HomeMy WebLinkAboutMN-AOC-2024-02-06 1
MINUTES (as approved March 5, 2024)
Access Oversight Committee (AOC)
Tuesday, February 6, 2024 at 5 PM
The AOC held its meeting by ZOOM Conferencing
Present: chair Rich DePaolo, secretary Wayles Browne, vice chair Wies van Leuken,
member Paul Smith, City of Ithaca Common Council liaison Margherita Fabrizio; Access
Coordinator Alex Wiers, Lauren Kelly (Director of Government Affairs – Fingerlakes
Region, Charter Communications), Karen Heck (Senior Manager for PEG Areas (NY,
NJ, CT), Charter Communications), member of the public Tony Ingraham
01. Call to Order 5:04 by DePaolo. Introductions. Welcome to new member Margherita
Fabrizio (Fifth Ward), liaison from City of Ithaca Common Council.
02. Agenda Additions and/or Deletions. DePaolo: re 07d, we'll discuss the present
update to the Manual; at the next meeting we'll take up suggested modifications
submitted by Heck. Van Leuken: add 07i: Ministudio surplus equipment.
03. Public Comments. Ingraham: would like Monday afternoon hours rather than
evening hours (not only Wednesday). Concerned also that when a reservation is made
for two mini-studio hours in the middle of the four opening hours, there is no two-hour
time slot left for others.
04. Comments by AOC members. Fabrizio asks about negotiations on updating the
franchise agreement. DePaolo: no action in past couple of years, when the last draft
was submitted by the negotiating committee, Charter responded with a draft resembling
an older version, "a disconnect." Former City Attorney Ari Lavine used to represent the
city, not clear who does now. Lavine is a consultant to the City now. Fabrizio: is
Common Council represented on the Committee? DePaolo: no.
Kelly introduces herself; hasn't been able to meet the City Attorney; wasn't here for the
negotiations on the current franchise agreement. Please connect her with new City
Attorney and Mayor. DePaolo: I will lead that conversation.
Fabrizio: notes that fees have not changed since 2003, but fees for recording City
meetings go up 4% per year; wonders about fees in other communities that have PEG.
DePaolo: the 15 cent PEG Fee was raised at an earlier meeting but Charter did not
want to consider it. Fabrizio: will research equitable amounts of money.
Fabrizio: recalls an Ithaca Times article ca. 10 years ago about maintenance issues.
What is Charter's responsibility? And is there an official YouTube Channel?
Browne clarifies: individual producers post their own shows on their own YouTube
channels. DePaolo: there was a volunteer effort to stream PEG programs, but the
people involved are no longer in town.
05. Approval of Minutes of the December 5, 2023 Meeting. Moved by DePaolo,
seconded by Browne. Approved 5-0 without change.
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06. Access Studio Coordinator Report (attached). DePaolo screenshares it.
a. Purchase of Play Back System - update. Van Leuken asks about equipment
being purchased. Wiers: still in process. [See Additional Notes: Week of Feb. 26.] Wiers:
the studio won't be disrupted during installation (it takes 1 or 2 days). DePaolo asks
about transition from old Nexus to new equipment. Van Leuken asks Wiers to notify
producers about any down time; Wiers: will look into it.
DePaolo to Fabrizio: funding for equipment is from the 15-cent-per-subscriber per
month fee paid by subscribers in the three participating municipalities. He mentions that
subscribers who use the Spectrum App for their TV channels do not get the PEG
channels, even though it's mandated by the franchise agreement that they must;
unjustifiable. The 5% (City) and 3% (Town and Village) Franchise fees go to the
municipalities' general funds.
b. Charter’s report on Monthly Subscriber Fees through 2023 (attached). Kelly is
asked why it is called "Construction Fund": just a name they gave it in that department.
Van Leuken: it fits with my figures, but $2,000.00 of the bill for playback equipment
should have come out of 2023 funds, not from 2024. However, this doesn't change the
final balance. Wiers: all playback equipment has been paid for, no more to be
purchased.
07. Member Reports
a. Election of Chairperson, Vice Chairperson and Secretary. Browne nominates
DePaolo for Chair, van Leuken for Vice Chair, and himself for Secretary. There were no
other nominations. Voted: 5-0-0.
b. Adoption of Meeting Time. AOC keeps the same meeting times: first Tuesday of
the month at 5 PM.
c. Staffing Levels and Hours of Operation - annual review. Van Leuken: at present
we have the studio open 16 hours a week plus 4 hours for administrative work. It would
be nice to have it open all 20 hours. DePaolo: Charter hasn't given us the necessary
salary figures for some years. It probably couldn't be discussed publicly; we might need
advice of counsel.
Van Leuken: 16 hours seems to fit the producers' needs now. Fabrizio asks about
payment of staff. DePaolo: it's 0.5% out of the Franchise Fee (5% or 3%) that goes to
municipalities.
Have some producers asked for changes in the studio opening times? Wiers: for
some producers evening hours are useful, but others might prefer afternoons. Van
Leuken: I have contacted producers twice and got only one response back from a
producer who prefers more afternoon hours. DePaolo: suggests no change; only
change the mini-studio rules. Smith suggests 2 afternoons and 2 evenings. Not less
than 2 evenings: sooner or later producers will want to do live evening programs. Wiers:
1 regular user always has Monday evenings, but I don't know if he could shift. To
DePaolo: I can't say if I'll be available Monday afternoons. Browne: if we change the
time to Monday afternoon, we should give a month's notice. DePaolo: we'll consider a
change at the next meeting; in the meantime, Wiers can review his schedule.
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d. PEGASYS Policies and Procedures Manual - updates. DePaolo screenshares
the document. He suggests changing reservations for the Mini-Studio so as to only
allow the first 2 hours or the last 2 hours of the 4-hour timeslot.
Browne moved and DePaolo seconded a resolution to amend Sections 4 and 8 of the
PEGASYS Policies and Procedures Manual of November 7, 2023.
