HomeMy WebLinkAboutMN-AOC-2023-03-07
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MINUTES (as approved April 4, 2023)
Access Oversight Committee (AOC)
Tuesday, March 7, 2023 at 5 PM
The AOC held its meeting by ZOOM Conferencing.
Present: Chair Rich DePaolo, vice-chair Wies van Leuken, secretary Wayles Browne,
Common Council liaison Jorge DeFendini; Access Coordinator Alex Wiers; Sean Ryan
(Charter); Phil Pirkl (Audio-Video Corp.); members of the public Tony Ingraham, Jim
Garaventa.
01. Call to Order by DePaolo 5:02.
02. Agenda Additions and/or Deletions:
03. Public Comments: none.
04. Comments by AOC members: none.
05. Approval of Minutes of the February 7, 2023 Meeting. Moved by van Leuken,
seconded by DeFendini, approved 4-0-0 without change.
06. Access Studio Coordinator Report (attached).
a. Equipment Purchase Report for 2022: None purchased; see attached report.
b. Report on equipment use and program analysis for 2021 & 2022: see attached.
DePaolo screenshares the Access Coordinator's report. Wiers: The number of shows is
higher in 2022 vs. 2021 due to the end of the pandemic and to a producer having been
absent in early 2021.
c. Charter's report on collected monthly Subscriber Fees thru 2022: see attached.
The available balance for equipment purchases was $65,852.25 on December 31,'22.
d. Main Studio Routing Switcher - report on purchase and installation. Ryan:
buying of Black Magic is now in process. DePaolo: was the quote still valid? Ryan: Yes.
No timeline yet for getting/installing it.
e. Purchase of Mini-Studio Equipment - follow up. In the meeting, Item 6e was
discussed ahead of 6 a, b, c and d above, as a courtesy to the Audio-Video Corp
representative.
Pirkl: There is a ca. $10,000 difference between the two quotes.
The expensive quote for the "Broadcast Pix" has native ChromaKey built in to the
hardware; it is like a computer with software packages running on it (rather than on an
external PC). DePaolo asks if there are questions from producers.
Ingraham: likes to use the mini-studio because when he does a show it's all ready (as
opposed to post-editing). Pirkl: the original quote also included a graphics software
package for external PC. This option will require post-editing. Ingraham: doesn't know
any user of the mini-studio who does post-editing. DePaolo: That is, users want a
turnkey solution with all functionality built in. Ingraham: To attract new users, we need
the simplest possible technology (i.e. the more expensive quote).
Van Leuken: Is the mini-studio used more than the main studio? Wiers: Yes. Producers
in the mini don't do post-editing. They don't use ChromaKey or greenscreen. If they
wanted these, they could use the large studio.
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Jim Garaventa [experienced video producer recently arrived from California]: An all-
inclusive piece of equipment is attractive. Knowing what little I know, I'd be for turnkey,
not something that requires extra editing.
DePaolo: Does the expensive option offer anything that we couldn't do with an iPhone
and iMovie? Pirkl: Broadcast Pix is already in the large studio, so you have familiarity
(as opposed to TriCaster = another platform). DePaolo: What extra quality are we
offering? Anechoic sound (better than in one's bedroom)?
Ingraham: The mini studio has been used to produce shows without learning to edit.
That is a real attraction. I can come in with my graphics and my video clips and when I
finish recording, my show is ready for cablecast.
Browne: Can we use the expensive option for more years into the future? Pirkl: It's more
robust. Broadcast Pix will continue to exist. We offer an optional hardware warranty
including hardware maintenance: an annual agreement $1300 for a year "If it breaks,
you get a new one". Line 14 (of the Quote) refers to customer care including labor if we
send a technician to the site. Line 15 is specific to Broadcast Pix.
DePaolo asks van Leuken about the fund balance. Van Leuken: Almost $66K as of the
end of 2022. But we need some of that to replace the Nexus. Charter is responsible for
maintenance and repairs, so it's not clear why the customer care agreements need to
come in full out of the equipment purchase fund.
Garaventa: access channel experience from a rural community in California. We got an
amount each quarter for capital from Comcast. We ended up with enough to buy
TriCaster, after looking at different systems. ... He does recognize the need for the more
expensive system.
DePaolo cites the Franchise: §15.3.1-2-3. "Franchisee...provides...routine
maintenance." AOC covers "replacements." Is there a manufacturer's warranty for
equipment? Pirkl: Yes, for Broadcast Pix and other items.
DePaolo: If the manufacturer's warranty is for 1 year, why would we get an additional
agreement? Pirkl: Advanced replacement vs. manufacturer's warranty: a warranty can
mean you take the item out of service and send it in for replacement (i.e. some down
time).
