common Council and the administration finds it desirable to identify a long-term solution to the operational and staffing needs of the plant, now therefore be it RESOLVED that the Mayor establish a Working Group for Long-Range Strategic Management Planning for the Ithaca Area Wastewater Treatment Facility comprised of two Members of the Common Council, one additional member of the SJC, and three members of City Staff, with a mandate to deliberate how best to respond to the long-range staffing and operational needs of the plant, including (1) maintaining the status quo staffing model, (2) fully city staffing the planet, (3) fully contracting the staffing of the plant, or (4) establishing the plant as an independent public authority, and be it further RESOLVED that the Mayoral appointments for this working group be: Alderperson Clyde Lederman (Co-Chair) Alderperson Kayla Matos Special Joint Committee Member Scott Reynolds And be it further, RESOLVED that the City Manager’s appointments for this working group be: Superintendent of Public Works Michael Thorne (Co-Chair) Assistant Superintendent of Public Works for Water and Sewer Scott Gibson Assistant City Attorney Catherine Muskin And be it further RESOLVED that this working group shall set its own meeting schedule, but shall serve no longer than December 31, 2025 without legislative reauthorization, and be it further RESOLVED that the Chairs or their designees will provide a monthly report on the working group’s progress at the Special Topics Work Session Committee of the Whole Meeting. 46 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 Controller's Office Shaniqua Lewis, TO:Common Council FROM:Controller's Office DATE:August 7, 2024 RE:City Controller's Report- Month of August ITEM #:10.1 MEMORANDUM Report from Acting City Controller Scott Andrew- August 2024 47 Controller’s Report to Common Council 7/10/24 Our office is still busy closing out 2023, which will take us until July 2024. In addition, we are busy catching up on the financial reporting for 2021 and 2022. The 2021 financial audit is in progress with the plan of completing that as soon as possible. We are making good progress. We will then move onto the 2022 audit work. Also, we are trying to fill our open positions in the Finance Department. It’s currently a difficult hiring environment. We have temporary assistance working on audit work. In addition, we have Steve Thayer assisting us in his retirement, but his time is limited due to NYS pension requirements regarding earnings in retirement. We have many new staff members in the Chamberlian’s Office and training those members and doing the daily work is difficult. That’s the reason for the limited hours in the Chamberlain’s Office currently. A small piece of good news, we are working to improve relations with City taxpayers on the phone aspect ‐ our Executive Assistant is going to help take some of the pressure off the office by taking phone calls and directing the call to the appropriate person for attention. 2024 tax collections went as smooth as possible considering all the new staff. It has been a real struggle filling our open positions. We look forward to the day we have a fully trained staff. 2023/2024 financial items: We still have several economic items currently impacting our city operations. Inflation, supply chain issues, and staffing issues all are impacting the City operations. As a result, almost all costs are increasing and making it more difficult to operate. Here is a look at some of the 2023 and 2024 activity: Sales tax: We budgeted $17,108,600 in sales tax for 2023. We now have our final 2023 collections, which are $18,016,269. 2023 sales collections started out strong but finished weaker during the last quarter of activity. Overall, we finished over budget by 5.31%. In addition, we had our first sales tax collections of Adult Use Cannabis. These collections are done on a quarterly basis. With one payment remaining for 2023, we have collected an additional $148,500. Please note the Adult Use Cannabis store on the Commons is currently open and we will report collections soon. The renovations will have an impact on the 2024 collections. The 2024 sales tax budget is $18,500,000. This estimated amount included Adult Use Cannabis collections as we did not receive a separate collection for Cannabis tax until December 2023. To date our 2024 sales tax collections have been slightly higher compared to the same time frame collections from 2023. We have collected $7,776,300 to date. We are currently running 1.9% higher than 2023 collections. We still caution that collections can swing significantly during a one‐ month period due to timing of collections. We like to evaluate collections after a quarterly period has been completed. So, don’t get caught up in the reported percentage