WHEREAS, the Access Oversight Committee ("AOC") wishes to amend Sections 4 and 8
of the current Policies and Procedures Manual for the PEGASYS Community Media
Center ("PEGASYS"); now therefore be it
RESOLVED, that the following changes shall be made to the PEGASYS Policies and
Procedures Manual ("Manual"): added to Section 4.2 will be "and no individual or group
may use it for more than 4 hours per week. Moreover, reservations for a 2-hour timeslot
must be either for the first or last 2 hours of the 4-hour daily timeslots."; in Sections 8.1
and 8.2 "This Agreement expires on December 31 of the year that it is signed" will be
replaced with, "This Agreement expires on December 31 of the year for which it is
executed,” added to Section 8.7 will be "(3) No individual or group may use the Mini
Studio for more than 4 hours per week; (4) A single 2-hour timeslot can only be reserved
for the 1st or last 2 hours of the four-hour daily timeslots"; and added to Section 8, as
8.10, will be the "Usage Privileges Request Form"; and now be it further
RESOLVED, that this amended Manual will be known as the PEGASYS Policies and
Procedures Manual of February 6, 2024 and will go into effect immediately.
Resolution passes 5-0-0.
Van Leuken: we also need to change the mailing address in sec. 1.2. because of
the fence blocking the "612 W. Green Street" entrance, no mail can be delivered there.
Wiers suggests using Charter’s 519 W. State Street address. Heck: go with 519 W.
State for now, and I'll confirm it.
e. City of Ithaca Website/AOC section - update. The City's website no longer posts
the AOC's minutes and agendas. The most recent agenda is from May 2, 2023 and the
most recent minutes are from June 6, 2023. it also lists a non-existing vacancy. Fabrizio
will check with the Clerk’s office to find out where the problem is and get the City's
website updated with info about AOC + agendas + approved minutes.
f. Common Council meetings on Government Channel 15 - update. Kelly has not
heard back from City; will reach out again. Fabrizio: the City streams meetings live and
puts them on YouTube. DePaolo: Channel 15 is just another platform to be used. The
Government channel isn't showing much else at the moment. Fabrizio asks if there
would be additional cost. Van Leuken: staff used to be paid $15/hour, increasing 4% per
year, for recording meetings.
DePaolo: let's consider this next month. Obviously, viewership is limited by the fact
that channels 13-15-16 aren't watchable on the Spectrum App.
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g. PEGASYS Website - update. Smith: no new reports: it is a work in progress.
Wiers and I will have a follow-up meeting soon.
h. Showcasing PEGASYS awards and photographs at PEGASYS -update. Van
Leuken: Some plaques were found and now hang on the wall. But I want the record to
show that sometime after April of 2022 Charter Staff removed all historical records from
PEGASYS. This was done without notification to or permission from the AOC and, in
the case of the awards, without permission from the producers whose property it was,
and so far without any apology or remedy offered by Charter. I would like to hear from
Charter that it won't happen again.
DePaolo solicits comments from Charter. Heck: this was done by Mike Montesano.
Nothing should have been discarded after the walls were painted. It was unintentional.
We apologize for what happened. Van Leuken: appreciates Heck's words
i. Mini Studio surplus equipment. See list attached. Smith: has looked at all items;
the studio should keep 4 of them and dispense with the rest. He separately identified
items that should be donated to producers and those that should be given to the Reuse
Center.
DePaolo moved and Browne seconded a resolution to approve the disposition of surplus
Mini Studio equipment.
WHEREAS the Mini Studio of the PEGASYS Community Media Center (“PEGASYS”) was
recently updated; and
WHEREAS a decision must be made on the disposition of the Mini Studio's old equipment;
and
WHEREAS, Section 15.3 - 2 of the Franchise Agreement states that Participating
Municipalities shall approve the use of Public, Educational and Governmental (“PEG”)
access equipment; and
WHEREAS, a detailed list of the surplus equipment and recommendations on their
disposition is attached and part of this resolution; now therefore be it
RESOLVED that the Access Oversight Committee ("AOC") approves the disposition of the
surplus Mini Studio equipment to be carried out pursuant to the attached list; and be it
further
RESOLVED that the AOC directs the studio coordinator and Charter Communications
("Charter") to keep the equipment identified on the list as "keep for PEGASYS for future
dubbing"; and be it further
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RESOLVED that the AOC directs and authorizes the studio coordinator and Charter to
dispose of the equipment identified as suitable to be recycled by donating it to the Reuse
Center; therefore be it
RESOLVED that the AOC directs that equipment identified as suitable for donation should
be donated to PEGASYS producers, after the results of the solicitation of active producers.
Passes 5-0.
08. Old Business
a. Streaming Channel 13. DePaolo: can we reinvigorate the idea? We'd need a
volunteer with proper equipment. Smith: is interested, happy to talk to volunteers.
DePaolo: will put Smith in touch with the earlier interested person.
09. New Business:
Fabrizio: Does AOC ever ask for interns? DePaolo: let's ask Charter. Kelly: A topic to
bring up during franchise negotiations.
10. Next meeting: Tuesday, March 5, 5 pm.
11. Adjournment. 7:05 PM
Authority: City of Ithaca code Chapter 18, "Cable Access Oversight Committee". Adopted by the Common Council of
the City of Ithaca 11-5-2003 by Ord. No. 2003-17. Available at https://ecode360.com/8386207.
Page on the City website: https://www.cityofithaca.org/369/Cable-Access-Oversight-Committee
Contact information for AOC members:
City of Ithaca: Wayles Browne, secretary <ewb2@cornell.edu>.
City of Ithaca: Common Council liaison 2024- Margaret (Margherita) Fabrizio, mfabrizio@cityofithaca.org.
City of Ithaca: Paul Smith <smithcommapaul@hotmail.com>.
Town of Ithaca: Rich DePaolo, chair <RDePaolo@town.ithaca.ny.us>.
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Village of Cayuga Heights: Wies van Leuken, vice chair <pmv4@cornell.edu>.