DePaolo asks about HD (high definition). We have cameras and other equipment that
can work if we go to HD, right? Wiers: confirms this. The main studio is very well
equipped with Sony HD cameras.
DePaolo screenshares the expensive "Broadcast Pix" quote. Pirkl: It may be overkill to
have 2 cameras in the small studio. Ingraham: wants 2 cameras: for transitions between
zooming in and zooming out; framing 2 people in studio or 1 person + 1 small object.
Pirkl agrees with this reasoning.
Item by item: #4 Notepad is a small audio mixer.
#5 is a monitor.
#6 = 2 mount packages for cameras. Pirkl: maybe 1 is all we need.
#7 switch: part of control of cameras. A network switch is required to connect to
cameras, to B. Pix, to network and elsewhere.
Note that none of these prices are valid any more; they've gone slightly up.
#8 preamplifier: audio into digital platform.
#9 wired mikes. Pirkl thinks there are desktop mikes in B. Pix, but lavaliere mikes are
better.
#10 onsite training: typically, 2 sessions with Josh, training 1 or 2 people to use the
system. B. Pix can help with support.
3
DePaolo asks: Could we waive the installation and have someone else do it? Pirkl: we'd
still support the manufacturer's warranties. But on a small project the labor always
"sticks out."
DePaolo: How long does the installation take? Pirkl: I can send a breakdown of labor.
It's not the same day, it's ca. 3 or 4 days. The other quote is comparable except for
Streaming Pix.
Van Leuken asks Ingraham's opinion. Ingraham: The expensive quote would be more
professional-looking and easier to use too. Compare the main studio, which takes at
least two people.
Pirkl: the quotes were from December. I will refresh them and send them. The refreshed
quotes will be good for a month, so AOC can meet and decide on them. The cameras
are POE = both controlled and powered by a single cable.
Ryan: is part of Charter. He will be in the loop for the new quote.
Pirkl: In connection with replacing Nexus: Leightronix is moving to a new platform. [Pirkl
leaves.] [Ingraham leaves.]
f. Discussion. See above.
07. Member Reports
a. AOC's 2022 Equipment Purchase Report to City: No equipment was purchased
in 2022 as reported in the attached Coordinator's report. This constitutes our report to
the City of Ithaca.
b. 2024 Budget - discussion. Van Leuken: Budget recommendations for 2024 are
needed from Charter before the April meeting, so that AOC review them and forward its
resolution with recommendations to the City of Ithaca, the Town of Ithaca and the
Village of Cayuga Heights before the end of April for their approval.
c. AOC Vacancy - Follow-up. DeFendini: an interim City Clerk has been appointed.
I will ask the Clerk's office for contact information regarding the December appointment.
d. Committee Member's reappointment - Follow-up. Members serve until new ones
are appointed.
e. Streaming Channel 13 - Follow-up. No report.
f. Common Council meetings on the Government Channel. DeFendini has asked
about the City's plans for these.
g. City's Website's Description of AOC - update. DeFendini: the website will be
updated per our request. I will follow up by the end of the week.
h. PEGASYS Policies and Procedures Manual review - follow-up. See 6c above.
Wiers and van Leuken will be in touch about updating the Manual. We wish to hear
what happens in the studio now that differs from the current text of the Manual
i. Covid Guidelines and PEGASYS’ Operations. No report.
08. Old Business: none.
09. New Business: none.
10. Next meeting: Tuesday, April 4.
11. Adjournment 6:43.
================
Authority: City of Ithaca code Chapter 18, "Cable Access Oversight Committee". Adopted by the Common
Council of the City of Ithaca 11-5-2003 by Ord. No. 2003-17. Available at https://ecode360.com/8386207.
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Contact information for AOC members:
City of Ithaca: Wayles Browne, secretary <ewb2@cornell.edu>.
City of Ithaca: Common Council liaison 2022- Jorge (George) DeFendini <gdefendini@cityofithaca.org>.
City of Ithaca: (vacancy)
Town of Ithaca: Rich DePaolo, chair <rd@richdepaolo.com>, <RDePaolo@town.ithaca.ny.us>.
Village of Cayuga Heights: Wies van Leuken, vice chair <pmv4@cornell.edu>.
Web site for the PEGASYS Community Media Center studio, with program schedules:
https://pegasys.webstarts.com/index.html
studio location, mailing address: 612 West Green Street, Ithaca, New York 14850
phone (607) 272-7272
fax (607) 277-5404
e-mail PEG.NYIthaca@charter.com
PEGASYS staff: Alex Wiers.
