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HomeMy WebLinkAboutMN-CSC-2022-04-06CIVIL SERVICE COMMISSION Regular Meeting April 6, 2022 Commissioners Present: Commissioner Richardson Commissioner Abrams Excused: Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Pursuant to NYS bill S.50001/A.40001, the meeting was conducted via Zoom. No public comment was submitted regarding any of the agenda items. Commissioner Richardson called the meeting to order at 11:33 AM. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes from the February 23, 2022 meeting. Seconded by Commissioner Richardson. Motion carried 2-0. NEW BUSINESS New Position Duties Statement and Adoption of Job Description: ICSD – Public Information Specialist The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District and the proposed job description for Public Information Specialist. Commissioner Abrams made a motion to classify the position as Public Information Specialist and adopt the job description as proposed. Seconded by Commissioner Richardson. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: ICSD – Communications Coordinator (2) The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District for two new positions and the proposed job description for Communications Coordinator. Commissioner Abrams made a motion to classify both positions as Communications Coordinators and adopt the job description as proposed. Seconded by Commissioner Richardson. Motion carried 2-0. Addition of Special Requirement – Deputy City Chamberlain The Commission reviewed and discussed a request to add a notary public license as a requirement for Deputy City Chamberlain. Commissioner Richardson made a motion to add the following special requirement to the Deputy City Chamberlain job description: “SPECIAL REQUIREMENT: Candidates must obtain a Notary Public license within one year of appointment and must maintain said license for the duration of employment.” Seconded by Commissioner Abrams. Motion carried 2-0. Civil Service Commission April 6, 2022 Page 2 New Position Duties Statement: ICSD – Groundskeeper (2) The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District for two new positions. Commissioner Abrams made a motion to classify both positions as Groundskeepers. Seconded by Commissioner Richardson. Motion carried 2-0. New Position Duties Statement: ICSD – Administrative Assistant (2) The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District for two new positions. Commissioner Richardson made a motion to classify both positions as Administrative Assistants. Seconded by Commissioner Abrams. Motion carried 2-0. Request to Expand Residency Requirement – Stock Room Manager The Commission discussed a request from the Department of Public Works to expand the residency requirement for the Stock Room Manager vacancy to New York State. The City has been experiencing recruitment difficulties for most of its positions for over a y ear. Both the Stock Room Manager and Stock Room Clerk positions are currently vacant. The residency requirement for Stock Room Clerk was expanded to New York State in December 2020 due to recruitment difficulties. Commissioner RIchardson made a motion to expand the residency requirement for the Stock Room Manager vacancy to New York State, through the completion of the exam process. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: ICSD – Assistant School Business Executive The Commission reviewed and discussed a New Position Duties Statement from the Ithaca City School District and the proposed job description for Assistant School Business Executive. Commissioner Richardson made a motion to classify the position as Assistant School Business Executive and adopt the job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement: Fire Department – Financial Management Assistant The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Fire Department. Commissioner Abrams made a motion to classify the position as Financial Management Assistant. Seconded by Commissioner Richardson. Motion carried 2-0. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session and pause recording of the meeting to discuss civil service examination matters. Seconded by Commissioner Abrams. Motion carried 2-0. During ex ecutive session, the Commission took the following actions: Civil Service Commission April 6, 2022 Page 3 CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Richardson made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Abrams. Motion carried 2-0. Firefighter #64-837 Hospitality Employment Training Program Coordinator #62-100 Establishment of Eligible Lists Commissioner Abrams made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Richardson. Motion carried 2-0. Assistant Fire Chief #74-138 (2 years) Deputy Fire Chief # 70-425 (2 years) Approval of Personnel Transactions Commissioner Richardson made a motion to approve the monthly personnel transactions. Seconded by Commissioner Abrams. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, May 4, 2022 at 11:30 AM . With no further business, the meeting was adjourned at 11:56 AM .