Web site for the PEGASYS Community Media Center studio, with program schedules:
https://pegasys.webstarts.com/index.html or https://pegasys.yourwebsitespace.com/
studio location: 612 West Green Street, Ithaca, New York
mailing address: 519 West State Street, Ithaca, NY 14850
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donate give it away, some specific people would enjoy getting specific items - AOC is ha
future dubbing subcommittee agrees that this item should be retained to become part of an analo
pairs with this item and another item should be kept together
recycle the best place for recycled electronics is the Finger Lakes Reuse, https://ithacare
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Ithaca Total Construction Fund Balance
Balance Accrual Spend Balance Accrual
2023
Spend 2023
Balance Accrual
2024
Spend 2024
Balance
12/31/2021 2022 2022 12/31/2022 12/31/2023 1/31/2024
Cayuga Heights
.15/sub
$ 6,140.33 $ 934.80 $ ‐ $ 7,075.13 $ 828.75 $ (4,733.23) $ 3,170.65 $ 63.45 $ (1,867.48) $ 1,366.62
Town of Ithaca
.15/sub
$ 22,436.27 $ 3,241.95 $ ‐ $ 25,678.22 $ 2,795.85 $ (16,176.94) $ 12,297.13 $ 216.30 $ (7,242.87) $ 5,270.56
City of Ithaca
.15/sub
$ 29,214.80 $ 3,884.10 $ ‐ $ 33,098.90 $ 3,308.10 $ (20,680.06) $ 15,726.94 $ 253.50 $ (9,262.98) $ 6,717.46
TOTAL $ 57,791.40 $ 8,060.85 $ ‐ $ 65,852.25 $ 6,932.70 $ (41,590.23) $ 31,194.72 $ 533.25 $ (18,373.33) $ 13,354.64
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PEGASYS Policies and Procedures Manual
February 6, 2024
PEGASYS Community Media Center
612 West Green Street, Ithaca, NY
Ithaca, NY
a service
of
Charter Communications, Inc.
City of Ithaca
Town of Ithaca
Village of Cayuga Heights
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Table of Contents
1 GENERAL 04
1.1 Public, Educational and Governmental Access Television 04
1.2 PEGASYS Community Media Center and Participating Municipalities 04
1.3 Hours of Operation 04
1.4 Access Oversight Committee (AOC) 05
1.5 Eligibility 05
1.6 Records maintained 06
2 TRAINING OFFERED AT PEGASYS 06
2.1 Training Courses 06
2.2 Training Course Requirements 06
2.3 Certification in Production Skills 06
2.4 Producer Certification 07
3 BUILDING AND EQUIPMENT RULES 07
3.1 Building Rules 07
3.2 Care of and Responsibility for Equipment 07
3.3 Use of Equipment 07
4 THE PRODUCTION PROCESS 08
4.1 Production Planning 08
4.2 Production and Equipment Reservations 08
4.3 Commercial Rentals 09
5 CABLECAST REQUESTS AND PROGRAM SUBMISSION RULES 09
5.1 Cablecast Requests 09
5.2 Program Submission Rules 10
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6 PROGRAM CONTENT RULES 11
6.1 Free Speech Rule 11
6.2 Commercial Content Restrictions 11
6.3 Illegal Content Restrictions 12
6.4 Indecent Content Restrictions 13
6.5 Program Ownership and Distribution Rights 14
7 MISCELLANEOUS 14
7.1 PEGASYS Awards 14
7.2 PEGASYS Archive 14
7.3 Publicity 14
7.4 Bulletin Board 14
7.5 Conflict with Franchise Agreements 15
8 APPENDIX 15
8.1 PEGASYS Public Access Cablecast Agreement 16
8.2 PEGASYS Producer Responsibility Agreement 17
8.3 PEGASYS Training Request Form 18
8.4 PEGASYS Talent Release 19
8.5 PEG File Uploading Instructions 20
8.6 PEGASYS Commercial Rentals 22
8.7 Studio Reservation Form 23
8.8 Field Equipment Reservation Form 24
8.9 Editing Reservation Form 25
8.10 Usage Privileges Request Form 26
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PEGASYS POLICIES AND PROCEDURES MANUAL (“The Manual”)
1 GENERAL
1.1 Public, Educational and Governmental Access Television
Public, Educational and Governmental (“PEG”) Access Television was created to provide a public
free speech forum. The Federal Cable and Telecommunications Acts of 1984, 1992 and 1996
permit local governments to require local cable operators such as Charter Communications, Inc.
d/b/a Spectrum in New York State (“Charter”) to provide equipment, facilities, and channel space for
Public, Educational and Government access, as compensation for their use of local rights-of-way.
These channels must be carried on the basic tier of cable service. In Tompkins County, they are:
Public Access on Channel 13, Educational Access on Channel 16 and Governmental Access on
Channel 15.
1.2 PEGASYS Community Media Center and Participating Municipalities
The PEGASYS Community Media Center (“PEGASYS”) is the place where local individuals,
groups, educational institutions and governments can use the PEG channels to transmit non-
commercial programs in Tompkins County. PEGASYS is funded by Charter, Participating
Municipalities and their cable subscribers. Charter owns and operates the access system, pursuant
to its franchise agreements with the City of Ithaca and other municipalities. Participating
Municipalities are municipalities that per their franchise agreements provide the funding for
PEGASYS’ Staff (“Staff”) and equipment. Currently these are the City of Ithaca, Town of Ithaca and
Village of Cayuga Heights.
PEGASYS has a fully equipped and staffed studio for the creation and cablecast of PEG
programming, a television studio, playback room, mini studio, editing stations, a viewing area,
portable video kits, a meeting room, a training room and Staff office. It is accessible to people who
use a wheelchair. PEGASYS is located at 612 West Green Street, Ithaca, NY. However, it can only
be accessed from Charter's parking lot gate at 519 West State Street by contacting the Access
Coordinator from the gate, at: 607-272-7272. The PEGASYS mailing address is 519 West State
Street, Ithaca, NY 14850.
1.3 Hours of Operation
PEGASYS has the following hours of operation:
Monday, Tuesday & Thursday: 5:30 PM – 9:30 PM
Wednesday: 1:00 PM – 5:00 PM
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PEGASYS observes the following seven holidays each year:
New Year’s Day
Dr. Martin Luther King, Jr. Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
Other changes in hours of operation will be posted on the PEGASYS Notice Board (outside the
main entrance) and forwarded by mail or Email to all producers and members of the AOC no less
than two weeks in advance, when practicable.
1.4 Access Oversight Committee (AOC)
Oversight of PEG Access Television and PEGASYS is carried out by the Access Oversight
Committee, a 5-member Committee, appointed by the Mayor of Ithaca with Common Council's
approval. It has representation from Participating Municipalities and majority representation from
the City of Ithaca. It monitors and makes rules for PEGASYS, its hours of operation and staffing,
and recommends equipment budgets for public, governmental and educational access pursuant to
the City’s 2003 Franchise Agreement and Chapter 18 of the City Code. The AOC’s contact
information, agendas and minutes are available at the City of Ithaca’s website:
https://www.cityofithaca.org/369/Cable-Access-Oversight-Committee. The AOC receives its
correspondence at Ithaca’s City Hall, 108 East Green Street, Ithaca, NY 14850 or by Email to the
AOC's Chair Person. The Committee welcomes inquiries, concerns and comments from
Producers.