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From: George DeFendini <gdefendini@cityofithaca.org>
Subject: Re: AOC Agenda for February 7 Meeting
Date: February 7, 2023 at 6:43:02 PM EST
To: Paul M Van Leuken <pmv4@cornell.edu>, Rich DePaolo <rdepaolo@town.ithaca.ny.us>,
Rich DePaolo <rd@richdepaolo.com>, E Wayles Browne <ewb2@cornell.edu>, Paul Smith
<smithcommapaul@hotmail.com>
Good evening all,
………. I’m happy to report that the Clerk's Office has finally accepted the edits that we
requested some time ago re: the AOC website. The delay has been attributed to staff
shakeups in the Clerk's Office- growing pains with the departure of Julie and Faith. The
edits will appear sometime next week.
In regards to Council broadcasts returning to cable, I will be speaking to Scott
Kronenbitter about that issue later this month to find a viable solution. I will keep you all
updated on that matter as it unfolds.
Lastly, at the last council meeting, Mayor Lewis assured me that committee members
here can remain on the board until their replacement has been found, even after their term
expires (re: Wayles position).
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From: "Kelly, Lauren E" <Lauren.Kelly@charter.com>
Subject: RE: [EXTERNAL] AOC resolution, approving equipment quote
Date: February 24, 2023 at 3:48:00 PM EST
To: Rich DePaolo <richdepaolo.town@gmail.com>
Cc: Paul M Van Leuken <pmv4@cornell.edu>, E Wayles Browne <ewb2@cornell.edu>,
George DeFendini <gdefendini@cityofithaca.org>, "Montesano, Mike D"
<Mike.Montesano@charter.com>
Good afternoon, Rich.
Thanks for your patience here. For items 1 & 2, I have confirmed that the Access
Coordinator will be attending the next meeting. I will be in Albany that evening for a
meeting and will not be able to join once again, but hope to join the following month.
For item #4, is it possible to send us your list of questions? I can’t confirm at this time
whether or not a representative from A/V Corp can attend, but we can certainly get
started on clarifying any questions that you have.
Thanks, and have a great weekend.
Best,
Lauren
From: Rich DePaolo <richdepaolo.town@gmail.com> Sent: Monday, February 13,
2023 11:42 PM To: Kelly, Lauren E <Lauren.Kelly@charter.com> Cc: Montesano,
Mike D <Mike.Montesano@charter.com>; Heck, Karen M <Karen.Heck@charter.com>;
Paul M Van Leuken <pmv4@cornell.edu>; E Wayles Browne <ewb2@cornell.edu>;
George DeFendini <gdefendini@cityofithaca.org> Subject: Re: [EXTERNAL] AOC
resolution, approving equipment quote
Dear Lauren,
As indicated in my 2/7 email below, there are a few other items besides the B&H equipment
quote that AOC has asked me to bring to your attention.
1) AOC requests that Access Coordinator be directed by Charter (per Franchise Agreement
Section 15.12, “Staff Support) to attend meetings. Coordinator’s first-hand understanding of
operations at the PEGASYS facility are critical to policy and administration.
2) AOC requests direct communication with Access Coordinator, in order to determine whether
current studio practices align with policies and procedures as articulated in the Manual.
3) AOC agrees with the use of the modified “disclaimer” language you provided on behalf of
Charter), while the general question on the use of disclaimers is sorted out.
4) AOC requests that a representative from AV Corp (and possibly Sean Ryan at Charter) attend
the March 7 meeting, to clarify questions regarding equipment quotes, before any funding
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decisions can be considered.
Thanks,
Rich
Deputy Supervisor, Town of Ithaca 215 North Tioga Street Ithaca, NY 14850
607.273.1721 (office) 607.351.6512 (cell)
On Feb 8, 2023, at 12:46 PM, Kelly, Lauren E <Lauren.Kelly@charter.com> wrote:
Rich,
Thanks so much for your email yesterday. I am working with Mike’s colleagues and will
get back to you as soon as I can.
Best,
Lauren
From: Rich DePaolo [mailto:richdepaolo.town@gmail.com] Sent: Tuesday, February
7, 2023 6:21 PM To: Kelly, Lauren E <Lauren.Kelly@charter.com> Cc: Montesano,
Mike D <Mike.Montesano@charter.com>; Paul M Van Leuken <pmv4@cornell.edu>; E
Wayles Browne <ewb2@cornell.edu>; George DeFendini
<gdefendini@cityofithaca.org> Subject: [EXTERNAL] AOC resolution, approving
equipment quote
before opening attachments, clicking links, or following guidance.
Greetings-
I am happy to report that AOC has approved the quote from B&H as provided by Charter. Quote
and resolution are attached for your convenience.
Please provide an approximate timeline for acquisition of equipment, if you have one.
I will correspond regarding other matters under separate cover.
Thanks,
Rich
9
10
Original ▌SALES QUOTATION
Document Number Document Date Page
18884 01/23/23 1/5
Audio-Video Corporation
FED ID #14-1426006
Customer No.
c13854
Provisional No.
