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HomeMy WebLinkAboutMN-CSC-2022-01-19CIVIL SERVICE COMMISSION Regular Meeting January 19, 2022 Commissioners Present: Commissioner Richardson Commissioner Thompson Commissioner Abrams (arrived at 11:39 AM) Staff Present: Valerie Saul (Deputy Director of Human Resources) Pursuant to NYS bill S.50001/A.40001, the meeting was conducted via Zoom. No public comment was submitted regarding any of the agenda items. Commissioner Richardson called the meeting to order at 11:33 am. ELECTION OF CHAIRPERSON Commissioner Thompson made a motion to elect Commissioner Richardson as Chairperson of the Civil Service Commission. Seconded by Commissioner Richardson. Motion carried 2-0. APPROVAL OF MINUTES Commissioner Thompson noted that she was unable to attend the December 8, 2021 meeting and stated that she would prefer to postpone the approval of the December 8, 2021 minutes until both Commissioner Richardson and Commissioner Abrams, who were present at the meeting, had the opportunity to rev iew the minutes and make any necessary corrections. Commissioner Richardson made a motion to table the approval of the minutes from the December 8, 2021 meeting until the February 2022 meeting. Seconded by Commissioner Thompson. Motion carried 2-0. DELEGATION OF FUNCTIONS TO CIVIL SERVICE COMMISSION EXECUTIVE SECRETARY Commissioner Thompson made the following motion: WHEREAS, the Ithaca Civil Service Commission, at its annual organizational meeting held on January 19, 2022, has reviewed the functions and responsibilities of the Commission and the Executive Secretary and has determined that certain functions may be carried out more efficiently and effectively by the Executive Secretary. NOW, IT IS RESOLVED, that the Executive Secretary of the Ithaca Civil Service Commission be delegated and is authorized to carry out the following functions on behalf of the Ithaca Civil Service Commission:  Certify payrolls;  Approve and/or disapprove permanent, provisional and other temporary appointments to competitive class positions;  Approve and/or disapprove appointments to non-competitive, labor and exempt class positions; Civil Service Commission January 19, 2022 Page 2  Approve and/or disapprove personnel transactions including, but not limited to, appointments, promotions, demotions, resignations, retirements, lay -offs, removals, transfers, reinstatements, leaves of absence, and suspensions;  Manage and administer the examination process including, but not limited to, ordering examinations, preparing and issuing exam announcements, ordering exam materials, receiving and securing exam materials, approving and disapproving requests for alternate test dates or testing accommodations, administering examinations to candidates, calculating and awarding seniority points, and receiving and processing exam results;  Manage eligible lists including, but not limited to, certifying eligibles for appointment, canvassing eligible lists, and restricting or reinstating candidates from or to eligible lists;  Approve and/or disapprove applications for examination, employment or promotion;  Determine eligibility for transfer or reinstatement, within the parameters set forth in NYS Civil Service Law and the City of Ithaca Civil Service Rules;  Establish qualifications for promotional examinations;  Approve and/or disapprove claims for veterans and disabled veterans credits;  Review and recommend classification of positions;  Maintain and manage roster records, personnel files, and other employment records;  Prepare, maintain and manage the official records of the Ithaca Civil Service Commission, including meeting agendas, meeting minutes, job descriptions, duties statements, examination records, eligible lists, and annual reports;  Prepare and maintain the City of Ithaca Civil Service Rules. AND BE IT FURTHER RESOLVED, that the Ithaca Civil Service Commission reaffirms the appointment of Deputy Director of Human Resources Valerie Saul as its Executive Secretary. Seconded by Commissioner Richardson. Motion carried 2-0. NEW BUSINESS New Position Duties Statement and Adoption of Job Description: Planning Department – Sustainability Planner The Commission reviewed and discussed a New Position Duties Statement from the Planning Department and the proposed job description for Sustainability Planner. Commissioner Richardson made a motion to classify the position as Sustainability Planner and adopt the job description as proposed. Seconded by Commissioner Thompson. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: Ithaca City School District – Transportation Services Specialist – 2 positions The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District for two new positions and the proposed job description for Transportation Services Specialist. Commissioner Richardson made a motion to classify the two positions as Transportation Services Specialist and adopt the job description as proposed. Non- Civil Service Commission January 19, 2022 Page 3 competitive jurisdictional classification will be sought. Seconded by Commissioner Thompson. Motion carried 2-0. Authorization to Direct Public Hearing: Addition of Transportation Services Specialists to the Non-Competitive Class Commissioner Thompson made a motion to direct a public hearing for Wednesday, February 23, 2022 at 11:30 am for the purpose of amending Appendix B – Non-Competitive Positions of the City of Ithaca Civil Service Rules by adding the title of Transportation Services Specialists to the non-competitive class. Seconded by Commissioner Richardson. Motion carried 2-0. [Commissioner Abrams joined the meeting.] Update of Job Description and Revision of Minimum Qualifications – Assistant Director of Human Resources and Labor Relations The Commission reviewed proposed updates to the Assistant Director of Human Resources and Labor Relations job description. The updates do not change the overall scope or nature of the position. Additionally, the minimum qualifications are being updated as follows: ‘MINIMUM QUALIFICATIONS: A. Possession of a Juris Doctorate from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant a degree in Law and two (2) years of full-time paid professional human resources experience, or its part- time paid equivalent, which shall have included responsibility for labor contract negotiation and administration and/or wage and employee benefit administration; or B. Possession of a Master’s Degree from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees in Law, Labor Relations, Personnel Administration, Public Administration, Business Administration, Psychology, Social Work, Sociology, or a closely related field with similar course curriculum and four (4) years of full-time paid professional human resources experience, or its part-time paid equivalent, which shall have included responsibility for labor contract negotiation and administration and/or wage and employee benefit administration; or C. Possession of a Bachelor’s Degree from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant a degrees in Law, Labor Relations, Personnel Administration, Public Administration, Business Administration, Psy chology, Social Work, Sociology, or a closely related field with similar course curriculum and six (6) years of full-time paid professional human resources experience, or its part-time paid equivalent, which shall have included responsibility for labor contract negotiation and administration and/or wage and employee benefit administration; or D. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above.’ Civil Service Commission January 19, 2022 Page 4 Commissioner Thompson made a motion to update the Assistant Director of Human Resources and Labor Relations job description and revise the minimum qualifications as proposed. Seconded by Commissioner Richardson. Motion carried 3-0. New Position Duties Statement: Youth Bureau – Specialist in Recreation for Individuals with Disabilities The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Youth Bureau. Commissioner Richardson made a motion to classify the position as Specialist in Recreation for Individuals with Disabilities. Seconded by Commissioner Thompson. Motion carried 3-0. APPROVAL OF MINUTES Commissioner Abrams made a motion to lift the approval of the minutes from the December 8, 2021 meeting from the table and to approve the minutes as submitted. Seconded by Commissioner Richardson. Motion carried 3-0. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss c ivil service examination and eligible list matters. Seconded by Commissioner Thompson. Motion carried 3-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Comm issioner Abrams made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Richardson. Motion carried 3-0. Financial Management Assistant #68-820 Senior Account Clerk -Typist #70-549 Report on Candidates Added to Decentralized and Continuous Recruitment Eligible Lists in December 2021 Deputy Human Resources Director Saul reported on the candidates who were added to decentralized and continuous recruitment eligible lists in December 2021. Approval of Personnel Transactions Commissioner Richardson made a motion to approve the monthly personnel transactions. Seconded by Commissioner Abrams. Motion carried 3-0. The next Civil Service Commission meeting will be held Wednesday, February 23, 2022 at 11:30 am. With no further business, the meeting was adjourned at 11:50 am.