1.5 Eligibility
a. To use PEG channel time, you must reside in Tompkins County, be at least 18 years old, sign the
PEGASYS Public Access Cablecast Agreement found at Section 8.1, page 16, and follow the rules
of this Policies and Procedures Manual (“the Manual”). Use of channel time is free.
b. You are considered a Provider, when you schedule time for programs that have not been
produced by you.
You are considered a Producer when you produce programming for cablecast on PEG channels,
with or without PEGASYS equipment and facilities, and are certified as Producer.
c. To use PEGASYS’ production facilities, you must fulfill the requirements of Section 1.5-a above,
complete PEGASYS training, be certified by Staff for all PEGASYS equipment you plan to use and
sign the PEGASYS Producer Responsibility Agreement (Section 8.2, page 17).
d. Use of the PEGASYS’ production facilities is free for residents of Participating Municipalities
(Section 1.2). Use by others is subject to a bi-annual Usage Fee, currently set at $20.00 for
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individuals and $50.00 for organizations. This Usage Fee is due when you first receive training, and
every six months thereafter.
e. Minors between the ages of 14 and 18 are permitted to assist with video productions when an
adult takes legal responsibility for the minor's use of PEGASYS’ equipment and facilities.
Exceptions may be made at Staff discretion or by the AOC if no agreement can be reached with
Staff.
1.6 Records maintained
Use of the PEGASYS facilities and equipment and PEG Channels is tracked by Staff with the use of
Charter's data management and storage system. In accordance with the requirements of New York
State regulations at 16 CRR-NY 895.4 (c)(10), PEGASYS staff is required to maintain records of the
use of the access channels, including the names and addresses of persons and organizations
providing programming for these channels. These records must be available locally for public
inspection upon request and retained for a minimum of two years.
2 TRAINING OFFERED AT PEGASYS
2.1 Training Courses
PEGASYS provides training courses throughout the year for Studio, Editing or Portable Field
Production Equipment. Training consists of lectures and hands-on experience in production
techniques. A training syllabus will be provided as part of the training. Courses are scheduled on a
regular basis. Custom and advanced training are available upon request.
2.2 Training Course Requirements
No prior experience is required or assumed for the basic studio, editing or portable courses. There
is one pre-requisite: the applicant must demonstrate his or her intention to produce or participate
in the production of PEG access programming at PEGASYS. To enroll, submit the PEGASYS
Training Request Form at Exhibit 8, page 18, to PEGASYS staff.
2.3 Certification in Production Skills
Trainees will be certified to work with any piece of equipment once they have, in the judgement of
PEGASYS Staff, successfully completed the relevant training course. Trainees who have not used
their production skills for more than 6 months, or who Staff believes have not attained a minimum
proficiency, may be required to refresh their knowledge by repeating training courses or
demonstrating proficiency to Staff.
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2.4 Producer Certification
To be certified as a Producer, a trainee must have:
a. successfully completed the training requirements for the type of production (studio, portable,
editing) their program will require;
b. demonstrated knowledge of the PEGASYS Policies and Procedures Manual (“Manual”).
Once certified, a Producer can schedule channel and production time to produce programs using
any category of equipment (studio, editing, portable) for which they have been trained.
3 BUILDING AND EQUIPMENT RULES
3.1 Building Rules
No food or drink is allowed while using production equipment in or outside PEGASYS. No smoking
is allowed on its premises.
3.2 Care of and Responsibility for Equipment
Staff will examine equipment and facilities at the end of all reservations. Producers should report all
equipment problems they noticed. Producers are fully liable for any damage or loss to the facilities
and equipment issued to them resulting from negligence or misuse. Staff will determine the proper
course of treatment (repair or replacement) for damaged equipment and bill this amount to the
responsible producer. Such actions must be reported to the Access Oversight Committee.
Disputes over liability should be brought before the AOC for a final decision.
3.3 Use of Equipment
a. Never attempt to repair equipment. NO EXCEPTIONS. Report any equipment problems
promptly to Staff. This also applies to equipment checked out for field productions.
b. Do not attach external devices to studio equipment without prior staff approval. This does not
apply to laptops.
c. The PEGASYS Studio and equipment therein must be left in the same condition as it was when
you found it. Do not re-patch, re-configure, or alter any setting on equipment. If you are unsure
about any procedure or piece of equipment, ask staff to assist you.
d. When finished with equipment at PEGASYS:
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• Return cameras to initial location and coil the cameras multi-cables (in “over/under”
manner);
• Do not switch off or “power-down” individual pieces of equipment;
• Return appropriate equipment to the office and wait for staff to check before you leave.
e. Staff must perform an inspection of the studio before the end of the reservation period.
4 THE PRODUCTION PROCESS
4.1 Production Planning
Staff is available to help Producers get the most from PEGASYS’ production facilities. It is best to
make an appointment for time-intensive production consultations. The PEGASYS meeting room is
available to Producers, by appointment, for production meetings.
4.2 Production and Equipment Reservations
Production time and equipment will be allocated on a first-come, first-served basis.
To be able to reserve studio, editing or portable facilities or equipment you must:
a. be a Certified Producer; and
b. have a current Public Access Cablecast Agreement and Producer Responsibility Agreement on
file (Section 8.1, page 16 and Section 8.2, page 17)
To reserve studio, editing or portable facilities or equipment, fill out the appropriate Reservation
Form (Studio, Field Equipment or Editing) found at Section 8, pages 23, 24 and 25, and forward
it to PEGASYS staff, by mail, Email or by coming to PEGASYS and filling out the form(s) in
person. You have the option to make multiple reservations for the year in which you are making
the request. Such reservations expire at the end of the year and must be renewed by January 1
for the following year. Notwithstanding the above, you can request no more than four (4) 2-hour
reservations at a time for the Mini Studio and no individual or group may use it for more than 4
hours per week. Moreover, reservations for a 2-hour timeslot must be either for the first or last 2
hours of the 4-hour daily timeslots.
Your reservation typically will be confirmed within 2 PEGASYS business days.
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Cancellations of reservations must be made no later than 24 hours before the scheduled date.