X-21177JAS
213 Broadway Your Contact Payment Terms
Albany, NY 12204 24 Phil Pirkl Electronic Invoice
Phone: (518) 449-7213 Fax: (518) 449-1205
Billing Address
Charter Communication Operations LLC
Accounts Payable
7910 Crescent Exec Dr Ste 54
Charlotte NC 28217
USA
Delivery Address
Sean Ryan
Charter Communication Operations LLC
Pegasys - Ithaca
612 W. Green Street
Ithaca NY 14850
SMALL STUDIO UPGRADE StreamingPix
w/Additional PTZ Camera and Shure Lavaliers
Currency: $
001
002
StreamingPix - Includes PC,
PTZ IP Camera, IP switch,
Lav mic; everything you
need to stream
Item Code: Spix
Manufacturer:
Broadc
ast Pix
Roboix, PTZ Robotic
Camera, Control and Output
of IP, PoE
1 6,755.00 6,755.00
1 1,688.00 1,688.00
Item Code: AVSG_MISC_EQUIPMENT
Manufacturer: AVC
003
RoboPix Wall or Ceiling
Mount
1 46.00 46.00
Item Code: AVSG_MISC_HARDWARE
Manufacturer: AVC
004
Kiloview D300 NDI to SDI
Converter
1 935.00 935.00
Description Quantity Contract Pricing Price Total
11
Item Code: AVSG_MISC_EQUIPMENT
Manufacturer: AVC
005
CONVMASA Mini Converter
SDI to Analog with Audio
Item Code: BMD-
CONVMSA
Manufacturer:
BlackMa
gic
1 250.00 250.00
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
18884 01/23/23 2/5
Description Quantity Contract Pricing Price Total
Currency: $
006
007
008
Notepad-8FX 1 165.00 165.00
Item Code: SCR-5085984US-01
Manufacturer: SoundCraft
PCT2435 1 335.00 335.00
Item Code: 997-9363-00
Manufacturer: Planar
AVSG Mount Package 1 195.00 195.00
Item Code:
AVSG_MOU
NT_PACK
Manufacturer: AVC
009
NewBlue FX License
(Requires owner furnished
dedicated computer)
1 488.00 488.00
Item Code: AVSG_MISC_EQUIPMENT
Manufacturer: AVC
010
Netgear M4250-10G2F-PoE+
Network Switch
1 649.00 649.00
Item Code: AVSG_MISC_EQUIPMENT
Manufacturer: AVC
011
012
013
AMS-SCARLETT-2I2-3G
Scarlett 2i2 (3rd Gen) USB
Audio Interface
Item Code: AMS-
SCAR-2I2-3G
Manufacturer: Focusrite USA
Cardioid Condenser Lavalier
Microphone with 4’ (1.2m)
attached cable Belt-Clip
Preamp with XLR Rot
Item Code:
MX
185 Manufacturer: Shure
x-21177JAS AVSG
Installation Setup and Training
Item Code: AVSG_INSTALLATION
Manufacturer: AVC
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
18884 01/23/23 3/5
1 189.00 189.00
2 215.00 430.00
1 5,150.00 5,150.00
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
18884 01/23/23 4/5
Description Quantity Contract Pricing Price Total
Currency: $
014
015
AVSG Miscellaneous Cables
Connectors and Hardware
Item Code: AVSG_
MISC_CABLES
Manufacturer: AVC
AVC Customer Care
Agreement Year 1
Item Code:
AVSG_CCA_
YEAR_1 Manufacturer:
AVC
1 325.00 325.00
1 704.00 704.00
016
017
Subtotal
OPTIONAL 2nd YEAR CUSTOMER CARE
18,304.00
018
AVC Customer Care
Agreement Year 2
Item Code:
AVSG_CCA_
YEAR_2 Manufacturer:
AVC
1 880.00 880.00
Shipping Type: Deliver & Install
Quotation Valid Until: 02/23/23 Subject to Shipping & Handling and Sales Tax if Applicable
Quotation Subtotal: $ 19,184.00
Total Before Tax:
$ 19,184.00
Total Tax Amount:
$ 0.00
Total Amount:
$ 19,184.00
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
18884 01/23/23 5/5
EQUIPMENT WARRANTY:
All standard manufacturer's equipment warranties apply. Service and technical support provided through Audio-
Video Corporation’s Certified Full Service Facility. Extended (multi-year) Customer Care Service agreements
available – please contact your Account Representative for more information.
ASBESTOS STATEMENT:
Current asbestos regulations require written verification that your environment is either asbestos free or abatement
procedures will be completed prior to our on-site work.