collections, but just be aware sales tax collections were off to a slower start but are now looking better. Update on parking revenues. Although we continue to see slow improvements in parking revenues, we are still running well below budget. We have collected $2,073,000 in 2023 parking revenue to date. We still have final collections to post from 2023, which should be done in the next couple of weeks. So far in 2024, we have recorded $880,700 in revenues. This revenue source has never bounced back from the pre‐covid period. There are many reasons for the lower revenues in this area. Lots of construction in and around the downtown area, safety concerns on and around the commons, equipment issues, staffing issues, a frustrated attitude for the downtown parking area, and lack of retail stores in the downtown area may all have a negative impact on our parking revenues. We have made some rate increases for 2024 and we should closely monitor our activity to see if on‐street parking rates need to be 48 slightly adjusted as well. We will have the new Conference Center coming online in mid‐2024 and the construction should ease in the downtown area. We will see how revenues respond to those changes. Building permit revenue for 2023 was budgeted at $1,320,000. Our budget estimate continues to reflect the higher construction activity anticipated inside the city, but less than some recent years’ activity. We collected $1,930,000 in permit revenue for 2023. This is good news and hats off to the hard work the Planning and Building Department does for the city! Site development fees were budgeted at $300,000 in 2023. We collected $272,000. Overall, building revenue exceeded our budget estimates. The 2024 permit revenue is budgeted at $1,480,000 and site fees at $140,000. This is a difficult area to budget since many projects are out of our control and the economy can delay project time schedules. For 2024 so far, we have collected $451,450 for Building Permit Fees and $121,650 for Site Improvement Fees. CPI 2023/2024 – It appears inflation hit its peak in June of 2022 at 9.1%. Since that time, lower CPI percentages have been the trend. The 2023 CPI ended up at 4.1%. This compares to the 2022 CPI of 8%. The June 2024 CPI was 3.2% ‐ down from May, 2024. It has been a slow decrease in inflation for the last several months. Good news, but overall prices and operations are still higher because of inflation. We would love, and so would the Feds, to see the rate around 2%. On the one hand a higher CPI is good for our Cornell MOU payment, which is driven by the CPI, but mostly it means higher operating costs for City operations and higher costs for the consumers. Hopefully, we can see more reasonable pricing increases for the remainder of 2024. The Cornell contribution payment was estimated to increase by 2% in 2024. Instead, it will increase by 4.1%, bringing a total 2024 contribution of $4,164,000. Room Tax collection update ‐ As you know we established a city room tax to help fund city costs related to the Conference Center. We collected $1,374,819 in 2021 (started in April 2021), collected $2,306,259 in 2022 and collected $2,431,000 in 2023, final 2023 reconciliations have not been done (the 2023 budget is $2,349,869). All collections have exceeded estimates to date. We will be hoping that trend continues. New York State Budget – The NYS Budget, which was due by April 1st, was approved. We will give you any applicable details that may affect the City when they become available. One item of note, there was $50 million in temporary funding for AIM of which the City was allocated an additional $303,123 for 2024. Another result of high inflation and high interest rates, Mortgage tax revenue is down from 2022, but still meeting budget as we knew inflation would have a negative impact on our budget in this area. We budgeted $600,000 in 2023 and will collect a total of $660,619 in 2023. That compares to a 2022 total of $1,342,407. In 2024, we budgeted $625,000. So far this year, we have collected $339,700. Early report on higher assessment rates. As most of you have heard, Tompkins County property owners, including the city, are receiving their preliminary assessments for their 2025 tax period. Early reports reflect a 20% average increase for the county overall. The city average increase looks to be about 15%. The city won’t receive the final 2024 assessments from the county until July 1st, 2024. The assessments are done by Tompkins County but are driven by the local housing pricing and the local housing market. If housing prices continue to climb and properties are being sold at those higher prices, the assessments will continue to climb. The 2024 assessments are the basis for the 2025 tax levy. The 2025 tax rate is the other piece of the equation. The 2025 tax rate and tax levy