Producers are responsible for assembling their own crew. All crew members must have completed
PEGASYS training. Although producers may not expect PEGASYS Staff to serve as crew on their
productions, Staff may serve as crew on productions, at the sole discretion of Staff and Staff may
submit their own productions for playback on Channel 13.
4.3 Commercial Rentals
Tompkins County residents who wish to use equipment for non-public access purposes, may
choose to make a rental arrangement. Reservations for non-PEGASYS related projects will be
possible on a short-term basis and only when the requested equipment is not reserved or used for
PEGASYS projects. Such rentals are subject to the Rental Fee Schedule, attached at Section 8.6,
page 22. Staff will determine if the renter’s prior training on the PEGASYS equipment is sufficient.
Disputes should be brought before the AOC for a final decision.
5 CABLECAST REQUESTS AND PROGRAM SUBMISSION RULES
5.1 Cablecast Requests
Meet with Staff to set up a timeslot for your program or series on Channel 13.
Using Channel time is subject to the rules and requirements set out below:
a. Any resident of Tompkins County who meets the eligibility requirements of Section 1.4 may
submit media to PEGASYS. There is no charge to use the PEG channels.
b. Programs by individuals and community groups will be scheduled on the Public Channel.
Programs by educational institutions and governing institutions will be scheduled respectively on
the Educational Channel and the Government Channel. Persons requesting channel time on E or G
Channels must be authorized by an educational or government institution to do so. Cablecasting
time is available on a first-come, first served basis, with preference given to locally produced, live
and new programs.
c. Cablecast requests for Single or Series programs will be scheduled within five days of the
eligibility confirmation of Section 1.4.
d. Series programs are multiple programs with the same title. A Series may be live or pre-recorded,
locally produced or produced outside Tompkins County and may be scheduled daily, weekly, bi-
weekly or monthly. As series reservations are made in advance of receiving, or production, of
episodes, it is important that media are delivered by the deadlines of Section 5.2-b. If this proves
not possible, programs will be scheduled upon media delivery only. If timeslots are repeatedly not
used, Staff will contact Producer.
e. Cablecast requests for live studio programs may be made by Producers certified on studio use
as described at Section 2. Requests for studio and cablecast time must be made simultaneously
and allow at least half an hour before and after the show for set-up and clean-up.
f. Each submitted program will be scheduled for 6 plays.
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g. In the event of a problem or error with a scheduled cablecast, PEGASYS offers the remedy of
additional scheduled plays.
h. A Program Sponsor is defined as an individual or organization not directly involved in the
production of an access program, that contributes money or goods to cover production expenses
and that receives acknowledgment in the program credits. Production expenses may include cash,
goods, services or labor used to produce an access program. Contributions to support a program
may be acknowledged by a sponsor notice up to 10 seconds in length at the beginning and end of
the program. The sponsor’s name and logo may be used. The acknowledgment should take a form
such as: "Sponsored in part by ABC Corp.;" "Clothing provided by ABC Corp." Other information
about the sponsor, such as telephone, address, slogans, product information or product display is
considered commercial content and is not permitted.
5.2 Program Submission Rules
a. Media Formats accepted: A variety of media formats in Standard Definition are accepted.
Several media formats, including MPEG-2, AVI and MP4, can be uploaded through the PEG file
upload system (“the PEG Server”) using the PEG File Uploading Instructions found at Section 8.5,
page 20, and as further instructed by Staff. Consult Staff before uploading other formats. Be aware
that formats other than MPEG-2, will be converted to MPEG-2 for playback, imposing an extra level
of compression and loss of video quality.
A dedicated computer is available at PEGASYS for producers who prefer to upload their programs
at PEGASYS.
Media not uploaded must be delivered or mailed to PEGASYS. Currently the only media accepted
in such manner are DVD's.
b. Media Delivery and Deadlines: Media must be delivered in person, by mail or through Charter’s
PEG file upload system by these deadlines:
1. Programs must be on the PEG Server by 7 PM on the PEGASYS business day prior to the day
of scheduled cablecast, unless other arrangements have been made with Staff.
2. DVD's must be delivered to PEGASYS during its business hours by 7 PM, 2 PEGASYS
business days prior to the day of scheduled cablecast, unless other arrangements have been
made with Staff. DVD's that have completed their cablecast schedule will be left on the Media
Pick-up Shelf. Media not collected in 30 days will be discarded.
c. The Producer’s name must be identified in a credit at the end of each locally produced program.
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Producers using PEGASYS equipment are strongly encouraged to tag their program with an
acknowledgment such as: “Produced for (or “at” or “with equipment from”) the PEGASYS
Community Media Center, Ithaca, NY.”
d. Audio Levels should be between -20 and -12 dB for digital media. It is not possible to adjust
playback audio level output for individual programs.
e. Programs should be preceded and followed by at least 5 seconds of video black. For DVDs, no
menu is preferred. DVDs with menus and multiple titles are acceptable, but some menus do cause
playback problems.
f. There are no program length restrictions, except that programs must fall within the time slots for
which they were scheduled.
g. Media that include violence, adult language or nudity should have a warning advisory preceding
the program. This is required in cases of indecent content as more fully described at Section 6.4.
h. Media will be rejected if they have audio or video instability or have been physically damaged.
6 PROGRAM CONTENT RULES
Individuals or organizations submitting media to PEGASYS accept legal responsibility for the
content of their programs, including liability for content that is found to be in
violation of civil law, criminal law or the Manual, as further described below.
6.1 Free Speech Rule
In accordance with national, state and local regulations, PEGASYS, Charter Communications and
municipalities may not exercise editorial control of program content on access channels, except to
prohibit commercial or obscene programming.
6.2 Commercial Content Restrictions
12
The PEGASYS Public Access Cablecast Agreement (Section 8.1, page 16) includes a clause
affirming that the submitted program does not contain commercial content.
Programming will be considered commercial when it:
a. depicts or discusses products, services or businesses with the intent or substantial effect of
benefiting or enhancing a profit-making enterprise. Exception: Works of art, music and literature
may be presented or discussed, provided they are not presented as products for sale.
b. directly solicits funds or other things of value. Exception: 501(c)3 organizations may discuss
fundraisers.
c. solicits funds for candidates for public office. Note: programs may discuss or advocate voting for
specific candidates.
d. conducts lotteries or provides lottery information.
Penalty for Violation: Individuals or organizations determined to be submitting commercial
programming will be suspended from use of the public access channel for a period of up to six
months. Staff will report suspensions to the AOC. Contested violations can be brought to the AOC
for a final determination.