NOTE:
Client to provide 120VAC power and IP Network connectivity at equipment locations where required.
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
18884 01/23/23 6/5
Currency: $
THIS QUOTATION DOES NOT CONSTITUTE A SALES ORDER UNLESS SIGNED BY YOU, OUR CLIENT.
SEE TERMS AND CONDITIONS OF SALE ATTACHED.
Accepted By P.O. No.
Signature Date
Ship-to Address:
(if different than above)
Credit Card Info:
(if applicable)
Cardholder's Name
Cardholder’s Telephone Number & Email Address
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
18884 01/23/23 7/5
TERM
S AND
COND
ITION
S OF
SALE
AUDIO-VIDEO CORPORATION, (SELLER) and the purchaser of the items
covered by this Sales Order whose name appears on the reverse side hereof,
(BUYER), agree that the following Terms and Conditions of Sale shall be
applicable to this transaction, except as specifically superseded or amended by
a typed statement in the body of this Quotation/Sales Order.
1. GENERAL - The terms and conditions of this contract constitute the entire agreement and supersede all previous agreements between
the parties. No provisions of purchase orders will prevail in conflict with these terms unless agreed to in writing by an Agent of AUDIO-VIDEO
CORPORATION. This agreement shall be interpreted and governed by the laws of the State of New York, U.S.A. Buyer agrees that it may be
served in the State of New York and appoints the Secretary of the State of New York as his agent to accept Service of Summons.
2. DELIVERY - Unless shown to the contrary within the body of this Quotation/Sales Order, all products are shipped F.O.B. Shipping
Point of origin and BUYER shall pay all freight and delivery charges. Any special or non-customary handling charges by a carrier shall
also be the responsibility of the BUYER. Damage and risk of loss of any nature after delivery shall be at BUYER'S sole risk. SELLER
shall not be liable for any default or delay that, for any reason whatsoever, interferes with or impedes production or delivery of the
products ordered. All promises of delivery are made in good faith and SELLER shall be diligent in its efforts to fulfill them. SELLER shall
not, in any event, be liable for costs or damages for failure to meet the estimated delivery date whether reasonably foreseen or
otherwise.
3. CREDIT - Notwithstanding the terms stated herein, SELLER may either accelerate or withhold shipment, or both, at anytime that
BUYER is in default or in the event that BUYER'S credit becomes unacceptable to SELLER'S credit department.
4. PAYMENT - Payment shall be as provided on this Quotation/Sales Order. BUYER agrees to pay 1 % per month interest on all amounts not
paid when due. BUYER also agrees to pay any and all expenses incurred by AUDIO-VIDEO CORPORATION in the collection of past due
amounts.
5. SECURITY - AUDIO-VIDEO CORPORATION shall have the right, in addition to all other rights it may possess to withhold shipment in whole
or in part, to recall goods in transit or to repossess all goods which might be stored with AUDIO-VIDEO CORPORATION for the BUYER'S account
without the necessity of taking any other proceedings in the event of BUYER default(s) or adverse credit reason(s). The foregoing shall not be
construed as limiting in any manner the rights or remedies available to AUDIO-VIDEO CORPORATION because of any default(s) of the BUYER
under the applicable Uniform Commercial Code as in force and effect.
6. PRICES - The prices quoted herein and/or and supplementary schedules, unless otherwise indicated, do not include installation or any
sales, use, excise, or similar taxes levied by the United States, or any state in local subdivision thereof, or other governmental agency. BUYER
covenants and agrees he shall pay either to SELLER or to the applicable governmental authority any such taxes in the amount applicable to the
product or the transac-tions described in this instrument, and in the event of failure to do so, BUYER agrees to hold SELLER harmless from any
claim, cost or expense as a result of failure to make such payment.
7. ERRORS - SELLER reserves the right to correct clerical and typographical errors as well as any errors (of omission or commission), or
misstatements by any AUDIO-VIDEO CORPORATION representative consistent with good business practice.
8. CUSTOM BUILT EQUIPMENT - BUYER'S acceptance of the proposal and the receipt of BUYER'S down payment at AUDIO-VIDEO
CORPORATION, Albany, N.Y. headquarters will constitute authorization to AUDIO-VIDEO CORPORATION to begin procurement of raw materials
and fabrication for custom-built equipment. Materials procurement and/or fabrication shall not commence until the down payment, in the amount
specified herein, has been received at AUDIO-VIDEO CORPORATION, ALBANY, N.Y.
9. CANCELLATION - Cancellation of this order by BUYER shall obligate BUYER to pay a fifteen percent (15%) cancellation charge, plus all
expenses incurred in commitments made by SELLER and all unrecoverable costs incurred by SELLER.