will not be finalized until 49 November 2024. The Common Council has an opportunity in October to discuss, amend and approve the City Manager’s 2025 budget. That budget will include recommendations for the 2025 tax rate and tax levy. The 2024 tax levy for the city increased by 5%. The 2024 tax rate remained the same in 2024 at $11.98 per $1,000 assessed value. Please note there are many reasons why the tax levy increased in 2024. Some of the main reasons include increasing labor costs, including fringe. All labor rates increased in 2024, with the lowest increase at 2.25% and many increasing well beyond 5%. We currently have all labor contracts approved during 2024, which is a rare experience. Labor rates had to increase significantly to be competitive with the local labor market. The city has had and still has significant vacancies in many departments and the need to increase salaries is real and costly. Related 2024 fringe benefit costs are also increasing much higher as health insurance premiums increased by 8% and pension contributions for the city increased by 14.5% to 19.5%. With 70% of the city budget devoted to personnel, it’s difficult to have much flexibility in making other adjustments. Not to mention, all costs of city operations increased over the last two years due to the rising inflation. It’s a difficult balance of services and costs for this community. As you learn more and more about city operations, you will see how difficult it can be to keep costs to a minimum, but at the same time provide the community with the necessary services. It’s a necessary balance and a constant battle, but one we take seriously and work hard to achieve. End of report. All areas highlighted in lime green are changes from the previous month. 50 CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 City Manager's Office Shaniqua Lewis, TO:Common Council FROM:Deb Mohlenhoff City Manager DATE:August 7, 2024 RE:City Manager Monthly Report- Month of August ITEM #:11.1 MEMORANDUM Monthly Report to Common Council -August 2024 City Manager Strategic Themes Update - August 2024 51 M E M O R A N D U M Date: August 7, 2024 To: Common Council From: Deborah Mohlenhoﬀ, City Manager RE: Monthly City Manager Report for August 2024 I am pleased to provide this monthly report to Council that will serve as an opportunity to highlight the work of our city departments and give key updates on ongoing initiatives. City Attorney With the City Attorney position ﬁlled, the Oﬃce is in the process of recruiting for the vacant full-time and half-time positions. In the meantime, the Oﬃce continues to support Council, the City Manager, and the City’s departments and boards in carrying out their work. Greater Ithaca Activities Center (GIAC) This is perhaps the best time of the year to witness all that GIAC does. We invite you to stop by camp, league games that occur five nights a week, or visit the Alex Haley Municipal Pool, which is open seven days a week, weather dependent. •GIAC Summer Day Camp is in full session with 140 registered campers, 18 seasonal camp counselors, 20 YES workers, and three workers from Workforce New York. •We caulked and patched the Alex Haley Municipal Pool, and it seems to be holding up thus far for the season. It has been busy during these hot summer days. We have an almost full complement of 16 lifeguards, two custodial workers, and two cashiers. •Youth/Teen and Adult Summer Leagues have been on the way with lots of excitement. •RRBL 2024 - This year’s league has 4 divisions: Rising Stars, Prospects, JV, and Varsity. Each division has 4 to 5 teams with a local sponsor per team. Each team has a minimum of 8 players, some traveling from as far as Binghamton and Elmira to compete. •GIAC Rec League (Adult summer league) -This year’s adult league has 5 teams with 10 players each. •The GIAC Recreation Center (GRC) - The GRC is almost open! Several punch-list items still to be done before we can have a grand opening. Thanks to the awesome attention from staff in Building Division, IFD, and Engineering we were able to get a temporary certificate of occupancy, which allowed us to use the gymnasium portion of the GRC for the Prince Jakim & Dominque summer basketball camp which has 30 campers. •Our Chet Cashman Summer Boxing Bash is scheduled for 3pm on Saturday, August 10 at GIAC. 52 Ithaca Fire Department •Six new ﬁreﬁghters started on July 8, 2024. They begin the ﬁfteen-week academy at the New York State Fire Academy in Montour Falls, NY on Monday July 29, 2024. •The three recruits who completed the Academy in May are nearing the completion of their IFD speciﬁc training. They will transition to a shift assignment when they have completed IFD evaluations. •DC Mike Moody completed his NYS Codes training and is certiﬁed as a Building Safety Inspector (BSI) •Our City of Ithaca