6.3 Illegal Content Restrictions
The PEGASYS Public Access Cablecast Agreement (Section 8.1, page 16) also includes a clause
affirming that the presented program does not contain illegal content.
Several content areas may give rise to questions of legality:
a. Obscene programming is a criminal offense defined in New York State Penal Law:
New York: Penal Law Section 2325.00(1) defines a program as obscene; if (a) the average person,
applying contemporary community standards, would find that considered as a whole, its
predominant appeal is to the prurient interest in sex, and (b) it depicts or describes in a patently
offensive manner, actual or simulated: sexual intercourse, sodomy, sexual bestiality, masturbation,
sadism, masochism, excretion or lewd exhibition of the genitals, and (c) considered as a whole, it
lacks serious literary, artistic, political and scientific value. Predominant appeal shall be judged with
reference to ordinary adults unless it appears from the character of the program or the
circumstances of its dissemination to be designed for children or other specifically susceptible
audience.
b. Harassment is a criminal offense defined in New York State Penal Law:
The New York State Penal Code defines criminal harassment as conduct intended to harass, annoy,
threaten, or alarm another person.
c. Fighting Words: A legal doctrine that permits prior censorship of words that create a clear and
present danger of inciting an audience to disorder or violence.
Charter or municipalities may not exercise prior restraint by determining that a program contains
illegal material and refusing to cablecast it. This determination must be made through the legal
system. Any person, including Charter staff, who feels that an illegal program has been or will be
cablecast on a public access channel, may request that the local district or municipal attorney
commence an action seeking a declaration that the program is illegal and an order enjoining the
cablecast of the program. Charter must obey all court injunctions and decisions directing it not to
cablecast a program.
13
A person who feels (s)he has been personally injured by the producer’s program may bring a civil
suit asking that it be enjoined from further cablecast and possibly asking for monetary
compensation as well.
Examples of civil tort issues that may arise in media:
a. Copyright Infringement: Copyright infringement is the unauthorized use of copyrighted material in
a manner that violates one of the copyright owner's exclusive rights, such as the right to reproduce
or perform the copyrighted work, or to make derivative works that build upon it.
b. Defamation of Character: The issuance of a false statement about another person, which causes
that person to suffer harm.
c. Invasion of Privacy: A violation of the right to be left alone, and to control information about
oneself. However, public figures have less privacy, and this is an evolving area of law as it relates to
the media.
The information in this section is intended solely to help individuals and organizations that cablecast
on the PEG channels understand issues of legality in access television programming. They are
advised to consult an attorney if they feel that their program may expose them to liability.
Penalty for Violation: Individuals or organizations determined to be submitting illegal programming
will be suspended from use of the public access channel for a period of up to six months. Staff will
report suspensions to the AOC.
6.4 Indecent Content Restrictions
A program is considered to contain “indecent content” when it contains excessive vulgar language,
nudity, graphic depiction of violence, degradation, sexual or
excretory activities or invasive medical procedures. Programming with indecent content is
permitted by law on public access channels, but with restrictions to protect children and provide
parents with the means to control viewership in their households. Individuals submitting
programming are responsible for notifying PEGASYS Staff when their program contains such
material and for attaching the following advisory message to the start of their program: “The
following program contains material which may be offensive to some viewers or
inappropriate for viewing by children or other audiences. Viewer discretion is advised.”
Programming with indecent content will be scheduled only between the hours of 10:00 pm to 4:00
am.
14
Penalty for Violation: Individuals or organizations who fail to notify Staff that their program includes
indecent content or who fail to attach a viewer advisory to such programming will be suspended
from use of the public access channel for a period of up to six months. Staff will report suspensions
to the AOC. Contested violations can be brought to the AOC for a final determination.
6.5 Program Ownership and Distribution Rights
Program ownership rights belong exclusively to the producer of the program, except that PEGASYS
reserves the right to rerun the Program on the access channel, and to use short clips from the
program in promotional material for PEGASYS.
7 MISCELLANEOUS
7.1 PEGASYS Awards
The PEGASYS Awards is an annual video competition and awards ceremony for PEGASYS
producers organized by volunteers. It is a celebration of the best in local PEG access
programming. All producers are encouraged to contribute their best work to this competition.
7.2 PEGASYS Archive
All producers are strongly encouraged to donate programs to the PEGASYS Archive that is
maintained by Staff and used to fill in gaps in the programming day. Staff is looking for programs of
varying lengths, with topics which are not time-sensitive, from 1 hour or less in length. To submit a
program(s), forward a notice to PEG.NYIthaca@charter.com, letting Staff know the program is on
the PEG Server and available for the Archive.
7.3 Publicity
PEGASYS provides listings of upcoming programs as part of its cablecasts on Channel 13.
Additional information is at its website at https://pegasys.webstarts.com/
7.4 Bulletin Board
15
The Community Bulletin Board (CBB) is an electronic bulletin board for posting upcoming
community events, public service announcements and other notices of public interest. It runs on
the Public Access channel when other programs are not scheduled. It is available at no charge for
non-commercial events. Space is limited to a few lines of text: what, when, and where the event will
be held, and contact information, if desired. Items for the Community Bulletin Board should be
Emailed to PEGASYS Staff at Charterbulletins.nyIthaca@charter.com
Ithaca’s community radio, WRFI, shall be used as the Bulletin Board’s background audio, at the
sole discretion of the Access Oversight Committee.
The Governmental Bulletin Boards run on the Governmental Access channel and are administered
by the Media Production Assistant at Tompkins County.
7.5 Conflict with Franchise Agreements
If language in this Manual is in conflict with a Franchise Agreement between Charter and a
Participating Municipality, that of the Franchise Agreement shall take precedence.