10. RETURN OF GOODS - Acceptance of goods for return shall be made only with prior written authorization by SELLER and in accordance with
SELLER'S standard policy relevant to restocking charges.
11. BREACH - In the event of Breach of BUYER or termination of the contract by SELLER as a result of BUYER'S credit position, SELLER
shall be entitled to recover loss of profits, termination or cancellation charges and all other damages obtainable under the Commercial Code of
the State of New York and costs of collection including reasonable attorney's fees. Interest shall be awarded and paid at the rate of 12% per
annum or the highest legal rate in the state of jurisdiction, whichever is lesser.
12. WARRANTY - Any product supplied or service performed by AUDIO-VIDEO CORPORATION is warranted in regard to workmanship for
the period provided in the equipment manufacturer's warranty. NO OTHER WARRANTY OR GUARANTEE EXPRESSED OR IMPLIED
INCLUDING ANY WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR ANY PURPOSE IS MADE UNLESS THE SAME IS
SPECIFICALLY SET FORTH WITHIN THE BODY OF THIS QUOTATION / SALES ORDER. Insofar as equipment manufactured and/or
fabricated by AUDIO-VIDEO CORPORATION, the liability of AUDIO--VIDEO CORPORATION shall be limited to written warranty policy specifically set
forth within the body of this Quotation/Sales Order.
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
18884 01/23/23 8/5
13. CLAIMS - Claims for defective goods must be made within 30 days after receipt of shipment. Shipment is made at BUYER'S expense
and risk and all claims for merchandise damage in shipment, or for undelivered merchandise must be made with the forwarder by the
consignee. SELLER will not be responsible for shortages that are not reported within 10 days after receipt of shipment. SELLER shall have no
liability for repair or replace-ment of equipment damaged in shipment or damaged as determined in the judgment of SELLER by neglect or
misuse, willful or otherwise.
14. DAMAGES - BUYER specifically agrees that SELLER shall not be liable for any damages, injury, loss of profit, delays or any other
consequential or prospective loss or damage suffered through use of the equipment purchased herewith, or by reason of the equipment's
failure to perform. BUYER further agrees that in any event, recovery against SELLER or the equipment manufacturer shall be limited to
repayment of the purchase price upon return of equipment or to repair and replacement of defective parts, but such recovery shall not exceed
the purchase price of the equipment unless otherwise stated in the body of this Quotation / Sales Order.
15. CONSTRUCTION - In the event any provisions of this agreement is not enforceable, all other terms and provisions of this agreement,
nevertheless shall remain in full force and effect.
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
18884 01/23/23 9/5
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
18884 01/23/23 10
Original ▌SALES QUOTATION
Document Number Document Date Page
21417 12/08/22 1/5
Audio-Video Corporation FED ID #14-1426006
Customer No.
c13854
Provisional No.
X-21177JAS
213 Broadway Your Contact Payment Terms
Albany, NY 12204 24 Phil Pirkl Electronic Invoice
Phone: (518) 449-7213 Fax: (518) 449-1205
Billing Address
Charter Communication Operations LLC
Accounts Payable
7910 Crescent Exec Dr Ste 54
Charlotte NC 28217
USA
Delivery Address
Sean Ryan
Charter Communication Operations LLC
Pegasys - Ithaca
612 W. Green Street
Ithaca NY 14850
SMALL STUDIO
UPGRADE
Currency: $
001 Broadcast Pix BPS-FXH FX
Hybrid System
1 16,870.00 16,870.00
Item Code: AVSG_MISC_EQUIPMENT
Manufacturer: AVC
002
Broadcast Pix Robopix PTZ
Camera
2 1,688.00 3,376.00
Item Code: AVSG_MISC_EQUIPMENT
Manufacturer: AVC
003
CONVMASA Mini Converter
SDI to Analog with Audio
Item Code: BMD-CONVMSA
Manufacturer: BlackMagic
1 250.00 250.00
004
005
006
Notepad-8FX 1 165.00 165.00
Item Code: SCR-5085984US-01
Manufacturer: SoundCraft
PCT2435 1 319.00 319.00
Item Code: 997-9363-00
Manufacturer: Planar
AVSG Mount Package 2 195.00 390.00
Item Code: AVSG_MOUNT_PACK
Manufacturer: AVC
Description Quantity Contract Pricing Price Total
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
21417 12/08/22 2/5
Description Quantity Contract Pricing Price Total
Currency: $
007 Netgear M4250-10G2F-PoE+
Network Switch
1 727.00 727.00
Item Code: AVSG_MISC_EQUIPMENT
Manufacturer: AVC
008
009
010
011
012
013
AMS-SCARLETT-2I2-3G
Scarlett 2i2 (3rd Gen) USB
Audio Interface
Item Code: AMS-SCAR-2I2-3G
Manufacturer: Focusrite USA
Cardioid Condenser Lavalier
Microphone with 4’ (1.2m)
attached cable Belt-Clip
Preamp with XLR Rot
Item Code: MX185
Manufacturer: Shure
x-21177JAS AVSG
Installation Setup and
Training
Item Code: AVSG_INSTALLATION
Manufacturer: AVC
AVSG Miscellaneous Cables
Connectors and Hardware
Item Code: AVSG_ MISC_CABLES
Manufacturer: AVC
AVC Customer Care
Agreement Year 1
Item Code: AVSG_CCA_YEAR_1
Manufacturer: AVC
Subtotal
1 193.00 193.00
2 215.00 430.00
1 5,225.00 5,225.00
1 325.00 325.00
1 1,130.00 1,130.00
29,400.00
014 Broadcast Pix System Enhanced 1st Year Warranty - Full Hardware & Software support for 13 months, advance
spares replacement, telephone support and system upgrades.