YES worker has started and is working diligently on our records digitization project •Annie Sherman retired from the City of Ithaca after twenty years of service. Her last post was with IFD working on our records digitization project. Thanks, Annie, for your years of dedicated service! •Hydrant maintenance continues across the city to ensure they are in good working order. •Construction continues at the new East Hill Fire Station. Anticipate steel construction members to be erected during the month of August. •The C-Shift completed a victim recovery drill from the nets at the South Stewart Ave bridge. •During the July 15, 2024, thunderstorm IFD had over thirty calls for service come in the ﬁrst ninety minutes. •City of Ithaca representatives met with Bell and Spina Engineering to review the initial study related to renovations of Central, South Hill, and West Hill ﬁre stations. More information to follow initial feedback from city representatives. •FF Shawn Lauper has returned from three months of military leave where he attended advanced Warrant Oﬃcer military training and received a citation for outstanding achievement for his performance. Ithaca Police Department •On 7/9, Oﬃcer McCarthy, Sgt. Meskill, and Sgt. Necheporek interacted with distraught female and grabbed her as she jumped from the six-mile creek Bridge. •Recruitment update - o Test on September 28th, Sign-up closes August 29th o Video under production including 2 - 90 sec interviews, 1 oﬃcer from community and a recent lateral sharing their experience o Working with CJC (Community Justice Center) on content for radio and print advertising o Lawn Signs o Business cards with QR code for the website •Meetings with West State St Business District and the Commons requesting additional assistance with nuisances around small businesses in Ithaca, appreciate increase in police patrol, request further police visibility •Working group with IFD, Tompkin Community Action on an increase in call volume at Asteri •Continuing role in homeless encampment outreach with homeless outreach partners •Participated in a charity softball event with the Tompkins County Sheriﬀ’s Oﬃce, Cornell Campus Police, and Ithaca College Public Safety. IPD took home the championship with an 18-17 ﬁnal score! All the proceeds from the event went to the American Foundation for Suicide Prevention. Public Information and Technology 53 On July 19th, CrowdStrike was involved in a global IT outage which impacted businesses operations for the City of Ithaca. City IT staﬀ became aware of the global outage around 5:30 am and began remote assessment. An IT staﬀ member reported to the Ithaca Fire Department Central Station and conﬁrmed several computers were aﬀected. Remediation eﬀorts began using published guidance from CrowdStrike. Core servers were also aﬀected and needed priority remediation. IT staﬀ met and developed a plan for one member of staﬀ to focus on the servers while other staﬀ address the computers in City Hall. A major issue we immediately faced was accessing the corrupt ﬁle on encrypted hard drives. Once the core servers were online, we were able to access the information needed to unlock the hard drives. Recovery eﬀorts continued in City Hall and then moved to IFD/IPD, DPW, and GIAC/Youth Bureau/Cass Park. The IT staﬀ estimate that 60-70% of our Microsoft Windows based systems were impacted. Of the impacted computers, 90% were remediated by close of business on 7/19 with the remaining computers remediated by 7/23. IT staﬀ met with the City Manager for an after-action review and identiﬁed lessons learned which included technical, communication, and documentation elements. It is also important to note that the type of outage required individual visits to every city computer to apply the ﬁx, requiring intensive and time-consuming manual labor. We currently only have 4 employees in the IT department (however, Alan is still serving in dual capacity as Acting Director) and one employee was out on vacation at the time. Staﬀ did a phenomenal job responding to this incident. This article is a great summary of the impact of the outage worldwide and has some items to consider as we are looking at our budget and IT support in terms of staﬃng and infrastructure. https://www.csoonline.com/article/3476136/ciso-debrief-early-takeaways-from-crowdstrike.html Public Works Superintendent •Continued engineering analysis work on the FEMA ﬂood mitigation project. •Prepared draft 2025 DPW budget for staﬀ review and submission. •Worked on proposed DPW fee increases for 2025 budget. Engineering •Design continues for Stewart Ave bridge over Fall Creek (deck replacement) and N Cayuga St bridge over Fall Creek (full replacement). •Design continues for trail extension to the Kirby Edmonds bridge over Rt 13 and the Town of Ithaca's Gateway trail, including