8 APPENDIX
01. PEGASYS Public Access Cablecast Agreement
02. PEGASYS Producer Responsibility Agreement
03. PEGASYS Training Request Form
04. PEGASYS Talent Release
05. PEG File Uploading Instructions
06. PEGASYS Commercial Rentals
07. Studio Reservation Form
08. Field Equipment Reservation Form
09. Editing Reservation Form
10 Usage Privileges Request Form
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PEGASYS Community Media Center
612 West Green Street, Ithaca, NY 14850
Tel.: 607-272-7272; Email: PEG.NYIthaca@charter.com
PEGASYS Public Access Cablecast Agreement for 20___
Program Title _____________________________________________________
Length: ___: ___: ___ Format: ________ Local / Syndicated [circle one]
Series? Yes / No [circle one] Series frequency: Weekly Bi‐weekly Monthly
Check here if the show may include indecent content ____ [scheduled 10pm‐6am only]
Producer/Provider Name: _____________________________________
Address: _______________________________________________________________
Phone: ______________________ e‐mail: _____________________________
I hereby request that Charter Communica�ons, Inc. (“Charter”) cablecast this Program or Program Series on
the public access channel. I assume sole legal responsibility for all Program contents. I have obtained all
necessary approvals, clearances and licenses for all material included in the Program(s). I atest that the
Program(s) contain no material which is commercial, obscene or otherwise illegal, as described in the
PEGASYS Policies and Procedures Manual (“the Manual”) and by law. I understand that I may be held
criminally or civilly liable for such content appearing in the Program(s). I understand that Charter must make
available my contact informa�on to members of the public who request it.
I have read and understood the Manual regarding cablecast rights and obliga�ons, and agree to abide by
them. I understand that failure to follow the Manual may result in Charter’s refusal to cablecast the
Programs and/or restric�on of my right to submit addi�onal programming. I understand that in the case of
programming produced through the facili�es of the PEGASYS Community Media Center, failure to follow the
Manual in the crea�on of these programs may result in suspension of my access privileges. I also understand
that submi�ng commercial programming for cablecast on public access channels will result in the
suspension of my access privileges for up to six months. My signature hereupon shall indicate my
acceptance of these responsibili�es. I have read all the forgoing, and understand its provisions as they apply
to me and the Program(s).
"This Agreement expires on December 31 of the year for which it is executed."
____________________________________________ _________________
Signature of Producer/Provider Date
17
PEGASYS Community Media Center
612 West Green Street, Ithaca, NY 14850
Tel.: 607-272-7272
Email: PEG.NYIthaca@charter.com
PEGASYS Producer Responsibility Agreement
20___
Program Title _____________________________________________________
Name: ________________________________________ Phone: _________________
Address: ________________________________________________________________
Municipality: ____________________________________ ID Verified: _____________
Email: ____________________________________________
Please read carefully and sign below:
1. I understand and agree that using PEGASYS Community Media Center’s (“PEGASYS”) equipment requires
that I accept responsibility for any loss or damage, whether inten�onal or accidental, to that equipment
while it is in my possession, except in the case of ordinary wear and tear or damage resul�ng from a
verifiable pre‐exis�ng defect.;
2. I understand and agree that this equipment is to be used for the purpose of providing non‐commercial
programming for PEGASYS channels.;
3. I have read and understand the current PEGASYS Policies and Procedures Manual (“the Manual”), and
agree to abide by the rules stated therein, including the responsibility to ensure that all guests and crew I
invite to PEGASYS do so as well. I understand and agree that failure to follow the Manual may result in my
privileges to use PEGASYS facili�es being suspended.
This Agreement expires on December 31 of the year for which it is executed.
Signature: ______________________________________ Date: ________________
18
PEGASYS Community Media Center
612 West Green Street, Ithaca, NY 14850
tel.: 607-272-7272. Email: PEG.NYIthaca@charter.com
Training Request Form
Today’s date: _______________
Name: _________________________________________________
Address: ______________________________________________________
Phone: __________________________ Email: __________________________
Municipality of Residence: __________________________________*
PEGASYS provides video training and production facilities to allow residents of Tompkins County to
produce programs for our channels. Please check the type of involvement or interest that fits you
best:
__________ I want to be on TV as a host or actor
__________ I want to produce a program about ______________________
__________ I want to know how to operate equipment and I am willing to help other
producers with their programs.
__________ I was recruited to help on the program: _____________________
* PEGASYS Usage Fees
To be eligible to put programs on a PEG channel or take a training course, you must live in
Tompkins County. There are no fees for residents of the City of Ithaca, Town of Ithaca or Cayuga
Heights. Fees for other residents are $20 and $50.00 for organizations (as represented by a single
designee) for a 6-month period.
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PEGASYS Talent Release
Date: ______________________
By signing below, I give permission for my voice and image to be used by [producer name]:
_____________________________ for the program: “___________________________,”
to be cablecast on cable channel 13 and other non‐commercial distribu�on. If you provide your email
address, we will contact you with the date and �me that this program will be cablecast.
Print Name Sign Name Email Address
1. ______________________ _______________________ ______________________
2. ______________________ _______________________ ______________________
3. ______________________ ________________________ ______________________
4. ______________________ ________________________ ______________________
5. ______________________ ________________________ _____________________
6. ______________________ ________________________ _____________________
7. ______________________ ________________________ _____________________
8. ______________________ ________________________ _____________________
9. ______________________ ________________________ _____________________
10. ______________________ ________________________ _____________________
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PEG FILE UPLOADING INSTRUCTIONS
1. Request Credentials
To get ready to upload your shows, please send a request via Email to
PEGFTPDelivery@charter.com so that an account can be created for you on our File Transfer
Protocol (FTP) site. You will then receive a username and password to gain access to the site.
2. To access the FTP site:
a. Download and install the free program FileZilla: https://filezilla-project.org/
b. In FileZilla: go into Site Manager, hit New Site, in Host enter 24.97.95.222
Make sure you select SFTP as your protocol when setting up, enter port 22, set Protocol to SFTP -
SSH File Transfer Protocol, set Logon Type to Normal, enter your username and password into the
appropriate fields. You will get a warning labeled Unknown Host Key, this is normal. Choose
"Always trust this host, add this key to the cache" then hit OK.
c. Once you have established connectivity to the site you will see a folder labeled with the title of
your show. Please drag and drop your show file into this folder.
3. Uploading your Program Files
Please make sure you use the agreed upon title format for your shows.
The preferred title format for weekly show is: the full name of the show, underscore then date.
(Example: NatureConnections_1-15-23). For monthly shows it is: the full name of the show,
underscore then the first 3 letters of the month and year it will air. (Example:
NatureConnectons_JAN23). And absolutely NO spaces in the titles.
4. Lead Time
Uploading deadlines are listed at Section 5.2, "Program Submission Rules".
5. Notification
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Once your upload is complete, please send an Email to PEG.NYIthaca@charter.com to let staff
know of your uploads. You will receive a reply back with a confirmation.