015 Broadcast Pix Enhanced 1st
Year Warranty
Item Code: AVSG_MAINTENANCE
Manufacturer: AVC
1 1,295.00 1,295.00
016 OPTIONAL 2nd YEAR CUSTOMER CARE
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
21417 12/08/22 3/5
Description Quantity Contract Pricing Price Total
Currency: $
017 AVC Customer Care
Agreement Year 2
Item Code: AVSG_CCA_YEAR_2
Manufacturer: AVC
1 1,413.00 1,413.00
Shipping Type: Deliver & Install
Quotation Valid Until: 01/08/23 Subject to Shipping & Handling and Sales Tax if Applicable
EQUIPMENT WARRANTY:
All standard manufacturer's equipment warranties apply. Service and technical support provided through Audio-
Video Corporation’s Certified Full Service Facility. Extended (multi-year) Customer Care Service agreements
available – please contact your Account Representative for more information.
ASBESTOS STATEMENT:
Current asbestos regulations require written verification that your environment is either asbestos free or abatement
procedures will be completed prior to our on-site work.
NOTE:
Client to provide 120VAC power and IP Network connectivity at equipment locations where required.
Quotation Subtotal: $ 32,108.00
Total Before Tax:
$ 32,108.00
Total Tax Amount:
$ 0.00
Total Amount:
$ 32,108.00
Audio-Video Corporation ▌SALES QUOTATION Original
FED ID #14-1426006
213 Broadway
Albany, NY 12204
USA
Document Number Document Date Page
21417 12/08/22 4/5
Currency: $
THIS QUOTATION DOES NOT CONSTITUTE A SALES ORDER UNLESS SIGNED BY YOU, OUR CLIENT.
SEE TERMS AND CONDITIONS OF SALE ATTACHED.
Accepted By P.O. No.
Signature Date
Ship-to Address:
(if different than above)
Credit Card Info:
(if applicable)
Cardholder's Name
Cardholder’s Telephone Number & Email Address
TERMS AND CONDITIONS OF SALE
AUDIO-VIDEO CORPORATION, (SELLER) and the purchaser of the items covered by this Sales
Order whose name appears on the reverse side hereof, (BUYER), agree that the following Terms
and Conditions of Sale shall be applicable to this transaction, except as specifically superseded or
amended by a typed statement in the body of this Quotation/Sales Order.
1. GENERAL - The terms and conditions of this contract constitute the entire agreement and supersede all previous agreements between the parties. No provisions of purchase
orders will prevail in conflict with these terms unless agreed to in writing by an Agent of AUDIO-VIDEO CORPORATION. This agreement shall be interpreted and governed by the laws
of the State of New York, U.S.A. Buyer agrees that it may be served in the State of New York and appoints the Secretary of the State of New York as his agent to accept Service of
Summons.
2. DELIVERY - Unless shown to the contrary within the body of this Quotation/Sales Order, all products are shipped F.O.B. Shipping Point of origin and BUYER shall pay all
freight and delivery charges. Any special or non-customary handling charges by a carrier shall also be the responsibility of the BUYER. Damage and risk of loss of any nature
after delivery shall be at BUYER'S sole risk. SELLER shall not be liable for any default or delay that, for any reason whatsoever, interferes with or impedes production or
delivery of the products ordered. All promises of delivery are made in good faith and SELLER shall be diligent in its efforts to fulfill them. SELLER shall not, in any event, be
liable for costs or damages for failure to meet the estimated delivery date whether reasonably foreseen or otherwise.
3. CREDIT - Notwithstanding the terms stated herein, SELLER may either accelerate or withhold shipment, or both, at anytime that BUYER is in default or in the event that
BUYER'S credit becomes unacceptable to SELLER'S credit department.