access to Buttermilk Falls State Park. •GIAC teen recreation center received a Temporary Certiﬁcate of Occupancy. •In design development for Cass Park pavilion and bathroom building replacement project. •Safe Streets and Roads for All project has a project website and interactive map to report safety concerns: www.safestreetstompkins.com. A virtual public meeting was held on July 24, 2024. •Active Transportation Network Plan (Move Ithaca) started public engagement. •Reﬁning draft Design Report for Route 13/Cayuga Waterfront Revitalization project (BUILD grant). Design approval to follow. •Awarded construction contract for an addition to the large pavilion in Stewart Park to house IYB summer camp equipment. •Stewart Park Splash pad substantially complete. •Dryden Road garage repairs are complete, except for a few minor clean up items. The garage is open to the public and in full service. Project came in under budget and ahead of schedule. 54 Streets & Facilities •Completed paving 100 & 200 block of Adams St. & 200 block Franklin St. •Completed 2024 Mill & Pave contract with Contractor (Suit-Kote). Obtaining quote for additional street paving work for 2024. •Completed stormwater work on S. Aurora St. •Completed stormwater work on Kline Rd. •Started repair work on S. Cayuga St. and South Hill Terrace. •Completed guiderail repair along Taughannock Blvd. •Continue with repair of utility ditches throughout City. Water & Sewer •Replaced two slide gates in the WWTP Inﬂuent Building, requiring intermittent late-night shutdowns of the plant. •Performed water service replacements on Seneca Street, scheduled for completion in early August. •Interviewed for Admin Assistant position for WWTP. •Have two interviews scheduled for Financial Management Assistant for Water & Sewer. •Scheduling interviews for Wastewater Treatment Plant Operator Trainees •A PESH inspection revealed that we need to train supervisors for "Competent Person Training" and OSHA 10 before August 28th. Working on scheduling training with HR. •Continued design work on the Buﬀalo Street Pump Station (currently used by RIBS) for construction in early 2025 •Tetratech has been working on preparing their draft building concept report for the Water & Sewer Building renovation project. •Prepared bid package for treatment plant chemicals •Prepared bid package for chopper pumps for Buﬀalo Street Pump Station. •Prepared 2025 capital and operating budgets. •Performed various ﬁre hydrant and water and sewer service replacement jobs. Parking & Commons •The Dryden Road Garage restoration project and repairs to our Dryden Road Garage Pay-On-Foot Station have been completed, so we are fully operational again. •The Water Feature on the Commons is back in service and running peacefully thanks to a new pump and a complete clean out •We replaced and updated the rocks in the abacus on the Commons playground (they came all the way from Germany!) 55 City Manager Action Items – 8/7/24 Updates This document is a merger of the City Manager’s original 100-day plan and the Strategic Themes set by council at their Legislative Retreat. Items that were completed on the 100-day plan have been removed. Remaining items have been sorted into the council's strategic theme categories. Legislative priorities assigned to staff have also been added to this document. CLIMATE JUSTICE, RESILIENCE, & SUSTAINABILITY -Mitigate impacts of climate change and develop plans for resilience while prioritizing climate justice communities. Goal/Action Item Progress/Action Taken Other Notes/Updates Pass Justice 50 -capital projects committee developed matrix and timeline for incorporating J50 into CP process COMPLETED SOCIAL HEALTH & BELONGING -The City of Ithaca works to make sure that every person, regardless of race, religion, sex, sexuality, nation of origin, or socioeconomic status is a part of a vibrant community. Every person should have access to economic stability, community cohesion, vibrant and beautiful neighborhoods, educational Goal/Action Item Progress/Action Taken Other Notes/Updates Start collaboration with Collegetown BID Staff directed to write memo -Staff prepare short memo on what has been done to date to create a BID in Collegetown NO UPDATES Equity and Justice statement to all departments and explore a required diversity training component to employee onboarding process rollout -Identifying use of budget dollars set aside in 2024 budget for implementation of the diversity statement Strategic workplan -HR Director is developing training to be delivered to Senior Staff NO UPDATES 56 EFFECTIVE, TRANSPARENT, & COLLABORATIVE GOVERNMENT -A government that provides regular, timely information to the public on progress, opportunities, and challenges; collaborates with municipal and institutional partners to deliver cost-effective