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Home My WebLink AboutMN-CSC-2022-07-06CIVIL SERVICE COMMISSION Regular Meeting July 6, 2022 Commissioners Present: Commissioner Abrams Commissioner Thompson Excused: Commissioner Richardson Staff Present: Valerie Saul (Deputy Director of Human Resources) Pursuant to the Governor’s Executive Order 11.7, the meeting was conducted via Zoom. APPOINTMENT OF ACTING CHAIR Commissioner Thompson made a motion to appoint Commissioner Abrams as Acting Chair of the meeting. Seconded by Commissioner Abrams. Motion carried 2-0. Commissioner Abrams called the meeting to order at 11:38 AM. APPROVAL OF MINUTES Commissioner Thompson made a motion to approve the minutes from the June 1, 2022 meeting. Seconded by Commissioner Abrams. Motion carried 2-0. NEW BUSINESS Request to Waive Residency Requirement for Police Officer Exam Request to Waive Residency Requirement – Sidewalk Program Manager The Commission discussed requests to waive the residency requirement for the 2022 Police Officer exam and the current Sidewalk Program Manager vacancy. The Commission had a general discussion about current recruitment efforts, the lack of candidates, and residency requirements as a recruitment barrier that may merit reconsideration in light of the current job market. The Commission will have a more comprehensive discussion about residency requirements at their next meeting. Commissioner Thompson made a motion to waive the residency requirement for the 2022 Police Officer exam and the Sidewalk Program Manager current v acancy and resultant exam. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: Ithaca Police Department – Police Support Specialist (4) The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Police Department for four new positions and the proposed job description for Police Support Specialist. Commissioner Thompson made a motion to classify the four positions as Police Support Specialists and adopt the job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. Civil Service Commission July 6, 2022 Page 2 New Position Duties Statement: ICSD – Microcomputer Specialist (5) New Position Duties Statement: ICSD – Network Specialist New Position Duties Statement: ICSD – Systems Administrator The Commission reviewed and discussed three New Position Duties Statements from the Ithaca City School District that encompass seven new positions. Commissioner Abrams noted that the y ears of required education specified on the New Position Duties Statements do not correspond with the traditional curriculum programs for high school and college degrees. Commissioner Abrams requested that the New Position Duties Statements be amended to reflect the correct number of years of education required for each degree. Commissioner Thompson made a motion to classify the positions as five Microcomputer Specialists, one Network Specialist and one Systems Administrator, with the final New Position Duties Statements amended to reflect the appropriate educational requirements. Seconded by Commissioner Abrams. Motion carried 2-0. Update of Job Descriptions – GIAC Program Coordinator and GIAC Program Leader The Commission reviewed proposed updates to the GIAC Program Coordinator and GIAC Program Leader job descriptions. The updates reflect current work tasks and activities; they do not change the overall scope or nature of the position. Commissioner Abrams made a motion to update the GIAC Program Coordinator and GIAC Program Leader job descriptions as requested. Seconded by Commissioner Thompson. Motion carried 2-0. Revision of Minimum Qualifications – Greater Ithaca Activities Center Director The Commission reviewed and discussed proposed revisions to the minimum qualifications for the Greater Ithaca Activities Center Director position. The revisions establish an Associate’s degree as the minimum educational requirement for the position. Commissioner Thompson made a motion to revise the minimum qualifications for Greater Ithaca Activities Center Director as follows: “MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree and two (2) years of full-time paid administrative or supervisory experience working with youth, adults and/or families in a community, human service or recreation program, an educational environment, or a similar organization; or B. Graduation from a regionally accredited or New York State registered college or university with an Associate's Degree and five (5) years of full-time paid experience working with youth, adults and/or families in a community, human service or recreation program, an educational environment, or a similar organization, at least three (3) years of which shall have been in a responsible administrative or supervisory capacity; or C. An equivalent combination of training and experience as defined by the limits of (A) and (B) above. Civil Service Commission July 6, 2022 Page 3 Note: Part-time and/or verifiable volunteer experience may be credited toward the experiential requirement on a pro-rata basis.” Seconded by Commissioner Abrams. Motion carried 2-0. EXECUTIVE SESSION Commissioner Abrams made a motion to go into executive session and pause recording of the meeting to discuss civil service examination matters. Seconded by Commissioner Thompson. Motion carried 2-0. During executive session, the Commission took the following actions: REQUEST TO ACCEPT LATE APPLICATION Commissioner Thompson made a motion to accept a late application for Tenant Relations Assistant Exam #65-870. Seconded by Commissioner Abrams. Motion carried 2-0. CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Thompson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Abrams. Motion carried 2-0. Forestry Technician #66-690 Tenant Relations Assistant #65-870 Establishment of Eligible Lists Commissioner Thompson made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Abrams. Motion carried 2-0. GIAC Program Leader #77-769 (1 year) Senior Plan Examiner #77-266 (1 year) Authorization to Establish Eligible List The Commission reviewed the initial exam scores for Youth Program Leader Exam #66- 452. There is a missing exam score for the exam. Commissioner Abrams made a motion to authorize Deputy Director of Human Resources Valerie Saul to establish the eligible list for Youth Program Leader #66-452 upon receipt of the missing exam score. The Commission will review the final eligible list at their September meeting. Seconded by Commissioner Thompson. Motion carried 2-0. Addition of Candidates to Continuous Recruitment Eligible Lists Commissioner Thompson made a motion to add candidates to the continuous recruitment eligible lists. Seconded by Commissioner Abrams. Motion carried 2-0. Civil Service Commission July 6, 2022 Page 4 Approval of Personnel Transactions Commissioner Abrams made a motion to approve the monthly personnel transactions. Seconded by Commissioner Thompson. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, September 7, 2022 at 11:30 AM . With no further business, the meeting was adjourned at 12:03 PM .