4. PAYMENT - Payment shall be as provided on this Quotation/Sales Order. BUYER agrees to pay 1 % per month interest on all amounts not paid when due. BUYER also agrees to
pay any and all expenses incurred by AUDIO-VIDEO CORPORATION in the collection of past due amounts.
5. SECURITY - AUDIO-VIDEO CORPORATION shall have the right, in addition to all other rights it may possess to withhold shipment in whole or in part, to recall goods in transit or to
repossess all goods which might be stored with AUDIO-VIDEO CORPORATION for the BUYER'S account without the necessity of taking any other proceedings in the event of BUYER
default(s) or adverse credit reason(s). The foregoing shall not be construed as limiting in any manner the rights or remedies available to AUDIO-VIDEO CORPORATION because of any
default(s) of the BUYER under the applicable Uniform Commercial Code as in force and effect.
6. PRICES - The prices quoted herein and/or and supplementary schedules, unless otherwise indicated, do not include installation or any sales, use, excise, or similar taxes levied by
the United States, or any state in local subdivision thereof, or other governmental agency. BUYER covenants and agrees he shall pay either to SELLER or to the applicable
governmental authority any such taxes in the amount applicable to the product or the transac-tions described in this instrument, and in the event of failure to do so, BUYER agrees to
hold SELLER harmless from any claim, cost or expense as a result of failure to make such payment.
7. ERRORS - SELLER reserves the right to correct clerical and typographical errors as well as any errors (of omission or commission), or misstatements by any AUDIO-VIDEO
CORPORATION representative consistent with good business practice.
8. CUSTOM BUILT EQUIPMENT - BUYER'S acceptance of the proposal and the receipt of BUYER'S down payment at AUDIO-VIDEO CORPORATION, Albany, N.Y. headquarters
will constitute authorization to AUDIO-VIDEO CORPORATION to begin procurement of raw materials and fabrication for custom-built equipment. Materials procurement and/or fabrication
shall not commence until the down payment, in the amount specified herein, has been received at AUDIO-VIDEO CORPORATION, ALBANY, N.Y.
9. CANCELLATION - Cancellation of this order by BUYER shall obligate BUYER to pay a fifteen percent (15%) cancellation charge, plus all expenses incurred in commitments made
by SELLER and all unrecoverable costs incurred by SELLER.
10. RETURN OF GOODS - Acceptance of goods for return shall be made only with prior written authorization by SELLER and in accordance with SELLER'S standard policy relevant to
restocking charges.
11. BREACH - In the event of Breach of BUYER or termination of the contract by SELLER as a result of BUYER'S credit position, SELLER shall be entitled to recover loss of profits,
termination or cancellation charges and all other damages obtainable under the Commercial Code of the State of New York and costs of collection including reasonable attorney's fees.
Interest shall be awarded and paid at the rate of 12% per annum or the highest legal rate in the state of jurisdiction, whichever is lesser.
12. WARRANTY - Any product supplied or service performed by AUDIO-VIDEO CORPORATION is warranted in regard to workmanship for the period provided in the equipment
manufacturer's warranty. NO OTHER WARRANTY OR GUARANTEE EXPRESSED OR IMPLIED INCLUDING ANY WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR ANY
PURPOSE IS MADE UNLESS THE SAME IS SPECIFICALLY SET FORTH WITHIN THE BODY OF THIS QUOTATION / SALES ORDER. Insofar as equipment manufactured and/or
fabricated by AUDIO-VIDEO CORPORATION, the liability of AUDIO--VIDEO CORPORATION shall be limited to written warranty policy specifically set forth within the body of this
Quotation/Sales Order.
13. CLAIMS - Claims for defective goods must be made within 30 days after receipt of shipment. Shipment is made at BUYER'S expense and risk and all claims for merchandise
damage in shipment, or for undelivered merchandise must be made with the forwarder by the consignee. SELLER will not be responsible for shortages that are not reported within 10
days after receipt of shipment. SELLER shall have no liability for repair or replace-ment of equipment damaged in shipment or damaged as determined in the judgment of SELLER by
neglect or misuse, willful or otherwise.
14. DAMAGES - BUYER specifically agrees that SELLER shall not be liable for any damages, injury, loss of profit, delays or any other consequential or prospective loss or damage
suffered through use of the equipment purchased herewith, or by reason of the equipment's failure to perform. BUYER further agrees that in any event, recovery against SELLER or
the equipment manufacturer shall be limited to repayment of the purchase price upon return of equipment or to repair and replacement of defective parts, but such recovery shall not
exceed the purchase price of the equipment unless otherwise stated in the body of this Quotation / Sales Order.
15. CONSTRUCTION - In the event any provisions of this agreement is not enforceable, all other terms and provisions of this agreement, nevertheless shall remain in full force and
effect.