services; and offers clear processes and rationales for decision-making. Goal/Action Item Progress/Action Taken Other Notes/Updates Reestablish Advisory Boards These updates will now be provided by the working group chair. Staff are here to support this work as Invite Council to participate in Capital Planning; Create a framework for capital spending/prioritization built from needs study projects for inclusion in 2025 Budget -pre-screen survey completed and committee is preparing recommendations to present to council -request to change CP meeting to Thurs 9/26 https://ecode360.com/8385913 switch to Council-Manager form of government charter/code for identified minor inconsistencies COMPLETED support with Munis to assist with workflow, overload, and backlog -As the recent Deputy Controller appointment was a promotion from within, that employee was continuing to do both jobs until the position they vacated was filled. That position has now been filled so we have more support in the Controller’s office. -City Manager is meeting weekly with both Deputy Controllers to manage workload Common Council & staff for feedback distributed -staff budget survey closed July 26 and results are being compiled -OpenGov has been meeting regularly with City IT and Controller staff to build the technical elements of the data transfer for the new budget portal 57 EFFECTIVE, TRANSPARENT, & COLLABORATIVE GOVERNMENT (cont’d) Review all labor contracts and determine if there are any changes needed to come in line with the more recently negotiated contracts; review management compensation plan and recruitment practices adjustments will be voted on at this meeting -City labor team collected feedback from all supervisors with CSEA Admin employees to ensure we are addressing any concerns in our upcoming negotiations and design best pathway forward for separating the City Clerk position from the current Director comprehensive redesign of city’s website and design process for regular content review and updates -will be addressed with PIT reorganization NO UPDATES Work with staff to identify additional processes or policies that need to be modified or created place over many months once we identify what policies need to be updated -first step will be identifying what policies we need to update and what policies are missing; next will be identifying the priority EXAMPLE MODEL: https://tompkinscountyny.gov/ctyadmin/policy/index the City’s brand, media relations, social media strategies, public information strategies, and crisis communication. NO UPDATES that employees are receiving regular feedback into the City Budget process budgeting and KPIs ONGOING public NO UPDATES COMPLETED 58 COMMUNITY DEVELOPMENT & ECONOMIC VITALITY -The City will strive to be fiscally sound, multi-resourced, diverse, and affordable for all renters and property owners, while balancing available funding with sensible spending. Goal/Action Item Progress/Action Taken Other Notes/Updates Reevaluate CIITAP -staff work is completed unless council wishes to take any action at a later date COMPLETED profits, local leaders of color, etc. help coordinate logistics NO UPDATES SAFE & ACCESSIBLE HOUSING -Increase housing access, quality, stability, and sustainability across a range of incomes and housing types, with equitable availability in neighborhoods throughout the city Goal/Action Item Progress/Action Taken Other Notes/Updates Implement a comprehensive approach to serving unhoused population system for communication about encampments -established a regular meeting with outreach partner organizations and City staff to work through some of the challenges encountered in policy enforcement -invited Dr. Charlie Willison (https://charleywillison.publichealth.cornell.edu/) to a city & outreach partner meeting to review the city’s policies and offer guidance on best practices for encampment management -the City Manager still continues to be the main point of contact for work related to enforcing the city’s encampment policies -the City continues participation in the Bridge to Shelter working group that will wrap in August and make recommendations to the County tabled review in September STR – COMPLETED ADU - ONGOING 59 MOBILITY, ACCESSIBILITY, & INFRASTRUCTURE -Respond efficiently to community infrastructure needs & ensure safe and accessible streets and sidewalks for all. Goal/Action Item Progress/Action Taken Other Notes/Updates Innovating solutions to address snow and ice maintenance previous benchmarking research on this topic at September Study Session meeting ‘request tracker’ categories -working on public marketing campaign NO UPDATES Live link: https://www.cityofithaca.org/772/SeeClickFix -repurposed Commons position will be key to Submitted as part of the City Manager’s report for the August 7, 2024, meeting of Common Council 60