6. Formats
The formats of uploaded shows must be compatible with PEGASYS' playback system. Please
follow these guidelines to ensure that they will play properly on the air. Check with staff before
uploading formats not listed here.
Recommended Formats
MPEG-4 (.mp4)
Video codec: H.264 HIGH profile, up to level 4.0
1920 x 1080 (29.97 fps, interlaced)
1280 x 720 (59.94 fps, progressive)
720 x 480 (29.97 fps, interlaced)
Constant and variable video bitrate encoding up to 6Mb/s
Chroma Sampling: 4:2:0
Audio Format: AAC-LC
128 kb/s, 192 kb/s
44.1 kHz; 48 kHz
Other Formats
MPEG-2
Video codec: MPEG-2 program stream, MAIN profile, MAIN or HIGH level
1920 x 1080 (29.97 fps, interlaced)
1280 x 720 (59.94 fps, progressive)
720 x 480 (29.97fps, interlaced)
Constant and variable video bitrate encoding up to 6Mb/s
Chroma Sampling: 4:2:0
Audio Format: Layer-2
128 kb/s, 192 kb/s
44.1 kHz; 48 kHz
22
PEGASYS Commercial Rentals
PEGASYS facili�es are available for commercial rental during hours not designated for PEG access use. Facility
rentals do not include Staff. Pre‐requisite for use is prior training on PEGASYS equipment or equivalent
experience. Reserva�ons for studio or edi�ng facili�es must be made at least one week in advance.
Reserva�ons for portable equipment are available on very short‐term basis only. Confirma�on can be made
no more than 48 hours in advance in order to preserve priority for access use. Payment is required at the
�me of rental.
Current Rates are:
Main Studio $110 / hour
Non-Linear Edi�ng Computer on‐site $50 / hour
[Adobe Premiere CS6]
JVC GY150U Digital Camera
[including tripod, AC adapter, mic and 2 bateries] $60 / up to 24 hours
Sony NX5 Digital Camera
[including tripod, AC adapter, mic and 2 bateries] $75 / up to 24 hours
GoPro Hero 2 Digital Camera
[including 1 batery and 1 mount of choice] $25 / up to 24 hours
Accessories Type A: [per item] $10 / up to 24 hours
[individual lights with stands/reflectors, Mics [wired or wireless], tripods, other smaller items]
Accessories Type B: [per item] $40 / up to 24 hours
[mul�ple light kit, Premiere edit laptop, Video switcher, digital audio recorder]
23
PEGASYS Community Media Center, 612 W Green Street, Ithaca, NY 14850
Tel: 607-272-7272, Email: PEG.NYIthaca@charter.com
Studio Reservation
Date: ________________________
Program Title: ____________________________________________________
Producer's Name: _________________________________________________
Phone #: ______________ Cell #: _____________ Email:________________
This reservation is for: Mini Studio:____________* Main Studio:____________
For Day/Date: ____________________________________________________
Start Time: ____________________ End Time: ______________________
I want to make multiple reservations** for the same day & time with the same crew
as listed below ______________
Frequency: Weekly _______ Monthly _________ Other __________________
* (1) Multiple Reservations expire on December 31 of the year they are made
**(2) There is a limit of four (4) 2-hour reservations per request for the Mini Studio
(3) No individual or group may use the Mini Studio for more than 4 hours per week
(4) A single 2--hour timeslot can only be reserved for the 1st or last 2 hours of the
four-hour daily timeslot
Names of Crew (all crew members must have completed PEGASYS training):
_______________________________________________________________
_______________________________________________________________
I will submit a list of guests, if any, prior to accessing the studio: ______ (initial)
_________________________________________________________________
FOR INTERNAL USE ONLY
Approved by: _____________________________________________________
Date Processed: __________________________________________________
24
PEGASYS Community Media Center
612 West Green Street, Ithaca, NY 14850
tel.: 607-272-7272
Email: PEG.NYIthaca@charter.com
Field Equipment Reservation
Date: _____________________
Program Title: ____________________________________________________
Producer's Name: _________________________________________________
Phone #: ______________ Cell #: ___________ Email: ________________
I want to make multiple reservations* for the same day & time ______________
Frequency: Weekly ____ Monthly _____ Other _________________________
* Multiple Reservations expire on December 31 of the year they are made
Equipment Description Accessories
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
I will pick up the equipment on: (Date)_______________(Time) ________________
I will return the equipment on: (Date)________________(Time) ________________
__________________________________________________________________
FOR INTERNAL USE ONLY
Approved by: ____________________________________________________
Date Processed: __________________________________________________
25
PEGASYS Community Media Center
612 West Green Street, Ithaca, NY 14850
tel.: 607-272-7272
Email: PEG.NYIthaca@charter.com
Editing Reservation
Date: ________________________
Program Title: ____________________________________________________
Producer's Name: _________________________________________________
Phone #: ____________________________ Cell #: ______________________
Email: __________________________________________________________
Date requested: __________________________________________________
Start Time: _________________________ End Time: ___________________
I want to make multiple reservations* for the same day & time ______________
Frequency: Weekly _______ Monthly ________ Other ___________________
* Multiple Reservations expire on December 31 of the year they are made
________________________________________________________________
FOR INTERNAL USE ONLY
Approved by: _____________________________________________________
Date Processed: ___________________________________________________
26
PEGASYS Access Television Center Application for Usage Privileges
PEGASYS production services are provided through contracts between Charter
Communications and the City of Ithaca, Town of Ithaca and Cayuga Heights. There are no
charges to residents of these municipalities for use of PEGASYS production services, because
these have been addressed through payments by the municipality. Residents of other parts of
Charter Communications’ service area in Tompkins County may also use PEGASYS production
services by paying a membership fee, which is valid for 6 months of facility use.
I would like to apply for PEGASYS membership [select type]:
_____ Individuals: $20
Name: ____________________________________________________
Address: ______________________________ Municipality: _________________
__________________________________________________________________
_____ Organizations: $50
Organization Name: _________________________________________________
Address: __________________________________________________________
Organizational Members (up to 4):
Name: ___________________________________________________________
Address: __________________________________Municipality: _____________
Name: ___________________________________________________________
Address: _________________________________ Municipality: ______________
Name: ____________________________________________________________
Address: _________________________________ Municipality: ______________
Name: ____________________________________________________________
Address: _________________________________Municipality: ______________
Fee Paid __________ Valid From __________________ through ___________
27